San Jose State University
COMPLIANCE OFFICE
Student-Athlete
Preseason
Eligibility Meeting
Compliance Office Mission
• To ensure the University and Athletic
Department staff, student-athletes,
boosters and SJSU community are aware
of and abide by the many rules and
regulations set forth by the NCAA.
• Works to promote and protect the health
and well-being of SJSU student-athletes.
• Assists in the effort to ensure SJSU
student-athletes are eligible for practice
and competition.
Compliance Office Staff
• Lynn Meade, Associate Athletic Director of
Compliance @ lynn.meade@sjsu.edu or 408924-1514
• Wendy Dunn, Director of Compliance @
wendy.dunn@sjsu.edu or 408-924-1349
• Nick Sterkel, Assistant Director of
Compliance @ nick.sterkel@sjsu.edu or 408924-1198
• Julie Stansberry, Student Services
Coordinator @ julie.stansberry@sjsu.edu or
408-924-1201
Where is the Compliance Office?
• The SJSU Athletics Compliance
Office is located in the ABS Athletics
Building @ 1393 South 7th Street
• Compliance Office Fax: 408-9241738
Purpose of this Meeting
• Provide a basic understanding of the
NCAA rules that affect you as a
student-athlete
• Provide you with enough knowledge
to know when there is a potential
NCAA rules issue in certain situations
• Remind you that you must be
accountable for your actions
Ethical Conduct
• You must act with honesty and sportsmanship at
all times so that you represent the honor and
dignity of fair play and the generally recognized
high standards associated with wholesome
competitive sports. [NCAA Bylaw 10.01.1]
• You have engaged in unethical conduct if you
refuse to furnish information relevant to an
investigation of a possible violation of an NCAA
regulation when requested to do so by the NCAA
or your institution. [Bylaw 10.1(a)]
Sports Wagering (Gambling)
• NCAA Bylaw 10.02 defines sports wagering as
placing, accepting or soliciting a wager of any type
with any individual or organization on any
intercollegiate, amateur or professional team or
contest.
• Examples of sports wagering include the use of a
bookmaker or parlay card; Internet sports
wagering; auctions in which bids are placed on
teams, individuals or contests; and pools or
fantasy leagues in which an entry fee is required
and there is an opportunity to win a prize.
Sports Wagering, cont’d
• NCAA Bylaw 10.3 prohibits athletic department
staff members, nonathletic department staff
members who have responsibilities within the
athletic department, student-athletes and staff
members of a conference office from gambling
on any NCAA sponsored sport at the collegiate
or professional level.
• Gambling activities such as placing bets on
horse racing or poker/slot machines are not
prohibited by NCAA legislation because such
activities are not sponsored by the NCAA.
Amateurism
You are not eligible for participation in an
NCAA sponsored sport if you have ever:
• Taken pay, or the promise of pay, for
competing in that sport. [Bylaw 12.1.2]
• Agreed (orally or in writing) to compete in
professional athletics in that sport.
Exception for actual and necessary
expenses prior to collegiate enrollment
[Bylaws 12.1.2 &12.2.5.1]
• Played on any professional athletics team as
defined by the NCAA in that sport.
Exception for no more than actual and
necessary expenses prior to collegiate
enrollment [Bylaws 12.1.2 and 12.2.3.2.1]
You are not eligible for participation in an
NCAA sponsored sport if you have ever:
• Used your athletics skill for pay in any form in that sport.
[Bylaws 12.1.2 and 12.1.2.4]
Prize Money Exceptions:
Prior to collegiate enrollment, so long as prize money was
based on place finish, was from sponsor of event or team and
amount did not exceed actual and necessary expenses to
participate in the event. [Bylaws 12.1.2, 12.1.2.4.1 and
12.1.2.4.4]
OR
After collegiate enrollment, so long as prize money is based
on place finish, was from sponsor of event and amount does
not exceed actual and necessary expenses to participate in
the event. Event must occur outside your sport’s playing and
practice season or during summer vacation period. [Bylaws
12.1.2 and 12.1.2.4.3]
Agents
• As an SJSU student-athlete, NCAA rules prohibit
you from entering into any verbal or written
agreement with an agent for representation.
[Bylaw 12.3.1]
• As an SJSU student-athlete, NCAA rules prohibit
you from accepting anything of value from an
agent or anyone employed by an agent. [Bylaw
12.3.1.2]
• Policies regarding mere discussions with agents
vary by team; please see your head coach for
team rules regarding contact with agents.
Promotional Activities
• As an SJSU student-athlete, NCAA rules
prohibit you from promoting any commercial
product, service, or enterprise by lending
your name, picture, or appearance to that
entity. [Bylaws 12.5.2.1 & 12.5.2.2]
• Non-profit/charitable or educational
promotions may be OK but you must receive
prior written approval from the Compliance
Office in order to participate. [Bylaw 12.5.1.1]
Eligibility
5-Year Clock
• You have 4 years of competitive eligibility
within the span of a 5-year clock, which
begins at the time of initial full-time
enrollment at ANY collegiate institution.
