DGSOM Medical Student Council Meeting
Tues. 12/9/14
7:00pm – 9:00pm
Bel Air Conference Room (17-323 CHS)
Vice
Scott Greenberg, MS4
Secretary: Jessica Ferguson, MS4
President:
Scott Greenberg, Jessica Ferguson, Max Goldstein, Azim Laiwalla, Abraar Karan, Alfred Yoon, Nina Vyas, Leo-Tzu AllanMembers
Blitz, Sam Jackson, Prerna Gupta, Richard Morgan Evelyn Escobedo, Amelia Goodfellow,
Present:
Yuliya Zektser, Adam Braun, Dominic Nguyen, Katie Guglielmino, Stephanie Tsoi, Meredith Szumski, Dr. Braddock, Dr.
Miller
Guests
Dr. Neveen El-Farra
Present:
Members
Christine Thang, Jason Scapa, Helen Lam, Jonathan Pena, Gil Weintraub, Cynthia He, Hannah Shull, Tony Cun
Excused:
Kris Roberts, Steve Blum, Steph Cham, Tony Cun, Katherine Huang, Tyler Larsen, David Foulad, Tyler Kern, Hannah
Shull, Melody Chung, Nima Golzy, Justin Koh, Deepak Ravi, John Thompson, Michael Klein, Maya Smolarek, Michelle
Sun, Jennifer Danesh, Amy Wang, Taylor Hobson, Alana Walwaiole, Niv Hakami-Maid, Phong Huynh, Deborah Martins,
Members
Sara Mottahedan, Allison Roe, Ezra Bernstein, Sara Lechner, Matiar Jafari, Elmar Malek, MacLean Sellars, James
Not Present:
Weinberger, Owen McBride, Della Pouldar, Brian Fung, Erica Gee, Nicholas Villano, Caroline Gross, Sina Rabi, Jenna
Borok, Sara Lonowski, Chidozie Chimezie, Tran Do, John Horton, John Barber, Noah Kojima, LeeAnn Li, Christina Chung,
Kirollos Bechay, Festus Ohan, Maxine Velazquez, Mignote Yilma, Huan Dong, Megan McConnell
AGENDA:
Presenter
Scott
1.
Call to order
2.
Review and approve previous meeting minutes
3.
Announcements
4.
Officer reports
5.
SAO report
6.
Dean’s report
7.
Subcommittee reports
NEW BUSINESS:
Discussion Items:
8.
GSA Funding
9.
DGSOM Geffy Guide
10.
DGSOM Community Service Day
11.
SIG updates prior to renewal app season
12.
Table talks
Voting Items:
13.
All-School Formal – charity to benefit
14.
Geriatric Medicine Interest Group (GMIG) – new student organization proposal
15.
Items from floor, next meeting, adjournment
Call to Order
Presenter
Scott
Discussion
 Scott Greenberg called the meeting to order at 7:08 PM in the Bel Air Conference Room.
Topic 2
Review/Approve Minutes
Presenter
Scott
Vote
 Minutes of the November 12, 2014 MSC meeting were reviewed and 11 YES: 0 NO, approved as submitted.
Topic 3
Introductions / Announcements:
Presenter
Scott
 Welcome
 Christine apologizes that she cannot attend this meeting. She misses you all and knows that you will have
Discussion
amazing meeting with Scott Greenberg (thanks, Scott!)
 Dr. Neveen El-Farra -- New Interim Associate Dean for Curricular Affairs. She is extremely excited to take on
this new position and continuing to enhance DGSOM medical education.
Topic 4
Officer reports
Presenter
Officers
 MS1 (President Yulia)
Discussion
o MS1s are gearing up for the Block 2 exam on Friday 12/12 as well as the following potluck and
Document1
Page 1 of 6
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Topic 5
Discussion
Topic 6
SAO report
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Presenter
Meredith Szumski
Coffee chats with Dean Miller have been extremely successful, looking to continue them into the new year
and organize additional evening chats when third years can attend.
