February 20 th , 2014 Town Hall
 Good Morning and Welcome!
 We will begin the webinar shortly.
 Dial in number is 1-866-764-6750
 Support at: datapipeline.support@cde.state.co.us
 Goal: Provide a weekly forum to answer LEA questions on Data
Pipeline and inform LEA’s on any upcoming news and updates.
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Webinar Etiquette
 Mute Your Phone (*# Mutes and Un-mutes Individual Phones) also many
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phones have a mute button on them.
If you receive a call and need to pick up please disconnect from the
webinar. Otherwise, all town hall participants hear your hold music!
Enter your Name and your District when logging into the webinar (no
password will be needed)
For today’s event, we will hold the Q&A session at the end of the
presentation:
 Type it in the Chat Box for a response OR
 Raise Your Hand:
• A presenter will call your name
• After your name is called, un-mute your phone and speak your
question/comment
Please be respectful of others time; we may need to have a separate
conversation later to best help you
Introductions
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Agenda
 Data Pipeline Statistics
 Directory
 Student End of Year
 October Count 2014
 TSDL (Teacher Student Data Link)
 HR
 11th Grade Alt Assessment
 Special Education End of Year
 Special Education December Count
 Special Education Discipline
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Data Pipeline Statistics
Interchanges
Name
January 16th LEAs with
Respondents
January 16th Number of
Respondents
LEAs submitting Files
STD
Student Interchange
196
445
185
STF
Staff Interchange
222
457
179
TI1
Title I Interchange
143
273
97
SPE
SPED IEP Interchange
78
161
61
TSL
Teacher Student Interchange
103
174
11
DIS
Discipline Interchange
83
134
2
Collection
6
Snapshot
Name
January 16th LEAs with
Respondents
January 16th Number of
Respondents
LEAs submitting Files
OCT
October Count
200
465
185
SEY
Student End of Year
40
61
0
DEC
SPED December Count
78
173
61
SPI
SPED Discipline
64
119
0
EOY
SPED End of Year
70
136
0
HRD
HR December
202
368
110
Collection
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Year Round Collections
Name
January 8th LEAs with
Respondents
January 8th Number of
Respondents
LEAs submitting Files
DIR
Directory
193
319
-
RTS
RITS Batch File Upload
171
351
-
EDS
EDIS Batch File upload
178
333
-
Collection
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Periodic Collections
Name
January 16th LEAs with
Respondents
January 16th Number of
Respondents
LEAs submitting Files
ACT
ACT SBD Collection
164
263
0
ACC
Access SBD Collection
157
255
0
TCP
TCAP SBD Collection
165
275
0
RCM
Report Card March
151
230
0
FIN
Finance December
205
337
196
11G
11th Grade Assessment
166
297
69
RED
READ Collection
131
217
0
Collection
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Non-Pipeline Related Collections
Name
December 16 LEAs with
Respondents
December 16 Number of
Respondents
LEAs submitting Files
RITS
RITS Web
212
963
-
EDIS
EDIS Web
208
551
-
SSCC
Statewide Course Codes
192
630
-
Collection
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Data Pipeline Directory
Directory
 Local Board Membership Title bug is now fixed. You can go
into the Directory and update the members.
 If your district has less than 160 student contact days then you
will need to submit the 4 day school week application. This is
open for submission in the Directory.
 Make updates as changes happen in the district.
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End of Year
End of Year will open early
 2013-2014 End of Year will open February 24th
 Identity Management groups are available.
