Project: PROJ0010: Integrated Software Project
Project Completion Report
History
Version
Description
0.1
Initial Draft
Author
Date
Contents
1.
Project Completion Report Summary ...................................................................................................... 3
2.
Project Description................................................................................................................................... 4
2.1 Project Profile ................................................................................................................................... 4
2.2 Organizational Structure ................................................................................................................... 4
2.3 Deliverables ...................................................................................................................................... 4
3.
Project Evaluation .................................................................................................................................... 5
3.1 Evaluation of Time Management ...................................................................................................... 5
3.2 Evaluation of Cost Management ....................................................................................................... 6
3.3 Evaluation of Quality Management .................................................................................................. 6
3.4 Evaluation of Other Management Areas ........................................................................................... 6
3.5 Outstanding Items and Project Closure action plan .......................................................................... 6
4.
Lessons Learned....................................................................................................................................... 7
4.1 Significant Achievements ................................................................................................................. 7
4.2 Major Problems ................................................................................................................................ 7
PROJ0010 Project Completion Report
Page 1
Purpose
• To evaluate the project with regard to its initial success parameters;
• To provide feedback to the client, stakeholders, and members of the project team.
Description
The Project Completion Report contains both a history of the project and a final evaluation of
performance and effectiveness. It documents the lessons learned: it highlights what worked well and
what didn't, and offers explanations and possible alternatives to problems that were encountered.
Since the aim is to contribute to the corporate – or institution - knowledge and experience, the Project
Completion Report must be clear, to the point, and cover all aspects of the project.
Globally, the Project Completion Report reviews the project plans and compares them with the
reality. Significant variances are highlighted and justified. It also provides the final status of the
project and ensures that any lessons learned are reported, and successes communicated. This
facilitates replication of successful approaches, and avoidance of mistakes.
Recommendations can be made in the report, and any item of the project that can be reused should be
described with enough detail to ensure easy retrieval of information.
This particular template of Project Status Report has been adapted from a real-life template and
simplified to match the needs of the Integrated Project.
PROJ0010 Project Completion Report
Page 2
1.
Project Completion Report Summary
Summarize the report's content here. Be crisp and to the point, as in an Executive Summary.
[Enter Content Here]
PROJ0010 Project Completion Report
Page 3
2.
Project Description
2.1
Project Profile
2.1.1
Project Characteristics
Summarize the main characteristics of the project as you have experienced it. Typical project
characteristics are: client characteristics; nature of requirements of products or services to be
delivered; project size (efforts, team size) and duration (start and end date), etc.
[Enter Content Here]
2.1.2
Solution Characteristics
Summarize the main features and any noteworthy aspects of the solution delivered. Typical solution
characteristics are: functionality, software, hardware, data, selected technologies, innovative aspects,
etc.
[Enter Content Here]
2.2
Organizational Structure
Explain the organization that was effectively put in place to deliver the project.
[Enter Content Here]
2.3
Deliverables
List the key deliverables that were effectively produced by the project.
[Enter Content Here]
PROJ0010 Project Completion Report
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3.
Project Evaluation
This section contains the project team's assessment of the execution of project, covering the different
knowledge management areas, but also any other area of interest. In any of these topics, only mention
relevant information, so as to keep this report as short and helpful as possible. Content descriptions
and questions are provided as guidelines; it is not mandatory to answer them all.
[Enter your overall evaluation summary here]
3.1
Evaluation of Time Management
Observations on project schedule estimation, execution, and control.
3.1.1
Performance compared to Initial Baseline Plan
Summarize the performance of your project against the initial time and budget estimation, as well as
the partitioning of the project in terms of phases, their planning, and the effort attributed to each of
them. Compare the initial estimates with the actual results and explain any significant divergence.
[The tables below are provided to summarize the time and efforts aspects of your project execution.
They should be derived from your last project status report.]
Time
performance
Planned
Start
Date
Actual
Start
Date
Planned
Finish
date
Actual
Finish
Date
Schedule
Finish
Variance
(days)
Expl.
Notes
Note 1
Phase 1 Name
Phase 2 Name
Phase 3 Name
Phase 4 Name
Full Project
Budget
Performance
Budget at
Actuals
Completion
(BAC)
(ACWP)
Estimate to
Complete
Estimate at
Completion
Budget
Variance
(ETC)
(EAC)
(BV)
Exp.
Notes
Phase 1 Name
Phase 2 Name
Phase 3 Name
Phase 4 Name
Project Mgt
Note 1
Total Efforts
[Enter here your evaluation of the project time and efforts performance, plus any specific explanation
of deviations]
PROJ0010 Project Completion Report
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3.1.2
Performance of Schedule Management
Assess specifically the strengths and weaknesses of your schedule planning and follow-up process.
Was the plan realistic? Was your actual schedule plan correctly maintained and up to date? Were
deviations detected in time and was it possible to take counter-measures? Etc.
[Enter Content Here]
3.2
Evaluation of Cost Management
Assess specifically the strengths and weaknesses of the cost (efforts) follow-up process. Was the plan
realistic? Was your actual cost (efforts) status correctly maintained and up to date? Were deviations
detected in time and was it possible to take counter-measures? Etc.
[Enter Content Here]
3.3
Evaluation of Quality Management
Provide your assessment of the quality of the application delivered, with an explanation of issues
encountered. Where appropriate link this to your quality management plan.
[Enter Content Here]
3.4
Evaluation of Other Management Areas
Evaluation of other management areas, covering scope management (degree of attainment of the
objectives, degree of clarity of the project scope, nature and causes of any scope deviation), resource
management (was the project organization adequate, was resource involvement and team
development satisfactory?), communication management (reporting process and of information
dissemination within the project), risks and issues management.
You may also insert here other topics you believe needed for the evaluation of your project.
[Enter Content Here per management area; only cover relevant points for your project]
3.5
Outstanding Items and Project Closure action plan
If some items are not completed at project closure (in particular deliverables) list them here and
explain the situation, as well as the action plan needed to methodically close the project.
[Enter Content Here]
PROJ0010 Project Completion Report
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4.
Lessons Learned
Identify significant lessons learned from project start to project completion. Provide appropriate
recommendations.
4.1
Significant Achievements
Briefly describe significant achievements, ideas, approaches, processes that had a positive effect on
the results, with explanation, and any related recommendations or reuse opportunities you would
formulate for the future.
[Enter Content Here]
4.2
Major Problems
Briefly describe major problems encountered during the project, with explanation, and any related
recommendations you would formulate for the future.
[Enter Content Here]
PROJ0010 Project Completion Report
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