Word 2013
Chapter 3-Creating a Business Letter with a Letterhead and Table
A _____________________________ is the section of a letter that identifies an organization or individual.
This is found at the top of the paper. (Slide 5)
A letterhead should contain these elements: (Slide 6)
1. Complete legal __________________ of the individual, group, or company
2. Complete _______________________________________________: street address including building,
room, suite number or post office box, along with city, state, and postal code
3. __________________________________ and ______________________________, if applicable
4. ___________________ address
5. ________________ address, if applicable
6. Many letterheads also include a ____________________ or other image; if an image is used, it should
express the organization or individual’s personality or goals
Appearance of letterhead elements: (Slide 7)
1. Use __________________ that are easy to read
2. Give the organization or individual name impact by making its ___________________________ larger
than the rest of the text in the letterhead
3. For additional emphasis, consider formatting the name in __________________, _________________,
or a different ____________________
4. Choose ______________________ that complement each other and convey the goals of the
organization or individual
Word has a variety of ________________________________________, which are a type of drawing object,
that you can insert in documents. Some examples include rectangles, circles, triangles, arrows, flowcharting
symbols, stars, banners, and callouts. (Slide 8)
When you insert an object in a document, Word inserts it as either an _______________________________
or a __________________________________________. An __________________________________ is an
object that is part of a paragraph in which you can change the location of the object by setting paragraph
options, such as centered, right-aligned, and so on. A _______________________________________, by
contrast, is an object that can be positioned at a specific location in a document or in a layer over or behind
text in a document. You have more flexibility with floating objects because you can position a
________________________________________ anywhere on the page using text wrapping. (Slide 9)
Word provides an ____________________________________________ button which increases the font size
of selected text each time you click the button. (Slide 10)
OVER
_________________________________ is a predefined graphic. (Slide 11)
You can make one color in a graphic ______________________________, that is, remove the color. You
would do this if you wanted to ________________________ part of a graphic or see text or colors behind a
graphic. (Slide 12)
You can draw a solid line, called a ________________________, at any edge of a paragraph. They can be
added ______________________ or _______________________ a paragraph, to the _______________ or
__________________________ of a paragraph, or in any combination of these sides. To
____________________________ a border from a paragraph, position the insertion point in the paragraph,
click the ___________________________ button arrow on the _____________________ tab, and then click
the No Border button in the Borders gallery. (Slide 13)
_______________________________________________ refers to returning the formats to the Normal style.
(Slide 14)
____________________________________________ are only visible on your screen and do not appear on a
printout. (Slide 15)
To convert a ____________________________ to regular text, right-click the hyperlink and then click
______________________________________ on the shortcut menu. (Slide 16)
An effective business letter should have a professional __________________________________, convey its
________________________________ concisely and clearly. (Slide 17)
All business letters contain the same basic elements, including: (Slides 18 and 19)
1. The ____________________________________, which consists of the month, day, and year, is
positioned ________________ to ________________ lines below the letterhead
2. The ________________________________________, placed _________________ lines below the
date line, usually contains the addressee’s courtesy title plus full name, job title, business affiliation,
and full geographical address.
3. The ____________________________ begins _____________ lines below the last line of the inside
address
4. The body of the letter, the ____________________________, begins _______________ lines below
the salutation
5. __________________ lines below the last line of the message, the
___________________________________________ is displayed
6. Type the ______________________________________ blank lines below the complimentary close,
allowing room for the author to sign his/her name
If a business letter does not use a letterhead, then the top of the letter should include a
____________________________________. All business letters are _________________________-spaced
with ___________________________ spacing between paragraphs. (Slide 20)
Types of business letters include the following: (Slide 21)
1. _______________________________ style-all components of the letter begin flush with the
___________________ margin
2. ____________________________________________ style-the __________________,
______________________________________________, and
_______________________________________________ are centered, positioned approximately onehalf inch to the right of center or at the right margin. The first line of each paragraph in the body of the
letter is ___________________________ one-half inch from the left margin. All other components of
the letter begin flush with the left margin.
A ___________________________________ is a location on the horizontal ruler that tells Word where to
position the insertion point when you press the TAB key on the keyboard. Word, by default, places a tab stop
at every _________________ inch mark on the ruler. You can also set your own custom tab stops. (Slide 22)
To move a custom tab stop on the ruler, drag the _____________________________________ to the desired
location on the ___________________. To __________________________ a custom tab stop on the ruler,
point to the tab marker on the ruler and then drag the tab marker ____________________ and out of the
ruler. (Slide 23)
If you use the same text or graphic frequently, you can store the text or graphic as a
__________________________________________ and then insert the store
__________________________________________ entry in the open document, as well as in future
documents. (Slide 24)
Some compound words, such as proper nouns, dates, units of time and measure, abbreviations, and
geographic destinations, should not be divided at the end of a line. These words wither should fit as a unit at
the end of a line or be wrapped together to the next line. A
_____________________________________________ is a special space character that prevents two words
from splitting if the first word falls at the end of a line. A ___________________________________________
is a special type of hyphen that prevents two words separated by a hyphen from splitting at the end of a line.
To do this, hold down the ______________ and ________________ keys along with either the
__________________________________ or _______________________. (Slides 25 and 26)
A ________________________ is a collection of rows and columns. The intersection of a row and a column is
called a ____________________. (Slide 27)
OVER
To advance rightward from one cell to the next, press the _______________ key. One way to add new rows
to a table is to press the __________________ key when the insertion point is positioned in the bottom-right
corner cell of the table. To move back to the previous cell in a table press the _________________________
and ___________________ keys. (Slide 28)
To select an entire table click the table _________________________________________ located at the top
______________________ corner of the table. To select rows in a table that are not
________________________________ to one another select the first row in the table and then hold down the
____________________ key while selecting the other row. (Slide 29)
To move a table to a new location point to the __________________________________ corner of the table
until the table _____________________________________ appears, point to the table move handle, and
then ____________________ it to move the entire table to a new location. (Slide 30)
To resize an entire table, drag the table ______________________________________, which is a small square
that displays when pointing to a ___________________________ of a table. (Slide 31)
To make a ________________________ wider in a table, drag the __________________________ boundary,
which is the border to the __________________ of a column, until the column is the desired width. (Slide 32)
To make a _______________ taller in a table, drag the ______________________ boundary, which is the
border at the _________________________ of a row, until the row is the desired height. (Slide 33)
In a table you may need to ____________________ cells into a single cell to insert a title that spans all rows.
(Slide 34)
Instead of merging multiple cells into a single cell in a table, sometimes you want to ___________________ a
single cell into multiple cells. (Slide 35)