Educational Portfolio Your Secret Weapon in
Promotion
Corey Heitz, MD – Virginia Tech Carilion School of
Medicine
Gloria Kuhn, DO, PhD – Wayne State School of Medicine
Lawrence Kass, MD – Penn State Hershey Medical
We have no financial
disclosures to report
Outline
• What is an educational portfolio?
• What to save, how to save it
• Importance of peer evaluations
• Modifications for promotion
• Open discussion
Educator’s Portfolio
-What?
Everything you do
more than a CV
Education Portfolios
-Why?
“What you do matters”
-Mel Herbert
Contents
Philosophy of Education
Activities Summaries
Examples/Evaluations
Awards/Recognition
Faculty Development
Publications
Format Options
File folders
Electronic folders
E-Portfolios
Proprietary/institutional
What and How
Douglas Ander, MD
Emory University School of Medicine
Golden rule: what is your institutions
requirements?
•
•
•
•
Find them
Read them
Learn them
Follow them
Be Proactive
• 7 years of teaching (minimum)
– What did you eat for dinner last night?
Process defines components
Preparation
• Curriculum
• Faculty
development
Course
• Who
• How
many
Assessment
• Curriculum
• Students
• Self
Results
• Scholarship
• Student
success
Preparation
• Curriculum development
• Faculty development
Teaching Activities
• Description of teaching activities in which the
candidate is engaged
– Number of students and hours
Assessment
• Documentation of the
assessment
• Description of how the
assessment was conducted
– The criteria, the method of
assessment, the identity of the
evaluators
Levels of Evaluation
Example:
Outcomes measures
(Patient, quality, uses,
etc.)
Results/
Performance
/Impact
Example:
Surveys
Observations
“Does”
Example:
Pre/post-survey or
assessment
Transfer/Behavior/Actions/
Abilities
“Shows How”
Learning/Knowledge
“Knows”
Reaction/Satisfaction
“Feeling”
Example:
Survey of
participants’
satisfaction
Kirkpatrick and Miller’s triangles: Adapted from Turner & Dewey, APA Annual Meeting New Orleans, LA - 2006.
Results
• Publication
• Presentation
• Success of learners
Quantity and Quality Worksheet
Evidence of Quantity
Make notes in this column about individual teaching
activities
Evidence of Quality
For each teaching activity, note what evidence exists
regarding quality of that teaching
Turner & Dewey, APA Annual Meeting New Orleans, LA - 2006.
Other Items
• Description of educational activities in professional
organizations
• Awards for outstanding performance
• Letters from internal and external reviewers that
specifically evaluate the candidate’s teaching
• List of significant teaching materials prepared or edited by
the candidate (not biomedical research publications)
• Public service activities oriented to education
• Students supervised by the candidate and information
about their current employment status
• A list of courses and self-instructional activities taken to
improve teaching skills
Approaches to How
• Hoarder approach
– Save everything
– If you don’t document NO credit
• Multiple files (redundancy)
– Paper file folder
– Document folder for electronic
– Email folder
• Print outline of teaching portfolio
– Track items as they occur
Peer Evaluations
Lawrence Kass, MD
Penn State Hershey Medical Center
Every Institution has slightly different
requirements for P&T
(and you must know yours)
but…
“The candidate for promotion must
demonstrate accomplishments in:”
• Scholarship of research and creative
accomplishments
• Service, and the scholarship of service to the
University, society, and profession
• Patient care
• Scholarship of teaching and learning
Scholarship of Teaching and Learning
“Faculty input concerning the evaluation of
teaching effectiveness, including any
statements from colleagues who have visited
the candidate’s classroom and evaluated his
or her teaching, or who are in good position
to evaluate outreach-based instruction or
advising”
Penn State University, Promotion and Tenure application,
section on Scholarship of Teaching and Learning
Scholarship of Teaching and Learning
“Peer review shall consider a range of teaching
activities including, but not limited to, the
development of materials such as case
studies and class assignments, course or
teaching portfolios, advising, research
collaboration, and graduate student
mentoring. Internal letters about teaching
effectiveness should be included in this
section.”
Penn State University, Promotion and Tenure application,
section on Scholarship of Teaching and Learning
Scholarship of Teaching and Learning
“Each candidate is judged on his/her abilities in
teaching. There must be documentation of
teaching activities and good to excellent
evaluations of performance from students, peers,
block or rotation directors, administrators, or
others. Innovation and creativity is expected.
Participation in teaching efforts in a leadership
role is expected. Teaching awards are evidence of
excellence.”
Virginia Tech Carilion School of Medicine, Faculty Handbook
and Bylaws, section on Promotion and Tenure
Are you collecting your data?
• Lecture evaluations
• Course reviews
Promotion
Gloria Kuhn, DO, PhD
Wayne State School of Medicine
Purpose of Portfolio
Archive
Inclusive
• Growth in Expertise
• Productivity
• Value
29
Functions
Archive
• Employment
• Evaluation / Negotiation
–Resources
–Protected time / training
–Raise in salary, bonus
• Reflection
30
Big Day
Components
• Curriculum vita
• Portfolio
• Letters of recommendation
Steps
Allow time !!
1.
2.
3.
4.
5.
6.
7.
Read guidelines
Look at examples of portfolios
Read yours
Think!
Revise
Advisor
Revise
Information
Institution’s policies
– Length and contents
– Date of submission
Finding
– Faculty affairs office
– Workshops
– Online
– Promotion tenure committee
Purpose of Portfolio
Best of the Best
Showcase
• Expertise
• Productivity
• Value
Promotion!
35
Read
Reflect
•
•
•
•
Goals
Accomplishments
Most proud of
Growth in expertise
Narrative
Value and Expertise
• Teaching
• Service
• Scholarly activity
• Growth
Winnow
Expertise
Productivity
Value
Success
Contents
•
•
•
•
•
Teaching
Activities
Narrative
CV
Examples of work (artifacts)
39
Promotion
Inclusive
Selective
• Teaching
• Scholarship
• Service
–Clinical
–Specialty
40
Promotion Portfolio
• Proof
–Expertise
–Value
–Merit
Promotion
5-7 years
• Archive (1)
Adviser (3)
–Teaching
–Activities
Expertise
–Recognition
Value
–Examples
Winnow (2)
42
Endeavor
• Thought
• Time
• Reflection
• Advice
Questions/Discussion
Thank you
heitz.leichtman.org/portfolio