COMMUNITY DEVELOPMENT DEPARTMENT
333 Broadalbin St SW
Albany, OR 97321
Ph: 541-917-7550
Fax: 541-791-0150
www.cityofalbany.net/cdbg
2015 CDBG Program Year
PUBLIC SERVICES GRANTS OVERVIEW
The City of Albany Community Development Department announces the availability of Community
Development Block Grant (CDBG) funds for Public Service activities. Funds are authorized under the
Housing and Community Development Act of 1974, as amended, and are received from the U.S.
Department of Housing and Urban Development (HUD).
CDBG activities must be in accordance with the City of Albany (City) 2013-2017 Consolidated Plan
and in compliance with National objectives to develop viable urban communities through
implementation of the following goals, principally for the benefit of low- and moderate-income (LMI)
persons:
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Decent housing,
A suitable living environment,
Eliminate slums and blight, and
Expanded economic opportunity.
Pre-Application Workshop (MANDATORY):
A Pre-application Workshop is mandatory for all agencies applying for funding. The workshop will be
an opportunity for potential applicants to ask questions about the application, CDBG programs and
requirements, evaluation criteria, and grantee requirements. An agency representative must be
present at one of the mandatory workshops for the application to qualify (one person cannot represent
multiple agencies). Workshop dates are:
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Wednesday, December 3, 2014, from 1:00 p.m. to 2:00 p.m. in the Willamette Room
Friday, December 12, 2014, from 9:00 a.m. to 10:00 a.m. in the Santiam Rooms
Questions, please visit the Community Development Counter on the second floor
City of Albany, 333 Broadalbin St SW, Albany, 97321
To make a reservation, email or call Anne Catlin: anne.catlin@cityofalbany.net; (541) 917-7560.
Application Deadline:
All applications must be postmarked or received by the City of Albany Community Development
Department staff no later than 4:00 p.m. on January 12, 2015. All original applications will be date
stamped. Late submissions will not be accepted.
Submission Requirements:
 One (1) original signed copy (double-sided is preferred). Please reference all additional
“Attachments” in the application wherever applicable.
 One electronic submittal of the complete application and attachments may be emailed to
anne.catlin@cityofalbany.net, but will not substitute for the original signed copy.
Submit applications and questions to Anne Catlin; 541-917-7560; anne.catlin@cityofalbany.net.
In Person: Albany City Hall, Community Development Department, 333 Broadalbin Street SW
By Mail: P.O. Box 490; Albany, OR 97321
City of Albany, Application for CDBG-Funded Public Service Activities
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The City will translate this document into another language upon request. Por favor, póngase en
contacto con Anne Catlin asistencia para traducir este documento.
Persons with disabilities may request reasonable accommodations. Requests should be made as
early as possible to allow time to arrange the accommodations.
Applicant Eligibility:
In order to apply, an agency or organization must demonstrate that it is:
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Organized as a 501(c)(3) or (c)(4) not-for-profit corporation; or
A tax-exempt organization with letter of determination from the Internal Revenue Service.
Eligible Public Services and Activities:
In order to qualify for funding, HUD requires the public service be one of the following:
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A new service or an expanded level of an existing public service;
An existing service previously funded by the City’s CDBG (to maintain or expand the level of
service); or
Existing services, as long as the service was not provided by or on behalf of a local
government with local or state government funding.
Consolidated Plan Goals: The service must address one or more of the following priority needs
identified in the City’s 2013-2017 Consolidated Plan and/or demonstrate the need should be added to
the Plan:
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Reduce homelessness;
Stimulate economic growth, development, and employment opportunities that will principally
benefit LMI persons;
Provide needed services to low-income and special needs residents;
Support fair housing through education, counseling, legal assistance, and consumer protection
programs;
Reduce housing cost burden for Albany’s low-income households; or
Remove blighting influences and/or improve low and moderate-income neighborhoods.
Additional CDBG Program Goal (per 24 CFR 570 Subpart J):

Eliminate conditions detrimental to health, safety, and public welfare.
All public Service activities must meet a CDBG National Objective as described in Attachment D.
Eligible public service activities include, but are not limited to (per 24 CFR 570 Subpart J):
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Homeless services
 Domestic violence and child abuse
services
Senior and disabled services
 Substance abuse counseling and
Job training
treatment
Child care
 Energy conservation counseling and
Health care
testing
Education programs – life skills, etc.
