CPC-MGC-NPHC-IFC
Chapter President’s Training
Fall 2012
College Panehllenic Council
• VCU has 9 CPC organizations:
• Alpha Epsilon Phi
• Alpha Gamma Delta
• Alpha Omicron Pi
• Alpha Sigma Alpha
• Alpha Xi Delta
• Phi Mu
• Phi Sigma Rho
• Sigma Sigma Sigma
• Zeta Tau Alpha
Interfraternity Council
• VCU has 13 IFC fraternities:
• Alpha Epsilon Pi
• Alpha Kappa Lambda
• Delta Chi
• Lambda Chi Alpha
• Phi Kappa Psi
• Phi Kappa Sigma
• Phi Gamma Delta (FIJI)
• Phi Mu Alpha
• Pi Kappa Alpha
• Pi Lambda Phi
• Sigma Alpha Epsilon
• Sigma Phi Epsilon
• Theta Chi
• Triangle
Multicultural Greek Council
VCU has 9 MGC organizations (3 fraternities, 6 sororities)
• alpha Kappa Delta Phi Sorority, Inc.
• Delta Phi Omega Sorority, Inc.
• Kappa Phi Gamma Sorority, Inc.
• Lambda Upsilon Lambda Fraternity, Inc.
• Interested Ladies of Lambda Theta Alpha Sorority, Inc.
• Lambda Phi Epsilon Fraternity, Inc.
• Sigma Beta Rho Fraternity, Inc.
• Sigma Lambda Upsilon Sorority, Inc.
• Theta Nu Xi Sorority, Inc.
National Pan-Hellenic Council
• VCU has 7 NPHC organizations:
• Alpha Phi Alpha Fraternity, Inc.
• Delta Sigma Theta Sorority, Inc.
• Iota Phi Theta Fraternity, Inc.
• Kappa Alpha Psi Fraternity, Inc.
• Omega Psi Phi Fraternity, Inc.
• Phi Beta Sigma Fraternity, Inc.
• Zeta Phi Beta Sorority, Inc.
FRATERNITY & SORORITY LIFE
STAFF AT VCU
Neil E. Stanglein
• University of Missouri
– Founding Father of
Lambda Chi Alpha
– Bachelor of Journalism,
2006
– Master of Education, 2009
• William Woods University;
Fulton, MO 2006 – 2010
• MGC and IFC advisor
Fraternity and sorority related experience
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Association of Fraternal Leadership and Values
– Assessment and Awards Committee: 2010 – present
– Connections Magazine Editorial Board 2012 – present
Association of Fraternity/Sorority Advisors
– Annual Meeting Planning Team leader: 2010 – 2013 (committee member
since 2007)
Campuspeak, Inc.
– Facilitate programs for Advance Panhellenic, Finding Your Why,
Motivating the Middle Recruitment Bootcamp and SALAD.
National volunteer for Delta Zeta Sorority and Sigma Phi Epsilon
Invited facilitator/presenter for Alpha Kappa Lambda, Pi Lambda Phi, James
Madison University, Longwood University, The College of William and Mary
Brooke Kingsley Isbell
• Purdue University
– Phi Mu Fraternity
– Bachelor of Science in
Consumer Sciences,
2008
• North Carolina State
University
– Master of Education,
2011
• CPC, NPHC and Fall Block
Advisor
Fraternity and Sorority related experience
• Pi Kappa Phi Fraternity
– Ladder of Risk Facilitator
– Alcohol Skills Training Program certified
– Pi Kapp College facilitator
• Undergraduate Interfraternity Institute
– Graduate and facilitator
• Invited presenter and facilitator at Alpha Kappa Lambda, Pi
Lambda Phi, Association of Fraternal Leadership and Values,
Women In Leadership Development (WILD) Conference and
Values, North Carolina- Chapel Hill, Duke University, and James
Madison University. Has also volunteered with Phi Mu Fraternity.
Deonte Young
• Virginia Commonwealth
University
– Alpha Phi Alpha Fraternity,
Inc.
– Bachelor of Science in
History, 2011
– Master of Education in
Counseling (May 2013)
• Advisor to Greek Week, Order
of Omega and special
projects.