[Bylaw 14.2.1]
• Without injury or another specific
extenuating circumstance, you use one
year of eligibility even if you only
compete for one second of one contest
or just a single play the entire year.
Initial Eligibility
• In order to compete during your first year of
collegiate enrollment at SJSU, you must be
certified by the NCAA Eligibility Center (EC)
as an academic qualifier based on your high
school core course GPA and test score, as
well as be certified an amateur.
• In order to practice, you must be certified as
an academic qualifier and an amateur by the
21st day of practice. [Bylaw 14.3.5.1.1]
• 2-year & 4-year college transfers must also be
certified amateurs by the EC, and in some
cases, qualifiers.
Continuing Eligibility
12 Unit Rule
• You must be enrolled in a minimum of
12 units in order to practice and/or
compete.
6 Unit Rule/9 Units in Fall for FB
• You must pass a minimum of 6 degree
applicable units in the previous semester
in order to be eligible the following
semester.
• FOOTBALL ONLY: A FB student-athlete
who does not complete 9 units of
academic credit during the fall semester .
may not compete in the first four contests
against outside competition in the
following playing season.
18 Unit Rule
• You must pass a minimum of 18 units
between the Fall and Spring
semesters in order to be eligible the
following semester.
• So, if you pass only 6 units in fall
2011, you must pass at least 12 units
in spring 2012 in order to be eligible
for fall 2012.
24 Unit Rule
• You must pass a minimum of 24 units
during the previous academic year
(18 units during fall & spring
semesters & a maximum of 6 units in
summer) in order to be eligible the
following academic year.
% of Degree Rule
In order to be eligible for competition, you must:
• Declare a major by the start of your junior year.
• Pass 40% of your declared major upon entering
your 3rd year of collegiate enrollment.
• Pass 60% of your declared major upon entering
your 4th year of collegiate enrollment.
• Pass 80%of your declared major upon entering
your 5th year of collegiate enrollment.
GPA Rule
• Although NCAA competitive eligibility GPA
rules vary slightly, SJSU requires a 2.0
GPA for good academic standing.
Therefore, you must maintain a 2.0 GPA in
order to be in good academic standing as
defined by SJSU.
Money Stuff
Financial Aid
• You are not eligible if you receive financial aid other than
financial aid that SJSU distributes; however, it is permissible
to receive:
(1) Money from anyone on whom you are naturally or legally
dependent;
(2) Financial aid that has been awarded to you on a basis
other than athletics ability; or
(3) Financial aid from an entity outside SJSU that meets the
requirements specified in the Division I Manual, which
you must declare on the Outside Aid Form. [Bylaw 15.01]
• You must report any financial aid that you receive from a
source other than SJSU; however, you do not need to report
financial aid received from anyone on whom you are naturally
or legally dependent.
Employment
• As an SJSU student-athlete, you may be employed;
however, your compensation may not include any
remuneration for value or utility that you may have for
the employer because of the publicity, reputation, fame
or personal following that you have obtained because of
athletics ability;
• You may be compensated only for work actually
performed;
• You must be compensated at a rate commensurate with
the going rate in the San Jose locality for similar
services; AND
• You must complete a Student-Athlete Employment Form
available at this meeting or any other time in the
Compliance Office.
Extra Benefits
• A student-athlete, because of his/her status as a
student-athlete, may not receive anything that any
other member of the general student body would not
receive.
Examples of Impermissible Extra Benefits:
 Special discounts and credit
 Free or reduced cost service
 Use of telephone or credit card for personal reasons
without charge
 Entertainment services (e.g. free movie tickets)
 Loans of money
 Use of an automobile
 Gifts of any kind
Playing/Practice Season
Countable Athletically Related
Activities (CARA)
• CARA is defined as any required activity
with an athletics purpose involving
student-athletes and at the direction of, or
supervised by, one or more of SJSU’s
coaching staff (including strength
coaches).
• CARA does not include travel or time
spent in Sports Medicine (This meeting
doesn’t count either!).
CARA, cont’d
In Season Limitations:
• 4 hours of CARA in a day;
• 20 hours of CARA in a week;
• 1 day off per week;
• Days of competition count as 3 hours no
matter how long they actually last;
• No classes missed for practice activities.
CARA, cont’d
Out of Season Limitations:
• 8 hours of CARA in a week (combination of
strength & conditioning and skill instruction);
• Skill instruction limited to 2 hours a week;
• Football does not have skill instruction, only
strength & conditioning;
• 2 days off per week;
• In sports other than football, all CARA during the
8-hour segment is prohibited one week prior to
the beginning of each final examination period
through the conclusion of each student-athlete’s
final exams.
