WEBCONNECT
https://webconnect.rcas.org
-orwww.rcas.org
Click on: Services>Substitutes
Log-In Info:
User Name: entire last name
Default Password: entire SS#
Automated Phone:
605-394-6911
Substitute Office:
605-394-4012
patricia.wiley@k12.sd.us
INDEX
Administration/Cabinet .........................................................................................9
Advice for Substitutes ....................................................................................... .18
Advice from Students .........................................................................................19
Arrival /Dismissal ...............................................................................................20
Assignment of Substitutes ..................................................................................16
Benefits .............................................................................................................19
Board of Education ..............................................................................................9
Cancellation of Pre-arranged job ........................................................................37
Cell phones and SubFinder ...........................................................................37-38
Change of Personal Information .........................................................................23
During the Day Procedures ...............................................................................21
Duty Hours-Certified Positions .............................................................................3
Elementary Schools and Principals ...................................................................10
End of the Day Procedures ...............................................................................21
Evaluations .......................................................................................................19
Fire Drill Procedures .........................................................................................20
First Aid ........................................................................................................25-26
General Information ...........................................................................................36
Introduction ..........................................................................................................2
Liability ..............................................................................................................22
Long-term Substitutes .......................................................................................13
Lunches ............................................................................................................24
Map of the Schools ......................................................................................... 4-6
Non-Discrimination Statement ...........................................................................24
Paraprofessionals as Substitutes .......................................................................17
Pay Schedule - Certified ....................................................................................14
Pay Schedule - Classified ..................................................................................15
Pre-arranged/Requests .................................................................................36-37
Policy on Administrating Medicines Students ................................................31-33
Policy on Discrimination/Harassment ............................................................55-58
Policy on Corporal Punishment .........................................................................30
Policy on Drug-Free Workplace ........................................................................27
Policy on Student Bullying .............................................................................34-35
Policy on Tobacco Free Schools ...................................................................28-29
Professional Relations and Ethics .....................................................................24
Response to Crisis ........................................................................................21-22
School Calendar .................................................................................................7
School Closings ................................................................................................23
School Threat Assessment Response (S.T.A.R) ................................................22
Secondary Schools and Principals ................................................................... 11
Start of the Day Procedures ..............................................................................20
Student Teachers...............................................................................................17
SubFinder System Reference Guide .............................................................36-51
SubFinder Registration ......................................................................................43
SubFinder Internet User’s Guide ...................................................................41-51
SubFinder System Phone Instructions ..........................................................50-51
SubFinder Frequently Asked Questions ........................................................39-40
Substitute Qualifications & Application Process ................................................ 12
Substitute Employee Classified ..........................................................................15
Substitute Employee Teacher ...................................................................... 13-14
Substitute Training PowerPoint notes ...........................................................52-54
Training Opportunities (Technology, Promethean & Library) ................................8
Travel Reimbursement ......................................................................................23
Unemployment ..................................................................................................19
1
INTRODUCTION
Welcome to the Rapid City Area School District #51-4. As a substitute employee, you
have accepted the most challenging, exciting, and creative job in any school district.
Without your availability and assistance, the absence of the teacher, paraprofessional or
secretary would be devastating. The substitute role is not an easy one to perform;
however, it is recognized as an essential one. Your contribution to the education of
students and efficiency of the building/office is appreciated.
This handbook was prepared to explain our procedures and to answer some questions
you may have regarding substituting in the schools and programs within the Rapid City
Area Schools.
As a Substitute whether you are in a teaching position or support position, you are in the
building to ensure the education of each student takes place. However, your first
responsibility is to maintain the care, welfare, safety and security of student and staff in
the area that you are working.
The key to making the best out of any situation is knowledge, pre-planning, flexibility and
a sense of humor. Learn all that you can about school policies, procedures and
responsibilities. Recognize that things will rarely go exactly as you or the permanent
teacher have planned and be prepared to make accommodations.
We at RCAS wish you success in your assignment as a Substitute.
2
2015-2016 RAPID CITY AREA SCHOOLS
DUTY HOURS – CERTIFIED POSITIONS
High Schools
BUILDING
Central High School
Stevens High School
Rapid City High School
START TIME
7:45 am
7:30 am
7:30 am
END TIME
3:45 pm
3:30 pm
3:30 pm
Middle Schools
East Middle School
North Middle School
South Middle School
Southwest Middle School
West Middle School
7:30 am
7:30 am
7:30 am
7:30 am
7:30 am
3:30 pm
3:30 pm
3:30 pm
3:30 pm
3:30 pm
Elementary Schools
Beadle, General Elementary
Black Hawk Elementary
Canyon Lake Elementary
Corral Drive Elementary
Grandview Elementary
Horace Mann Elementary
Jefferson Special Services
Knollwood Elementary
Meadowbrook Elementary
Pinedale Elementary
Rapid Valley Elementary
Robbinsdale Elementary
South Canyon Elementary
South Park Elementary
Valley View Elementary
Wilson Elementary
7:30 am
7:30 am
7:40 am
7:35 am
7:40 am
7:30 am
7:45 am
7:30 am
7:45 am
7:40 am
7:45 am
7:30 am
7:35 am
7:30 am
7:45 am
7:45 am
3:30 pm
3:30 pm
3:50 pm
3:35 pm
3:45 pm
3:30 pm
3:45 pm
3:30 pm
3:45 pm
3:45 pm
3:50 pm
3:40 pm
3:45 pm
3:35 pm
3:50 pm
3:55 pm
MAPS OF SCHOOL LOCATION
ELEMENTARY SCHOOLS
SECONDARY SCHOOLS
General Beadle
E1
10 Van Buren
394-1841
East Middle
M1
4860 Homestead St
394-4092
Black Hawk
E3
7108 Seeaire
787-6701
North Middle
M2
1501 Maple Ave N
394-4042
Canyon Lake
E4
1500 Evergreen
394-1817
South Middle
M3
2 Indiana Street
394-4024
Corral Drive
E5
4503 Park Drive
394-6789
Southwest Middle
M4
4501 Park Dr.
394-6792
Grandview
E7
3301 Grandview
394-1829
West Middle
M5
1003 Soo San
394-4033
Horace Mann
E8
902 Anamosa
394-1847
Central High
S6
433 Mt Rushmore
394-4023
Jefferson Sp Ser
E19
21 St. Joseph St
394-1813
Rapid City High
S8
601 Columbus
394-4048
Knollwood
E9
1701 Downing
394-1851
Stevens High
S7
4215 Raider Road
394-4051
Meadowbrook
E11
3125 W. Flormann
394-1821
Pinedale
E12
4901 W. Chicago
394-1805
Rapid Valley
E13
2601Covington
393-2221
Post Secondary
Western Dakota Technical Institute (WDTI)
800 Mickelson Dr and 1600 Sedivy Lane
Robbinsdale
E14
424 E Indiana
394-1825
South Park
E16
207 Flormann
394-1833
Valley View
E17
393-2812
Wilson
E18
4840 Homestead
St.