2012-2013 Advising Philosophy
The role of advisors is to identify and meet students, organizations and councils in their current
context and lead them through a process to identify and arrive at a new and better place. The
advisors will treat everyone fairly; remembering that treating everyone equal does not mean fair,
and treating everyone fair does not mean equal.
Advisors will use the concept of “equal effort” with chapters – the amount of effort chapters put
into developing themselves is the amount of time the advisors will put in to working with them.
Advisors will participate in leadership coaching, educating and involving chapter advisors and
inter/national volunteers in efforts on the campus-level and be a partner to our inter/national
organizations. Advisors will take a team approach to ensure each chapter is receiving the
education and assistance it needs.
The advisors will use the Council for the Advancement of Standards (CAS) in Higher Education
as a guide to working with chapters and the fraternity and sorority community. CAS will
specifically guide the work of the Fraternity and Sorority Life Office with chapters during the
2012-2013 academic year.
What we do all day
• Serve as a resource to chapters (academics, membership, risk
management, etc.)
• Advise councils (CPC, IFC, MGC, NPHC) on leadership development,
programming, risk management and other initiatives.
• Advise Fall Block (Brooke only)
• Communicate with advisors, inter/national organizations and the upper
level administration about what the community and chapters are doing.
• Plan major programs (Welcome Week Events, Leadership Retreat,
Sorority Recruitment)
• Other duties as assigned: University committees, national volunteer
work, assist with University Student Commons and Activities events,
etc.
What Does the Fraternity & Sorority Life Office Do?
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Provides support & guidance of the four governing councils
Provides support & guidance of the 40 chapters
Advises Order of Omega, Greek Week, & F/S Finance Committee
Trains chapter advisors
Roster Management
Academic Reports
Fraternity & Sorority Major Programs
New initiatives involving fraternity and sorority members
2012 – 2013: chapter services model
• Advisors will use the concept of “equal effort” with chapters – the
amount of effort chapters put into developing themselves is the
amount of time the advisors will put in to working with them.
• Advisors will participate in leadership coaching, educating and
involving chapter advisors and inter/national volunteers in efforts
on the campus-level and be a partner to our inter/national
organizations
• Advisors will take a team approach to ensure each chapter is
receiving the education and assistance it needs.
The Draft
Brooke Kingsley Isbell
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Alpha Epsilon Phi
alpha Kappa Delta Phi
Alpha Phi Alpha
Alpha Xi Delta
Delta Sigma Theta
Kappa Alpha Psi
Lambda Chi Alpha
Phi Beta Sigma
Phi Kappa Sigma
Pi Kappa Alpha
Sigma Phi Epsilon
Theta Chi
Zeta Tau Alpha
Neil Stanglein
Alpha Epsilon Pi
Alpha Omicron Pi
Alpha Sigma Alpha
Delta Chi
Delta Phi Omega
Iota Phi Theta
Omega Psi Phi
Phi Gamma Delta
Phi Mu
Phi Mu Alpha
Phi Sigma Rho
Pi Lambda Phi
Sigma Lambda
Upsilon
• Theta Nu Xi
• Zeta Phi Beta
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Deonte Young
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Alpha Gamma Delta
Alpha Kappa Lambda
Interested Ladies
Kappa Phi Gamma
Lambda Phi Epsilon
Lambda Upsilon Lambda
Phi Kappa Psi
Sigma Alpha Epsilon
Sigma Beta Rho
Sigma Sigma Sigma
Triangle
Council framework
• Association of Fraternal Leadership and Values – www.aflv.org
• AFLV focuses on the following areas:
– Academic Achievement
– Council Management
– Leadership and Educational Development
– Membership Recruitment/Intake
– Philanthropy and Community Service
– Public Relations
– Risk Reduction and Management
– Self-governance and Judicial Affairs
Chapter relationship to AFLV
• CPC is in Division III (8 – 12 chapters).
• IFC is in Division III (13 – 20 chapters).
• Only one MGC and NPHC category
• http://www.aflv.org/AwardsAssessment/GeneralInfo.aspx
How can your chapters assist in council
programming?
• Roundtables
– Attend and share ideas
• Co-sponsor
– Speakers, events, etc. with councils
• Encourage your members to attend events
• Be vocal about what you need from your council!