 Acronym is SEY
 Examples:
 MOFFAT_2 PIPELINE-2800-SEY~LEAVIEWER Read-Only Role
 SILVERTON_1 PIPELINE-2820-SEY~LEAUSER Submit and Modify Role
 CENTER_26_JT PIPELINE-2810-SEY~LEAAPPROVER Approver Role
 Work with your LAM to get the role assigned
 Only assign one role
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End of Year will open early
 Thank you to the early volunteers
 Email was sent out and EOY website has been updated
 Looking for volunteers to help work through issues
 smith_k@cde.state.co.us
 303-866-6723
 Please pilot the system
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End of Year resources
 End of Year (EOY) website
 Data pipeline site -> snapshot -> End of Year
 http://www.cde.state.co.us/datapipeline/snap_eoy
 Schedule posted on EOY snapshot page
 Document on how to assign EOY groups posted
 Document on EOY process posted
 File layout and definitions are posted
 Known issues will be posted
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End of Year trainings
 End of year trainings
 Tuesday, March 4th from 9:00 - 10:00
 Wednesday, March 5th from 12:00-1:00
 Thursday, March 6th from 3:00-4:00
 Tuesday, March 11th from 11:30-12:30
 Connection information
 Website: http://connect.enetcolorado.org/data_services/
 Phone number: 1-866-764-6750
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End of Year trainings
 Trainings will cover
 Collection overview
 Why do we collect student start and exit information?
 How is the data used?
 Key terms (AYG, cohort, IPST, Adjustment, etc.)
 Adequate documentation
 Student interchange, adjustment file, and IPST overwrite file
 Snapshot
 Reports
Q & A
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End of Year trainings
 Please email suggestions for training items
 Questions or concerns we need to discuss
 Specialized training ideas
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Student October Pupil
Membership Count
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S t u d e n t O c t o b er 2 0 1 4 -15 Ti me lin e
July 2014
August – October
October
November
21
• Collection opens for Student October
• Trainings
• Official count date: Wednesday October 1st
• Complete Interchange Level edits: Friday, October 17th (suggested)
• Pass majority of Student October snapshot edits: Friday October 31st
(suggested)
• Address final issues, review and approve data reports by November 7
• Collection Closes: Friday, November 7
• Duplicate funding documentation due Friday, November 14th (one week
following collection closing)
• Audit reviews and makes a decision by Friday morning November 21st (the
week before Thanksgiving week)
• Resubmissions due November 21st
Student October Updates
Student October defects and enhancements are now posted on the Data Pipeline website
http://www.cde.state.co.us/DataPipeline/snap_studentOctober.asp
Under “Defects and Enhancements”
It will be updated as there are changes
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Teacher Student Data Link
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TSDL Documentation
 Documentation has now been posted online
 Teacher Student Data Link Interchange at:
http://www.cde.state.co.us/datapipeline/inter_teacherstudent
 File Layout and Definitions, Business Rules included
 Teacher Student Data Link Snapshot at:
http://www.cde.state.co.us/datapipeline/tsdl
 File Layout and Business Rules listed
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Upcoming TSDL Training Webinars
 Annette Severson and Chris Vancend will be hosting TSDL
Training Webinars in March
 Topics Covered:
 Purpose
 Components
 Pipeline Overview
 Interchange
 Snapshot
 Error Reports
 Data Reports
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Upcoming TSDL Webinars
 Scheduled Dates/Times are:
 Monday, March 3rd from 1 to 2 pm
 Tuesday, March 4th from 1 to 2 pm
 Thursday, March 13th from 2 to 3 pm
 Please register for one of the these TSDL trainings at:
https://www.surveymonkey.com/s/TSDL_Webinar
 This information will also be emailed
 All registered participants will receive webinar connection
information
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Human Resources
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Human Resources – Known Issues
 HR096, HR066, HR098 – HQ edits were recently updated in
production (Tuesday evening). Please recreate your snapshots
if you were experiencing HQ issues. If issues remain, please
contact Annette Severson at severson_a@cde.state.co.us
 Exceptions for HR007 & HR008 can now be entered-please
contact Annette Severson if this is needed
 Cognos Reports - currently being revised:
 Salary FTE by Size report
 Summary of Gender by District
 Summary of Race/Ethnicity by District
 Teacher Probationary Status Report
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11 th Grade Alt Assessment
11 th Grade Alternate Assessment for
Colorado ACT
Assessing Students with a Disability Webpage - 11th Grade
Alternate
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Steps Completed
 Created Preliminary Snapshot

Verified Roster against IEP
 Errors corrected
 Submitted test order on SurveyMonkey form
 Orders being processed for printing
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Order Test Packets
March 3-14
District Receives Materials
District Assessment Coordinator
 Receive materials sent to Shipping Address you provided
 Keep test materials secure
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
Verify test administrators are trained

Distribute test packet materials to Test Administrators by March
24th
Components of the
Assessment
 Student Data Collection Sheet
 Directions & Materials
 Levels of Independence
Scoring Rubric
 Score Reporting Sheet
 Test Administrator’s Guide
 Optional Forms
March 6th
Test Administrator Training
District Assessment Coordinator
 Verify Test Administrator Training
 March 6th 3:30-4:30 Webinar
CLICK THIS LINK TO REGISTER FOR THE 11TH GRADE ALTERNATE TEST
ADMINISTRATOR TRAINING WEBINAR:
https://www.surveymonkey.com/s/11thgrd_alt_testadmins

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ONLY registered participants who register and attend the
Webinar will receive a 1-Clock Hour certificate
You are welcome to call or email
with questions!