CARA, cont’d
Preseason Practice Period
Football
• 5-day acclimatization period plus close
regulation and limitation thereafter.
All Other Pre-Season Fall Sports
• No hour limitations until the first regular
season contest or the first day of school,
whichever comes first.
Outside Competition
Sports Other than Basketball:
• During the academic year, you may only compete
for your SJSU team; however, outside of your
sport’s season, you may compete for an outside
team in a noncollegiate, amateur competition during
official SJSU vacation periods.
• Competing in Olympic Games tryouts and
competition and other specified national and
international competition is permitted.
• In M/W soccer and women’s volleyball, you may
compete on outside amateur teams during the
spring outside of the playing season, provided such
participation occurs no earlier than May 1.
• Must have permission from your coach and the
Compliance Office to participate in such outside
competition.
Outside Competition, cont’d
Basketball:
• As an SJSU student-athlete, you may not
participate in any organized basketball competition
except while representing SJSU in intercollegiate
competition.
• Competing in Olympic Games tryouts and
competition and other specified national and
international competition is permitted.
• It is permissible to participate as a member of a
basketball team in an NCAA-sanctioned summer
basketball league or event provided you have
permission from your coach and the Compliance
Office.
Outside Competition, cont’d
All Star Football & Basketball
• You are not eligible if, after you completed
your high school eligibility and before your
high school graduation, you participated in
more than two high school all-star football
or basketball games. [Bylaw 14.6]
Drug Testing
• As an SJSU student-athlete, you are
subject to random drug testing….Drug
Testing Consent Form
• A no-show = a positive drug test
• Drug Testing is managed through Athletic
Training staff
• Must disclose all prescription &
nonprescription (nutritional supplements)
medications to Athletic Training staff
• Positive drug tests may result in loss of
eligibility
Transferring
Permission To Contact
• General Rule: Before speaking to another NCAA or
NAIA four-year institution about transferring, studentathletes must provide that institution with permission to
contact from the SJSU Compliance Office. The studentathlete must receive a release from his/her head coach
before the Compliance Office will provide another fouryear institution with permission to contact. If you wish to
transfer, see either your head coach or the Compliance
Office.
• Effect on Athletics Aid: A request for permission to
contact another NCAA or NAIA four-year institution
regarding a possible transfer does not constitute a
voluntary withdrawal justifying a reduction or cancellation
of a student-athlete’s athletics aid.
Permission To Contact, cont’d
• Denial – If permission is not granted, a second
NCAA or NAIA four-year institution shall not
encourage the transfer and that institution shall not
provide athletics aid to the student-athlete for one
academic year.
• Hearing Opportunity – Any delay or denial of a
request for permission to contact requires written
notification from the Compliance Office to the
student-athlete of his/her opportunity for a hearing
to appeal the decision .
Recruiting
• Generally speaking, student-athletes do
not recruit prospects to attend SJSU.
• Coaches do the recruiting.
• Coaches cannot ask a student-athlete to
call, write to, email, or otherwise contact a
prospect.
• Two exceptions:
• Official Visits
• Unofficial Visits
Official Visits
• SJSU pays for a prospect to visit campus for a
maximum of 48 hours.
• Current student-athlete may be a student host, who
may help to recruit the prospect to attend SJSU.
• May entertain the prospect within 30-mile radius of
campus.
• The prospect may not have contact with any booster
and/or media during the visit.
• Possibility of $30/day to be used to entertain the
prospect (cannot purchase items that the prospect
can take home with them).
• Student host can receive a free meal and a
complimentary admission, provided the student host
accompanies the prospect.
• No impermissible/inappropriate entertainment
activities.
Unofficial Visits
• Prospect visits SJSU, but pays their own
expenses.
• Student-athlete may be a student host,
who may work to recruit the prospects to
attend SJSU.
• May entertain the prospect only on
campus but may not pay any expenses.
• No impermissible/inappropriate
entertainment activities
Student
Services
Processes
Textbook Pick-Up
•
Student-athletes receiving a book scholarship can see Julie Stansberry for book
vouchers.
•
Student-athletes must provide the following documentation to get book vouchers
approved:
-Copy of class schedule printed off MySJSU showing the student’s name
-- AND --Book List printed off bookstore website -OR- Copy of green sheet/class syllabus
•
These documents are required every time you get a book voucher.
•
Only textbooks/materials that are Required will be approved, textbooks/materials
that are Recommended will not be approved.
•
Book vouchers are accepted at the SJSU Student Union Bookstore, Robert’s
Bookstore, A.S. Print Shop, and Maple Press. Separate book vouchers are
needed for each location. Students will NOT be reimbursed for purchases they
make on their own from a book voucher location.
•
If textbooks/materials need to be purchased from another source, students must
pay for the purchase on their own and then see Julie for a reimbursement form.