• Educate chapter on the Assessment Process
– Invite council officer to chapter meetings
AFLV Awards
• Multicultural Greek Council
– Recognized in 2010, 2011 and 2012 as the Outstanding MGC
• The only MGC to do so!
– Applied for 2013 Awards
• College Panhellenic Council
– Overall finalist in 2012
– Applied for 2013 Awards
• Interfraternity Council
– Applied in all categories in 2012; no overall winner in their category
– Applied for 2013 Awards
• National Pan-Hellenic Council
– Recognized in 2009, 2010, 2011 and 2012 as the Outstanding NPHC
PRESIDENTIAL TASKS AND
INFORMATION
Meeting Requirements
• Monthly President’s Roundtable
– Every third Tuesday at 7 p.m. in Richmond Salons I-II
– We will not meet in January
– Attendance at Roundtable is tied to Shared Standards and
Fraternity and Sorority Finance Committee.
• Send qualified representative in your place if you cannot
attend.
• Meet at least once with your Chapter Liaison
Emails to Expect
• Weekly Student Organization update (from Student Organization
Development)
• Emails regarding Presidents’ Roundtable
– Reminders (most of the time do not come until day of)
– Minutes from the meeting
• Bi-Monthly Council Minutes
• Any emails from VCUGreeks@vcu.edu should be read
– We send philanthropy, service, and general announcements
from this email
Fraternity and Sorority Life Communication
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The following individuals/groups will communicate with chapter presidents:
– Fraternity and Sorority Life Staff
– Council officers (mainly council president)
All office information will be posted at www.greeksatvcu.com.
– This page, along with your council page, will be the place for all
information.
• Expect one reminder via email or meeting – then it will move to the
website.
Blackboard will no longer be used.
All other information will be shared at council meetings
– Chapter announcements, philanthropy opportunities, get involved at VCU
opportunities, etc.
Fraternity and Sorority Life Communication
• myORGS for Fraternity and Sorority Life use:
– Promotion and Advertising Approval Forms
– Event Registration forms
– Fraternity and Sorority Finance Committee budget requests
• myORGS for Student Organization Development use:
– Officer roster
– Student organization trainings and opportunities updates
http://vcu.collegiatelink.net/
OFFICE OF FRATERNITY AND
SORORITY LIFE
Office Meeting Space
• Meeting Space
– Conference table can be reserved through GreeksatVCU.com
– Can be reserved for meetings for groups of 10 or fewer people
only
– When reserving this space please note that no food or drink is
allowed
– This space is not confidential and you can not ask people to
leave.
Computer use
• Computers and printer are for council officers and council
business.
• Chapter presidents may use the computers for Shared
Standards printing ONLY.
Student Organization Office
• Computers and printers available for your chapter use
• 150 free copies available per month
• Additional resources including but not limited to:
– Button maker
– Poster maker
– Banner supplies
Office Mailboxes
• Are accessible after hours
• Mailboxes should be checked regularly
• All packages and mail can be sent to:
Your Organization
907 Floyd Avenue, Suite 014
Richmond, VA 23284-2035
• Office Assistants will call about packages that will not fit in
mailbox
– Must be picked up within 48 hours or will be returned to the
sender. Must sign for them.
The Office Assistants
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Nicholas Artrip (Alpha Epsilon Pi)
Eric Bujnowski (Phi Kappa Simga)
Vina Phomsopha (alpha Kappa Delta Phi)
Gabby Young (Fall Block Committee)
After Hours Access
• For Meeting Space and Mailbox Access
• Need name, ID card number, and proxy number
• Please be respectful to the office after hours
– Do not use things that aren’t yours
– Push chairs back and turn off all lights
General Office Use Policies
• Please make appointments, we are not always available for drop
in conversations
• This not a chapter storage space
– You may not leave tabling or other supplies behind the Office
Assistant Desk or in the closet
• Always be nice to the Office Assistant
OFFICER UPDATE FORM
Due at the beginning of every semester.