 Homebuyer down-payment assistance
Public safety services
 Recreation programs
Youth services
Fair housing services activities
Welfare (up to three (3) months of emergency grant payments for food, clothing, and shelter)
City of Albany, Application for CDBG-Funded Public Service Activities
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Activities not eligible for funding: Political or religious activities or on-going payments (defined as more
than three consecutive months) to individuals for their food, clothing, rent, utilities or other income
payments. The acquisition of land, or the construction, acquisition, and/or rehabilitation of buildings
are not eligible public services.
Funding Allocations:
CDBG program guidelines limit funding to Public Services to 15% of Albany’s annual CDBG allocation
for the program year. The City estimates there will be approximately $55,000 available for public
services in Fiscal Year 2015-2016.
Minimum Grant Request: $5,000 per eligible activity per fiscal year
Maximum Grant Request: None; however, the Commission prefers to fund two or more programs
Eligible costs include labor, materials, supplies, some operating and maintenance costs for the portion
of the facility in which the public service is located, and equipment necessary for the provision of the
public service.
Ineligible costs include income payments (except as three (3) month emergency grant payments for
basic levels of shelter or food), assistance for buildings used for the general conduct of government,
general local government expenses, political activities, and the purchase of equipment except
equipment that constitutes all or part of a public service.
Priorities for Public Services Grants:
CDBG funds are awarded on a competitive basis and there are often more applications than funds
available. To ensure fair and equitable access to all eligible applicants, the City has developed
policies and priorities to guide the use of these funds. These policies and priorities are based on
federal requirements for the CDBG program and local needs and funding priorities.
Award Policies and Priorities: These general policies and priorities apply to all applications for CDBG
funds:
1. Grantees who receive funds in year one are not guaranteed future funding.Future funding is
dependent on many factors, including need and performance;
2. The Community Development Commission (CDC) will carefully evaluate funding to the same
organization for the same project (or a substantially similar project) for more than several
consecutive years; and
3. Grantees may not purchase capital equipment with CDBG funds.
Funding priority will be given to activities that:
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have a high benefit to low-income Albany residents;
require a short-term infusion of funds and have a detailed plan for permanent funding;
maximize the use of outside funds and services;
support or coordinate with other public, private, or community development efforts;
are clearly defined as to scope, need, budget, goals, and means for evaluation of program
progress;
demonstrate the capacity of the applicant, and the capability to be carried out successfully;
present a reasonable, sound budget;
are to be implemented by organizations with a solid record of accomplishment; and
are ready to proceed immediately after funds are received, and are prepared to spend the
funds within a 12 month period (any funds not spent within this timeframe may be collected
by the City and re-programmed).
City of Albany, Application for CDBG-Funded Public Service Activities
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Application Evaluation and Selection:
The CDC and City Council will evaluate applications based on the following rating system:
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Activity need and Consolidated Plan priority, clear goals/objectives
High benefit to low-income Albany residents, number served
Agency capacity and experiece w/ activity-financial, staff
Experience managing CDBG or federally-funded projects
Project budget costs are reasonable, sound agency budget
NEW! Amount of leveraged/matching funds* (per below)
> 1 to 1
20 points
1-.75 to 1 15-19 points
.75 -.5 to 1 10-14 points
.5 -.25 to 1
5-9 points
.10-.25 to 1
2-4 points
.10 - 0 to 1
0 points
20 Points
20 Points
10 Points
5 Points
20 Points
20 Points
*NOTE: Agencies may count volunteer and staff hours to the activity. Volunteer hours are calculated
at the current annual volunteer wage rate.
Funding and Project Timeline:
The CDC will review applications in January and February for consideration in the City’s 2015 Annual
Action Plan.
The Draft 2015 Action Plan will be published in early April for a 30-day comment period. At the end of
the comment period, the Plan and budget with any revisions will be submitted to the City Council for
approval and authorization to submit to HUD by May 15, 2015.
Once HUD approves the Plan and funds are released, a funding agreement will be prepared and
signed between Albany and the sub-recipient.
Funded activities would begin no sooner than July 1, 2015. Funding agreements will have an
implementation timeline of 12 months from date of contract.
Availability of Funds for Future Fiscal Years:
Successive funding opportunities will remain competitive and thus there is no implicit or explicit
guarantee funding will be renewed. No liability shall accrue to the City of Albany in the event this
provision is exercised, and the City of Albany shall not be obligated or liable for any future payments
or for any damages as a result of termination under this paragraph.