Linda Lamirande
Accommodations & Assessment Senior Consultant
Exceptional Student Services Unit
Colorado Department of Education
303-866-6863
Lamirande_L@cde.state.co.us
Datapipeline.support@cde.state.co.us
This material was developed under a grant from the Colorado Department of Education. The content does not necessarily represent the policy of the
U.S. Department of Education, and you should not assume endorsement by the Federal Government.
Special Education End of Year
S p e ci al Ed u ca t ion E O Y Tr a n s ition t o D a t a P i p e lin e
March
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• Pilot 2 (test in QA environment)
• Starting around March 24 for a 2 week timeframe
• Need a few AUs to volunteer
April
• Mock Sped EOY
• AUs take snapshots to identify edits not functioning
correctly yet
May
• Collection officially opens (first due date June 18)
• Webinar trainings on collection specifics (dates coming
soon)
June
• First due date Sped EOY 13-14
• Wednesday June 18th: Date by which 20% of your final
record count must be passed Interchange validations
Identity Management
 Identity Management Roles available:
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAVIEWER Read-Only
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAUSER Submit and Modify
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAAPPROVER Approver
 Verify with your LAM that you have access to the Sped EOY snapshot (1 of the 3
roles assigned to your account)
 Acronym is EOY
 Need at least 1 APPROVER per AU (able to submit data to CDE)
 Can have as many APPROVERS, USERS, and VIEWERS as needed
 Remember only 1 role per person/account (2 will lock you out )
 Need SPE ~LEAVIEWER role: access to IEP Interchange (should have this role
already if you participated in December Count)
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Sped EOY
 What roles are necessary to complete the Sped EOY snapshot?
 Example IdM account (good):
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-SPE~LEAVIEWER Read-Only Role
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAAPPROVER Approver Role
 Example IdM account (bad):
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-SPE~LEAVIEWER Read-Only Role
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAAPPROVER Approver Role
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAUSER Submit and Modify
Role
(can’t have more than 1 EOY role per account)
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SPECIAL EDUCATION
DECEMBER COUNT
DECEMBER COUNT STAFF ERRORS
 A change was made in production on Tuesday relative
to SOPS and FTE which unforseeingly resulted in
DC017 and DC157 being generated erroneously.
 Please recreate your snapshot and these errors will go
away. If you still see the errors after you recreate the
snapshot please don’t change your data so we can
review the errors.
Data Validity Checks
We are conducting various data validity checks
and you may hear from one of us in regard to
funding, pupil’s of attendance, primary disability,
and district of attendance information as well as
other validity checks.
