Hola!
Many thanks for your interest in booking a Trek or Tour with Apus Peru. IMPORTANT:
We strongly suggest/ request that you spend 2-3 days at altitude prior to trekking, in order to be adequately prepared for your trek.
BOOKING CHECKLIST
1. DEPOSIT To confirm your reservation, we need a DOWN PAYMENT OF 30% which can be paid using the methods detailed
below. This 30% down payment is NON- REFUNDABLE and payable at the exchange rate of the day. PLEASE NOTE: Your place on
the trip is not confirmed until the deposit and all relevant paperwork (such as passport details and scans of ISIC cards) have been
received. Please email confirmation of your deposit to your travel consultant, to speed confirmation of your trip.
PAYMENT OPTIONS
 Paypal Email address: apusperu@westnet.com.au
IF YOU ALREADY HAVE A PAYPAL ACCOUNT, you can log on and go to “Send Money”.
IF YOU DON’T HAVE A PAYPAL ACCOUNT, it’s still easy to pay us via Paypal with your credit card. Go to http://www.apusperu.com/booking_payment.htm, scroll down a little bit, click on the "Buy now" button, and follow the instructions.
** PLEASE PUT YOUR TREK NAME, DEPARTURE DATE & Travel Consultant’s name IN THE DESCRIPTION LINE**
 Credit card Payment Online- You can click on the ‘Payments Online’ link at http://www.apusperu.com/booking_payment.htm, to pay with your Visa card. This payment is operated by Cusco Online (a third party) and
the site charges you 8% extra when you go to book. You will need to have Verified by Visa set up on your credit card.
 Bank We can give you bank details on request. Please note your NAME & TREK on the transaction!
 Moneybookers (Payments by credit cards possible) Email address: apusperu@westnet.com.au
 Western Union - Please ask us for details
2. COMPLETED PASSENGER DETAILS FORM for each passenger.
 In case of emergency we take no responsibility if we have been supplied inadequate information.
 Before you pay your deposit please refer to the GENERAL BOOKING CONDITIONS regarding our cancellation and refund
policy.
 You can send in the booking form as a word document (unsigned) or as a pdf (signed). Note: If you are unable to scan &
email the signature then your payment of a deposit is an acceptance of the terms & conditions on this form.
3. DISCOUNTS (applicable if you have requested a discount)
 Many trips have child and student discounts. For students your booking (with discount) for the Inca Trail cannot proceed
without a scan of your ISIC card. For children, we also need proof of age (passport scan) at time of booking to buy your
ticket with a discount.
4. ONCE WE HAVE RECEIVED YOUR BOOKING THE FOLLOWING APPLIES:
 Once we receive your booking form and deposit you will be sent a trek confirmation. (Note: this confirmation may take up
to 10 working days).
 This trek confirmation contains information about your pre trek briefing which is usually held 2 days prior to your trek at
our office in Cusco. PLEASE read the trek confirmation’s links which answers many questions you will have about packing.
5. PAYMENT OPTIONS IN CUSCO
 The balance of your payment can be paid upon arrival in Cusco (as long as you arrive in Cusco a MINIMUM of 48 hours prior
to your trip’s departure OR make prior arrangements with us about an appropriate payment time.)
 We prefer this amount payable in CASH (Soles or Dollars). There are many centrally located ATMs in Cusco which dispense
both currencies. Sorry, we cannot accept torn, dirty or marked US dollars.
 We can accept payment via Visa card in our office but add an 8% commission due to Visa fees and other charges.
 If you wish to pay the balance of the trek fee by bank deposit or Paypal an 8% commission also applies due to the costs
incurred by us in receiving this money. You must make the Paypal payment prior to leaving your home country, and the
bank transfer should also be done 1 week prior to your departure. Please ask your bank what fees you need to pay to
transfer the money because we also pay fees to receive it. Then you should pay your trek balance + 8% commission + bank
fees to make the transfer.
 Please bring your passport and immigration card (TarjetaAndina) to the briefing, as we may need to take copies of the
immigration card for the tax department.
 If you have asked for an ISIC or SAE discount please bring the original card to your briefing.
When making your booking please carefully revise the list of inclusions specific for your tour on the APUS PERU website & contact us
immediately if you require clarification. Thank you for your interest.
NOTES TO ASSIST FILLING OUT YOUR BOOKING FORM
GROUP TOUR OR PRIVATE TOUR?
 Our tours are structured so they can leave any day with two people. Some people prefer the solitude and personalised
attention of trekking alone and opt for a private tour while others would prefer to trek in a group. These “group tours” start
out as just two people but are advertised on the ‘Trekkers Wanted’ page on our website. As the group grows in size the
price per person drops and will be organised at the final briefing in Cusco. The maximum size of our groups is twelve
people per group, unless by special arrangement.
 A listing on TREKKERS WANTED does not guarantee that more people will join your trek. Sometimes people join, sometimes
they do not – it seems to be pure luck and random in nature. However, if you are trekking one of the more common routes
