Project Control
Farrokh Alemi, Ph.D.
Lee Baliton
Purpose
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Course on Project Management
Monitor progress
Corrective action
Why Projects Fail
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Course on Project Management
Complexity
Regulation oversight
Poor communication
Resistance to change
Creeping scope
Lack of project ownership
Shifting organizational priorities
Failure to meet customer needs
Metrics
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Course on Project Management
Estimated time to completion
Budget at completion
Metrics
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Course on Project Management
Estimated time to completion
Budget at completion
Impact on patients
Metrics
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Estimated time to completion
Budget at completion
Impact on patients
Satisfaction with care
 Health status
 Cost of care
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Course on Project Management
Metrics (example)
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Estimated time to completion
Budget at completion
Impact on patients
Satisfaction with care
 Health status
 Cost of care
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Course on Project Management
Metrics (example)
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Estimated time to completion
Budget at completion
Impact on patients
Satisfaction
with care
Employee satisfaction
with
IT services
 Health
status
 Cost of care
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Course on Project Management
Metrics (example)
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Estimated time to completion
Budget at completion
Impact on patients
Satisfaction with care
 Lower morbidity due to fewer
medication errors
 Cost of care
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Course on Project Management
Metrics (example)
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Estimated time to completion
Budget at completion
Impact on patients
Satisfaction with care
 Lower morbidity due to fewer
medication errors
 Cost of care

Course on Project Management
Metrics (example)

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
Estimated time to completion
Budget at completion
Impact on patients
Satisfaction with care
 Lower morbidity due to fewer
medication errors
 Cost of care
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Course on Project Management
Metrics (example)
Estimated time to completion
 Budget at completion
project’s
Monitor
Impact on
patientsprogress as
as impact
on patient
well
Satisfaction
with care
outcomes
 Lower morbidity
due to fewer
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medication errors
 Cost of care
Course on Project Management
Earned Value Management
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Course on Project Management
Definition of terms
Calculation of earned value
Reporting of earned value
Definition of Terms
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Course on Project Management
Baseline
Definition of Terms
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Baseline
Planned value
Cost in Thousands of
Dollars
Planned value
150
100
50
0
1
2
3
4
Tim e
Now
6
Months since start
Planned value
Course on Project Management
7
8
Planned
End
Definition of Terms

Baseline
Planned value
Project end
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Cost in Thousands of
Dollars
Planned value
150
100
50
0
1
2
3
4
Tim e
Now
6
Months since start
Planned value
Course on Project Management
7
8
Planned
End
Definition of Terms

Baseline
Planned value
Project end

Cost in Thousands of
Dollars
Planned value
150
100
50
0
1
2
3
4
Tim e
Now
6
Months since start
Planned value
Course on Project Management
7
8
Planned
End
Definition of Terms
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Baseline
Planned value
Actual cost
Actual Cost  Direct Cost  Indirect Cost
Course on Project Management
Definition of Terms
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Cost in Thousands of Dollars

Baseline
Planned value
Actual cost
200
150
100
50
0
1
2
3
4
Tim e
Now
6
7
Months since start
Actual cost
Course on Project Management
Planned value
8
Planned Actual
End
End
Definition of Terms


Cost in Thousands of Dollars

Baseline
Planned value
Actual cost
200
150
100
50
0
1
2
3
4
Tim e
Now
6
7
Months since start
Actual cost
Course on Project Management
Planned value
8
Planned Actual
End
End
Definition of Terms


Cost in Thousands of Dollars

Baseline
Planned value
Actual cost
200
150
100
50
0
1
2
3
4
Tim e
Now
6
7
Months since start
Actual cost
Course on Project Management
Planned value
8
Planned Actual
End
End
Definition of Terms