THINGS TO KEEP IN MIND
Make sure the LASID and SASID match in the child file and the participation
file. When the Pipeline builds a Snapshot it matches up data parts from the
different files by matching SASID and LASID on data records. If those two fields
are not absolutely identical in all IEP Interchange source files the data will not
pull into Snapshot
Parentally Placed in Private School =02 Kiddos
If you are reporting the records as PPPS = 02 (Parentally Placed in a Private
School) you need to zero-fill SASID in both Child and Participation
Start Date of Special Education should be zero-filled for students not receiving
special education services if they are Parentally Placed in Private School
Current Eligibility and Services should also be zero-filled for kiddos who are
Parentally Placed in Private School
THINGS TO KEEP IN MIND
In order for Staff records to make it to SNAPSHOT the Admin Unit
Code must be reported in the Assignment File and the Special
Education Flag must = 1.
There are records in staging where the assignment flag is 1 but
the Admin Unit Code is either zero filled or is blank.
You need to have an EDID in both the demographic file as well as
the assignment file
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REPORT CLARIFICATIONS
 Special Education Directors and Child Find Coordinator
Report
Directors are included only when the job
classification is 102
Child Find Coordinators are reported when the job
classification is 330
REPORT CLARIFICATIONS
Job Class Code
Description
Duties
102
(Included in the Special Education
Director and Child Find Coordinator
Report)
Assistant/Deputy/Associate
Superintendent, Senior Executive,
Executive Director/Special Education
Director
Performs high-level executive
management functions for a
superintendent in the areas of
administration and instruction. Such
an assignment also includes
performing the duties of the
superintendent in his or her absence.
104
(Not included in the Special Education
Director and Child Find Coordinator
Report)
Instructional Manager, Director,
Assistant Director of Special
Education, Supervisor
Performs professional management,
administrative, research, analytical,
and/or supervisory services for a
senior executive. This includes
personnel responsible for services
such as evaluation, teacher
development, dissemination, and
curriculum development.
330
(Included in the Special Education
Director and Child Find Coordinator
Report)
Child Find Coordinator
Individual responsible for the process
of locating, identifying and evaluating
all children who may have a disability
and be eligible for special education
and related service.
Staff Mode Contract Report
 The Admin Unit Code must be populated with the Admin Code and not





zero-filled or blank for special education staff assignment records.
The report is only looking at the SPED December Snapshot Data
Mode is the most frequent number reported from all the data reported
for that particular district per the job classification category
 There are instances where Average may be used instead of Mode –
E.G. 6 records are 172 contract days and 6 records are 170 – 171 is
reported. 6.24 Hours per day and 8.00 Per Day result in Mode of 7.12
140 Contract Days and 6.5 Hours per day are reported with the data
doesn’t meet state requirements
* is printing incorrectly it should only be printing when the mode is
below the state minimum – bug created
Report is functioning as expected
HQ Computation
 JCC 201, 202, 416 schoolwide Title 1 schools
 Employment status code 01, 02, 08, 10
 Admin Instructional area code 0002, 0037, 0038, 0001
 Subject area codes
 0010, 0015, 0070, 1500, 1520, 1530, 1540, 1570, 1590, 1700,
1710, 1720, 1730, 1740, 1750, 1760, 1770, 1780, 1790, 1799,
02xx, 05xx, 06xx, 11xx, 12xx, 13xx
 for the 17xx only, we include them if any grades K-5 are marked
yes. We do not pull in secondary grades (6-12)
 Any grade level K-12 is 01
HQ Computation
 Paraprofessionals
 Job class code 416
 Employment status code 01, 02, 08, 10
 Any grade level PK-12 is 01
 School has to be a Title 1 school with a school wide program
DUPLICATES
NEW THIS YEAR - AUs will be making the changes
Duplicates went out February 13th.
If you are unable to resolve the duplicates amongst yourselves please
contact us so we can assist you.
If you do not have any duplicates and need to make a change in your
records please contact us so we can unlock the files.
Round One – February 20th – work through duplicates, recreate
snapshot, CDE to rerun duplicates February 21st (see updated
timeline)
FINAL DEADLINES
Wednesday, March 5, 2014 – Thursday, March 6, 2014
Final report review and Submit files to CDE. All duplicates and
data validity issues identified by CDE must be resolved and data
submitted to CDE.