Dean’s report

Discussion
outing! Our Well-Being Reps organized student-student thank you cards and social chairs have
planned a "Secret Geffen" gift exchange. Our newsletter will be released over break and we are
planning the cabin trip with MS2s for our first weekend back, ~100 MS1s RSVPd! Over winter break,
we will also be putting together a “Student How-To” guide with the SAO office. This will be geared to
MS1s regarding funding, DGSOM resources, and Interest Group creation, etc. Next block, we may
work with MS2s to organize LA tours for out-of-state students and begin a series of organized
student lunch discussions. Discussion is also underway re: Talent Show, Grad Games, and Ceremony
of Thanks.
o It would be great to hear some ideas for the ‘How To’ Guide. It could be seen as an addition to the
Geffy Guide for newly attending students. Specifically, what do other classes wish they knew sooner
about DGSOM resources. Anything they feel like their classmates are still unsure of?
MS2 (President Lao)
o MSII’s are doing well, gearing up for the end of Block 7 and winter break. Everyone seems to have
enjoyed thanksgiving. People are looking to improve podcasts and our MSC has been trying to
organize a meeting with Dr. Wilkerson to discuss this. Organizing a “White Coat Die in” protest to
support the Ferguson protests.
MS3 (President Abraar)
o On rotations – meeting with MSC via email
o Professionalism Council to promote clerkship surveys and resident award nominations
MS4 (VP Scott)
o UCLA/USC tailgate on November 22nd success (especially for the Bruins )
o Across the country on the interview trail
o Discussing Talent Show involvement, Match Week events, yearbook, banquet, graduation
o MS4 trips planned “Slopes to Slots” – Mammoth and Vegas trips prior to match week
OSR Rep (Amelia Goodfellow)
o OSR would like to briefly share a couple interesting points from our national meeting
o Topics from National AAMC meeting: GME funding topic- cap on residency spots and changes in
residency funding. Can access website at AAMCaction.org, which provides further information.
o Longitudinal projects- mentorship and advising, Gold Humanism Award Society, Professionalism and
mistreatment movement
o New resources- ‘toolkits’ available to use as templates for how to approach projects at DGSOM that
may have been done previously at other schools
o ERAS plans- updating website, new requirements for LORs (now must be uploaded by letter writer),
VSAS upgrades (website, scheduling)
o Outreach to address the entire student body –plan to hold a lunch talk about GME funding,
Facebook, limited emails
DREW Rep (Richard Morgan)
o Recent ‘partnership for progress’ meeting where mentees met their mentors.
o Project Santa Claus 20th annual, extremely successful, educated families on healthy habits and had a
number of fun activities for children.
PRIME Rep (Evelyn)
o No updates
MSTP Rep (Cynthia He)
o Unable to attend meeting.
BC Chair (Jason Scapa): YTD approved $6,400.41 ($13,733 remaining with preapproved accounted)
Presenter
Drs. Braddock and Miller
Dr. Miller – longitudinal advising task force to assess how DGSOM can be more successful in establishing
mentors for students. Continue to plan for informal group sessions with the dean to have more contact with
the students.
Dr. Braddock – toured the new medical education building with Dr. Washington. Future opportunities in the
upcoming year for students to tour the building. Congratulations and thank you to Dr. El-Farra for taking the
position as the New Interim Associate Dean for Curricular Affairs. Dr. Wilkerson will be working in the health
DGSOM MSC Meeting Minutes
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Topic 7
system within the area. New major changes and improvements in the admissions process with revision of the
website, new admissions video and holistic approach to reviewing applications. New building plans to be open
December 2016.
Subcommittee Reports
Presenter
Move to agenda items below (Topic 8 and forward).
Admission and Tour Guides (Claire, David)
 Admissions Committee (Jason Scapa)
 Tour guide training manual in revision
 Admissions tour guide video planning to finalize by ?
