E-OFFICE: New Functions
for Students and Teachers
2008/10/22
Outline

For Students
◦ Study Record
◦ My Research Area (論文筆記區)
◦ Area Management
◦ Notes and Discussion
◦ E-Portfolio (學習公事包)

For Teachers
◦ Research & Service Data (研究教學資料)
◦ E-Approval of Pre-Registration (S-T Area師生互動區)

General Administration
◦ Memo and Minutes
◦ Equipment Record

Works to Be Done
◦ Teachers’ CV Proofreading and Improvement
◦ Memo & Equipment Reservation
Graduate Students
Added Functions:
--Study Record
-- My Research
Area + Research
Community
-- E-Portfolio
Undergraduates
修課資料
Purposes & Contents
for students and teachers
to check the scores and the
numbers of credits taken.
1. Courses Taken in the
English department
2. Courses Taken outside the
English department
3. All the courses taken
4. Records of preregistration

Study Record
Graduate Students’ – To be Tested.
Study Records
Records from the school (up to 96-1).
 All except transferred credits.

Study Records (2)

Advisor Form (1)
Purpose



To form a community with
your classmates, advisors
and recommenders in order
to
Discuss your works in
progress (論文筆記 Notes)
Share the products of your
efforts (學習公事包 EPortfolio).
Content
Management社群管理、筆
記分類
2. Discussion Board筆記回應
討論
3. Community List
4. Notes 研究筆記
1.
My Research Area (論文筆記區)
Purpose
Content
1. 分類管理—File Categories
2. 社群管理 – Community
3. 筆記管理 – Notes
Area Management (管理)
Research Area Management –
Categorization

Setting your File Categories (or Folders)
ADD
Area Management –Forming Community
1. Key in names,
ID and/or ID
number.
2. The ones
invited will
receive an
email notice.
Area Management –Forming Community

Those not in e-office can be part of your
research community
論文筆記
Research Notes
Stores research materials;
2. Establish Research
community with teachers
and classmates.
How:
1. Title
2. Choose to publicize or not
3. Fill in notes and/or upload
file.
1.
Research Area: Notes and
Discussion
Research Area: Notes and Discussion (1)
1. Area Manager: send message to all the
members
Research Area: Notes and Discussion (2)
Members: 1. Click on the 留言板 and leave your
general messages.
Research Area: Notes and Discussion (3)
Members: 2. Click on the 論文筆記 list and respond
to individual articles.
學習公事包

Purposes & Contents
[Four-Year Plan]—
(undergraduates only)
make plans for your
college life and adjust
them
2. [E-Portfolio]
store the precious
works you’ve done
and share them with
your advisors,
classmates and
recommenders.
1.
E-Portfolio (學習公事包)
E-Portfolio –學習歷程
2-3.Add course/activity title
3
E-Portfolio –學習公事包
4. Upload File
E-Portfolio –學習公事包
5. Four-Year Plan
E-Portfolio –學習公事包
6. Persons to Share with
Advisors
 Classmates
 The other teachers (recommenders)

What the Advisor can see. . .
What the Community (社群) can see
Teacher
[S-T Area]
Students
[我的群組]
[學生研究社群]
Chinese Interface
English Interface
The Teachers’ Area
Contents
Purposes
Data
Present
Report
• Yearly Conversion of
the school’s data (input
by Teachers themselves)
• Automatic updating of
the teachers’ CV.
• [Later] Producing
yearly report, or multiyearly report.
Research and Service Data
Research & Service Data
Data from the school’s Research Database (up
to the school year 96).
 The two databases’ categories have been
matched, but
◦ the CV’s format is still problematic (1. the
different punctuation styles of Chinese and
English items; 2. MLA & APA);
◦ the data input manually in the past have a lot
of errors.
 Proofreading is needed.
 [Later] English version, yearly report.

Research & Service Data
1. Errors can be
corrected individually;
2. [later] Categories
can be omitted by
teachers.
Teacher’s CV: Sample
.
Categories
Teacher’s CV: Sample
. 
Format
Problem
S – T Area
E-Approval Purposes
1. Avoid the problem of not
having enough time to talk
to each student in person
2. Look at students’ records
(courses taken, plans and
even works) before giving
approval.
Interactive
Area
Pre-Registration E-Approval
Pre-Registration E-Approval

Procedure:
◦ Students send their forms and explanation by email.
◦ After discussing with students, teacher goes to eoffice’s S-T area, click on “Pre-Registration Form”
(選課清單) and approve it.
Graduate Students’ – To be Tested.
公文與紀錄
Purposes and Contents
To avoid the waste of
papers;
 Memos, minutes and the
other documents can be
kept here.
1. Functions available only at
the dept. interface.
2. Memo sent with a
returning notice
3. [Later] Memo function will
be made available to
committee leaders.

Sample memo
Memo and Minutes
Minutes & Records (Samples)

Equipment Record
Works to Be Done
◦ CV Proofreading and Improvement
◦ Sending out memo thru’ e-office
◦ Equipment Reservation
Thank you!