PUBLIC SERVICE
COMMISSION
Constitution of the Public Service
Commission
Role and function of the
Commission.
Composition of the Public Service
Commission
Under the Constitution of the Cooperative
Republic of Guyana (Article 200-202) the
Public Service Commission (PSC) shall
consist of six members, who shall be
appointed as follows:
- Three members appointed by the President
acting after meaningful consultation with the
leader of the opposition.
- Two members appointed by the President upon
nomination by the National Assembly after it has
consulted such bodies as appear to represent
public officers or classes of public officers
- And if the President thinks fit, one other
member appointed by his Excellency the
President , acting in accordance with his own
deliberate judgment.
Electing of the Chairman and
Deputy Chairman.
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The Chairman and the Deputy Chairman
of the Commission shall be elected by and
from the members of the Commission
using such consensual mechanisms as the
Commission deems fit.
Members of the Commission.
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Chairman
Mr. Carvil Duncan AA.
Member:
- Mr. Cecil Seepersaud
- Mr. Desmond Hope
- Ms. Vidyawattie Looknauth
- Ms. Vera Naughton
Secretary Mr. Jaigobin Jaisingh
THE OBJECTIVE OF PUBLIC
SERVICE COMMISSION
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The Objective of the Public Service
Commission is to make Appointments to
Public Offices and to remove and exercise
disciplinary control over persons holding
or acting in such Offices.
Roles and Functions of the
Commission
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Recruitment
Promotions
Dismissals
Resignations
Secondment
Reclassifications
Transfers
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Acting Appointments.
Disciplinary Matters
Extension of Sick Leave
Superannuation Benefits
Vacancy Circulars
CURRENT RULES
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Public Service Rules (1987)
Public Service Commission Rules (1998)
Table of Offences and Penalties.(6th Nov,
1987)
Draft Revised Rules
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Public Service Rules (2004)
Public Service Commission Rules.(2010)
Table of Offences and Penalties.(2010)
TRAINING
N.B. TRAINING FOR PUBLIC SERVENTS IS THE
RESPONSIBILITY OF THE PUBLIC SERVICE
MINISTRY
In house training conducted by PSC in the year
2012 to 2013.
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Superannuation Benefits and Advance of Gratuity.
Time Management
Enhancing effectiveness in the office
Customers care and services.
Developing of a modern public sector.
Preparation of Records of Service.
Leave
Disciplinary
Office etiquette
Occupational Health and Safety (Guyana Fire Service)
Sensitization on Vat (Guyana Revenue Authority)
External Training.
Public Service Ministry Training Programs:
- Certificate in Supervisory Management. (3)
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Certificate in Human Resource Management. (3)
Personnel Practice and Policies.(5)
Induction orientation. (5)
Government Accounting Procedure (2)
Office Assistant (2)
Customer Care/Promoting the Right Imagine. (5)
Self Management and Leadership Training. (3)
ORGANISATIONAL CHART - SECRETARIAT
POLICE/PUBLIC SERVICE COMMISSION
STAFFING
PUBLIC SERVICE COMMISSION
Chairman, Public Service Commission
Chairman, Police Service Commission
Secretary, Public Service Commission
Chief Accountant
Senior Registry Supervisor
Administrative Assistant
System Development Officer
One (1) Personal Assistant
One (1) Confidential Secretary
One (1) Confidential Secretary
One (1) Confidential Secretary
One (1) Principal Personnel Officer
One (1) Senior Personnel Officer
Two (2) Personnel Officer II
One (1) Personnel Officer I
Six (6) Clerks
One (1) Assistant Accountant
One (1) Accounts Clerk
One (1) Registry Supervisor
Three (3) Typist Clerks
One (1) Driver
One (1) Senior Office Assistant
One (1) Office Assistant
Two (2) Cleaners
One (1)System Support Officer
BUDGETARY REGIME
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The Public/Police Service Commission is
listed as a budgetary agencies with the
Ministry of Finance and separately
approved by the National Assembly.
Details as it relates to the Public/Police
Service Commission Current Estimates
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Agency #:
09
Agency Name:
Public/Police Service Commission
Programme Name:Public/Police Service Commission
Sub programmes 1) General Administration – is responsible for providing effective
administrative and accounting service within the agency and
supports human development. This is accomplished through four
(4) activities which are:
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Administration
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Accounts
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Confidential Registry
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Registry
2) Human Resource Management- is responsible for an effective and efficient service in
management of activities and other administrative related support.
