Kay Fryar and Connie Long
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UNC Pembroke, our Pilot campus for Banner
Payroll, was using SSB Web Time Entry for
Leave Management for all employees.
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This meant we had to have an on-line solution for
time and leave keeping at Go-Live.
We knew that SSB WTE is not a viable solution for
a “current Payroll.”
We elected to use a life-line and call a friend.
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UNCG Shared their “MoveTime” solution
SunGard Consultants adapted it for use in our
schools.
MoveTime:
◦ Uses Banner SSB Leave Reports to collect hours
◦ Requires “dummy” leave buckets” to hold approved
hours for codes such as “Adverse Weather Taken.”
◦ Creates a crosswalk to Payroll for Comp-time,
Adverse Weather taken, and Holiday worked hours.
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We all too soon found we needed to enhance
MoveTime to handle Leave Offsetting, and
also to put comp time accrued into the leave
bucket before comp time taken hit the
bucket.
This required two changes:
◦ Set up new leave codes with new cascades
◦ Crosswalk all hours entered so that everything
moves to leave buckets through payroll
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This process works well for Exempt
Employees
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Build on what we learned and used with
MoveTime.
Make no modifications to Banner.
Bi-Weekly Reporting to allow work-week
leave offsetting, and overtime calculations.
Use of Banner Leave Reports through a
creative coding structure using PTREARN and
PTRLEAV.
Adding a second approver level to allow HR to
monitor and return leave reports with errors.
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Handles leave-offsetting during current work
week.
Handles holiday worked comp-time and
premium pay.
Handles on-call/call-back pay.
Handles university closing time worked.
Ensures that reported shift premium hours do
not exceed total hours worked for the week.
Directs extra hours to first offset negative
balances in the Adverse Weather bucket.
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Determines if hours worked in excess of the
regular schedule should
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Be used to offset leave taken during the week
Be compensated at straight time
Be compensated at 1.5 times
Be used to offset negative hours in Adverse Weather
bucket
Allows supervisors to direct extra hours
worked to be cross-walked to pay, or to
comp-time accrual.
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Art Goodwin, Analyst Programmer
Connie Long, UNCGA FIT Team Business
Process Analyst
Kay Fryar, FIT Team HR Consultant
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Pulls two bi-weekly periods into one month
10 times a year, and three periods twice a
year.
Processes all the business rules
Produces a Report with details and
summaries
Provides crosswalks to Payroll Codes and
adds transactions to the PHRMTIM table
◦ (Transactions are pulled into Payroll via the
PHPMTIM process)
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Provides details by employee on how Smart
processed hours.
Provides list by employee of comments on
potential errors or omissions encountered.
Provides summaries by code for several
categories:
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Supervisor Use Code
Other Leave Taken/Required Comments
Shift Premium and On-Call Hours to be paid
Shared Leave Taken and over 40 hours of Sick used
etc
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Report showing all NBAJOBS changes for leave
accruing employees from 1st of prior month
to date.
Report showing results of Leave Cascades
Report with parameters that allows HR or
Payroll to look at Leave Report hours reported
on a given day or range of days, or hours
entered in a particular category – such as
University Closing Worked…
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Report showing leave balances in all leave
categories.
The Leave Age Report showing hours that
have “aged out” and must be paid. Includes
all comp categories and negative adverse
weather balances.
Compensated Absence Reports.
Also a Comprehensive January Leave Roll
Process written in sql/Perl.
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You must have:
◦ Separate e-classes for SPA non-exempt employees
and SPA exempt employees
◦ Programmer to tweak our crosswalks to match your
current earn codes.
◦ Access to add our new codes to your test instance.
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Time Commitment
◦ Set up will take three to four hours
◦ Demo and Q and A will take a full day for a non-SSC
campus.
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Develop LawTime
◦ Four week reporting period
◦ Build Business rules for Law Enforcement
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Complete SSC Campus SmartTime
Implementations
Assist other campuses who are interested in
SmartTime
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Time and resources to build an interface from
Kronos that would allow SmartTime to
process hours collected via Kronos.
Develop a handy button in SSB Leave Reports
that would allow employees and supervisors
to apply the SMART business rules to verify
their entry before they submit or approve a
leave report.
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ksfryar@northcarolina.edu
clong@northcarolina.edu
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