Faculty Rights in the
Digital Age
With a strong emphasis on
responsibilities
Carey Hatch
Assistant Provost for
Library and Information Services
hatchcb@sysadm.suny.edu
Credits
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Portions of this presentation were taken
from materials and presentations by Tim
Brody and Steve Harnard (Southhampton
University)
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Permission is granted to use them to promote
open access and self archiving as long is their
source is acknowledged
Trustee and contract protections
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Article Xi, Title J2 of the Policies of the
Board of Trustees:
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Copyright Policy. Generally the members of
the University shall retain all rights to
copyright and publish written works by them…
UUP contract Appendix A-23 0 confirms that
these policies apply irrespective of the
medium of storage
You own it – you are in control
Scenario
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PhD recipient publishes her first article – transfers
copyright over to publisher, receives no payment
A fellow researcher hears about the article, but his
library can’t afford to subscribe to the journal
An undergrad sees the article cited on the web, clicks on
it, and gets the message Access Denied, only subscribing
institutions can have access
Years later, the PhD is being considered for tenure.
Tenure denied because her publications are not cited
enough, they have not made enough of a research
impact
Scenario
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PhD decides to write a book instead. Book
publishers decline to publish it because it won’t
sell enough copies to academic libraries whose
budgets are tied up paying for journals
The PhD tries to put her articles up on the web
to increase their impact. Her publisher
threatens to sue her for violation of copyright.
What’s wrong with this picture
Limited Access: Limited Research Impact
12-18 Months
Impact cycle
begins:
Research is done
Researchers write
pre-refereeing
“Pre-Print”
Submitted to Journal
Pre-Print reviewed by Peer
Experts – “Peer-Review”
Pre-Print revised by
article’s Authors
Refereed “Post-Print” Accepted,
Certified, Published by Journal
Researchers can access the
Post-Print if their university
has a subscription to the
Journal
New impact cycles:
New research builds on
existing research
SUNY and ScienceDirect
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SUNY currently spends over 5 million dollars per
year for Elsevier content through ScienceDirect
Every campus has access to approximately
1,000 electronic journals because we have
agreed to maintain our expenditures with
inflationary increases
We are extending the agreement for cross
campus access through 2004, but we are using
reserve funds to do it
SUNY and ScienceDirect
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It is unlikely that we will have the funds to
maintain the service in 2005 and beyond unless
Elsevier is willing to allow us to reduce
expenditures
This will mean a reduction of between 400-1000
journal titles depending upon the campus
In general, library budgets are not keeping pace
with the rate of library inflation, resulting in
fewer journal subscriptions and monograph
purchases, impacting research, research funding
and tenure.
Maximized Research Access and Impact Through Self-Archiving
12-18 Months
Impact cycle
begins:
Research is done
Researchers write
pre-refereeing
“Pre-Print”
Pre-Print is selfarchived in
University’s Eprint
Archive
Submitted to Journal
Pre-Print reviewed by Peer
Experts – “Peer-Review”
Pre-Print revised by
article’s Authors
Refereed “Post-Print” Accepted,
Certified, Published by Journal
Researchers can access the
Post-Print if their university
has a subscription to the
Journal
Post-Print is
published in openaccess journal or in
toll-acccess journal
and self-archived in
University’s Eprint
Archive
New impact cycles:
Self-archived research
impact is greater (and
faster) because
access is maximized
(and accelerated)
New impact cycles:
New research builds on
existing research
How do we do it?
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Self archive the pre-print
Look first to Open Access Journals for
publishing opportunities
Submit the pre-print for refereeing
How do we do it?
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At acceptance, amend the copyright
transfer agreement to allow self archiving
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I hereby transfer to [publisher] all rights to
sell or lease the text (on-paper and on-line) of
my paper (paper-title). I retain only the right
to distribute it for free for scholarly/scientific
purposes, in particular, the right to selfarchive it publicly online on the web.
How do we do it?
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If the publisher accepts your proposal –
archive the refereed post-print
If not, sign the publishers transfer
agreement and archive a “corrigenda” that
links to the pre-print and lists the
corrections/changes that should be made
to conform to the post-print
What else needs to be done
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As a University – promote efforts to make
research output open access. Provide the
technology infrastructure to support open access
institutional repositories/archives
Libraries – Provide digital library support, access
and maintenance for these new materials
Promotion committees – promote the use of
refereed open-access journals and various forms
of content that can be placed in open access
institutional repositories/archives
Publishers – become either open access or allow
self archiving of post-prints.
What else needs to be done
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Faculty - Become actively involved in scholarly
communication issues
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2 UCSF faculty call for boycott of Cell Press Journals
UCSC Academic Senate passes resolution calling for
tenured faculty to cut their ties with Elsevier
NCSU Faculty and Staff Senate pass resolution
supporting the library if a decision is made to not
renew with Elsevier
Stanford Faculty Senate approves measure targeting
for-profit journal publishers
What does the future hold
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Institutional repositories/archives containing
faculty pre-prints, post-prints, theses,
dissertations, images, multi-media files, etc.
Metadata structures and standards that provide
mechanisms to quickly tag content for retrieval
Harvesting tools that allow searching across
multiple repositories to acquire data
Archival tools and contracts to ensure long term
viability of stored content
What does the future hold
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New York is in a strong position to assume a
leadership role with the New York State
Higher Education Initiative (NYSHEI)
A membership organization of 130 libraries and
their institutions
 Includes SUNY, CUNY and Private Higher Ed
 Institutional repositories/archives is a priority focus
 Will look for grant funding to move forward
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U. Albany/NYSHEI Symposium
April 29
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The Transition to Open Access Scholarship:
Can the Reward Structure for Faculty
Publishing Change Fast Enough?
http://library.albany.edu/symposium/
 Free to NYSHEI members
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Links of interest
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Started in Aug 1991, http://www.arXiv.org Covered areas include
physics and related disciplines.
Public Library of Science - http://www.plos.org/index.html
Budapest Open Access Initiative http://www.soros.org/openaccess/
Open Access Now - http://www.biomedcentral.com/openaccess/
Project Romeo http://www.lboro.ac.uk/departments/ls/disresearch/romeo/
American Association for the Advancement of Science – Seizing the
Moment, Scientist’s Authorship Rights in the Digital Age
http://www.aaas.org/spp/sfrl/projects/epub/finalreport.pdf
Directory of open access journals (Lund University)
http://www.doaj.org/
SPARC - http://www.arl.org/sparc/