 Edit MSC Constitution re: Secretary duties to include Ad-Com responsibilities
 Recruitment Weekend April 17th and 18th, 2015
Geffy Guide (MSC Reps)
 Undergoing updates for c/o 2019  see agenda item below
All-School Formal (Prerna, Nina)
 Friday, February 27th, 2015  see agenda item below
Medical Student Lunch Lecture Series (Abraar)
 The SLS is going well. We had our second installment today, and have our third installment on Thursday.
There is still interest and we will be accepting continued submissions on a rolling basis.
Discussion
Culture of Medical Training QI project (Lao)
 We have met with marketing, which has suggested a few logos. We are working to see how we can
compromise and collaborate with what they want and what we want. Other than that, the video team is
going to reach out to RSA and the web-app team is meeting with IT on Thursday.
 www.mednet.ucla.edu/countingonyou website; logo – silver UCLA ‘U”; plan for flyers to be going out in the
beginning of the year
Student Organizations Initiative (Max)
 Please see agenda item below regarding finalizing prior to SIG renewal app season  see agenda item below
Service Project (Scott)
 Goal to have vision for project by December and project scheduled by April and have the MS1 and MS2 class
participate  see agenda item below
 Scott met with UCLA Volunteer services. Options include: food bank, operation gratitude, operation mend,
tree people and community gardens.
 Pending upcoming meeting with Meredith/SAO
 If any members would like to get involved, please contact Scott Greenberg
Topic 8
GSA funding
Presenter
GSA Reps
 What is the GSA funding available this year?
o $10,509  $5,254.50 to the MS2 (2017) and MS4 (2015) banquets
 To obtain GSA funds, need to provide formal line item budget for approval and inclusion in
MSC minutes
 Would recommend funding proposals be submitted for February 10, 2015 MSC meeting
given MS2 banquet in end of April and MS4 banquet first week of June
 The GSA reps will bring the minutes and line item budget to Kerkhoff Hall for submission to
the Student Government Accounting (SGA). It will take about 5-6 weeks to receive the
check (so important to get approval ASAP), which can be spent on basically anything in the
line-item budget. Reminder to both classes to get receipts, NOT pictures of receipts or
Discussion
credit card statements. These receipts MUST be brought to the SGA for line item
confirmation before the end of the year. The 4th years should have experience with this,
but encourage 2nd years to reach out to 3rd year class for sample line item budgets.
o $4,753.43 of "roll-over funds"
 This is everyone's money. In previous years, there were discussions about dividing it equally
among all 4 classes, or allowing the student body to apply for the funds in an innovation
competition. Proposal to defer to Budget Committee for recommendations how funds
should be spent or divided equally among the four classes?
 Allocation of additional funds - Possibly save some for Grad Games, proposed amount for
next meeting?
 Proposal to open up roll-over funds for the entire student body for innovative projects and
DGSOM MSC Meeting Minutes
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any left over funds will be distributed equally among the classes with proposals.
Timeline: Finalize amount needed for Grad Games (coverage of referees, etc) by January
13th MSC meeting. Send all-school email to request project proposals due Tuesday,
February 3rd to be discussed at the February 10th MSC meeting.