827 Franklin
VOCATIONAL SCHOOLS
394-1837
MAPS ON FOLLOWING PAGES
3
394-4034
394-3387
RAPID CITY AREA SCHOOLS
North & South Rapid City
E1 – General Beadle Elem
E7 – Grandview Elem
E8 – Horace Mann Elem
E9 – Knollwood Elem
E14 – Robbinsdale Elem
E16 – South Park Elem
E18 – Wilson Elem
E19 – Jefferson Special Services
M2 – North Middle
M3 – South Middle
S6 – Central High
S11 – Rapid City High
4
RAPID CITY AREA SCHOOLS
West Rapid City
E4 – Canyon Lake Elem
E11 – Meadowbrook Elem
E12 – Pinedale Elem
E15 – South Canyon Elem
E19 – Canyon Lake East Elem
M5 - West Middle
S7 – Stevens High
E5 – Corral Drive Elem
M4 – Southwest Middle
5
East Middle
Rapid Valley Area
6
2015-2016
TEACHER SCHOOL CALENDAR
First Semester – Beginning
August 24, 2015, Monday
Friday
October 26, 2015, Monday
Thursday
First Semester – Ending
October 23, 2015,
43
January 14, 2016,
45
88*
Second Semester – Ending
March 18, 2016,
43
May 20, 2016,
43
86*
Trimester – Ending
November 16, 2015
58
February 26, 2016
58
May 20, 2016
58
Second Semester – Beginning
January 19, 2016, Tuesday
Friday
March 21, 2016, Monday
Friday
Trimester – Beginning
August 24, Monday
Monday
November 17, Tuesday
Friday
February 29, Monday
Friday
Orientation for Teachers N E W to Rapid City Schools
General Teachers Meetings/Inservice/Work Day
First Day for Students
Early Release
Labor Day Recess
First Day available for Discretionary Leave
Early Release
Native American Day Recess
Early Release
Veterans Day Recess
Thanksgiving Recess
Early Release
Winter Recess
School Resumes
Early Release
Teacher Work Day (No Students)
Martin Luther King Day Recess
Early Release
President’s Day Recess
Early Release
Spring Break Recess
Early Release
Early Release
Last Day available for Discretionary Leave
Final Day for Students
Final Day for Teachers
Graduation Day
Friday (pm), August 14, Monday (all day), August 17,
and Tuesday (am), August 18
Tuesday (pm), August 18 – Friday, August 21
Open Houses TBD
Monday, August 24
Wednesday, September 2, 16, 23, 30
Monday, September 7
Wednesday, September 2
Wednesday, October 7, 21, 28
Monday, October 12
Wednesday, November 4, 18
Wednesday, November 11
Wednesday, November 25 – Friday, November 27
Wednesday, December 2, 9, 16
Monday, December 21 – Friday, January 1
Monday, January 4
Wednesday, January 6, 27
Friday, January 15
Monday, January 18
Wednesday, February 3, 10, 24
Monday, February 15
Wednesday, March 2, 9, 16
Friday, March 25 – Monday, March 28
Wednesday, April 6, 13, 20, 27
Wednesday, May 4, 11
Friday, May 6
Friday, May 20
Friday, May 20
Sunday, May 22
*Calendar does not include any days for closing of school because of inclement weather, contagious disease or any emergency situation
determined by the School Board. If such closing occurs, make-up day(s) will be added to the end of the school year.
GRADUATION DATE: May 22, 1016
3/19/2016
7
TRAINING OPPORTUNITIES
Technology
Training-District log-in and e-mail
All substitutes must have a computer log-in. Classroom attendance should be
entered on the computer in all grade levels. This is the district’s preference for
entering attendance, as parents have immediate access to view their child’s
school attendance. A building secretary will give you rights to the teacher’s
class roster for the duration of the job. Use of the teacher’s log-in is strongly
disallowed. After you attend the class you will have your own:
 Computer log-in
 District e-mail account
 District lunch account.
This class is offered to you at no cost. New substitutes will be scheduled after
their background clearance has been received.
Promethean
Board Training
Promethean Boards are becoming part of more and more classrooms. The
District is offering training for these boards to our Substitutes. Please call Pat in
the substitute office (394-4012) if you are interested in gaining more knowledge
in operating these boards. This training is offered to you at no cost. Once you
complete training you will be put on a preference list for those teachers who
have promethean boards.
Qualifications:
 Current substitute for the Rapid City Area Schools
 Current computer log-in account.
Library
Training
Library Training will be available upon request. The training will consist of basic
library organization, IMS (media specialist) or library clerk duties, and most importantly
practice using Destiny (OPAC) which allows check in and check outs, as well as
searches and classroom reports. Once you complete this training your name is added to
the preferred list that is shared directly to the Media Specialist throughout the district.
This training is offered to you at no cost and will take approximately 1.5 hours. If you are
interested, please directly contact Shelley Rath-Librarian/Media Specialist- at 394-4033
or email shelley.rath@k12.sd.us.
8
BOARD OF EDUCATION
Dave Davis
Jim Hansen
Sheryl Kirkeby
Ed McLaughlin
Jeff Nelson
Matt Stephens
Katharine Thomas
CITY SCHOOL ADMINISTRATION CENTER
300 Sixth Street - First & Third Floors
ADMINISTRATION
Superintendent of Schools
Dr. Timothy Mitchell
Assistant Superintendent of Administrative Service
Mr. Bradley Berens
Assistant Superintendent for Fiscal and Support Service
Mr. David Janak
Coordinator of Staff Development, Curriculum, Assessment, and Instruction Ms. Valerie Seales
Coordinator of Indian Education and Federal Programs
Mr. Lorenzo Bettelyoun
Coordinator of Information Technology
Mr. Shane Daniel
Coordinator of Special Education and Student Services
Mr. Troy Volesky
Federal Program Coordinator for Title 1
Dr. Lisa Plumb
Manager of Human Resources
Ms. Kristen Strissel
9
ELEMENTARY SCHOOLS AND PRINCIPALS
GENERAL BEADLE
Cary Davis
10 Van Buren
394-1841
BLACK HAWK
Holly Yamada
7108 Seeaire
787-6701
CANYON LAKE
David Swank
1500 Evergreen
394-1817
CORRAL DRIVE
Greg McNabb
4503 Park Drive
394-6789
GRANDVIEW
Rick Owen
3301 Grandview
394-1829
HORACE MANN
TBA
902 Anamosa
394-1847
JEFFERSON
SPECIAL SEVICES
Todd Christensen
3302 W St. Cloud
Special Education Program Director
394-1813
KNOLLWOOD
Shannon Schaefers
1701 Downing
394-1851
MEADOWBROOK
Michael Donohoe
3125 West Flormann 394-1821
PINEDALE
Lisa Hafer
4901 West Chicago
394-1805
RAPID VALLEY
Cher Daniel
2601 Covington
393-2221
ROBBINSDALE
Michelle Seaholm
424 East Indiana
394-1825
SOUTH CANYON
Lisa Plumb
218 Nordbye Lane
Title 1 Program Coordinator
394-1801
SOUTH PARK
Brad Jungwirth
207 Flormann
394-1833
VALLEY VIEW
Rod Haugen
4840 Homestead St 393-2812
WILSON
Robin Gillespie
827 Franklin
10
394-1837
SECONDARY SCHOOLS AND PRINCIPALS
EAST MIDDLE SCHOOL
Scott Phares
Jessica Kanta (Ass’t)
NORTH MIDDLE SCHOOL
Danny Janklow
1501 North Maple
Michael Deming (Ass’t/Activity Director)
Chanda Spotted Eagle (Ass’t)
394-4042
SOUTH MIDDLE SCHOOL
Larry Stevens
Jeannie Deming (Ass’t)
SOUTHWEST MIDDLE SCHOOL
Jacqueline Maxon-Talley
Courtney Crosswait (Ass’t)
WEST MIDDLE SCHOOL
Doug Foley
Dan Conrad (Ass’t)
CENTRAL HIGH SCHOOL
Michael Talley
433 North 8th
Jesse Conroy (Ass’t)
394-4023
Randy Seales (Ass’t)
Denelle Sprigler (Ass’t)
Darren Paulson (Activities Director)
394-4041
STEVENS HIGH SCHOOL
John Julius
1200 44th Street
Jocelyn Hafner (Ass’t)
394-4051
Shane Heilman (Ass’t)
Tyler Rachetto (Ass’t)
Jared Vasquez (Activities Director)
394-4016
RAPID CITY HIGH
Deb Steele
Janice Kappleman (Ass’t)
Clark Richardson (Ass’t)
11
4860 Homestead St
394-4092
2 Indiana
394-4024
4501 Park Drive
394-6792
1003 Soo San Drive
394-4033
601 Columbus
394-4048
SUBSITITUTE APPLICATION PROCESS
SUBSTITUTE REQUIREMENTS (ALL SUBSTITUTES)
 Electronically submit a completed application form to the Human Resource Office.
Including: Transcripts or verification of highest level of education
Three (3) letters of recommendation (cannot be from a relative)
 Complete W-4 Federal Tax Form.
 Complete the I-9 (Immigration Reform Action Form) by providing acceptable
documents as listed with the form (we will make the copies)
 Provide original Social Security card-for payroll purposes (we will make the copy)
 Provide substitute profile sheet.
 Provide Direct Deposit form.
 Must attend one substitute orientation session. They are offered once a month.
 Must be fingerprinted and have a background check done. This is a one-time service
provided by the school district after all of the above paperwork has been completed
and returned to the substitute office. You must substitute one time per calendar year
to keep your file active.
 After background check has cleared, must attend a Technology training session which
is offered weekly.
Please note: This process completes your SUBSTITUTE file, if you would like to be
considered for other positions, you must submit your application to each desired posting.
