http://jobsearch.uncg.edu/hr

There are 3 phases (workflows) in the recruitment process:
1) Creating a Posting
2) Screening and Transitioning Applicants
3) Generating a Hiring Proposal

Hiring Assistant ( previously Hiring Manager ) – Responsible for creating postings, moving applicants through the workflow and creating Hiring
Proposals.
Department Approver ( previously Department ) – Approval at the department level
School/Area Approver ( previously AVC/Dean ) – Approval at the School/AVC level but may also be at the Division level if necessary.
Executive Approver ( previously VC/Provost ) – Approval at the Division or
Provost level, but may also be Chancellor.
Budget ( New!
) – Reviews budget information during the Hiring Proposal

Contracts and Grants ( New!
) – Reviews budget information during the
Hiring Proposal if the position is grant funded.
PI ( New!
) – Principal Investigator reviews Posting and Hiring Proposal if the position is grant funded.
AA Officer ( New!
) – The Affirmative Action Officer reviews postings, applicants and Final Candidates.
Human Resources ( same ) – Performs various HR administrative role such as posting and reposting, compensation review, offers, and finalizing Hiring
Proposals.

After navigating to the Jobsearch user login page: http://jobsearch.uncg.edu/hr you will see this login screen.
Enter your Username and your Password, then click Login
If you are not currently a UNCGjobsearch user, click here to create an account or if you have forgotten your password click here to request a password reset.

Navigation Tabs
Your Name Current User Role
Items that you currently “own”, and require your attention
Items that you have subscribed to, regardless of the current “owner”
Quick access to commonly used tasks
Links to the Jobsearch
Support Portal and
Applicant Portal

Hover over the
Postings tab and select SPA

Then click on the orange
Create New Posting button.

For SPA postings,
ALWAYS select
“Create from Template”

Search by position classification title here
OR scroll through the list of templates and select the position classification title

Then click on the
Create Posting from
this Template link
The information here in the template summary cannot be changed, only reviewed.

The Functional Title or Working Title is the title advertised to applicants.
Select the Division (if necessary)
Select the Department (if necessary)
This box should remain unchecked for SPA postings, as references are collected within the application or as an attached document.
This box MUST remain checked for SPA postings.
The Workflow state will remain
“Under Review by HR” until the posting has closed and applicants are made available to the Hiring Assistant.
For SPA postings, please disregard this box.
Click the orange “Create New Posting” button to move on to the Posting
Details section.

SPA postings consist of 7 sections:
• Posting Details (largest section)
• Custom Communications
• Structured Interview Questions
• Internal Documents
• Applicant Documents
• Supplemental Questions
• Guest User Access
There is also a Summary screen that shows all the information about the posting that you have entered.
It will also show you the sections that require additional information.

Enter the Position Number
The Functional Title was imported from the from the previous page.
Position Type is used to help applicants filter vacancies on the job listings page.
Position Summary includes job duties and can also include info about your Department/Division.

Preferred Qualifications can be based on education, experience or both. They do need to stay closely in line with the minimum qualifications.
Any additional Special
Instructions to your applicants can be listed here.
Use the UNCG Salary Schedule as a guide to assist you.

Internal or External
Hours worked
Months per year worked
Full-time, part-time, temp
Is it time limited?
Journey or Contributing or
Advanced

List the 2-4 competencies needed to perform the duties of the job and carry the most weight, found in the position description.
http://web.uncg.edu/hrs/Class_Comp/CareerBandPlans/

IMPORTANT: The Hiring Department will be responsible for placing and paying for the additional external ads.
If you have the funding and wish to advertise outside UNCGjobsearch, you can choose from the options provided or can add other sources you may wish to advertise in/at (Monster.com,
Listserves, etc.).
If you do decide to advertise outside of
UNCGjobsearch, you will need to provide a rough draft in this section. This information will be reviewed by the AA Officer. Please include the
UNCGjobsearch URL and your position number.

Review the Availability Data to help determine if there is an underutilization of Females or Minorities. Check the boxes and add availability percentages for underutilized populations. Once this has been reviewed please check the EEO Acknowledgement Box.

Enter your information here. Any additional
Hiring Assistants in your department can also be added here.
The Alternate Contact person is for INTERNAL purposes only.
Select the Principal
Investigator if the position is grant funded.

New!
Certain events/actions that occur during the application and recruitment selection process will trigger an email.
Email messages can be customized to brand your
Department/Division or you can use the default text already entered.

A list of interview questions you will be asking your selected and approved candidates .
IMPORTANT NOTE: All applicants must be approved in the UNCGjobsearch system by the
AA Officer before interviews can be conducted.

HR requires a current, signed and dated Job Description be uploaded to the posting.
You can also upload other documents here as well (Additional Advertising Plans,
Other, etc.). These other documents are optional.
Hover over the Actions drop down menu beside Job Description. Select Upload New.
You will then be given the option to browse your computer for the document.

For SPA Postings, UNCG does not accept a resume in lieu of completing the electronic application. The SPA electronic application includes an Education, Work History and
References sections.
Applicants will only be able to upload the documents YOU Require OR make Optional.
For documents you wish to be included, select the corresponding radial button under either the Optional or Required column.

SPA Position Templates have one or more Supplemental Questions that screen applicants on the minimum qualifications of the Banded position.
These cannot be revised or removed.
As a Hiring Assistant, you can also add additional Supplemental Questions.
These additional questions will not disqualify the applicant BUT will allow you to easily screen your applicants based on how the applicants answered the questions.

Questions can be sorted by
Category (Education,
Experience, Licensure, etc.) or
Keyword. You can also browse through the list of questions by clicking on NEXT . If you are unable to locate a question that you wish to add, you can also Add a new one .
Questions can be Open Ended or Predefined. You can also assign points to the Predefined questions.

If other members of your department need access to this posting, the Guest
Users Account will give them access to this posting only.
They will be able to VIEW the applications and uploaded documents ONLY.

The password can be changed if you prefer.
Note: Emails are sent after the posting has been approved by HR.

• Is the job description current?
• Are duties clearly defined?
• Does the ad state the minimum qualifications?
• What are the preferred qualifications?
• Posted long enough to get a good pool of applicants?
• Posted in sources to attract a diverse applicant pool?

The current status of the posting, See how the posting will look to applicants, print
Navigation tabs to view the posting summary, history, Take Action On Posting button,
The applicants tab will also be available here once the position has been posted.
The checkmark signifies all of the required fields in this section have been completed. An exclamation point signifies a section requires additional information.

Send the posting to the Affirmative
Action Officer for review, unless the position is grant funded, then send it the Principal Investigator first.

Comments to the next approver can be added. These comments are
contained in the email the approver receives. The posting can also be
tracked in your watch list.

The Affirmative Action Officer reviews:
• EEO details
• The outside advertising information provided
• Salary range

Human Resources Reviews:
• Spelling and grammar
• Whether or not this is an active position
• Salary range
• Competencies

• Once the position has been posted, HR and Jobsearch will send an email to the Hiring Assistant.
• While the position is posted, users in the organization can view the applicants.
• Please be advised, that applicants should not be contacted until the posting has closed.
• This is the end of the first phase.

If you have any questions or need assistance, please feel free to contact:
Natalie Jacobs directly at 336-334-4783 or by email at nljacob2@uncg.edu.