Contractual Requirements:
Each grantee selected to receive funds is required to sign a contract with the city. No costs incurred
prior to the execution of an agreement with the city are reimbursable. Under CDBG laws and
regulations, certain requirements must be met in order to negotiate an agreement. These
requirements include the following:
1. After an application is approved for funding, a contract will be prepared for authorized
signatures. The contract will specify the amount of the award, the period for which the project
is approved, the contract terms, federal requirements, and administrative provisions. Special
conditions attached to the award will also be specified in the agreement.
2. All recipients are required to comply with the federal government’s uniform administrative
requirements for non-profit organizations (codified at 24 CFR Part 84).
City of Albany, Application for CDBG-Funded Public Service Activities
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3. Grantees are required to submit and file monthly and quarterly reports on clients served and
progress on program goals. Requests for reimbursement of expenses are processed
quarterly.
4. A minimum of one site visit will be made by the City during the grant period. Records to be
maintained are found in 24 CFR 570.506 and reporting requirements in 24 CFR 570.507.
5. In the event of non-compliance, the agreement may be terminated or suspended in whole or in
part.
Disclaimer:
This solicitation is offered in accordance with federal and state requirements governing procurement
of professional services. Accordingly, City of Albany reserves the right to negotiate an agreement
based on fair and reasonable compensation for the scope of work and services proposed, as well as
the right to reject any and all responses that no application received is either feasible, meets a local
need, or serves eligible or intended beneficiaries.
City of Albany, Application for CDBG-Funded Public Service Activities
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COMMUNITY DEVELOPMENT DEPARTMENT
333 Broadalbin St SW
Albany, OR 97321
Ph: 541-917-7550
Fax: 541-791-0150
2015 CDBG Program Year
PUBLIC SERVICES GRANT APPLICATION
Application Elements and Checklist:
The application must address the following items:
1. Project Narrative – Complete the questions.
2. Detailed Project Budget – Submit a budget that includes all funding sources and proof of
funding references (you may use the summary budget form in Attachment A).
3. Project Staffing – Submit information about each project staff person as outlined in
Attachment B.
 Submit resumes for the project manager(s)
4. Agency Information - The applicant must provide current documentation showing it possesses
adequate fiscal management systems and legal certifications to implement the proposed
project.
 Organizational mission statement and date established
 Proof of non-profit or tax exemption status with IRS
 Current Articles of Incorporation and Bylaws
 Board/governing body: list of current board members, number of times met in the last 12
months, indicate if minutes are kept of board meetings
 Current year operating budget
 Financial statements (3 months)
 Most recent financial audit
 Tax return 990 forms for the most recent year
 Proof of Liability Insurance/Bonding/Worker’s Compensation
 Required Certifications signed by authorized official (Attachment C)
 Completed 1099 Tax Form
Project Narrative:
Please submit answers to the following questions in a separate narrative.
Project Overview
1. Describe in detail the proposed service/project, and its consistency with needs and priorities
identified in the Consolidated Plan and/or Annual Action Plan. Provide statistics or evidence to
document the need. List actions our outline the services that will be provided to address the
identified need.
2. Describe how the proposed service/project will comply with the CDBG National Objective to
principally benefit low- and moderate-income persons and describe the Albany clientele and/or
area you will serve. See Attachment D for more information on national objectives.
Note: Recipients of any proposed projects or services must be City of Albany residents.
City of Albany, Application for CDBG-Funded Public Service Activities
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3. Please explain any complementary services or resources offered to project clients by your
agency or through inter-agency collaboration or formal partnership with other agencies. Please
explain any collaborative efforts with other agencies.
4. Please identify specific performance measures of the service/project, including how many
people will be served by the proposed project and the impact or outcome to be achieved by
the project. Program impact reflects the extent to which the proposed activity produces desired
outcomes in the community or in the lives of persons assisted (link goals with outcomes)
[Example performance measure: 4 homes repaired. Example outcome: Reduced operating
costs for low-income household.] See Attachment D for HUD performance measures.
5. Describe experience conducting the same or similar projects, if any, and your success with
performance measures and outcomes.
6. Project Staffing - Identify the name of all staff participating in the proposed project, their role,
experience that they have in this role, their title, and the expected FTE on the project. Staff
members identified after the application are subject to review (you may use Attachment B).
7. Project Budget - Provide a summary of the proposed service/project activity budget and other
sources of funding (see draft template in Attachment A).
 Please provide details and references regarding other funding sources being leveraged or
used for the proposed project (federal, state, local or private).
 If applicable, please describe use of donated goods and services and the estimated value
of these services and how you arrived at these amounts.
Project Sustainability
8. How will your organization continue providing these services if CDBG funds are not awarded
next year?
9. If your project is not fully funded, will your organization be able to implement the project with
partial funding?