SUBSTITUTE TEACHER QUALIFICATIONS (Must meet one of the following :)
o
o
o
o
South Dakota Teaching Certificate (required to be paid as a certified substitute
teacher)
Associate’s degree or higher
48 Semester credit hours or more
Have passed the ParaPro assessment with a score of 461 or higher.
SUBSTITUTE PARAPROFESSIONAL QUALIFICATIONS
o
o
High school diploma or equivalent required.
Two years of experience working with children preferred
SUBSTITUTE SECRETARIAL QUALIFICATONS
o High school diploma or equivalent required.
TO MAKE COPIES OF ANYTHING IN YOUR FILE, THERE WILL BE A CHARGE OF 25
CENTS PER COPY.
SUBSTITUTES: FOR YOUR INFORMATION
403B “TAX SHELTER ANNUITY” IS AVAILABLE TO YOU AS A SUBSTITUTE. PLEASE
CALL TERESA AT 394-6673 FOR ENROLLMENT FORMS OR MORE INFORMATION.
12
SUBSTITUTE TEACHER PAY
The substitute teacher is paid only for days taught. Substitutes will not be paid for holidays
occurring during an assignment. A substitute teacher in a long-term position may be paid for
in-service days IF requested to attend by the building principal.
Substitute teachers working 4.5 hours or less, will be paid for a half-day of service. Pay is
half of your daily rate.
THE PAY SCALE FOR SUBSTITUTE TEACHERS IS AS FOLLOWS:
NON-CERTIFIED
$ 75.00 PER DAY
CERTIFIED
$ 95.00 PER DAY
Teacher Sub Jobs on Monday’s and Friday’s will result in an additional $10.00 per day incentive.
LONG TERM POSITIONS
CERTIFIED
After 20 consecutive days in the same position (on the 21st day)
$173.09 PER DAY
PRE-APPROVED NON-CERTIFIED
After 20 consecutive days in the same position (on the 21st day)
$105.00 PER DAY
All long-term subs will be certified UNLESS pre-approved by the Director of Human
Resources. Any absences a long-term substitute may need during her/his long-term assignment
must be pre-approved through the substitute office, not the building principal. A missed day could
reset the number of consecutive days worked. When the position ends, you return to the regular
pay scale.
Long-term positions are arranged in advance by the appropriate building principal. Generally
there will be time for the long-term substitute to meet with the assigned teacher before he/she
takes leave. Procedures and future classroom plans will be discussed. In addition, the
opportunity to orient you to the classroom can be arranged.
Long-term substitutes should leave a full week of lesson plans for the returning teacher.
SUBSTITUTE TEACHER PAY PROCEDURE
Substitutes must turn in a completed and signed SUB TIME CARD the last teaching day of every
month he/she works. It is the RESPONSIBILITY of the substitute to record his/her total days
worked and to keep track of the job numbers. On the back of the sub time card is a calendar for
each sub to keep track of his/her days worked. This card/calendar MUST BE FILLED OUT AND
COMPLETED for each month he/she works. Fill in the date, job number, teacher’s name, and
building site.
All teacher substitutes are paid on the 10th of each month for the previous month’s work. Time
cards MUST be turned in by the first working day of each month.
ALL CHECKS ARE ELECTRONIC DEPOSIT; THEY MAY NOT BE PICKED UP.
Pay deposits will only be processed for payment when the substitute office has
received the time card by the first working day of each month according to the
schedule on the following page. Time cards that are received AFTER payroll is
submitted will be paid according to the next scheduled pay period.
13
This sample time card shows: 11.5 paid days, please add ½ days as a .5 day
Total Days Worked ______11.5_
Monday
Tuesday
1
S
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
#431
C. Clark
SWM
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
½
#126
V. White
South Park
22
#115
F Jackson
Wilson
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
9
#543
S. Smith
West
1
#599
G. Miller
Beadle
1
#423
I Adams
Knollwood
23
#109
K Larson
BH
1
#265
B Johnson
Jefferson
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
Friday
4
1
#597
G. Miller
Beadle
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
10
½
11
#599
G. Miller
Beadle
17
1
#295
B. Miller
Robb
1
#283
R. Roberts
North
18
#596
J Hall
VV
19
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
25
26
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
30
CERTIFIED POSITION PAY PERIODS
Time cards are due no later than 8:00 a.m. on the day indicated below. Please make every
effort to turn them in on time. (Please still turn them in ASAP, if you don’t meet the deadline.)
PAY PERIOD
Aug 1-31, 2015
Sept 1-30, 2015
Oct 1-31, 2015
Nov 1-30, 2015
Dec 1-31, 2015
Jan 1-31, 2016
Feb 1-29, 2016
March 1-31, 2016
April 1-30, 2016
May 1-31, 2016
TIME CARD DUE
Sept 1, 2015
Oct 1, 2015
Nov 2, 2015
Dec 1, 2015
*Dec 21, 20145
Feb 1, 2016
March 1, 2016
April 1, 2016
May 2, 2016
*Next business day after
the last day of school
PAY DATE
Sept 10, 2015
October 9, 2015
November 10, 2015
December 10, 2015
January 8, 201
February 10, 2016
March 10, 2016
April 8, 2016
May 10, 2016
June 10, 2016
*Time card is due earlier to give ample time to process, due to holiday and end of year.
FREQUENTLY ASKED QUESTIONS ABOUT TEACHER TIME CARDS

Can I turn my time card in early if I know I am not working the rest of the month?
o Yes, the time card box is out all the time. If you know you are done for the
month, simply drop it off in the box. I collect them several times a day.

Can I turn in my time card late if I miss the deadline?
o Yes, turn in your time card as soon as possible if you absolutely cannot submit
your time card on time. This should only be a rare occurrence and not a typical
practice.
14
12
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
24
S
5
1
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
29
3
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
16
1
1/2
2008________________
Thursday
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
1
2
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
15
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
Pay Period for Month of _____September
Wednesday
_____________________________
Job#
_____________________________
Teacher
_____________________________
Building
8
½½
11
#358
B. Jones
Stevens
CERTIFIED
Jobs only
SUBSTITUTE CLASSIFIED EMPLOYEE PAY
Substitute personnel will be placed at the rate of pay as approved by the board of education.
Hourly substitutes are paid for the hours actually worked. Duty hours should coincide with those
identified on the job assignment through the Substitute Finder System. Classified substitute’s
duty time is recorded on a time card. The substitute must record the name of the absent
employee, the date, and leave the completed time card with the building secretary at the
end of each day.
If the substitute does both hourly and teaching jobs, there will be two different time cards,
the hourly time card is left with each building secretary and the teaching time card is brought to
the sub office. This is the RESPONSIBILITY of the substitute to make sure that the time cards
are turned in to the correct places.
Classified substitutes will be paid every other Friday.
THE PAY SCALE FOR HOURLY SUBSTITUTE EMPLOYEES IS AS FOLLOWS:
PARAPROFESSIONAL
$10.00
SECRETARIAL
$10.00
FOOD SERVICE
$10.00
CLASSIFIED POSITION PAY PERIODS
To ensure timely processing of your pay. Please leave your hourly time card with the building
secretary.
Pay Period
Aug 23, 2015 – Sept 5, 2015
Sept 6, 2015 – Sept 19, 2015
Sept 20, 2015 – Oct 3, 2015
Oct 4, 2015 – Oct 17, 2015
Oct 18, 2015 – Oct 31, 2015
Nov 1, 2015 – Nov 14, 2015
Nov 15, 2015 – Nov 28, 2015
Nov 29, 2015 – Dec 12, 2015
Dec 13, 2015 – Dec 26, 2015
Dec 27, 2015 – Jan 9, 2016
Jan 10, 2016 – Jan 23, 2016
Jan 24, 2016 – Feb 6, 2016
Feb 7, 2016 – Feb 20, 2016
Feb 21, 2016 – March 5, 2016
March 6, 2016 – March 19, 2016
March 20, 2016 – April 2, 2016
April 3, 2016 – April 16, 2016
April 7, 2016– April 30, 2016
May 1, 2016 – May 14, 2016
May 15, 2016 – May 28, 2016
May 29, 2016 – June 11, 2016
Pay Dates
Sept 18, 2015
Oct 2, 2015
Oct 16, 2015
Oct 30, 2015
Nov 13, 2015
Nov 27, 2015
Dec 11, 2015
Dec 22, 2015
Jan 8, 2016
Jan 22, 2016
Feb 5, 2016
Feb 19, 2016
March 4, 2016
March 18, 2016
April 1, 2016
April 15, 2016
April 29, 2016
May 1, 2016
May 27, 2016
June 10, 2016
June 24, 2016
15
ASSIGNMENT OF SUBSTITUTES
All substitutes are assigned and released through the Sub-Finder System or can be prearranged/requested by an employee or the principal. Substitute teachers are expected to
provide educational services, rather than to assume merely a student supervisory role.