All records are complete and have passed all edits.
100% of the records that will be submitted for this collection must
be included and passed ALL edits
UPDATED TIMELINE
 http://www.cde.state.co.us/sites/default/files/December%20
Count%202013%20Timeline%202-18-2014.pdf
 February 20, 2014 – Date by which AUs must have resolved all
STUDENT duplicates and recreated an updated December
Snapshot reflecting the data changes to resolve the duplicates
 February 21, 2014 – CDE will rerun the duplicates and notify
AUs
 February 25, 2014 – March 4, 2014 – File changes to resolve
duplicates
FINAL DEADLINES
Wednesday 5, 2014 – Thursday, March 6, 2014
Final report review AND approval. Dates by which all duplicates and data
validity issues identified by CDE in the Duplicate and Data Validity process
must be resolved and data approved by the AU
Final report review and approval means:
All records are complete and have passed all edits.
100% of the records that will be submitted for this collection must be
included and passed ALL edits (this determination will be made at the close of
the collection)
Data are considered to be on time only if they are valid and complete.
SPECIAL EDUCATION DECEMBER
COUNT COLLECTION CLOSE
Thursday, March 6, 2014
Date by which ALL Final reports are signed and
submitted.
This date is a hard and fast date due to Federal
Reporting Deadlines so please review your records
prior to this time and make necessary changes.
You Are Here –
the Goal is in reach!
DISCIPLINE
 Districts will be submitting the two interchange files which are a
combination of the Safety and Discipline and the Special Education
Discipline Data Collections.
 The districts will need the DIS role in IdM
 2013-2014 only data collected on the students with a disability will be
reported in the Data Pipeline. The Safety and Discipline Collection will be
submitted to ADE one more year.
 2014-2015 All discipline incidences for all kids will be reported at the
individual level.
 The Administrative Units will create the Special Education Discipline
Snapshot starting in May with a wrap up end of August. Administrative Units
and Districts will need to work together to resolve errors.
 Administrative Units will need the SPI role in IdM
DISCIPLINE INTERCHANGE DOCUMENTATION
http://www.cde.state.co.us/datapipeline/inter_sped-discipline
The discipline interchange is a set of two files which contain discipline data for
the school year – July 1, 2013 – June 30, 2014.
 2 Files
 Discipline Incident
 Discipline Action
The discipline action file contains information related to the actions that
resulted from the discipline incident. This information is used in the following
snapshots : Special Education and Safety and Discipline (beginning with the
2014-2015 school year)
S P E CIA L E DU CATION DIS CIP L INE DOCU M E NTATION
 File Layout and Definitions
 2013-2014 Discipline Incident File Layout and Definitions
 2013-2014 Discipline Action File Layout and Definitions
 Business Rules
 2013-2014 Discipline Interchange Business Rules – Discipline Incident
 2013-2014 Discipline Interchange Business Rules – Discipline Action
 Templates
 2013-2014 Discipline Incident Template (XLS)
 2013-2014 Discipline Action Template (XLS)
 Trainings
 Discipline Interchange Pilot Training
 Configure Internet Explorer to download Excel Files from Cognos
 Additional Links
 Frequently Asked Questions Coming Soon!
Discipline Incident Interchange File
D i s c i pl ine I n c i de nt F i l e
Admin Unit/SOP Code
School District/BOCES Code
School Code
Incident Identifier
Date of Incident
Behaviors – ** N/A for 2013-2014 may be zero-filled or populated
Weapons - ** N/A for 2013-2014 may be zero-filled or populated
Reported to Law Enforcement - ** N/A for 2013-2014 may be zero-filled or populated
Serious Bodily Injury - ** N/A for 2013-2014 may be zero-filled or populated
Discipline Action Interchange File
Discipline Action File
Admin Unit/SOP Code
Disciplines
School District/BOCES Code
Discipline Start Date
School Code
Discipline Action Length
Incident Identifier
Special Education Removal Type
Student's State ID (SASID)
Special Education Removal Reason
Student's First Name
Received Education Services During Explusion
Student's Last Name
Habitually Disruptive Student **
Student's Gender
Referred to Alternative School or Program **
Student's Date of Birth
Special Education Action Flag
Discipline Action Identifier
** N/A for 2013-2014 may be zero-filled or
populated
S P E CIA L E DU CATION DIS CIP L INE DOCU M E NTATION
 http://www.cde.state.co.us/datapipeline/snap_sped-discipline
Overview:
The Special Education Discipline snapshot contains information on children
with disabilities served under IDEA subject to disciplinary removal. This
information is used for Federal and Indicator reporting to monitor state
performance and to examine issues related to disproportionality and in policy
development decisions.