 Sam will send email to DGSOM student body requesting proposals this week
 VOTE 10 Yes: 1 NO - Approved
Topic 9
DGSOM Geffy Guide
Presenter
MSC Reps
 As outlined in MSC Constitution, MSC Reps tasked with responsibility of chairing subcommittee to update
Geffy Guide
 Make sure all members updating the Geffy Guide have Adobe Editor
 Discussion of what sections need to be updated every year: curriculum, grading system are top priority to
have updated
 1 month until need to have new Geffy Guide available for Second Look Day
 Timeline:
o 12/9/14 - identification of sections that need to be updated/added/removed; and
Discussion
assignment/notification of authors (authors do not have to be from the MSC)
o 1/13/15 - collection of word documents from all authors; divvy up and assign voting members and
MS1 members of the MSC with editing of documents (last year, we tasked the MS1 MSC to help edit
so that they could participate since most of the writing is by MS2-4's)
o 2/10/15 - collection of edited documents from MSC voting members; MSC Reps work on revisions
and compile final version of the Geffy Guide
o ***2/27/15*** - submit final version of the Geffy Guide to Guy Adams [gadams@asucla.ucla.edu],
ASUCLA
Topic 10
DGSOM Community Service Day
Presenter
Scott Greenberg
 Met with Dr. Braddock who is in support of LA Food Bank, should this be tied into UCLA Healthy Campus
Discussion
initiative, kick-off event, MSC to vote on Volunteer Day for vision, annual event, memorialize the date, and
continued partnership.
Topic 11
SIG structure
Presenter
Max Goldstein, Mary Ann Triest
 Finalize details prior to SIG renewal season – issue of how to support student ideas, provide funding and limit
the number of student interest groups. Plan to promote collaboration between groups with the fourth year
advisors and incorporate the fourth years’ into the scheduling process.
 Tentative timeline: ***MSC to note***
o Friday, January 9 – Due date for student orgs to report their process to Mary Ann
o Wednesday, January 14 – Mary Ann to post updated student org info online
o Friday, February 6 – Last day to notify new MS1 leaders to offer leadership position
o Week of February 9 – Block 8 Exams for MS2
Discussion
o Wednesday, February 18 – Deadline for leaders to accept
o Wednesday, February 25 – Renewal Applications Due
o Friday, February 27 – Block 3 Exams for MS1
o ***Friday, February 27 - Mary Ann distributes apps to MSC voting members for review
o 2/28 - 3/8 – MS1 Spring Break
o ***Thursday night, March 5 – Reviews from MSC voting members due back to Mary Ann
o ***Tuesday, March 10, 7 PM – MSC Meeting (vote to approve SIG renewals)
o Week of March 16 – Groups notified
o Saturday, April 18- Mandatory Recruitment Day Tabling
Topic 12
Table Talks
Presenter
Yuliya
 Assess interest among classes for the idea of “Table Talks”. We are thinking 1-2X/ month we set aside a few
tables in the courtyard for students to discuss in small groups. Topics will be voted on and pre-defined and
will cover both philosophical and fun subjects, related to medicine or not. Student leaders will facilitate the
Discussion
table discussions by creating provocative questions or providing supplementary materials. All faculty, staff
and students will be invited to join. The goal would be to form new relationships within DGSOM and provide
an outlet for discussion of non-medical topics. Plan to make flyers, and discuss with Meredith for how to
publicize.
Topic 13
All-School Formal
Presenter
Nina, Prerna
 Friday, February 27th, 2015 at the Victorian
VOTE
 Security deposit details - goes to the final cost of the event. Prerna will send contract to Meredith for the SAO
DGSOM MSC Meeting Minutes
Page 4 of 6
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to review. The deposit can be sent the day before the event.
Charity to benefit- Ebola relief fund, two different charities under “Global Giving” that provide relief for Ebola.
Scott discussed belief that the funds from the All-school formal would be better allocated to UCLA-affiliated
projects or charity. Meredith explained that in the past the All-school formal charity funds have been used for
UCLA-affiliated or DGSOM associated charities or projects. MSC in agreement to discuss additional ideas to
funds.
 Plan to send out survey by Monday, December 15th, MSC members to complete survey by Tuesday, December
16th and send results by Wednesday, December 17th.