A substitute may specify the school(s), grade level(s), subject area(s) and availability in which
he/she is willing to teach/work. Substitutes should list only those areas in which they are qualified
or feel competent to teach/work.
Substitutes will normally be assigned or released in advance. However, occasional late calls do
occur and a substitute may be contacted the day of the absence for assignment or release. If
released during an assignment, only those hours worked will be paid. If you are subbing for a
teacher that is on Jury Duty, the teacher may call an absence in for all day, not knowing how long
he/she will be gone. As soon as teachers are released they are required to report back to work.
At this time the substitute may be released. This should be done before the second half of the
day.
When being assigned, a substitute teacher will be given the teacher’s name, school, subject to
be taught, and length of assignment. Classified substitutes will be given the employee’s name,
school/position, and length of assignment.
If the regular teacher fails to notify the Substitute Office to release a substitute, the Substitute
Office should be notified immediately. Should this happen, and no other job opportunity is
available, the substitute teacher will receive one-half day’s salary and the teacher will be
deducted this amount from his or her paycheck. (The building principal may request that the
substitute remain in the building and work that half-day.) Classified substitutes will be paid for a
minimum of two (2) hours of work. If the sub office is able to provide an alternative assignment,
and the substitute declines the new offer, this ends the Districts obligation to pay the sub.
Any substitute dissatisfied with placement practices may contact the Substitute Office and/or the
Director of Human Resources.
There are many reasons why a substitute may not have been called or is not hearing jobs
when calling into the Sub-Finder System.
1. There are no jobs for his/her qualification level.
2. The substitute is not on a priority list.
3. The jobs available are at locations the substitute does not wish to work.
4. The substitute is on an exclusion list.
5. The job is being called out on or a different substitute may be reviewing the job.
6. The proper lists are not assigned to the employee or site.
7. The substitute has a job for that day and there are no future jobs that match.
8. The substitute has previously rejected the job when calling in.
9. The substitute has entered a current “Do Not Disturb” or “Unavailable” time setting.
16
STUDENT TEACHERS
Student teachers may be used as substitute teachers, if:
 Their college/university supports
 With a recommendation from the building principal, supervising teacher
 PRIOR APPROVAL from the Substitute Office.
 The student teacher must have taught at least four (4) weeks with supervision and substitute
ONLY for his/her supervising teacher. The supervising teacher must be absent a
minimum of a half day.
The student teacher must complete the following before being paid non-certified substitute wages:
a) On-line Substitute Application
b) Three letters of reference (submitted for student teaching)
c) W-4 withholding form
d) I-9 immigration form
I. Copy of Social Security card
II. Copy of driver’s license
e) Attend a substitute training session
f) Fingerprinting/Background check (submitted student teaching)
g) Attend a Technology class for computer rights (attended for student teaching)
h) Substitute pay time card when you work
PARAPROFESSIONALS USED AS SUBSTITUTES
Paraprofessionals who substitute for their cooperating teachers, must abide by the following
guidelines:
1.
Teacher MUST inform the Substitute Office of his/her absence, regardless of the
need of a substitute teacher or substitute paraprofessional.
2..
If the classroom paraprofessional will be substitute teaching, the TEACHER or
PRINCIPAL must state so at the time notice of absence is given.
The numbers of days allowed for a paraprofessional to substitute in the classroom for a teacher
and still retain his/her benefits are to be no more than currently afforded to the employee from
his/her regular permanent employment status and work year.
Should a paraprofessional substitute for a teacher, the paraprofessional’s absence must be
entered as Salary Not Allowed in the sub system as he/she IS absent from his/her regular
assignment. The paraprofessional must submit a substitute time card to the sub office on the last
working day of the month to ensure payment for services.
17
ADVICE FOR SUBSTITUTES
1.
Arrive early. Arrive and check in at the school office with sufficient time to organize
your materials and familiarize yourself with school rules, bell times and procedures.
2.
In the classroom. Greet students warmly as they arrive. Before the bell rings ask
students to sit down.
3.
A well planned lesson. While you should typically find a well-planned lesson available
for use, always have supplemental plans handy in case the teacher’s plan does not
cover the time allotted for class. Your plans should be generic and deal with appropriate
subject matter. DO NOT USE SUPPLEMENTAL PLANS IN PLACE OF THE
TEACHER’S LESSON.
4.
Expect the unexpected. Be ready for contingent action. Stay in control. Be flexible
and demonstrate a sense of humor.
5.
Building relationships. Building a positive supervisory relationship with students will
increase your ability to manage the classroom.
6.
It is essential that good classroom discipline be achieved and maintained. Pupils
are masters at detecting when people are insecure and they sometimes take advantage
of the situation.
7.
A good attitude and a feeling of self-confidence are essential. If you have a
cheerful, confident feeling about substituting, you can provide a rewarding experience
for yourself and the students involved.
8.
Punishment. Do NOT use any form of corporal punishment.
9.
Be honest. Don’t be afraid to admit to a student you do not know the answer to a
question, but that you will try to find an answer for the student.
10.
Be positive. Ensure that you start a class by being positive and that you will leave the
students something of value.
11.
Introduce yourself. Write your name, today’s date, and the day’s lesson on the board.
It is often helpful to number the assignments. Introduce yourself to the teacher next
door.
12.
Dress for Authority. Substitute Teaches, Paraprofessionals and Clerical are
expected to maintain an appropriate appearance that is professional. Your
appearance makes a statement about the respect you have for your job and affects
the impression of others (fellow staff members, students, administrators and other
people such as parents and volunteers). Inappropriate attire is identified as any item
of clothing that causes a distraction to other employees or students, causes a break in
the normal flow of the classroom environment, or creates an unsafe situation for the
job being done. Remember: you only have one chance to make a first impression.
Please avoid: see-through or low cut clothing, clothing that does not cover the stomach
or midriff; clothing that is extremely short, message clothing that depict illegal activities,
alcohol, tobacco or advertisements that are sexually suggestive and hats.
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ADVICE FROM STUDENTS
Trust us.
Be fair to everyone.
Punish only the troublemakers.
Make learning fun.
Give us our assignment and let us go to work.
Allow study time in class.
Show concern and be willing to help with assignments.
If I raise my hand, don’t ignore me.
You can be both strict and nice.
Don’t yell.
Be straightforward with us.
Be organized.
Speak quietly and be patient.
Give us something to work towards.
Leave your personal life at home.
Think positively of every student.
Speak clearly.
Be reasonable in your expectations.
Have a sense of humor.
Follow through with promises and consequences.
EVALUATIONS
Substitute evaluations may be done by a building administrator at any time. The substitute
will receive a copy of any evaluation.
If you have any questions regarding an evaluation that you receive, you may contact the
building administrator to set up a time to discuss the evaluation.
BENEFITS
Substitutes are not eligible for standard employee benefits afforded contracted employees.
This includes long-term substitutes.
UNEMPLOYMENT
Substituting in the Rapid City School District is intermittent, available only when an absence
creates the demand.
Because of extended periods when no work is available,
SUBSTITUTING IS NOT SUITABLE EMPLOYMENT FOR ONE WHO IS DEPENDENT ON
A STEADY INCOME.
The District wants this limitation of work clearly understood before one accepts substitute
opportunities. Unemployment compensation claims by substitutes will be vigorously
protested.
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ARRIVAL AND DISMISSAL
Arrive on time and do not leave the building early unless cleared with the building principal
at the start of the day. For example, if the job time is, 7:30 a.m. until 3:30 p.m. the district
expects the substitute to fulfill the teachers complete duty time.
START OF THE DAY PROCEDURES-ALL SUBSTITUTES
1.
CHECK IN at the principal’s office upon arrival.
2.
CHECK MAIL BOX of employee for whom you are substituting. Pay attention to any
morning announcements or other pertinent information for the day.
3.
PROCEED TO CLASSROOM/ASSIGNMENT AREA (office staff will direct you).