Project Timeline: All projects must be completed within one year of funding.
10. Please provide a detailed schedule for the project including the project start date, completion
date, and dates when all major activities will be executed.
Organizational Capacity
11. Please describe the organization’s history and prior experience, if any, using federal funds or
CDBG funds. Please provide your agency’s DUNS # and EIN #. (If you need a DUNS #,
please get one online here: http://www.dunandbradstreet.com.
12. If your agency has received federal funds before, explain any issues that were raised during
monitoring or compliance with any federal regulations, if any.
Budget, Financial Audits and Reports: Please explain any unusual figures.
13. Please explain your agency’s fiscal management procedures and how you will track expenses
and employee time to projects and ability to meet all federal and contractual requirements.
City of Albany, Application for CDBG-Funded Public Service Activities
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Attachment A
Project Budget Summary (See 24 CFR 570 Subpart J)
Estimated Total Cost of Project:
CDBG Funding Amount Requested for Project:
Total Number of People/ Units Served:
Total Cost per Person/Unit
Total CDBG Cost per Person/Unit
Amount and Source of Other Funds Leveraged
for Project: (Please submit proof of other funding
$
$
$
$
Source
Year
Amount
sources)
Project Budget Detail
Specific Cost
Item/Description
Total
CDBG Amount
Requested
Other Funds
Source
Other
Funds
Amount
Total Amount
CDBG + Other
Sources
$
$
$
$
$
$
City of Albany, Application for CDBG-Funded Public Service Activities
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Attachment B
Project Personnel Summary
Staff Member
Background and Expertise of Personnel
Name:
Title:
FTE on This Project:
Name:
Title:
FTE on This Project:
Name:
Title:
FTE on This Project:
Name:
Title:
FTE on This Project:
Please submit resumes of the Executive Director and project management staff.
See 24 CFR 570.506 for records requirements and 24 CFR 570.507 for reporting requirements.
City of Albany, Application for CDBG-Funded Public Service Activities
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Attachment C
Required Certifications for CDBG Public Services Activities Application
Signature of Agency Representative with Binding Authority below certifies the following
statements:

Organization has no conflict of interests with any City of Albany appointed or
elected representatives and does not employ city appointed or elected representatives
or their families.

Organization will comply with all applicable federal requirements, including compliance
with federal Labor Standards, Section 3, Segregated Facilities, Equal Opportunity, and
Non‐Discrimination. Section 109, Title VI and EO 11246. All requirements are
described in 24 CFR 570 Subpart K (CDBG Entitlement Grants).

The proposed service or project has been approved by the agency's Board of
Directors.
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Authorized official certifies that this CDBG Public Services application package has
been reviewed and all information provided in this application and attachments
is true and correct.
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Sufficient funds are available from non-CDBG sources to complete the project, as
described, if CDBG funds are allocated to the applicant.
____________________________________
Signature of authorized agency representative
_____________________
Date
____________________________________
Printed name
____________________________________
Title
____________________________________
Organization
City of Albany, Application for CDBG-Funded Public Service Activities
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Attachment D
OVERVIEW OF CDBG PROGRAM REQUIREMENTS
Per 24 CFR 570
CDBG NATIONAL OBJECTIVES
CDBG Public Service projects must principally benefit low- and moderate-income (LMI) persons.
Determination is based on either a limited clientele or area benefit activity (see 24 CFR 570.208).
Low- and moderate-income (LMI) is defined as having an income equal to or less than 80 percent of
the area median income, adjusted for household size. The specific household income limits are
based on U.S. Census Bureau estimates, updated and issued by HUD annually
(http://www.huduser.org/portal/datasets/il.html).
LINN County – 2014
Persons in Household
HUD Income Limits
1
2
3
4
5
6
7
8
30% of median income
$11,200
$12,800
$14,400
$15,950
$17,250
$18,550
$19,800
$21,100
50% of median income
$18,600
$21,250
$23,900
$26,550
$28,700
$30,800
$32,950
$35,050
80% of median income
$29,750
$34,000
$38,250
$42,500
$45,900
$49,300
$52,700
$56,100
BENTON County: 2014
HUD Income Limits
30% of median income
50% of median income
80% of median income
Persons in Household
1
2
$15,600
$17,800
$25,950
$41,550
3
4
5
6
7
8
$20,050
$22,250
$24,050
$25,850
$27,600
$29,400
$29,650
$33,350
$37,050
$40,050
$43,000
$45,950
$48,950
$47,450
$53,400
$59,300
$64,050
$68,800
$73,550
$78,300
Limited Clientele activity. This is the category most often used for public service activities. Services
qualifying under this category serve a specific clientele rather than providing service to all persons in a
geographic area. At least 51% of those served must be lLMI persons. Limited clientele activities may
qualify as either a presumed benefit activity or a direct benefit activity. A presumed benefit activity is
one that exclusively serves a specific group of people that HUD categorically considers to be LMI
persons. These categories include: abused children, battered spouses, elderly persons, homeless
persons, illiterate adults, persons living with AIDS, migrant farm workers, and severely disabled adults
as defined by the Bureau of Census. The project sponsor must document that the activity is designed
to be used exclusively by a category of persons presumed by HUD to be LMI. (Typically this is done
through a client verification form provided by the City for use by subrecipients.)