 VOTE to conduct an electronic survey to vote for project to use funds raised by all-school formal profits
11 Yes: 0 No
Geriatric Medicine Interest Group
Presenter
Deborah Moon , Tina
 Proposal attached
 Issues: Student organizations have a requirement of 3 events annually, with at least 1 per semester. Two of
the proposed events are retroactive to MSC approval on 12/9/14. Currently, there is an event listed for
9/8/2014 and another for 12/2/2014 (both of which would be prior to MSC approval of the organization). Of
note, the DGSOM first semester ends on 12/12/14. It is the MSC’s discretion whether to approve the group,
accept one event as “retroactive” of the MSC meeting, and have the group fulfill two events for spring
semester. Should the group choose to apply in January, please note they will be ineligible for BC funding for
remainder of year per MSC Constitution.
 VOTE to approve Geriatric Medicine Interest group and recognize the two events already conducted as one of
the MSC required semester events; 11 YES: 0 NO
All School “Die-in” for Ferguson
Presenter
protest
 Event will be held in the CHS courtyard at 12p on Wednesday, December 10th
 MSC in support and organizers will arrange for photographs to be taken in order to gain publicity and
awareness from the event
 VOTE for MSC endorsement for the ‘Die in;’ 10 YES: 0 No: 1 Abstention
Items from the floor, next meeting,
Presenter
Scott Greenberg
adjournment
Items from Floor:
 Since there were no additional items for discussion, the meeting adjourned at 9:04 PM.

Topic 14
VOTE
Topic 15
VOTE
Topic 16
Next Meeting:
 HAPPY NEW YEAR!!!
 Next meeting will be held on Tuesday, January 13, 2015 at 7:00 – 9:00 PM in: Bel Air Conference Room (17-323
CHS).
Discussion
New or Pending Action Items:
 Send minutes and topics for next meeting’s agenda.
 Possibility of Spring Semester MSC retreat for February MSC meeting (will discuss at January MSC meeting).
MSC ACTION ITEMS:
Topic
Action Items

13

8
9
Charity to benefit from DGSOM Formal:
o Send survey on Monday, December 15th
o Complete survey by Tuesday, December 16th
o Send results by Wednesday, December 17th
Finalize amount needed for Grad Games (coverage of referees, etc) by Tuesday,
January 13th MSC meeting. Sam to send all-school email to request project
proposals due Tuesday, February 3rd to be discussed at the Tuesday, February
10th MSC meeting.
Assignee
Timeline
Prerna
Dec. 1517, 2014
Sam Jackson
1/6/15

2nd/4th year banquets line item budgets for GSA funding
c/o 2017, 2015
2/3/15

Geffy Guide:
o 1/13/15 - collection of word documents from all authors; divvy up
and assign voting members and MS1 members of the MSC with
MSC Reps
2/27/15
DGSOM MSC Meeting Minutes
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11
editing of documents (last year, we tasked the MS1 MSC to help
edit so that they could participate since most of the writing is by
MS2-4's)
o 2/10/15 - collection of edited documents from MSC voting
members; MSC Reps work on revisions and compile final version of
the Geffy Guide
o ***2/27/15*** - submit final version of the Geffy Guide to Guy
Adams [gadams@asucla.ucla.edu], ASUCLA
SIG renewal process:
o Friday, January 9 – Due date for student orgs to report their process to
Mary Ann
o Wednesday, January 14 – Mary Ann to post updated student org info
online
o Friday, February 6 – Last day to notify new MS1 leaders to offer
leadership position
o Week of February 9 – Block 8 Exams for MS2
o Wednesday, February 18 – Deadline for leaders to accept
o Wednesday, February 25 – Renewal Applications Due
o Friday, February 27 – Block 3 Exams for MS1
o ***Friday, February 27 - Mary Ann distributes apps to MSC voting
members for review
o 2/28 - 3/8 – MS1 Spring Break
o ***Thursday night, March 5 – Reviews from MSC voting members due
back to Mary Ann
o ***Tuesday, March 10, 7 PM – MSC Meeting (vote to approve SIG
renewals)
o Week of March 16 – Groups notified
o Saturday, April 18- Mandatory Recruitment Day Tabling
DGSOM MSC Meeting Minutes
Voting members
3/5/15
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