START OF THE DAY PROCEDURES-TEACHERS/PARAPROFESSIONALS
1.
SUBSTITUTE TEACHERS LOCATE AND REVIEW the following items:
a.
ROOM PROCEDURES (explanations or postings, which include the
classroom discipline plan or rules as well as lunch count).
b.
ATTENDANCE Attendance will be entered on the teacher computer using your
log-in. The building secretary will give you rights to the staff person for whom
you are subbing, for the duration of the job. Lunch counts in the elementary
buildings will also be entered on the teacher computer using your log-in.
c.
CLASS SCHEDULE and LIST OF DUTIES.
d.
SEATING CHART.
e.
LISTS OF SPECIAL GROUPS (Such as spelling or reading groups or
pullout program participants).
f.
LESSON PLANS (If plans are missing or are incomplete, do not hesitate to
telephone the teacher and/or notify the principal).
g.
NOTICE OF HEALTH or MEDICAL PROBLEMS of any particular students
that might require medication and/or other special needs.
h.
FIRE DRILL DIAGRAM (usually found by door of classroom).
FIRE DRILL PROCEDURES:
1. Organize students for orderly exit.
2. Count number of students in group.
3. Exit - leaving windows closed and shades up.
4. Close the door - the teacher is the last one out.
5. Count students again at drill destination, and wait for signal to return to class.
20
DURING THE DAY PROCEDURES-TEACHERS/PARAPROFESSIONALS
The first few minutes of a class can actually determine the success of the entire time you
spend with a group of students. This success can be attributed to good rapport between
substitute and students, as well as the preparedness of the substitute.
Establishing rapport can begin as the very first child enters the classroom. Then, as you are
introducing yourself at the beginning of class, you are setting the tone for the day. Before
beginning instruction, quickly go over the day’s plan with your elementary students; or for
secondary students, go over what will be covered that day in class.
A substitute may be in a classroom only a short time, but the students deserve a harmonious,
rather than chaotic classroom environment. As the adult in charge, you are responsible for
maintaining control in the classroom.
Since you should already be familiar with the lesson plans before class, you are expected to
carry out these plans IN DETAIL. Pace the lessons so that all can be covered, but so that the
day’s work will not be completed long before the ACTUAL day is over. In any event, the
substitute teacher should be able to improvise if lesson plans are incomplete or inadequate.
ENRICHMENT ACTIVITIES, relating to subjects currently studied, are ideal. However, in a
bind, your own “Bag of Tricks” can be used, provided students are engaged in meaningful
tasks.
Problems or questions with procedure should be directed to the building principal.
cooperating teacher may also be of some assistance.
A
END OF THE DAY PROCEDURES-TEACHERS/PARAPROFESSIONALS
1.
LEAVE A CLEAN ROOM (students’ help may/should be enlisted).
2.
WRITE A DETAILED NOTE to leave for the teacher regarding work completed, class
activities, and any particular problems that may have arisen. Leave also a list of
students absent or tardy. You may want to also include any positive remarks when
warranted. Areas to comment on might include: the students’ good behavior, special
projects the students are working on in class, or anything about the classroom itself.
Use “Report to Teacher” form.
3.
CORRECT DAILY WORK if directed to do so. (Do not send completed and corrected
work home with the students as the teacher will have to record the grades).
4.
CHECK OUT at the office before leaving to inform the building secretary of your
departure. Turn in any keys, evaluations, and/or reports to office personnel. Leaving
before the teacher dismissal time MUST be approved through the building principal.
RESPONDING TO CRISIS
Every school building in the Rapid City Area School District has written and implemented a
plan to deal with unpredictable situations, such as, severe weather, serious injury, bomb
threat, and hostage situation. Some schools have crisis bags, usually located at the door to
the classroom, in which are contained the class roster and other supplies you may need
21
should a crisis occur. Please check with the building administrator for the expected
response from you in such a situation. An objective will be to remain calm and ensure the
safety of the students and staff.
SCHOOL THREAT ASSESMENT RESPONSE (S.T.A.R.)
The school district, the police department, the sheriff’s office and the state attorney’s office
have collaborated in a School Threat Assessment Response (STAR). Following STAR
protocol insures that all threats of violence are addressed and appropriate consequences
forthcoming in an effort to keep our students safe from threats of violence.
This protocol is applicable during any school sponsored event or function.
 Threatened Act of Violence: Any threat or action suggesting the possibility a serious
physical injury or death may be caused to another.
 Rapid City Area School Staff Member: Any employee of the Rapid City School
District.
 Rapid City Area School Administrator: Any Rapid City School District Principal or
their designee.
 Any Rapid City Area School Staff Member, upon receiving information a person is
threatening to commit an act of violence, shall:
a. Assume the threat is serious;
b. Immediately report the threat to the school administrator or their designee;
c. Be available and cooperative in providing a statement of information, with
the understanding the information source (the staff member) will remain
anonymous to the greatest extent possible.
LIABILITY
The School District carries a Comprehensive General Liability Policy, which affords coverage
for bodily injury and property damage caused to third parties by negligence. Substitutes are
included under this policy.
In addition, substitutes are included under the Board of Education Liability Policy. This policy
provides coverage for wrongful acts, statements, act or omission or neglect or breach of duty
in the discharge of their duties.
There is no corporal punishment provided under either liability policy, and the School District
does not provide the same for the contracted teachers.
22
TRAVEL REIMBURSEMENT
For those assignments that call for a substitute to travel from one school to another for ONE
INDIVIDUAL EMPLOYEE, the substitute’s mileage will be reimbursed at the current State
rate.
Mileage is NOT reimbursed for travel between home and school or for two different
assignments which require a substitute to be at one school for one teacher and then another
school for another teacher, regardless if these assignments occur on the same day or not.
In order to be reimbursed, the following must be submitted:
1.
Mileage record (completed and signed) - electronic forms are found at www.rcas.org
>Administration>Business Affairs under Travel – click on Mileage. Fill this out and
print. You will need to sign into the website to access this area.
2.
Blue certificate of claim (signed as claimant) forms are found at each school or the
Business Office. (These are not electronic)
3.
Copy of proof of insurance (dates must correspond with dates of mileage record).
CHANGES IN PERSONAL INFORMATION
Any changes in personal information, (address & phone) can be submitted via Employee
Access in Skyward. Name changes must be done in Human Resources with a copy of your
SS card with your new name on it. Because of your status as a substitute, any changes to
personal information to your children who are enrolled in RCAS, will be finalized by the Human
Resource Office as employee and student records are merged.
SCHOOL CLOSINGS
In the event of storm days, all substitutes who have been hired for the day should listen to
local radio or television reports. If the Rapid City Area Schools are closed due to weather
conditions, local broadcasters are informed. Subsequently, all those involved are notified via
radio and television. School closings will also be posted on our website at www.rcas.org. All
staff also receive an automated call from the District synervoice system. Please be sure your
current phone number is listed in Employee Access. The District also has a FaceBook page
and a Twitter account.
If schools are closed because of weather or other emergencies, employment arrangements,
which have been made for the day, are automatically canceled. Those substitutes already
on previous continuing assignments would report the next active school day, unless released
by the substitute office.
In addition, substitutes hired due to outdoor activities (such as track meets) should also be
abreast of weather conditions and possible cancellations of the activity.
In the event schools are DELAYED because of weather or other emergencies, plan on
reporting to your assigned site accordingly. Substitutes hired for the afternoon only, should
plan to report as originally scheduled.
23
LUNCHES
Substitutes may purchase a school lunch, if so desired, at the adult rate. Once you attend the
Technology class, a lunch account may be set up in your name. Monies can be deposited at
any building and used throughout the District.
PROFESSIONAL RELATIONS AND ETHICS
High standards of professional and ethical deportment are expected of anyone connected
with the Rapid City School District.
Persons serving as substitute employees should
continuously keep this in mind as well as strive to provide an appropriate and worthwhile
educational experience for students.
Discretion should be exercised in holding appropriate information confidential. Sensitive
information involving pupils, teachers, parents, and principals is often encountered while in
any particular school.
Any person, other than a building staff member, seeking information or attempting to take
children from the building should be directed to the principal’s office.
The substitute should help create and maintain cordial relationships between those with whom
he/she works, and between school, home, and the community.
It is against professional ethics for the substitute to adversely criticize another substitute, the
regular teacher, the principal, or the school in general. In addition, use of inappropriate
language or behavior in the classroom/building will be considered adequate grounds for
removal from duties as a substitute.