(such as Inca Trail, Salkantay, Choquequirao or Choquequirao to Machu Picchu), you are more likely to get others to join.
The final price for your tour is based on the final number of treks that depart on the trek.
 PRIVATE TOUR – If you are just two people and you wish to have a ‘PRIVATE TOUR’ there will be a surcharge of $60 (that is,
$30 each). If you have three or more in your group and wish to have a private tour you will not need to pay this surcharge.
If you are just two people and you advertise on Trekkers Wanted and your tour does not attract any extra trekkers, you do
not have to pay the surcharge.
OPTIONAL EXTRAS
 If you wish to climb Huayna Picchu you need to advise us at the time of booking as spaces are limited to 400 and sell out
quickly. The cost is $10 extra, except in the case of Inca Trail clients who have to repurchase Machu Picchu entry for a
second day (ie $55 including Huayna Picchu)
 Porters (Inca trail only) MUST be reserved at the time of booking as they need a permit, which are limited to 500 per day.
 Extra mules or riding horses (all other treks) need to be confirmed one week prior to departure. All other items can be
reserved as late as your pre-trek briefing.
 Llamas - $28 per day. (Lares or Ausangate only) Llamas are the "Inca beast of burden" but can only carry around 7kg, and
will only walk in groups of 3-4, as well as needing their own "llamero" (llama driver). If you wish to have llamas accompany
you on this trip, the fixed price pays for a small group of 3-4 and a llama driver.
 REMEMBER! Included in the price of your tour is 7kg (15lbs) of your luggage carried either by a porter or a mule. This is
adequate for the normal trekker. For more information and pictures please refer to our FAQs page.
 When calculating costs for hire gear such as a walking stick or sleeping bag, calculate using the length of the tour. Even
though you won’t use the equipment on the final day it will still be ‘occupied.’
 When making your booking please carefully revise the list of inclusions specific to your tour on the APUS PERU website and
contact us immediately if you require clarification.
UPGRADES - HOTEL IN AGUAS CALIENTES
Included in all our alternative treks (NOT included in 4 or 6 day Inca Trail tour) we include the second last night of your tour in a basic
hostal in AguasCalientes. It has hot water and is clean, but is not particularly special. We offer two types of upgrade.
1. Hotel upgrade – please select a hotel from this page – http://www.apus-peru.com/tripplanning/aguas_calientes_accommodations.htm
2. A complete upgrade, including train, hotels and more elegant meals.
http://www.apus-peru.com/make-a-booking/aguas_calientes_upgrades.html
TRAINS
 Included in the price of your tour is the Expedition train service from Aguas Calientes to Ollantaytambo. In Ollantaytambo
you will be picked up and transferred back to Cusco. If you choose not to utilise the transfer on the day of your return from
AguasCalientes (ie, stay a night in Ollantaytambo), then you waive your right to this service. You normally arrive in Cusco
approximately 4 hours after departure.
 You can advise us of your preference for trains, but we cannot guarantee that we will get your preference, as at times trains
are booked out well in advance. (The earlier your booking the more likely we are to get your preferred timetable.)
 Vistadome trains are more comfortable than the backpacker service, serve a snack and have a much more varied timetable.
The upgrade costs an extra $30 per person.
STAYING AN EXTRA NIGHT IN AGUAS CALIENTES
All treks ending here offer you the option to stay an extra night in Aguas Calientes.
To help you decide, please choose this option
http://www.apus-peru.com/treks/extra-night-in-aguas-calientes.html
BOOKING & PAYMENT FORM
TOUR:
DEPARTURE DATE
END DATE
PASSENGER NAMES
Group tour (listed on trekkers
wanted) or private tour?
If listed on trekkers wanted, please provide a short
description of your group (nationality, sex, age and
interests) for distribution to other potential trekkers.
QUANTITY
DESCRIPTION
UNIT PRICE
Huayna Picchu Entry – please advise if you wish us to purchase this entry ticket on
yor behald
TOTAL
$
$
$
$
$10.00
OPTIONAL EXTRAS, PLEASE COMPLETE IF REQUIRED
Extra riding mule and muleteer to lead it
$18.00 per trip day
Extra mule to carry YOUR things
$10.00 per trip day
Llamas to carry your things (Lares or Ausangate treks ONLY)
$28.00 per trip day
Super Sleeping Bag suitable for –10deg.
$4.00 per trip day
Deluxe Sleeping Bag suitable for –15deg.
$5.00 per trip day
Walking stick lightweight aluminum (price per stick)
$2.00 per trip day
Thermarest inflatable mattress
$4.00 per trip day
Inflatable pillow
$2.00 per trip day
Comforting Camping trek upgrade
Single tent supplement (ie you don’t want to share a tent)
$45 per person per
day
$30 ‘e
per person
Cola de Mono Zipline (needs agreement of whole group).
$55 per person
Private tour supplement (if only two passengers)
$30.00 per person
Single room in Aguas Calientes. (if you don’t wish to share with another
member of your group (same gender or opposite), please select this option)
$15.00 per person
Vistadome Train UPGRADE (better timetable/ more comfortable)
$30.00 per person
Aguas Calientes Upgrade (includes hotel, Vistadome + different meals)
$115.00 per person
EXTRA SERVICES, PLEASE COMPLETE IF REQUIRED
1. hotel in Cusco (price depends on which hotel)
2. hotel in Lima (price depends on which hotel)
3. Airport pickup in Cusco

