Sharyland
Independent School District
Payroll Department
Updated for the 2015-2016 School Year
Sharyland ISD
Business Office Staff
Phone Number: (956) 580-5200
Business Ofc. Main Fax Number: (956) 580-5229
Name
Extension
Payroll Dept. Fax:
(956) 580-5216
Insurance Dept. Fax: (956)580-5224
E-Mail Address
Title
Cynthia Thorman
1036
cthorman@sharylandisd.org
Payroll Director
Sylvia Osuna
1021
sosuna@sharylandisd.org
Payroll Clerk
Irma Montelongo
1048
imontelongo@sharylandisd.org
Payroll Clerk
2015-2016 Monthly Pay Schedule
Monthly Pay Date
Extra Duty Cut-Off
Date *
Substitute
Cut-Off Date
August 21, 2015
July 31, 2015
July 31, 2015
September 25, 2015
September 4, 2015
September 4, 2015
October 23, 2015
October 2, 2015
October 2, 2015
November 20, 2015
October 30, 2015
October 30, 2015
December 18, 2015
November 27, 2015
November 27, 2015
January 20, 2016
January 1, 2016
January 1, 2016
February 19, 2016
January 29, 2016
January 29, 2016
March 18, 2016
February 26, 2016
February 26, 2016
April 22, 2016
April 1, 2016
April 1, 2016
May 23, 2016
April 29, 2016
April 29, 2016
June 24, 2016
June 3, 2016
June 3, 2016
July 22, 2016
July 1, 2016
July 1, 2016
August 24, 2016
July 29, 2016
July 29, 2016
* Extra duty pay request forms must be in the payroll office by 5:00 pm of
cut-off date!!!
Teacher Retirement System of Texas
General Information
 New members will receive a
packet from TRS. Complete the
information and return it to TRS as
soon as possible. Your TRS file
will not be complete until they
receive the forms in that packet.
Please notify the payroll office if
you have a change of name,
address or wish to make a
beneficiary change. We will
forward these changes to TRS.
 TRS states that a Texas school
district employee is not permitted
to advise a district employee of
their rights regarding their
retirement funds or specific
deposit information. For more
information please contact the
Teacher Retirement System of
Texas. Their telephone number is
1-800-223-8778. Additional
information can also be located on
their website: www.trs.state.tx.us
Teacher Retirement System of Texas
Payroll Information
 A full-time employee of Sharyland I.S.D. is required to participate in the
Teacher Retirement System of Texas (TRS). An amount of 7.2% of the
paid salary is deposited to the employee’s account through payroll
deduction every month an employee receives a payroll check. This amount
is considered the member’s deposit. An additional deduction of .65% is
transferred to TRS for contribution to the TRS-care fund. This is a pooled
account and not part of the individual employee’s retirement account.
These amounts are shown as deductions on the pay stub.
 The district also contributes .55% of paid salary for every TRS member in
the district. The money is also applied to the TRS-care fund. This amount
is shown as a benefit on the pay stub.
 Any new employee that is not a current member of TRS will become a
member as soon as the district reports the first payroll deposit. SISD will
pay an amount of 6.8% during the first 90 days of a new member’s
employment. This percentage is equal to the state contribution. The
member will contribute the standard 7.2% and .65% without any waiting
period.
August Check for 1st Year Teachers
Agreement
2015-2016 school year
 This is an agreement between a new employee and the Sharyland
Independent School District. The district offers an advance to specific
employees on the employee’s 2015-2016 employment contract.
 Only professionals with zero year experience qualify.
 The amount of the advance payment will be $1,000, which will be paid to
the contracted employee on August 21, 2015. Each of the next four checks
(September thru December, 2015) will be reduced $250 each.
 If employment terminates prior to the final deduction (payment) the
remaining balance will be deducted from the final payroll check.
 The employee and the employer’s representative acknowledge and accept
this agreement by their signature on the district’s form.
Pay Supplements

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Coaching stipends
Band and choir stipends
Cheerleading and Dance stipends
Master degree stipends
Masters in assignment stipends
Technology stipends
Science, Math and Special Education stipends
are included in the yearly salary, which is divided over 12
months. This information is provided to the payroll office
by either the campus, the department or by the
personnel office. A breakdown of your pay may be
viewed on Employee Access.
Bilingual stipends are paid semiannually. Pay information is submitted
by the Federal Programs office.
UIL, department head and some other
extra-curricular activity sponsor
payments are paid once per year,
generally in May. The information is
provided to the payroll office by each
campus and is based on a Boardapproved stipend schedule.
Other extra duty payments are paid monthly.
Extra duty timesheets are available on the
payroll page of the Sharyland ISD website.
The forms must be completed and signed by
the campus administrator. To prevent delay in
payment, ALL information must be completed.
Extra duty timesheets must be turned in on a
weekly basis to a person designated by the
campus/department administrator. The payroll
office must receive completed extra duty
timesheets by the cut-off dates of each month.
The Payroll Office does not accept forms with
correction fluid or correction tape.
extra duty timesheet form
monthly pay dates & cut-off schedule
Refer to the monthly payroll pay
schedule for “cut-off” dates for each
payroll.
monthly pay dates & cut-off schedule
Payroll Deductions
 The district offers enrollment and payment
through payroll deduction of group health, group
dental and vision, miscellaneous health
insurance plans and additional life insurance
policies.