NON-DISCRIMINATION STATEMENT
Rapid City Area School District 51-4 is an equal opportunity employer and does not
discriminate because of race, color, ethnic background, national origin, pregnancy, student
marital status, religion, creed, age, sex, citizenship, political affiliation, mental and/or physical
challenge, disability, sexual orientation, or status as a veteran. Rapid City Area School District
51-4, as a government contractor, has pledged to take Affirmative Action to employ and
advance employees.
24
FIRST AID
Substitutes need to be familiar with the following information concerning medical
emergencies. For additional information, First Aid Guidelines can be found in all schools.
Whenever a child sustains possible injury or serious illness is suspected, that child should be
sent to the school nurse. In the absence of the nurse, the school secretary should be notified.
*Seizures*
Usually, a seizure requires no particular treatment following convulsions. However, it is
important that the child be spared embarrassment, and that his/her classmates be made
aware of the nature of seizures to avoid any fear, ridicule, and harassment. Should the seizure
that occurs be the child’s first one, it may prove more frightening to him/her.
1.
DO NOT try to restrain the child or force anything in the mouth or between the teeth.
2.
Move any objects, including desks and chairs or anything that could restrain child.
Gently ease child to supine (lying on back) position.
3.
If any clothing appears to be restraining the child, such as a tight collar, attempt to
loosen it.
4.
If the child vomits, prevent choking by gently rolling the child on his/her side. The child
may also lose bladder and/or bowel control during a seizure.
5.
A clonic-tonic seizure rarely lasts more than a minute or two. Once the child recovers,
escort him/her to the nurse’s office to rest.
*Burns*
1.
General: Avoid vaseline, butter, antibiotic or any greasy ointments except on minor, first
degree burns. Avoid tight, air-excluding bandages. Check date of last tetanus booster.
2.
First degree: Cool or ice compress to relieve pain. Zinc Oxide ointment can be applied.
No further treatment indicated.
3.
Second degree: Cool or ice compress to relieve pain. Wash gently with Phisoderm and
dry. DO NOT break blisters. Apply telfa dressing that does not exclude air.
4.
Third degree: Cover with clean, sterile dressing or sheet. Contact parent/guardian and
transport to emergency room or physician’s office.
25
*Nosebleeds*
1.
Keep child in a sitting position, with head slightly forward.
2.
Attempt to control bleeding by simply applying firm pressure with thumb and index finger
and a cold, damp cloth to the bridge of the nose for 15 seconds, then releasing for 10
seconds. Continue this procedure until bleeding stops.
3.
Applying a cold compress to the back of the neck calms child.
4.
Send the child to the nurse.
*Medications*
1.
Make yourself familiar with the school policy on medications (JHCD). All medications
given in elementary school are given by nurse/secretary. Secondary school medications
are given at the discretion of parent/principal.
2.
All medications, prescription and non-prescription, must have a signed parent permit
slip, which is kept in the office.
26
District Code: GBCC-E
NOTICE
Drug-Free Workplace
I. The Rapid City Area School District is a drug-free workplace in accordance
with the Drug-Free Workplace Act of 1988 and the 1989 amendments to the
Drug Free Schools and Communities Act of 1986 and their implementing
regulations.
II.
All employees are hereby notified that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the
workplace. Employees may be required to submit to a drug/alcohol test if
suspected of using or being under the influence of a drug or alcohol.
III. All employees must abide by the terms of this notice, and all policies relating
to the maintenance of a Drug Free Workplace.
IV. Employees must notify the school district of any criminal drug statute
conviction for a violation occurring in the workplace no later than five (5) days
after such conviction.
V.
Consistent with due process procedures the school district will impose
disciplinary sanctions against any employee who violates Drug Free Workplace
policies. Such sanctions may include the following: Termination referral for
prosecution or required satisfactory participation in a drug abuse assistance or
rehabilitation program approved for such purposes by a federal, state or local
health, law enforcement or other appropriate agency.
Rapid City Area School District No. 51-4, Rapid City, South Dakota
27
District Code: AEA
Page 1 of 2
Rapid City Area Schools Policy
AEA – Tobacco Free Schools
The Rapid Area School District recognizes its duty to promote the health and safety of
students, staff and citizens on district property and during school-sponsored activities.
In accordance with this responsibility, it is the intent of the School Board to establish a
tobacco-free school environment that demonstrates a commitment to helping students
resist tobacco use and that emphasizes the importance of adult role modeling.
The use, possession, or promotion of tobacco on school property or during schoolsponsored activities is prohibited. This policy shall be in effect at all times and shall
apply to all students, employees and visitors.
For the purposes of this policy:
1.
“Tobacco” means any substance or item, in any form, containing tobacco;
2.
“School property” means all district-owned, rented or leased buildings,
grounds and vehicles;
3.
“School-sponsored activity” means any planned, organized, endorsed, or
supervised activity involving district students or staff that occurs either
before, during or after regular school hours;
4.
“Promotion” means the use or display of tobacco-related clothing, bags,
lighters, or other material that is designed to encourage the acceptance
or use of tobacco.
Students or district employees found in violation of this policy will be subject to
appropriate consequences, which may involve a range of enforcement options including
disciplinary action and educational alternatives to disciplinary action. Visitors in violation
of this policy will be informed of the policy and asked to dispose of tobacco products.
Failure to comply could result in being directed to leave school property.
The superintendent shall provide reasonable public notification of the district’s policy,
including, but not limited to, inclusion in student and staff handbooks. The
superintendent may develop administrative regulations as necessary to implement this
policy.
District Code: AEA
Page 1 of 2
28
Adopted:
05/06/10
Legal References: SDCL 22-36-2 - Smoking in public place or place of
employment prohibited
SDCL 13-8-39 - Management of schools by board - General
powers
29
District Code: JGA
CORPORAL PUNISHMENT
Corporal punishment is defined as the intentional use of physical force upon a student
for any alleged offense or behavior or the use of physical force in an attempt to modify
the behavior, thoughts, or attitudes of a student.
The use of corporal punishment in any form is strictly prohibited in the public schools.
No student will be subject to the infliction of corporal punishment by any teacher, other
student, administrator, or other school personnel.
Restraint or force by a staff member may, however, be used in the following situations:
A.
For the purpose of self-defense.
B.
To prevent the student from injuring himself/herself or others.
C.
To protect property of the school or others.
Adopted
Revised
Revised
Reviewed
Reviewed
05/24/88
11/26/91
07/13/93
04/12/94
06/13/00
Legal Reference:
SDCL 13-32-2; 13-32-4; 13-32-6
Rapid City Area School District No. 51-4, Rapid City, South Dakota
30
District Code: JHCD
ADMINISTERING MEDICINES TO STUDENTS
It is the position of the board of education that the presence of medication on school
property and/or the taking of medication by students during school hours must be
carefully monitored to prevent the development of situations that may be harmful to the
student. All school personnel who administer medications must complete a 20 hour,
South Dakota Board of Nursing approved medication administration program.
When possible, students are encouraged to receive medications outside school hours.
In those cases where medications must be taken during the student's time at school,
the following procedures are to be followed as safeguard measures:
1.
Definition
A.
Nonprescription Medications
Nonprescription medications are those which may be purchased overthe-counter (OTC) without approval of a physician or other licensed health
care provider.
B.
Prescription Medications
Prescription medications are those which may be purchased only with the
approval of a physician or other licensed health care provider and are
prescribed for a specific individual.
C.
Self-administration of prescription Asthma and Anaphylaxis medication.
See procedure JHCD-P Self-administration of prescription Asthma and
Anaphylaxis Medication by Students.
Adopted
Revised
Revised
Revised
Revised
Revised
Reviewed
Revised
08/15/78
03/09/82
06/23/87
05/24/88
04/12/94
06/11/96
06/13/00
02/03/11
Cross Reference:
EBBA, First Aid279
Rapid City Area School District No. 51-4, Rapid City, South Dakota
31
District Code: JHCD-P
Page 1 of 2
ADMINISTERING MEDICATIONS TO STUDENTS PROCEDURE
I.
When medication is brought to school for a student, the student's teacher,
building principal, nurse or secretary will be made aware that the student will be
taking medication. If a child has medication at school without prior notification
the parent/guardian will be contacted. Medications should be transported to and
from school by a parent/guardian.
II.
