COURSE:
Keyboarding
UNIT:
B
Word Processing
COMPETENCY:
03.00
Apply proofreading skills in keyed documents.
OBJECTIVE:
03.01
Interpret proofreader marks.
ACTIVITIES
RESOURCES
Activity
Distribute and discuss Objective 3 vocabulary. This can
be done by having the students identify and highlight key
words/phrases in each definition.
03.01 VOC
Slide Show
Use the PowerPoint presentation to identify proofreader
marks and discuss the proofreading process. This can
be shown electronically with a data projector, loaded on
the school network to be displayed on individual student
computers, or you may choose to print each slide on a
transparency. It is recommended that you give the
students a copy of the PowerPoint handouts for their
notes.
03.01 PPT
Proofreading Skills
Distribute the Proofreading Skills PowerPoint
Assignment. Have students use the PowerPoint
presentation to assist them with answering the
assignment questions. They should use word processing
software to key their responses. This can be done by:
1. giving students a hard copy of the assignment to
type, or
2. loading the assignment onto the school network
to be completed directly on the computer.
03.01 PPT ACT
Proofreading Skills
PowerPoint
Assignment
Distribute the Proofreader Marks handout. Discuss and
similarities or differences between marks used in
language arts classes.
03.01 HO
Proofreader Marks
Have students complete the Identifying Proofreader
Marks activity. Answers may be read aloud or selfassessed using a transparency copy of the activity key.
03.01-ACT 1
Identifying
Proofreader Marks
Have students complete the Using Proofreader Marks
activity. Answers may be self-assessed using a
transparency copy of the activity key.
03.01-ACT 2
Using Proofreader
Marks
Have students use word processing software to complete
the Editing A Rough Draft activity.
03.01-ACT 3
Editing A Rough
Draft
Activity
Activity
Activity
Activity
Activity
6511 Keyboarding
Unit B
03.01 PPT ACTKEY
03.01
Page 1
Activity
Activity
Have students complete the Proofreader Marks quiz.
Answers may be self-assessed using a transparency
copy of the activity key.
03.01-ACT 4
Proofreader Marks
Quiz
Distribute the Proofreader’s Pictures activity. Have
students design a picture using only proofreader marks.
Pictures can be hand-drawn or designed on the computer
using a drawing program. After creating a sketch on
scratch paper, final drafts can be drawn on colored
construction paper to be displayed throughout the
classroom.
03.01-ACT 5
Proofreader’s
Pictures
6511 Keyboarding
Unit B
03.01
Page 2
ACT 1
Name _________________________________
Class period ________
Date ____________________________
PROOFREADING POWERPOINT ASSIGNMENT
Directions: Use the Proofreading Skills PowerPoint presentation to help you
answer the following questions. Bold the questions and then unbold your
answers. Be sure to proofread your work before and after printing your
document.
1. Do you think proofreading is important? Why/why not?
2. What is being compared when you proofread?
3. On which would you find proofreader marks, a rough draft or a final
draft?
4. What proofreader mark is needed to correct the following sentence: “the
dog has a cold nose.”
5. What does it mean when the # is above the ^ symbol?
6. Your teacher has drawn 3 dots under something that she corrected.
What does this mean?
7. What does the proofreader mark / or lc mean?
8. What proofreader mark would be used to correct the following sentence:
“Please bring your note books to class tomorrow.”
9. Is using the Spell Check feature a substitute for proofreading your
document?
10.What is the software feature that checks the spelling of words in a
document?
11.Create a bulleted list of 3 types of errors that Spell Check will not find.
12.Each time that you type your last name onto a document you see a red
squiggly line under it. Does this mean that your last name is spelled
incorrectly? Why/why not?
6511 Keyboarding
Unit B
03.01
Page 3
ACT 1, Page 1
13.What is the software feature that locates grammar inconsistencies?
14.What are homonyms? Give 2 examples.
15.What hardware device produces a soft copy?