Cost in Thousands of Dollars

Baseline
Planned value
Actual cost
200
Budget at
completion
150
100
50
0
1
2
3
4
Tim e
Now
6
7
Months since start
Actual cost
Course on Project Management
Planned value
8
Planned Actual
End
End
Definition of Terms
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Baseline
Planned value
Actual cost
Rate of Performance
Earned value
Duration of planned critical tasks completed
Rate of Performance 
Actual time since start of project
Earned value  Planned value  Rate of Performance
Course on Project Management
Example Calculation of Rate
of Performance
Course on Project Management
Definition of Terms
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Cost in Thousands of Dollars
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
Baseline
Planned value
Actual cost
Earned value
Rate of performance
200
150
100
50
0
1
2
3
4
Tim e
Now
6
7
8
Planned Actual
End
End
Months since start
Actual cost
Course on Project Management
Planned value
Earn value
Definition of Terms
Baseline
 Planned value
 Actual cost
Cost VarianceEarned
Earnedvalue
value - Actual cost
Schedule Variance
 of
Earned
value - Planned value
 Rate
performance
 Variance
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Cost
 Schedule
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Course on Project Management
Cost in Thousands of Dollars
Definition of Terms
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
Baseline
Planned value
Cost variance
Actual cost
Earned value
Rate of performance
Variance
200
150
100
50
0
1
2
3
4
Tim e
Now
6
7
8
Planned Actual
End
End
Months since start


Actual cost
Cost
 Schedule

Course on Project Management
Planned value
Earn value
Cost in Thousands of Dollars
Definition of Terms
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Baseline
Planned value Schedule
Actual cost
Earned value
Rate of performance
Variance
200
150
100
variance
50
0
1
2
3
4
Tim e
Now
6
7
8
Planned Actual
End
End
Months since start
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
Actual cost
Cost
 Schedule

Course on Project Management
Planned value
Earn value
Definition of Terms
Earned value
Baseline
Cost Performanc
e
Index

 Planned value
Actual cost
 Actual cost
Earned
value
 Earned value
Schedule Performanc
e Index 
 Rate of performance Planned value
 Variance
 Index
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Course on Project Management
Cost performance index
Schedule performance index
Estimate at Completion
Budget at Completion
Estimate at Completion 
Cost Performanc e Index
Course on Project Management
Estimate Time to Complete
Original Time Estimate
Estimate Time to Complete 
Schedule Performanc e Index
Course on Project Management
Example
Week
1
Rate of performance
Course on Project Management
50%
Planned value
10000
Actual cost
15000
Earned value
?
Cost variance
?
Schedule variance
?
Cost performance
index
?
Schedule
performance index
?
Example
Week 1
Rate of performance
50%
Planned value
$10,000
Actual cost
$15000
Earned value
$5,000
Cost variance
?
Earned value  Planned
value  Rate of Performanc
e
Schedule variance
Cost performance
Earned value  $10,000
 .50 index
$5,000
Schedule performance
index
Course on Project Management
?
?
Example
Week 1
Rate of performance
50%
Planned value
$10,000
Actual cost
$15000
Earned value
$5,000
Cost variance
-$10,000
Cost Variance Cost
 Earned
value
performance
index - Actual? cost
Schedule variance
?
Cost Variance  $5,000 - $15,000  - $10,000
Schedule performance index
Course on Project Management
Example
Week 1
Rate of performance
50%
Planned value
$10,000
Actual cost
$15000
Earned value
$5,000
Cost variance
-$10,000
Schedule variance
-$5,000
Schedule Variance

Earned
value
Planned
value
Schedule performance index
Cost performance index
?
Schedule Variance  $5,000 - $10,000  - $5,000
Course on Project Management
Example
Earned value
Week 1
Cost Performance Index 
Rate of performance
Actual50%
cost
Planned value
$10,000
$5,000$15000
Actual cost
Cost Performanc
e Index 
 33%
Earned value
$5,000
$15,000
Cost variance
-$10,000
Schedule variance
Cost performance index
Schedule performance index
Course on Project Management
-$5,000
33%
Example
Week 1
Earned
50%value
Schedule Performanc
e
Index

Planned value
$10,000
Planned
value
Actual cost
$15000
$5,000
Earned value
$5,000
Schedule Performanc
e Index 
 50%
Cost variance
-$10,000
$10,000
Schedule variance
-$5,000
Rate of performance
Course on Project Management
Cost performance index
33%
Schedule performance index
50%
Taking Action
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Course on Project Management
Reconfirm plan
Assess project performance
Take corrective action
Keep people informed
Take Home Lesson
Project control requires monitoring
progress using earned value