 You can enroll in medical reimbursement and/or
dependent care reimbursement programs.
 Please contact the insurance department with
questions specific to the plans available.
 Contact the payroll office for questions or
concerns about the amount deducted from your
payroll check.
 The enrollment for new employees is during the
month of August for a September 1st effective
date.
 This date is for 10-month employees only.
Dates may be different for employees with odd
employment or contract start dates.
 The Cafeteria (Section 125) Plan can be elected
during enrollment.
 District-wide enrollment occurs in the spring for a
May 1st effective date.
This is general information only as it may affect an employee’s payroll.
Please refer to the insurance department of Sharyland ISD for
precise, up-to-date information.
403(b) and 457
tax-sheltered individual retirement plans
 Enrollment into 403(b) plans can be done at any time.
Forms are available in the payroll, insurance office or at:
http://www.tsacg.com/individual/plansponsor/texas/sharyland-isd/
 Completed forms are forwarded to the district’s 3rd party
administrator for their audit and approval.
 Sharyland I.S.D has a list of authorized vendors; an
employee cannot enter a new agreement with any
company not listed on the Authorized Investment
Provider List located at:
http://www.tsacg.com/individual/plansponsor/texas/sharyland-isd/
 Please allow up to 30 days for processing.
 Please contact the insurance department for information
if you prefer to enroll in a 457 plan.
a little more Deduction Info
Sharyland ISD also offers payroll deduction for:
 United Way of South Texas-representatives will come to your campus.
 Texas Tomorrow fund-employee should contact TTF directly.
 Professional dues (ATPE, TFT, TSTA etc.)-employee or the
organization can forward deduction authorizations to the payroll office.
 Child support payments, Income tax levies, student loan
garnishments-information is sent to the payroll office from governing body.
 Campus Courtesy Funds-your campus committee will provide you with
information.
 Program fees for the Alternative Certification programsContact the Sharyland Human Resource Office to make sure you start the deduction
for this program in September.
Direct Deposit Information
 Enrollment in direct deposit is simple!
 Forms are available in the payroll
office or on-line.
 A copy of a personal check should
accompany the form to verify the
employee’s banking information.
 Your direct deposit can be sent to any
banking institution and can be split &
sent to up to 2 accounts (either
checking or savings accounts).
direct deposit form
Direct Deposit is mandatory!
If you change or close bank accounts, a direct
deposit form must be completed with new
information and provided to the Payroll
Department immediately. Changes must be
completed 10 working days prior to the pay date.
DO NOT DELAY!
If we transfer to a closed account you must wait
until the money is returned to our bank. This
could take 3 to 10 business days. We cannot
issue a new check until we confirm the money is
back in the district account.
direct deposit form
Sick Leave Reporting
All absences are to be reported through the SEMS
(Substitute/Employee Management System).
Information will be entered by the employee or campus
representative.
Once per month all entries for the pay period are
transferred from SEMS to the payroll system.
SEMS entries are applied to the employee’s local, state
and state personal leave totals based on the information
entered.
The district’s substitutes rely on the accuracy of the entries for
their pay.
Sick leave balances can be viewed on a monthly basis
through Employee Access.
Please refer to the Human Resources Department for
SEMS access information.
Leave Information
 When you use more days than available you will be in a
dock situation.
 Family Medical Leave Act: Please contact the Human
Resources Office prior to a planned FML absence or as
soon as physically possible during an unplanned FML
absence. The HR office has guidelines for what qualifies
as a FML absence.
 Excessive absences: Employee’s checks will be docked
when he/she is absent more days than the number of
sick leave days available. The dock amount is equal to
the employee’s daily rate for every day that exceeds the
balance.
 Permission for dock arrangements must be preapproved by the Superintendent.
Additional Leave Info.
 Personal Leave: Requests for personal leave are to be submitted
according to board policy. personal leave request form
 Please use actual reason for absence when posting to SEMS rather
than what leave is available.
 All full-time school personnel are eligible for ½ day local and ½ state
personal per 18 days of service up to a maximum of 5 days each per
year.
 Absences due to personal illness, illness or death in the immediate
family or family emergency shall be charged to local leave, then to
state leave when local leave is exhausted.
 Absences due to personal business will be deducted from state
personal leave as long as available unless the employee chooses to
use local leave instead. Overuse of personal leave will result in a
payroll dock situation.
 Local leave can accumulate to 30 days for professional employees
and 10 days for all other full-time employees.
 There are no limitations on accumulation of state personal leave.
 Check School Board Policy On-line for more leave information.
When you receive your first notification of
deposit by e-mail, stop by the payroll office
with your picture I.D. and we will issue your
Employee Access credentials along with a
step-by-step guide.
Is Everything Correct?
Review your information on Employee Access. Notify
the payroll office if you believe there is an error on
any item.
Notify the payroll office of the following changes as they occur:
 Name
 Address
 Phone Number
 Bank Information
Forms are available on-line on our district website at
www.sharylandisd.org .
Sharyland ISD Payroll Office Staff
may be reached at (956) 584- 6404.