All prices quoted in USD

can change depending on extras and accommodation required.

When calculating costs for hire of walking stick, sleeping bag, calculate using the
length of the tour. Even though you won’t use the equipment on the final day it will still be ‘on
the road’ and ‘occupied.’

If you hire equipment and break it – you are responsible for price of replacement /or
repair. (please do the right thing!)

When making your booking please carefully revise the list of inclusions specific for
your tour on the APUS PERU website and contact us immediately if you require clarification.
TOTAL PRICE USD
30% DEPOSIT AMOUNT
AMOUNT TO BE PAID IN
CUSCO
$
$
$DEPENDENT
ON THE FINAL
NUMBER OF
TREKKERS
PASSENGER DETAILS FORM (Please provide details exactly as in your passport) WE REQUIRE ONE
FORM PER PASSENGER. We DO NOT need SCANS of your passports – only for children. We DO need scans of
your ISIC (student) card.
FIRST NAME
SURNAME
PASSPORT NUMBER
COUNTRY OF ISSUE
AGE AT TIME
OF TREK
FITNESS LEVEL*
GENDER
DATE OF BIRTH
YOUR EMAIL ADDRESS WHILE TRAVELLING
*
Re-read the trek description. Are you sure you have sufficient fitness for the trek you are doing?
EMERGENCY CONTACT - person you want us to contact in an emergency
NAME
Daytime phone no
RELATIONSHIP TO YOU
Eveningphone no
ADDRESS
TRAVEL INSURANCE
Please provide details if you have them
Policynumber
Name of company
Contactnumber
CUSCO HOTEL NAME, ADDRESS AND PHONE NO.
YES
MEDICAL DETAILS Do you have a special medical condition/allergies that your guide should know about?
NO
Please describe, advise if you are carrying medication for this condition, and explain administration if appropriate
DIETARY REQUIREMENTS Is there any kind of food you absolutely won’t eat/ or are allergic to? (Please specify) If vegetarian please describe what type of vegetarian
- ie will you eat chicken, fish, eggs, milk...?
SPECIAL REQUESTS Did you discuss any specific requests with reservations staff, eg 3 man tent, extra nights in Aguas Calientes, particular campsites?
Single
A night in a basic hostal at AguasCalientes is included in treks that finish at Machu Picchu. (apart from the Inca Trail). What bed
arrangement would you like?
Sharingwithwhom?
Double (twinbeds)
Matrimonial
Triple
I acknowledge that this is an adventure tour and that there are risks involved. I have read, understood and accept the General Booking Conditions of Apus Peru (listed on the attached page)
including the conditions regarding refunds. My signature on this page, accepts the conditions on the following page.
Signature of passenger ______________________________________________________Date: ____________________________
GENERAL BOOKING CONDITIONS– TREKS ONLY
Apus Peru Adventure Travel Specialists SAC (Apus Peru) accept no responsibility
whatsoever for cases of force majeure (unexpected or uncontrollable events)
(according to law) or for passengers actions.
1.
On registering for the tour, passengers accept the General Booking
Conditions and Payment Method, as well as the norms, rules and guarantees
of Apus Peru described in this document.
2.
Apus Peru cannot absolutely guarantee participants safety. We cannot be
held responsible for personal injury or for client’s belongings, equipment
lost or damaged.
3.
Apus Peru reserves the right to cancel or change any trip due to river, road,
weather conditions, or political climate. We also reserve the right to cancel
any trip due to client unsuitability because of age, ill health, poor fitness,
intoxication etc.
4.