Students must turn in their receipts in addition to the documentation listed above.
Textbook Returns
• Textbooks must be returned to the bookstore within one week after
finals end.
• Students will be charged for any non-returned textbooks!
• Return books to whichever store they were purchased from: the
basement of Spartan Bookstore or Robert’s Bookstore (Do not
return books to any of the temporary kiosks set up around
campus!)
• Readers (AS Print Shop, Maple Press) do not need to be returned.
• Books that were reimbursed by the Athletics Department, need to
be returned to the Athletics Department .
• Even if a textbook will be used again for another semester, the
book must be returned and purchased again with a new book
voucher.
• NON-Returned books will be charged to the student via a hold on
their MySJSU account.
Scholarship Check Pick-Up
•
Scholarship checks can be picked up from Julie Stansberry in ABS on the
following dates:
Fall Semester 2011
Wednesday August 31
Wednesday September 28
Wednesday October 26
Wednesday November 30
NO CHECKS IN DECEMBER!
Spring Semester 2012
Wednesday February 1
Wednesday February 29
Wednesday March 21
Wednesday April 25
•
PHOTO ID IS REQUIRED TO PICK-UP CHECKS!
•
Checks must be picked-up within 3 months.
Special Assistance Fund
• Student-Athletes who receive a PELL Grant are eligible for a
Clothing/Groceries stipend.
• See Julie or Wendy to check if you are eligible.
• If you are eligible, here are the steps:
1 – See Julie for a Special Assistance Fund Application Form
between October 1 and November 10
2 – Checks will be available for pick-up on scholarship check
dates
3 – Student must sign a form when they pick up their check
stating they understand the permissible uses of the funds
MySJSU
• Students are expected to check their MySJSU
account daily and to read important
messages.
• Students need to complete their To Do List,
have Holds removed, and comply with
deadlines.
• If you have trouble logging in, please follow
the instructions on the MySJSU website.
Failed Class Policy
• If you fail or withdraw from a class that has
been paid for by the Athletics Department,
you will be responsible for paying those
registration fees back.
• The money will be deducted from your
check(s) or a hold will be placed on your
account until payment is made to the
Athletics Department.
FAFSA
• ALL Student-Athletes are encouraged to submit FAFSA!
• All Scholarship Student-Athletes are REQUIRED to have a
completed FAFSA on file with the Financial Aid Office.
• Scholarship checks will not be distributed until FAFSA is
complete.
• Applications can be submitted online via the FAFSA website:
http://www.fafsa.ed.gov.
• March 2 is the State of California priority filing deadline!
• In order for a FAFSA to be COMPLETE, a student must
submit the online application with all required signatures AND
must complete all documents posted to their MySJSU To Do
List by the Financial Aid Office.
International Students
• If you are an International student, you will receive
information from Wendy regarding International
Taxes. It is your responsibility to follow the
instructions and to be aware of payment deadlines.
• At the end of the year, returning students will also
receive information from Wendy regarding
International Student Health Insurance.
• Contact Wendy if you do not receive the
International student information or if you have
questions.
University Housing
• The Athletics Department is NOT responsible for
paying any housing damage fees. Damage fees will
be on your MySJSU account and you are
responsible for paying the charges.
• Students are responsible for understanding all
policies and procedures set forth by University
Housing Services.
Tuition Fee Deferrals
• All students receiving a tuition scholarship will
have a fee deferral placed on their account
each semester prior to registration.
• The fee deferral will protect your classes from
being dropped.
• If there are tuition charges on your account
and you do not see a fee deferral, contact
Wendy Dunn before the payment deadline to
make sure there is a fee deferral on your
account.
Late Fees
• The Athletics Department is NOT
responsible for late fees.
• The student is responsible for being
aware of registration dates and payment
deadlines.
Student-Athlete Handbook
and Planner
• The Student-Athlete Handbook and Planner
will be distributed at Student-Athlete
Orientation.
• All students are required to complete and
sign the Contact Information page and
Confirmation of Receipt. Signing these forms
acknowledges that you have read the San
Jose State Athletics Department Code of
Conduct and that you are agreeing to abide
by those rules.
Compliance Forms
• The Employment Form and Outside Aid Form
are due annually to the Compliance Office.
• Changes to employment or outside aid during
the year are to be reported on a new form and
submitted to Wendy.
• Employment during the academic year and
during the summer needs to be reported.
Contact Information
• Wendy Dunn,
Director of Compliance:
408-924-1349 or wendy.dunn@sjsu.edu
• Julie Stansberry,
Student Services Coordinator:
408-924-1206 or julie.stansberry@sjsu.edu
Questions, Comments, Concerns
If you need assistance with
any Compliance or
Student Services issues,
don’t hesitate to contact
us, we are here to help!
PAPERWORK!!!...