ADVISOR UPDATE FORM
Advisor Form
• Online: www.greeksatvcu.com
BLUE CARDS/ROSTER MANAGEMENT
Grade Release & Hazing Statement Cards
Division of Student Affairs & Enrollment Services
Fraternity and Sorority Life
VIRGINIA COMMONWEALTH UNIVERSITY POLICY STATEMENT ON HAZING
Hazing is prohibited by law in the Commonwealth of Virginia and by Virginia Commonwealth University. Hazing is activity which
is physically or mentally abusive, potentially dangerous, humiliating or demeaning, or which interferes with academic
achievement and the human rights of the individual.
Grade Release & Hazing Statement Card
FRATERNITY/SORORITY:______________________________________________
Do NOT use nicknames! Use full names only in this order: last name,
first name and middle initial.
This is the only time you will be asked to sign this card. It will be
permanently filed in the Office of Fraternity and Sorority Life until you
graduate, discontinue membership with the organization, or leave VCU.
If it is not completed in the format requested above, it will be returned
to your organization for completion
Failure to return a properly completed card could result in Failure to
Comply charges against the chapter.
Virginia Statue 18.2-6 states that:
“It shall be unlawful to haze, or otherwise mistreat so as to cause bodily injury, any students at any school, college, or
university. Any person found guilty thereof shall be guilty of a Class I misdemeanor, unless the injury would be such as to
constitute a felony, and in the event the punishment shall be inflicted as is otherwise provided by law for the punishment of
such felony. Any person receiving bodily injury by hazing or mistreatment shall have a right to sue, civilly, the person or
persons guilty thereof, whether adults or infants. The president, Or other presiding official of any school, college or university,
receiving appropriations from the state treasury shall, upon satisfactory poof of guilt of any student found guilty of hazing or
mistreating another student so as to cause bodily injury, expel such student so found guilty, and shall make report thereof to
the attorney for the Commonwealth of the county or city in which such school, college, or university is, who shall present the
same to the grand jury of such city or county convened next after report is made to him.”
_________________________________________________________________
Print Name (Last, First, Middle)
__________________________
V#
eID
__________________________
Semester of initiation
________________________
Anticipated Graduation Date
__________________________
_______________________
Signature
:
Date
Branding and Tattooing
The University prohibits branding and tattooing in University facilities and on University grounds. The University does not
encourage the practices of branding and tattooing. The Dean of Student Affairs or designee will conduct an investigation and
determine sanctions when notified that an organization has violated University regulation or local, state, and federal statutes.
The exact nature of the sanction imposed on the organization shall be based on the severity of the violations. All sanctions can
be appealed as described in the document in Rights and Responsibilities of Registered Student Organizations.
With my signature, I certify that I have read and understand the Virginia Commonwealth University Hazing Policy and the
Commonwealth of Virginia hazing law. I also agree not to haze and not to tolerate anyone else being hazed and will report any
suspicious activity to the appropriate people.
CONSENT TO RELEASE STUDENT RECORDS
With my signature, I hereby authorize the University Student Commons and Activities staff to verify my enrollment, membership
eligibility, and grade information. I also authorize the designated Commons and Activities staff member to release this
information to my advisor, chapter president, scholarship officer, and/or international headquarters for the duration of my
membership in this chapter. If I no longer wish to have my records released, I understand that I must request in writing to the
Coordinator for Fraternity and Sorority Life or the Associate Director for Programs and Educational Services. The Commons
and Activities designee may also use my grade/enrollment information for computation of system-wide statistics and recognition.
Why Do We Have These?
• Allows the office to add new members to the grade report
• Allows the office to release their grades to the chapter and
national organization
• To make everyone aware of the policy against hazing
Roster management
• To add a new member:
– Grade check (2.3 college / 2.75 high school)
– Blue cards submitted within 48 hours
• To add a member who was on roster previously:
– Submit Add/Drop Form
– Blue card may need to be resigned
Roster management
•
Members’ removal
– Chapters will only be able to remove members three times per semester
• January, February and March
– The last day to remove a member will be *Wednesday, April 3 at 5 p.m.
•
To remove a member
– Roster updates will be placed in your mailbox (announcement made at
Chapter Presidents Roundtable meeting)
• Chapters will have one week to update roster
– Members will be removed ONLY with Add/Drop Form submitted.
