CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
Deputy Sector
Navigator Package RFA
Bidder’s Conference
March 19, 2013
Robin Harrington, Specialist
Workforce and Economic Development Division
California Community Colleges Chancellor’s Office
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Bidder’s Conference Overview
Format of Bidder’s Conference
● Muting of Participants
● Overview of RFA Instruction, Terms &
Conditions
● Questions & Answers
● Clarification Questions:
Abigail Sifrit
asifrit@cccco.edu
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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B. Program Overview
SB 1402 (Lieu) Economic and Workforce
Development Program
 Authorized an additional 5 years
SB 1070 (Steinberg) Career Technical
Education Pathway Program Overview
 Authorized until June 30, 2015
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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C. Categories for which Funding is Available
Funding Package
● SB 1402 Deputy Sector Navigator grant $200,000 (requires dollar-for-dollar match)
● SB 1070 In-region Investments $100,000 (no match required)
RFA Identification:
(66 Maximum Awards)
13-152 Advanced Manufacturing Sector (Maximum Awards: 9)
13-153 Advanced Transportation & Renewables Sector (Maximum Awards: 4)
13-154 Life Sciences/Biotechnology Sector (Maximum Awards: 2)
13-155 Agriculture, Water, & Environment Technology Sector (Maximum Awards: 5)
13-156 Health Sector (Maximum Awards: 10)
13-157 Global Trade & Logistics Sector (Maximum Awards: 10)
13-158 Information & Communication Technologies (ICT)/Digital Media Sector (Maximum Awards: 10)
13-159 Small Business Sector (Maximum Awards: 10)
13-160 Energy (Efficiency) & Utilities Sector (Maximum Awards: 3)
13-161 Retail Hospitality/Tourism/Learn and Earn (Maximum Awards: 3)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
D. Eligibility
● Only California Community College districts are
eligible to apply.
● Only those applicants that have a Deputy Sector
Navigator candidate identified may apply.
● Applicants will match one of the priority or
emergent sectors chosen by the region in which
the applicant is applying and the fiscal agent is
one of the Districts within that region.
● In order to be eligible for funding an application
must meet a minimum score of 75 points.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Deputy Sector Navigator
● Only those applicants that have the Deputy Sector Navigator
candidate identified may apply.
● The Chancellor’s Office reserves the right to review and approve the
Deputy Sector Navigator selection within the application.
● At the discretion of the Chancellor’s Office, an interview may be
required with the Deputy Sector Navigator candidate prior to final
selection.
● The Deputy Sector Navigator role is expected to be a single individual
in a full-time position (no less than 80%).
● The Chancellor’s Office reserves the right to evaluate the Deputy
Sector Navigator by using feedback from Quality of Service Measures
using a CCCCO-provided evaluation instrument.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
E.
Performance Period
● July 9, 2013 to June 30, 2014 is the performance period
of this grant.
● No extensions will be granted for this funding.
● Application may be renewed for an additional four years
depending upon successful completion of required
outcomes and availability of funding.
● Year one of the performance period will be considered a
time for setting up accountability structures by the
Chancellor’s Office and grantees.
● By the end of year two, for those grants renewed, the
Chancellor’s Office reserves the right to offer for
competitive bid those grantees at the bottom quartile
(25%) of performers.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
F.
RFA Clarification
If any ambiguity, conflict, discrepancy, omission, or other error in
this RFA is discovered, immediately notify the Chancellor’s Office of
the error and request a written modification or clarification of the
document. A clarifying addendum will be given to all parties who
have obtained the RFA, without divulging the source of the request.
Insofar as practical, the Chancellor’s Office will give such notice to
other interested parties, but the Chancellor’s Office shall not be
responsible for failure to do so.
Contact person for these Instructions and/or RFA Specification is:
Abigail Sifrit
(916) 322-4285
asifrit@cccco.edu
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
G.
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Application Format & Instructions
Follow the format and sequence
instructions (in order to receive the
highest possible score).
To avoid being disqualified application
format instructions must be followed, all
questions answered, and all data
supplied.
The RFA Specification and Appendix B
forms will be used as tools.
Computer facsimiles of the forms in
Appendix B may be used, but under no
circumstance may the language on
these forms be altered. Any application
using altered language on the forms
may be disqualified.
Grant applications are scored based on
a maximum of 100 points as indicated
on the table to the right.
A minimum averaged score of 75 must
be obtained within the reading process
in order to be considered for funding.
Need
10
Response to Need
10
Annual Workplan
30
Application Budget/Budget
Detail
Project Management
10
Dissemination
5
Feasibility of the Project
15
Total Points
100
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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G. Application Format & Instructions (Continued)
All narrative sections of the application must have 1” margins, single
or double spaced, and 12pt Arial font. All narratives have a page limit.