If the clientele served does not fall under one of the presumed benefit category of persons, it may
qualify as a direct benefit activity that serves LMI persons. The project sponsor must verify and
maintain documentation regarding the family size and income of each person served. At least
51%of the clientele served must be LMI persons or the activity funded must be limited exclusively to
LMI persons. The nature and location of the activity may also support a conclusion that primarily lowand moderate-income persons are served. To qualify under this definition, the service provided must
be both of such nature and in such location that it may reasonably be concluded that the activity’s
clientele will primarily be LMI persons.
Area Benefit activity benefits all residents in a particular area where the residents are primarily LMI.
The area served must be primarily residential in nature and the activity must be designed to meet the
identified needs of LMI people. Albany 2010 Census Tracts 204 and 208 qualify as low- and
moderate-income areas because more than 51% of the population is low- or moderate-income. The
City of Albany, Application for CDBG-Funded Public Service Activities
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boundaries of the service area must be within one of these Census tracts, be specifically delineated in
the application, and the basis for determining the boundaries must be substantiated.Census Tract
maps are online at http://www.census.gov/geo/maps-data/maps/2010ref/st41_tract.html. The Linn County
Census
Tract
map
is
here:
http://www2.census.gov/geo/maps/dc10map/tract/st41_or/c41043_linn/DC10CT_C41043_001.pdf.
HUD PERFORMANCE MEASUREMENT SYSTEM
Federal regulations require agencies receiving CDBG funding to report annually under a uniform
performance measurement system. The system provides three possible objectives (purpose of the
activity) and several possible outcomes (anticipated effect or change in participants or communities)
that may be used to measure program performance. Although more than one objective and outcome
may apply to a single activity, only one objective and performance outcome may be selected per
service/project. As required, the City of Albany has identified objectives and outcome in the
Consolidated Plan related to public services that best reflects the purpose in funding the projects.
Projects receiving CDBG Public Service funding will fall under one of the two objectives:
1. Creating a Suitable Living Environment. Activities that are designed to benefit low-tomoderate income persons by addressing physical problems and social issues in their living
environment.
2. Providing Decent Housing. Housing activities that meet individual, family or community
housing needs.
Public Services must address one of the following HUD performance outcomes included in the
Consolidated Plan:
1. Public service activity other than LMI housing benefit: number of LMI people served.
2. Homeownership assistance or housing counseling: number of LMI households assisted.
3. Operating costs of homeless shelters: number of people served.
OTHER FEDERAL REQUIREMENTS INCLUDE BUT ARE NOT LIMITED TO:
Funded recipients must comply with all other requirements set forth in 24 CFR 570 Subpart K and in
grant contracts. Federal regulations are available online at http://www.ecfr.gov/.
Fiscal Management: Agencies receiving funding are required to comply with federal uniform
administrative requirements regarding fiscal management including financial reporting, record
keeping, accounting systems, payment procedures, procurement of goods and services, conflict of
interest, and audit requirements. Non-profit organizations must administer programs in compliance
with Office of Management and Budget (OMB) Super Circular codified at 24 CFR Part 84. The Super
Circular t supersedes and streamlines requirements from OMB Circulars A–21, A–87, A–110, and A–
122 (which have been placed in OMB guidances); Circulars A–89, A–102, and A–133; and the
guidance in Circular A– 50 on Single Audit Act follow-up. Public agencies must administer programs
in compliance with 24 CFR Part 85.
Non-Discrimination and Equal Opportunity: Agencies receiving funding are required to comply with
various federal, state and local laws that provide equal opportunity and prohibit discrimination against
persons on the basis of race, color, national origin, religion, sex, age or disability. Discrimination is
prohibited in the provision of services, in access to the services and to the facilities where the services
are provided, and in all other aspects of administering a CDBG project such as employment and
procurement.
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