*Exceptions
• Exceptions will be granted for the following circumstances after
Wednesday, April 3:
– Termination of membership
• Paperwork must be included with Add/Drop Form
– Member is no longer enrolled at VCU
• Will be verified with Registrar
– Military service
Viability Policy
• Philosophy
•
Virginia Commonwealth University values a strong fraternity and sorority community. The University also
recognizes that the community must have sufficient numbers so as to provide membership opportunities for
every student who has the desire and means to join.
•
Student Organization Registration at Virginia Commonwealth University is a privilege. Chapters are expected to
meet expectations with respect to academic performance, membership development and education, risk
management and legal liability, leadership and community engagement, community service and philanthropy,
membership recruitment/intake and chapter management as indicated in Shared Standards.
•
Additionally, the policy for Registered Organization of Student Organizations at Virginia Commonwealth
University states that the majority of the membership of the organization will be currently enrolled students at
VCU. A minimum of five (5) currently enrolled VCU students are required to form and maintain an organization.
This is to insure that registered fraternities and sororities possess the ability to meet performance expectations
and for the continued health of the community.
Viability Policy
• Standard
•
Fall 2012. All registered fraternities and sororities are required to list at least five (5) full-time,
active, undergraduate members (initiates and new members) on the roster at all times.
• Process
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Rosters will be reviewed in December, May and August to determine Viability Policy compliance.
All Hazing and Grade Release Forms (blue cards) must be submitted 48 hours after acceptance of
membership.
Chapters that fall below five (5) full-time, active, undergraduate members (initiates/new members)
will lose university registration for a minimum of three semesters.
Viability Policy
• Appeal
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Chapters that have been notified that University registration has been withdrawn may submit a
written appeal to the Fraternity and Sorority Life Office if both of the following parameters are in
place:
the chapter has a 2.5 GPA or better
in the previous academic year, the chapter all Level One for Shared Standards
The apppeal should include the plan for the next two semesters for the organization to have
between five and ten initiates and new members.
Fraternity and Sorority Life will review the request to determine if granting an appeal is appropriate.
Chapters that do not have the appropriate GPA or Shared Standards met, but feel that their
organization faced extenuating circumstances with respect to recruitment/intake, may also submit
a written appeal.
The appeal will be reviewed by the Fraternity and Sorority Life Office in conjunction with University
Student Commons and Activities. Guidelines for submitting appeals will be provided by the
Fraternity and Sorority Life Office.
Council Policies
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•
Risk Management
Shared Standards
Main Components of the Risk Management Policy
• The chapter will be held accountable for all policies – not
just policies covered tonight.
• Social Host Responsibility
guidelines (follows FIPG)
– BYOB & Third Party
Vendor Guidelines
• VCU Specific Policies
Mixer Policy
Philanthropy Policy
Road Tripping Policy
New Member Show
Management
• Auxiliary Groups
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Shared Standards
• Description and Check-list
– www.greeksatvcu.com
• Mostly self-submission!
– Each chapter has their own binder in 014
– Keep up with submissions – do not wait until last minute
– If documentation needs to be submitted to your liaison, you
will be reminded.
– May 1 – Shared Standards deadline!
• Past due on Involvement Form for Fall ‘12
Past Due!
• Community Service for Fall 2012
Past Due!
• Involvement Form Fall 2012
Odds ‘n Ends
• The following groups (as of Thursday) have not registered for the
Fraternity and Sorority Leadership Retreat (January 25 – 27).
Register at www.greeksatvcu.com :
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Delta Chi
Delta Sigma Theta
Iota Phi Theta
Kappa Phi Gamma
Lambda Upsilon Lambda
Phi Gamma Delta
Phi Sigma Rho
Sigma Alpha Epsilon
Sigma Lambda Upsilon
Scheduling Appointments
• Either come to the 014 Office, call 804-828-4685, or email
VCUGreeks@vcu.edu
• Bring either your schedule, calendar, or multiple times when you can
meet.
• Always provide what the meeting is about and contact information in
case there needs to be a change.
Questions?
• Neil E. Stanglein
• Brooke M. Kingsley Isbell
– Nestanglein@vcu.edu
– Appointment can be made in
014 or by calling 804-8284685
– BKIsbell@vcu.edu
– Appointment can be made in
014 or by calling 804-8284685
• Deonte Young
– USCAFSL1@vcu.edu
– Appointment can be made in
014 or by calling 804-8284685