Details as it relates to the Public/Police
Service Commission Capital Estimates
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Agency #
Agency Name
Project Code
Project Title
09
Public/police Service
Commission
2500400
Public and Police Service
Commission
Breakdown of the Commission’s Current
Allocation for the years 2007 – 2013
Years
2007
2008
2009
2010
2011
2012
2013
TOTAL
Budgetary Allocation/
Voted Provision
43,394,000
47,990,000
52,255,000
56,219,000
63,634,000
65,459,000
64,982,000
393,933,000
% Received From
National Assembly
0.08%
0.08%
0.08%
0.08%
0.08%
0.07%
0.06%
0.53%
Revised Voted
Provision/Expenditure
(Actual)
38,341,000
48,403,000
52,140,000
53,306,000
60,392,000
61,977,000
64,982,000
379,541,000
Breakdown of the Commission’s Capital
Allocation for the years 2007 – 2013
Years
2007
2008
2009
2010
2011
2012
2013
TOTAL
Budgetary Allocation/
Voted Provision
963,000
1,500,000
2,000,000
1,221,000
1,300,000
4,000,000
2,400,000
13,357,000
% Received From
National Assembly
0.01%
0.01%
0.01%
0.01%
0.01%
0.01%
0.01%
0.07%
Revised Voted
Provision/Expendit
ure (Actual)
931,000
1,375,000
1,998,000
1,221,000
1,298,000
3,975,000
2,400,000
13,198,000
Some internal Control Mechanisms
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Cash flow and justification are prepared by the Accounts Department,
submitted to the Accounting Office for approval before same are submitted
to Ministry of Finance.
On receipt of Allotment, entries are imputed into Integrated Financial
Management System (IFMAS) and reports are submitted to the Accounting
Officer.
All invoices, bills etc. must be approved by the Accounting Officer before
preparation of payment voucher.
All payment vouchers must be approved by the Accounting Officer before
they are entered into IFMAS.
Upon receipt of cheques from Ministry of Finance with respect to payment
vouchers submitted, the cheque number and date are recorded into the
‘Payment Voucher Number Book’ along with its particulars.
Payments
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All cheques given out are signed for in the
‘Cheque Dispatch Register’. Upon return of
payment voucher, receipt must be
attached with equivalent revenue stamps,
company stamp and signature of payee.
Stores
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Upon receipt of goods collected after payment is made, same are
entered into the ‘Goods Received’ and ‘Receipt and Issue Registers’
by the Accounts Clerk and enter on Bin Cards by the Clerk 11 (G)
The stock is then checked to verify the balances of both the ‘Receipt
and Issue Registers’ and Bin Cards.
Forms for requisition of stock are prepared by each Department and
approved by the Accounting Officer before distribution.
After distribution the ‘Receipt and Issue Registers’ and Bin Cards are
updated and a physical stock count is carried out to verify all
balances.
Imprest ($200,000)
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The Commission’s petty cash transactions are the
responsibility of the Assistant Accountant.
On a daily basis all petty cash transactions are recorded
into the Imprest Cash Book.
After all transactions are entered, the Cash Book is then
balanced to show cash on hand and cash at bank.
The cash is then checked to ensure it corresponds with
the cash balance. The book is then signed off by the
supervisor with other registers such as the Advance
Register, Used and Unused Cheque and Receipt
Registers. The registers are updated daily.
ACCOUNTABILITY MACHANISMS
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Telephone Register- is updated monthly, giving details of charges on all telephone
numbers. The register is signed off by the supervisor.
Guyana Power & Light Register- is updated monthly giving details of charges etc
pertaining to bills received and payments made, the information is then signed off by
the Supervisor.
Fuel Register- all payments made to Guyoil is entered and balance by clerk, the
supervisor, then signs off the entries. All requisition for fuel is approved by the
Accounting Officer, charged bill is entered by the Clerk and signed off by the
supervisor
NIS Register- is updated monthly showing information of each employee in respect of
employee amounts and employers amounts deducted. Particulars of the cheque and
receipt receive upon payment are also entered into the register and signed off by the
supervisor.
Salaries Register- is updated monthly showing gross salary, deductions, net salary
and any remarks to suffice changes made to individuals salary, and is signed off by
the supervisor.
Bank reconciliation statement is prepared monthly by the Assistant Accountant to
reconcile the Imprest Bank Account with the Imprest Cash Book and is signed off by
the supervisor.
Audit
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The accounts of the Commission are being audited by
the Auditor General’s Department on a yearly basis.
During the audit the Commission is presented with the
appropriation Statement to verify all amounts with
respect to allotment received, virements, actual
expenditure and balances.
Finding of the audit is reported in the Auditor’s General
Report.
Any recommendations given by the Auditor General
Department for enhancing procedures are readily
implemented.
Disciplinary Proceeding.
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The disciplinary procedures are outline in
the Commission Rules. (chapter vii)
CONFLICT OF INTEREST
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Every Member of the Commission before taking up office
are required to take an oath to affirm that he/she will,
without fear, favour, affection or ill-will truly perform the
duty as ………
No Members are allowed to hold any Public Office.
No Members can be appointed if they are currently
holding a Public Office.
All staff members of the Commission are also required to
sign an oath of office.
PSC Rules 90 to 98 also outline the conducts for
Members and Officers of the Commission.