Any missed tours due to the above listed incidences (eg weather conditions
or political climate) cannot be refunded or recuperated.
5.
Apus Peru reserves the right to cancel the passenger’s place on a tour if they
have not paid the total sum of the tour 24 hours prior to departure, UNLESS
the passenger has made an alternative arrangement with APUS PERU staff.
6.
Apus Peru operate all their own treks but reserves the right to work with
other agencies under extenuating conditions.
7.
In the case where damages are caused to third parties, all the expenses
claimed from Apus Peru that originate from the above-mentioned incident
will be charged to the client, who will have no right to later claims.
8.
When a passenger cancels their trip, the refund shall be according to the
decision taken by APUS PERU, according to the General Booking Conditions.
9.
If you wish to travel on or during a special Peruvian holiday or on an election
day there will be a slight increase in your trip cost. This is because people
are fined in Peru if they don´t vote. So if your trek occurs during election
time, we will use this increased cost to pay staff a bonus so they can pay
their fines.
10. Change Policy – If you wish to change the date of departure/ and or route of
your trek after making the reservation/deposit, there will be a $50 per
person fee to make the change, except if the change is made in the 48 hours
prior to the trek, when the change will cost $100 per person.
11. Terms of booking for treks.

30% non refundable deposit on booking for alternative treks.

Full payment is required 48 hrs prior to departure –failure to do so or
organise an alternative payment system can result in CANCELLATION of your
tour.

Cancellation up to 24 hours prior to departure, 10% refund of the total tour
price.

Cancellation in the 24 hours prior to departure, no refund

If we arrive on the morning of the tour and you are ill, hungover or generally
indisposed and cannot travel Apus Peru will not refund the price of your
tour. Depending on the circumstances, we may try to substitute an
alternative tour but this remains at the discretion of Apus Peru staff and on
the situation.
13.Payment of your deposit is deemed to be CONFIRMATION that the Client has
read and accepts the General Booking Conditions.
14. HEALTH AND FITNESS REQUIREMENTS
Participants must be in good health and physical condition and are strongly
advised to follow our pre-departure fitness training recommendations, where
offered and/or necessary. Your acceptance of these booking conditions and
payment of a deposit indicate you believe you are of sufficient physical and
mental condition to participate in this tour and have satisfied yourself of this
through consultation with an appropriate medical professional. If you suffer from
severe muscular, chest, heart or bronchial disorders, or if you are a severe
asthmatic, or have high blood pressure, you are strongly advised against
participating. Tours take place in remote areas where there is little or no access to
normal medical services or hospital facilities for serious problems. Where
necessary, evacuation can be prolonged, difficult and expensive. Medical and
evacuation expenses will be the responsibility of the Client, for this reason it is
recommended that you are strongly encouraged to take out appropriate travel
insurance. Apus Peru reserves the right in its absolute discretion to refuse a Client
the right to participate in a tour on medical or fitness grounds.
15. MEDICAL DISCLOSURE
Your payment of a deposit is declaration that:

you are in good health and mental and physical fitness at the time of
booking this tour;

you have disclosed to Apus Peru every matter concerning your health
and mental and physical fitness of which you are aware, or ought
reasonably be expected to know, that is relevant to Apus Peru’s
decision to permit you to go on the tour;

upon any adverse change in your health or fitnes that may be likely to
affect Apus Peru’s decision to accept the risk of permitting you to go
on the tour, you will IMMEDIATELY notify Apus Peru in writing of any
such adverse change.
You acknowledge that the obligation to disclose under this condition continues
from the time of booking the tour through to departure and extends for the
duration of the tour. If you fail to comply with the duty of disclosure in this
condition and if Apus Peru would not have permitted you to undertake the tour,
or continue participation of the tour, had you made full disclosure under this
condition, Apus Peru will not be liable, for personal injury, death or property
damage or loss incurred by you.
17. TRAVEL INSURANCE
We strongly recommend that you have your own travel insurance, including
repatriation services prior to booking one of our treks or tours. Please see
cancellation policy above. If you are unable to travel and have travel insurance
then these deposits should be covered. (you need to check your policy) Passengers
have responsibility to ensure that their travel or medical insurance policy covers
the activity in which they are participating. Please note that the non refundable
deposit should be able to be recuperated through a travel insurance claim in the
case of accident or illness. Repatriation insurance will insure that you are able to
fly home in the event that you need emergency medical treatment in your home
country and may provide you with a medical practitioner for the flight or required
medical equipment. For more information about travel insurance (and how it
differs from medical insurance) please see our FAQs page.
18. RELEASE AND WAIVER OF LIABILITY In consideration of Apus Peru accepting
your booking application and in consideration of you being permitted by Apus
Peru to join the tour:
You release Apus Peru and its owners and employees from all cost, liability, loss or
damage incurred or suffered by you directly or indirectly during the course of the
tour/trek and resulting from your personal injury, illness or death or damage to or
loss of your property
You waive any claims that you have, or may at any time have, against Apus Peru
and its employees and you agree, by accepting the additional inherent dangers
and risk associated with the tour, not to make any claim against or seek any
compensation from Apus Peru or its employees in respect of any personal injury,
illness or death suffered by you or damage to or loss of property sustained by you
as a result of your participation in the tour.
19. EXCHANGE RATE. 2012 Trek prices are based on an exchange rate of 1
USD = 2.65 Peruvian Nuevo Soles (each year changes). We revise our trek
prices quarterly if there is a substantial change. Although we accept payment
for the trek in US dollars the majority of our expenses are in Peruvian Soles
(trek permits, wages, food, taxes). Apus Peru will absorb any change in costs
up to 15 points difference from 2.65 PEN. i.e. if the exchange rate falls to
2.50 we will not ask you to pay any additional surcharge. If however the
value of the US dollar (against the Nuevo Sol) falls below 2.50 we will ask you
to pay a US$15 surcharge, if the value falls below 2.45 we will ask you to pay
a US$20 surcharge, below 2.40 we will ask you to pay a US$25 surcharge etc.
Exchange rates can go both up and down so if the value of the US dollar
increases against the Peruvian Sol we will refund you the following amounts:
exchange rate greater than 2.80 we will refund US$10, greater than 2.85 we
will refund US$15, greater than 2.90 we will refund US$20 etc. Apus Peru
will show calculations to clearly justify such surcharges.
20. HIRE OF EQUIPMENT – if you hire equipment from Apus Peru, you are
responsible for this equipment for the entire length of the tour and you agree to
play repair/replacement costs if broken or lost.
I acknowledge that this is an adventure tour and that there are risks involved. I
have read, understood and accept the General Booking Conditions of Apus Peru,
including the conditions regarding refunds.
YOUR SIGNATURE ON THE PREVIOUS PAGE IS ACKNOWLEDGEMENT THAT YOU
HAVE ACCEPTED THE TERMS & CONDITIONS ON THIS FORM. (If you are unable
to scan & email the signature then your payment of a deposit is an acceptance of
the terms & conditions on this form.