Parent/guardian requests to store and/or administer prescription or
nonprescription medications to students must be in writing, on a Consent for
Medication Administration District Form: JHCD-E1 (RCAS Form 03-232). The
Consent for Medication Administration must be completely filled out, signed and
dated by the parent/guardian. The Consent for Medication Administration must
be renewed annually.
III.
All medications must be stored in a locked medicine cabinet, managed by the
school nurse or school personnel trained in medication administration.
IV.
Prescription medications to be stored and/or administered must be in a
pharmacy-labeled container. The label must specify the student's name, name
of physician/licensed health care provider, the date of the prescription and the
directions for use. If the dosage of the medication is changed by the
physician/licensed health care provider, a new bottle must be received from the
parent and a new Consent for Medication completed.
V.
Non-prescription medications to be stored and/or administered should be in the
original container. Non-prescription medications must have a Consent for
Medication Administration completed.
VI.
It is the responsibility of the student to come to the office to take his/her
medication.
VII.
In addition to the above procedures, secondary students may be allowed to carry
nonprescription medication. This will be determined by the principal, school
nurse and/or parent.
VIII.
Any product that could be considered a drug, including “natural remedies”, herbs,
vitamins, dietary supplements or homeopathic medications will be managed as
a prescription medication. These products would require a written order from a
physician or licensed health care provider and completion of a Consent for
Medication Administration by the parent/guardian.
IX.
In accordance with South Dakota Law 13-32-11, any student with asthma or the
potential for anaphylaxis may possess and self-administer prescription asthma
or anaphylaxis medication while on school property or at a school related event
32
or activity provided the following conditions and authorizations are kept on file in
the school office by the school nurse of principal using District Form JHCD-E2.
The requirements for self-administration are:
A.
The prescription asthma or anaphylaxis medication has been prescribed
for the student as indicated by the prescription label on the medication.
B.
The self-administration is done in compliance with the prescription or
written instructions from the student's physician or other licensed health
care provider.
C.
Written authorization for the student to self-administer prescription
asthma or anaphylaxis medication is signed by the parent, guardian or
student (if age 18 or older).
D.
Written statement for release of liability for the school district and
employees is signed by the parent or guardian.
E.
Written statement from the physician or other licensed health care
provider is signed by the physician that states:
1.
The student has asthma, potential for anaphylaxis, or both and is
capable of self-administering the prescription asthma or
anaphylaxis medication.
2.
The name and purpose of the medication.
3.
The prescribed dosage for the medication.
4.
The times and circumstances under which the medication may
be administered.
5.
The period for which the medication is prescribed.
F.
Upon using the prescribed medication, the student shall notify a teacher,
school nurse or the office of the usage. Any student who uses the
medication in a manner other than the manner prescribed may be
subject to disciplinary action by the school. The disciplinary action may
not limit or restrict the student's immediate access to the medication.
G.
The physician or licensed health care provider's statement must be kept
on file in the office of the school nurse in the school the student attends.
The physician or licensed health care provider's order must be renewed
annually.
Adopted:
02/03/11
Legal Reference:
SDCL 13-32-11
Rapid City Area School District No. 51-4, Rapid City, South Dakota
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District Code: JGC
STUDENT BULLYING
The Rapid City Area Schools is committed to maintaining a constructive, safe school
climate that is conducive to student learning and fostering an environment in which
all students are treated with respect and dignity.
Persistent bullying can severely inhibit a student’s ability to learn and may have
lasting negative effects on a student’s life. The bullying of students by students, staff
or third parties is strictly prohibited and shall not be tolerated.
Bullying consists of repeated physical, verbal, non-verbal, written, electronic or any
conduct directed toward a student(s) that is so pervasive, severe and objectively
offensive that it:
1.
Has the purpose of creating or resulting in an intimidating,
hostile or offensive academic environment, or
2.
Has the purpose or effect of substantially or unreasonably
interfering with a student’s academic performance which deprives the
student access to educational opportunities.
Cyberbullying or use of electronic communication including, but not limited to,
transmission of information over the internet or other forms of electronic
communications including, but not limited to, computers, tablets and cell phones will
not be tolerated. This would include, but not be limited to, harassing, teasing,
intimidating, threatening or terrorizing another person by sending or posting
inappropriate and/or hurtful emails, instant messages, text messages, picture or
images, or website postings, including blogs.
Any staff member observing or suspecting bullying toward another individual is
required to report the issue to his or her building supervisor.
This policy is in effect while students are on property within the jurisdiction of the
board of education; while students are in school-owned or school-operated vehicles;
while students are attending or engaged in school-sponsored activities; and while
students are away from school grounds if the misconduct directly affects the good
order, efficient management and welfare of the student or the District. The district
expects students to conduct themselves in a manner in keeping with their levels of
development, maturity and demonstrated capabilities with proper regard for the
rights and welfare of other students and staff.
Page 1 of 2
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The district will act to investigate all complaints (formal or informal, verbal or written)
of bullying. The district requires that the principal and/or the principal’s designee at
each school to be responsible for receiving complaints alleging violation of this policy
and alleged bullying. All students, parents, employees or other visitors are required
to report alleged violations or alleged bullying to the school principal or the
principal’s designee. The principal or the principal’s designee will be charged with
the responsibility for investigating all complaints alleging bullying and will be
responsible for determining whether an alleged act constitutes bullying and a
violation of this policy.
If, after an investigation, a student is found to be involved in bullying in violation of
this policy, the student shall be disciplined by appropriate measures up to and
including student suspension and/or expulsion as defined by district policy.
This policy shall not be interpreted to prohibit civil exchange of opinions or debate
protected under the state or federal constitutions where the opinion expressed does
not otherwise materially or substantially disrupt the education process or intrude
upon the rights of others.
Adopted: 4/18/13
Page 2 of 2
Rapid City Area School District No. 51-4, Rapid City, South Dakota
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SUBFINDER REFERENCE GUIDE
SUBFINDER is an automated voice response system that allows employees to
report absences. When an employee reports an absence, SUBFINDER begins
calling substitutes to fill the absences. In each transaction SUBFINDER talks to you
on the telephone and asks you to press a number in order to select the option
you want. When using the system, SUBFINDER requests information from
you. All information you give is typed on the telephone keypad.
GENERAL INFORMATION
There are two calling periods. Calls from 5:30 a.m. until 4:00 p.m. are for jobs
for “today”. Calls from 6:00 p.m. until 10:00 p.m. are for assignments the next
day, or any future assignments.
SubFinder is available via phone system or internet –WebConnect. Both are
available 24 hours, we encourage you to check the system any time to get
assignments. Teachers may leave lesson plans on the voice message or uploaded
into WebConnect. The lesson plans are only available from the venue in which it
was entered. You will be prompted to check for these instructions.
To successfully accept an assignment you must have a job number. If you
hang up the phone or exit the computer listing without receiving a job number, you
may not have secured that job. Write the job number down and bring it with you to
the school. If in question on whether you properly accepted a job or not, you should
check your current assignments on the SUBFINDER system by either phone or
computer. The information is immediately available on both venues. Please exit out
of the phone dialer properly by listening to, and using, all of the prompts given by the
narrator. Properly using the “Log Out” on WebConnect will maintain your security.
If the system calls your house and someone presses the # (pound) key, your phone
number will be deleted from the system. If this happens, you will not receive any
calls. You will have to re-register in the system by calling 394-6911 and entering
your social security number.
On occasion the Sub-Finder system is down. If this happens, call the sub office at
394-4012 and leave your message. We appreciate your patience with us when this
happens.
CLARIFICATON OF PRE-ARRANGED AND REQUESTED SUBSTITUTE
Pre-Arranged Substitute means the building administrator, secretary or employee
has talked with you about subbing for them on a certain date, once it is entered on
the system, your job number will be available on SubFinder. An e-mail will be sent
to your k12.sd.us e-mail account indicating you have been pre-arranged for a job.
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Requested Substitute means the building administrator, secretary, or employee will
enter the job and your name into the Sub-Finder system requesting you to sub. The
Sub-Finder will continue calling you until 12 hours before the job start time. You
must accept the job through sub-finder if you plan to work the job. If you are not
able to accept the job, please decline the offer as soon as possible to give the
system adequate time find another substitute. If you do not respond, the Sub-Finder
will go on to call the next available substitute. When you are requested, an email will
also be sent to your K12 email account. If the job does not show on WebConnect,
simply call SubFinder at 394-6911 and you will be able to hear the offer. Please
either accept or decline the offer as soon as possible.