16.Create a bulleted list of errors that you should look for when proofing a
soft copy.
17.What hardware device produces a hard copy?
18.What should you do before you print a hard copy?
19.Why is proofing a hard copy necessary?
20.Create a bulleted list of errors to look for when proofing a hard copy.
21.Create a bulleted list of 3 benefits of peer editing. Hint, you have to
come up with one of your own.
22.How is editing different from proofreading?
23.A thesaurus allows you to do what?
24.Create a numbered list of the proofreading steps.
25.What is the distance called on either side of a punctuation mark?
26.Fill in the following table.
Punctuation mark
Spaces after…
Period (at the end of a sentence)
Period (when used with an
abbreviation)
Comma
Colon
Semicolon
6511 Keyboarding
Unit B
03.01
Page 4
KEY
ACT 1
Name _________________________________
Class period ________
Date ____________________________
PROOFREADING POWERPOINT ASSIGNMENT
Directions: Use the Proofreading Skills PowerPoint presentation to help you
answer the following questions. Bold the questions and then unbold your
answers. Be sure to proofread your work before and after printing your
document.
13.Do you think proofreading is important? Why/why not? Answers may
vary.
14.What is being compared when you proofread? What you typed (the
copy on the screen or what you printed) to what you should have
typed (the original)
15.On which would you find proofreader marks, a rough draft or a final
draft? Rough draft
16.What proofreader mark is needed to correct the following sentence: “the
dog has a cold nose.” Capitalize
17.What does it mean when the # is above the ^ symbol? Insert space
18.Your teacher has drawn 3 dots under something that she corrected.
What does this mean? Ignore the correction
19.What does the proofreader mark / or lc mean? lowercase
20.What proofreader mark would be used to correct the following sentence:
“Please bring your note books to class tomorrow.” Close up
21.Is using the Spell Check feature a substitute for proofreading your
document? No, spell check will not find all errors
22.What is the software feature that checks the spelling of words in a
document? Spell Check
6511 Keyboarding
Unit B
03.01
Page 5
KEY
ACT 1, Page 2
23.Create a bulleted list of 3 types of errors that Spell Check will not find.
Answers may vary.
 Use of homonyms
 Punctuation and spacing errors
 Omitted words
24.Each time that you type your last name onto a document you see a red
squiggly line under it. Does this mean that your last name is spelled
incorrectly? Why/why not? No, your last name is not in the
computer’s dictionary, and it does not recognize it
25.What is the software feature that locates grammar inconsistencies?
Grammar Check
26.What are homonyms? Give 2 examples. Words that sound the same
but have different meanings. Answers may vary.
27.What hardware device produces a soft copy? Monitor
28.Create a bulleted list of errors that you should look for when proofing a
soft copy.
a. Spelling of names and addresses
b. Number and capitalization errors
c. Spacing and punctuation errors
29.What hardware device produces a hard copy? Printer
30.What should you do before you print a hard copy? Save your document
31.Why is proofing a hard copy necessary? There may be errors on the
printed document that you missed on the soft copy
32.Create a bulleted list of errors to look for when proofing a hard copy.
a. Meaning
b. Formatting and alignment errors
33.Create a bulleted list of 3 benefits of peer editing. Hint, you have to
come up with one of your own.
Answers may vary.
a. Your partner may errors that you missed
b. Your partner may offer helpful suggestions to improve your
document
c. Your partner may help you understand what you are working on
6511 Keyboarding
Unit B
03.01
Page 6
KEY
ACT 1,
Page 3
34.How is editing different from proofreading? Answers may vary.
Proofreading is the process of locating errors, while editing is the
process of correcting those errors
35.A thesaurus allows you to do what? Find synonyms, words with
similar meanings, for words in a document
36.Create a numbered list of the proofreading steps.
i. use Spell Check and Grammar Check
ii. proofread the soft copy
iii. proofread the hard copy
iv. switch with a partner
v. edit the document
37.What is the distance called on either side of a punctuation mark?