Deadlines – Snapshot May through August – interchange currently open
File Layout and Definitions
Business Rules
Trainings: Coming Soon
Special Education Discipline Snapshot
The purpose of the Special Education Snapshot is to obtain discipline data on
children with disabilities
Dependencies
Student has been assigned a SASID and updated in the RITS system
Student has a record in the discipline interchange for action and incident
Student has a record in the Student and Enrollment interchange for
Demographics and School Association
Student has a record in the Student Special Education Participation
interchange file for Primary Disability
Special Education Discipline Snapshot
Criteria:
Pull all error-free records from the Discipline Action file where the
SPED_DISCIPLINE_ACTION_FLAG=1
The records selected will be joined with data from the Student Demographic, Student
School Association, Discipline Incident, Special Education Participation, and Special
Education Child tables.
For joining to Student, use District Code, School Year, and SASID
For joining to Student School Association, use District Code, School Code, School Year,
and SASID where Date of Discipline >=Entry Date and Date of Discipline ?= Exit Date (or
Exit Date is null)
For joining to Discipline Incident, use District Code, Admin Unit Code, School Year, and
Incident ID
For joining to Student Special Education Participation, use Admin Unit Code, School
Code, School Year, and SASID where Date of Discipline >= Start Date and Date of
Discipline <= End Date (or End Date is null)
Special Education Discipline Snapshot
2013-2014 Special Education Discipline Snapshot
Name of Field
Source Interchange and Source File
Admin Unit/SOP Code
Discipline – Discipline Action
School District/BOCES Code
Discipline – Discipline Action
School Code
Discipline – Discipline Action
Student’s State ID (SASID)
Discipline – Discipline Action
Local ID (LASID)
Student Profile – Student Demographics
Student’s Last Name
Discipline – Discipline Action
Student’s First Name
Student Profile – Student Demographics
Student’s Middle Name
Discipline – Discipline Action
Student’s Gender
Discipline – Discipline Action
Student’s Date of Birth
Discipline – Discipline Action
Special Education Discipline Snapshot
2013-2014 Special Education Discipline Snapshot
Name of Field
Source Interchange and Source File
Student’s Ethnicity: Hispanic or Latino
Student Profile – Student Demographics
Student’s Race: American Indian or Alaska
Native
Student’s Race: Asian
Student Profile – Student Demographics
Student’s Race: Black or African American
Student Profile – Student Demographics
Student’s Race: White
Student Profile – Student Demographics
Student’s Race: Native Hawaiian or Other
Pacific Islander
FEDERAL_RACE_STUDENT
Student Profile – Student Demographics
ELL Status
Calculated
Grade Level
Student Profile – Student School Association
Student Profile – Student Demographics
Calculated
Special Education Discipline Snapshot
2013-2014 Special Education Discipline Snapshot
Name of Field
Source Interchange and Source File
Primary Disability
Student Special Education Participation
Date of Incident
Discipline – Discipline Incident
Special Education Removal Type
Discipline – Discipline Action
Special Education Removal Reason
Discipline – Discipline Action
Type of Suspension/Expulsion
Discipline Action Length
Discipline – Discipline Action
DISCIPLINE TRAINING
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Thank you for joining us today!
Archuleta School District #5 (Little Blanco, Marquey) Late 1800’s
Next Town Hall: February 27 th