●
Face Sheet
●
Cover Letter
●
Contact Page
●
Application Abstract (One page)
●
Table of Contents
●
Need (5 pages,10 points)
●
Response To Need (7 pages,10 points)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
G. Application Format & Instructions (Continued)
● Workplan (30 points)
► Objectives
► Activities
► Timelines
► Responsible Person(s)
► Performance Outcomes
► Funding Source
► Metric Number(s)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Workplan Funding Source
Objective 1
DSN
IRI
Activity 1
30%
20%
Activity 2
35%
15%
Total by Objective
65%
35%
DSN
IRI
Objective 1
Activities 1-3
15%
10%
Objective 2
Activities 1-3
15%
10%
Objective 3
Activities 1-3
15%
5%
Objective 4
Activities 1-3
5%
5%
Objective 5
Activities 1-3
Total Across All Objective
15%
5%
65%
35%
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Workplan Funding Source (Continued)
Objective 1
DSN
IRI
Total Percentage
Activity 1
25
75
100
Activity 2
60
40
100
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Workplan Funding Source (Continued)
QUESTION: The columns should contain the percentage of time a designated individual is working on
something shown in the Activities column and being charged to that one of the two pots of money. If
that’s correct, the percentages for a single pot could total more than 100%. For example:
Sector Navigator planning 50%
Staff Aide 50%
Software Developer 20%
Brochure Production 30%
Total 150%
ANSWER: You are correct in how we expect you to determine percentage of time in each activity. However
we will not be using these percentages to check if you budgeted correctly but an overall view of which
funding source is paying for which activity. We want an activity to take no more than 100% of time. So to
do that you would take the percentages you gave above and divide them by the total percentage of 150%.
Using that instruction the following percentages would be applied and equal 100%.
Sector Navigator planning 33%
Staff Aide 33%
Software Developer 14%
Brochure Production 20%
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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G. Application Format & Instructions (Continued)
● Application Budget/Budget Detail (10 points)
►
Budget Detail Sheets
►
Budget Summary
►
Indirect Administrative Costs
►
Travel
►
Deputy Sector Navigator Fund
Allocation
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
G. Application Format & Instructions (Continued)
● Project Management Plan (5 pages, 20 points)
● Dissemination (1 page, 5 points)
● Overall Feasibility of the Project (15 points)
● Application Procedures
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
H. Rejection of Application
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Application is not received by 5 p.m. on Friday May 3rd, 2013 at deputynavigator@cccco.edu
Application is sent to wrong e-mail address
Application is sent in multiple e-mails
Application has the wrong RFA Grant Number (anywhere in the application)
The fiscal agent is not a Community College District and/or not within the applied for region.
The application does not match a sector identified in the region applied for.
Application is missing any of the required components:
►
Cover Letter
►
Contact Page
►
Application Abstract
►
Table of Contents
►
Need
►
Response to Need
►
Annual Workplan
►
Application Budget Summary
►
Application Budget Detail Sheets
►
Out-of-State Travel Request (if applicable)
►
Project Management
►
Dissemination
The Deputy Sector candidate has not been determined
The Deputy Sector candidate does not meet a single individual in a full-time position (no less than 80%)
Narratives exceed maximum page limit
Application Budget Detail or the Budget Summary Sheet exceed the total allocation
Dollar-for-dollar match is not met ($200,000minimum) if all funding is requested since the hub allocation requires no match
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
I. Calendar of Key & Reporting Dates
Key Dates
March 7, 2013
March 19, 2013
RFA Released
Deputy Sector Navigator Bidder’s Conference
May 3, 2013
June 21, 2013
July 5, 2013
July 9, 2013
Deadline for Submitting Application
Notification of Intent to Award
Appeal Deadline
Grant Commencement
Reporting Dates
October 25, 2013
1st Quarter Year-to-Date Expenditure and Progress Report due
January 25, 2014
2nd Quarter Year-to-Date Expenditure and Progress Report due
April 25, 2014
3rd Quarter Year-to-Date Expenditure and Progress Report due
and Last day for workplan amendments
June 30, 2014
July 25, 2014
Projects Completed
4th Quarter Year-to-Date Expenditure and Progress Report due
August 31, 2014
2013-2014 Final Performance Reports and Final Report of
Expenditures due
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Request for Applications Specification
RFA Specification
RFA Title: Deputy Sector Navigator Package Grant
Funding Source:
SB 1402 – Economic and Workforce Development Program
SB 1070 – Career Technical Education Pathways Program
Funding Period: July 9, 2013 through June 30, 2014
Total Funds Available: $300,000
Deputy Sector Navigator $200,000 (requires dollar-for-dollar match)
In-region Investments $100,000 (no match required)
Required Match: $200,000
Number of Awards: $19,800,000 (66 maximum awards x $300,000)
● Background
● Need
● Response to Need
● Objectives
● Project Management Plan
● Reporting Requirements
► Year-to-Date Expenditure and Progress Report
► Accountability Reporting
● Reference Materials
● Terms and Conditions
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Appendix A
Legal Terms and Conditions
●
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Article I Program-Specific Legal Terms
and Conditions
► Cost and Payments
► Budget Changes
► Application Amendment Requests
► Reporting
Article II, Standard Legal Terms and
Conditions
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Appendix B
Application Forms
● Application Checklist Deputy Sector Navigator
Package
● Contact Page
● Annual Workplan
● Application Budget Summary
● Application Budget Detail Sheet
● Application Budget Detail Sheet - Match
● Application Budget Detail Sheet (Format Example)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Appendix C
Guidelines, Definitions and Allowable Expenditures
● Determining Allowable Costs
● Permissive Activities 1402
● Permissive Activities 1070
● Matching Costs
● OMB Circular A-110
● Deputy Sector Navigator (Allocation of
Available Grants)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Appendix D
Common Metrics and Accountability Measures
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Background
ARCDC 2.0 Framework
Measures
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
Contact Information
Thanks for your participation
For Questions or Clarification Contact
Abigail Sifrit
(916) 322-4285
asifrit@cccco.edu
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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