Employee Request List
This feature will allow employees to create and manage a personalized list of
preferred substitutes. All request list substitutes will be notified of the job opportunity
via email at the same time and will have access to the job until the “Stop calling
requested substitute” deadline is met, at which time the job will be made available to
other qualified substitutes.
It is important to note, since all request list substitutes can view the job opportunity
at the same time, it is possible for someone to accept the job any time after it’s been
entered. All request list email notifications are noted as such.
CANCELLATION OF PRE-ARRANGED JOB
Occasionally it may become necessary for you to cancel a pre-arranged sub job. If
this happens, we ask that you contact the teacher who pre-arranged you or the sub
office for instructions. The teacher may want the opportunity to pre-arrange another
substitute before opening it on the system. Of course, last minute situations occur,
in this case it’s best to cancel out of the job to let the system find another substitute.
WHEN A JOB IS CANCELLED
Occasionally a job you have been secured for will get cancelled. The subfinder will
send you an email and a cancellation phone call. The subfinder will continually call
you until you hit the menu prompt telling the computer you have received notification
of the cancellation. You may have already been verbally told of the cancellation, but
this step is important. Whenever the subfinder calls, it is a good practice to enter
your pin number and listen to the reason for the call.
CELL PHONES
You may use your cell phone with the subfinder system. If you use the greeting,
“Please enjoy the music while your party is being reached” or similar greeting,
please be aware that this may prevent you from receiving subfinder calls to your cell
phone. The automated system receives this message as an “operator intercept” and
will disconnect from the call. The subfinders outgoing phone numbers are: 605-3553535; 605-355-3536; 605-394-6933 and 605-355-3022. Do not call these numbers
as they are outgoing lines only and will not receive an incoming call.
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605-394-6911
605-394-4012
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District Code: AC
Page 55 of 61
Rapid City Area Schools Policy
AC – Discrimination/Harassment Policy
I.
II.
PURPOSE
A.
The Rapid City Area School District will not tolerate racism,
discrimination, harassment, exploitation or victimization of students,
school employees, non-employees or any person who are invitees of the
district for any reason, including but not limited to race, color, ethnic
background, national origin, pregnancy, student marital status, religion,
creed, age, sex, citizenship, political affiliation, mental and/or physical
challenge, disability, sexual orientation, or status as a veteran. The
Rapid City Area School District is committed to providing an environment
free from harassment and other forms of discrimination for students,
school employees, non-employees and its invitees. The school district
includes school facilities, school premises, school vehicles and nonschool vehicles used to transport students, employees, non-employees
and invitees to school sponsored activities/functions and any other area
where the Rapid City Area School District has control of the premises.
B.
Discrimination or harassment by board of education members,
administrators, employees, non-employees, invitees, parents,
caretakers, students, vendors and others doing business with the school
district are prohibited. Individuals whose behavior violate this policy
maybe be subject to disciplinary actions.
C.
To establish a procedure by which acts of discrimination or harassment
violations may be reported, investigated, and resolved.
MONITORING RESPONSIBILITY
School administrators and other administrators as designated by the
superintendent of schools, will be responsible for implementing the provisions
of this policy and procedures.
III.
DUE PROCESS
A.
It is the policy of the district to protect the due process rights of all
individuals involved with a report of discrimination/harassment.
Consistent with this policy, the district will provide reasonable
accommodation upon request to ensure the full participation of disabled
individuals in this policy and procedures.
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IV.
V.
B.
All parties to a complaint shall have a right to representation.
C.
If the complaint involves a student with disabilities receiving special
education services, special education due process procedures required
under state and federal law shall apply.
CONFIDENTIALITY
A.
It is the district’s intent to keep the information brought forward in a
complaint confidential and limited to those directly involved with the
complaint. However, because an individual's right to confidentiality must
be balanced with the district's obligations to cooperate with police
investigations or legal proceedings, or to take appropriate disciplinary
action, the district retains the right to disclose the identity of parties and
witnesses to complaints in appropriate circumstances.
B.
Where a complaint involves allegations of child abuse, the complaint
shall be immediately reported to appropriate law enforcement authorities
and the anonymity of both the complainant and school officials involved
in the investigation will be strictly protected as required by South Dakota
law.
DISCRIMINATION/HARRASSMENT
Unwelcome conduct including words, gestures and other actions, which
disadvantages persons based upon characteristics or is demeaning or derisive
or occurs substantially for any reason. Behavior described shall constitute
discrimination/harassment only when a pattern of such conduct continues after
the harasser knew, or was informed, that the conduct was unwelcome.
VI.
SEXUAL/CRIMINAL HARASSMENT
Sexual/Criminal harassment shall be referred to the proper outside authorities.
VII.
FALSE COMPLAINTS
False, malicious or frivolous complaints of discrimination/harassment may
result in corrective disciplinary action taken against the accuser.
VIII.
RETALIATION
The Rapid City Area School District prohibits retaliation against any person
because that person has asserted, or has assisted another person to assert a
discrimination or harassment complaint with the school district or with any state
or federal agency, or because that person has testified or participated in any
manner in an investigation, proceeding or hearing concerning a complaint of
discrimination or harassment. Retaliation is a violation of federal and state law,
and may lead to disciplinary action against the offender.
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IX.
IN-SERVICE AND PREVENTION
A.
The Rapid City Area School District will provide in-service and training to
school employees and students concerning the Rapid City Area School
District’s Discrimination/Harassment Policy and Procedures. All group
training sessions shall be documented on form AC1-E1. All individual
training sessions shall be documented on form AC1-E2.
B.
Educational activities undertaken by the district may include, but are not
limited to the following:
1.
Annual review of district’s Discrimination/Harassment Policy and
Procedures.
2.
Provide definitions of all types of discrimination and harassment
and an overview of relevant state and federal laws including the
rights of individuals and groups of individuals.
3.
Identify age-appropriate identification of discriminating/harassing
behaviors by students and or staff.
4.
Identify age-appropriate prevention techniques.
5.
Identify coping techniques for self and others
6.
Train in positive, age-appropriate communication alternatives to
discrimination/harassment.
7.
Integrate, as appropriate, in every classroom and/or school related
activity, the importance of respect for individuals in regard to race,
color, ethnic background, national origin, pregnancy, student
marital status, religion, creed, age, sex, citizenship, political
affiliation, mental and/or physical challenge, disability, sexual
orientation, or status as a veteran.
8.
Publish a notice of this policy each year in local and school
publications.
9.
Inform students of the existence and importance of this policy at
orientation sessions.
10.
Publish the policy in the Student Handbook.
11.
Conduct training sessions for students and employees.
12.
Sponsor education activities related to this policy.
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X.
REPORTING
A.
All employees, non-employees, and students have a responsibility to
maintain a positive learning, work and school activity environment by
reporting all incidents or suspected incidents of discrimination and/or
harassment involving themselves or others. Students who believe they
have suffered discrimination and/or harassment may, and are
encouraged to, report such matters to any trusted adult. Employees and
non-employees, who believe they have suffered discrimination and/or
harassment may, and are encouraged to, report such matters to the
building administrator.
B.
The building administrator at each school will ask or volunteer “designated
contact persons” and a list of these people will be made public for
students, employees, non-employees and parents during the school year.
Attempts will be made to assure that the group of “designated contact
person” be gender balanced and racially represented. There will be
designated contact persons at each school, numbers dependent on
school enrollment, and will include all counselors. Each designated
contact person will receive in-service as outlined in the prior section.
C.
If it is determined that criminal charges may result, the school district
investigation procedures will cease and the matter will be referred to the
appropriate authority.
Adopted
Revised
Revised
12/04/08
09/03/09
01/21/10
Legal References:
Title VII, Civil Rights Act of 1964
Title VII, Civil Rights Act of 1962, as amended by the
Equal Employment Opportunity Act of 1972
Executive Order l1246, as amended by E.O. l1375
Equal Pay Act, as amended by the Education Amendments of
1972
Title IX, Education Amendments of 1972
Rehabilitation Act of 1973
Education for All Handicapped Children Act of 1975
Age Discrimination in Employment Law, P.L. 95-256
Constitution of the State of South Dakota, Art. VI
SDCL 13-37; 20-12; 20-13
Rapid City Area School District No. 51-4, Rapid City, South Dakota
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