Punctuation spacing
38.Fill in the following table.
Punctuation mark
Period (at the end of a sentence)
Period (when used with an
abbreviation)
Comma
Colon
Semicolon
6511 Keyboarding
Spaces after…
2
1
1
2
1
Unit B
03.01
Page 7
HO
PROOFREADER MARKS
Proofreader
Mark
Meaning
Incorrect
Corrected
Fbla
FBLA
Close up
Key boarding
Keyboarding
Delete
here
her
Capitalize
adress
Insert
address
d
Insert comma
red, green and yellow
red, green, and yellow
Insert space
alot
a lot
Insert apostrophe
its
it’s
Insert period
Insert quotation
marks
Move right
Move left
Dr
Keep your eyes on the copy.
Center
6511 Keyboarding
“Keep your eyes on the copy.”
Heading
Heading
Activity
Introduction to Computers
Move down
Move up
Dr.
Activity
Introduction to Computers
January 1, 2006
January 1, 2006
The Continent of Africa
The Continent of Africa
Unit B
03.01
Page 8
HO, Page 2
Lowercase
Social Studies
social studies
That’s great! How is
That’s great!
How is
No new paragraph
That’s great!
How is
That’s great! How is
Spell out or
Misspelled
Feb.
February
Transpose (switch)
reveiw
review
are
We is
We are
New paragraph
Replace
stet
OR
…
I am very happy for you.
Let it stand or
Ignore correction
.
6511 Keyboarding
stet
I am very happy for you.
I am very happy for you
˙˙˙
Unit B
03.01
Page 9
VOC
COMPETENCY/OBJECTIVE VOCABULARY
Objective 3.0 – Apply proofreading skills in keyed documents.
Term
Editing
Error
Grammar Check
Peer Editing
Proofreader Marks
Proofreading
Punctuation Spacing
Spell Check
Thesaurus
6511 Keyboarding
Definition
The process of correcting or making
changes to a document
Any keying or spacing mistake found in a
document
The word processing feature that checks
your document for grammatical errors
Allowing someone else to proofread a
document before keying a final copy
Symbols that are used to mark corrections
and changes to a document
The process of comparing a copy on
screen or paper to the original copy and
marking errors to be corrected
The distance on either side of a
punctuation mark
The word processing feature that checks
your document for incorrectly spelled
words
The word processing feature that identifies
synonyms for the words in a document
Unit B
03.01
Page 10
KEY ACT 2
Name _____________________________________
Class period _____
Date _______________________________
Identifying Proofreader Marks
Directions: Identify the proofreader mark used to correct each sentence.
1. Please sit properly your at workstation.
_______________________
2.
Learn Home Row
_______________________
3. Key boarding is an important skill.
_______________________
4. Your gwam tells you how fast you type.
_______________________
#
5. Singlespace
means to hit the Enter key one time.
_______________________
sp
6. You need to know how to type in order to be a dr. also.
_______________________
7. You need too clear your workstation of unnecessary materials.
_______________________
8. Computers have replaced typewriters in many homes offices, and schools.
_______________________
lc
9. It is important to Save your work before shutting down.
_______________________
10.Paragraphs are indented 5” from the left margin.
_______________________
6511 Keyboarding
Unit B
03.01
Page 11
KEY ACT 2, Page 2
Name _____________________________________
Class period _____
Date _______________________________
Identifying Proofreader Marks - Key
Directions: Identify the proofreader mark used in each sentence.
11.Please sit properly your at workstation.
Transpose
12. Learn Home Row
Center
13.Key boarding is an important skill.
Close up
14.Your gwam tells you how fast you type.
Capitalize
#
15.Singlespace
means to hit the Enter key one time.
^
Insert space
sp
16.You need to know how to type in order to be a dr. also.
Spell out
17.You need too clear your workstation of unnecessary materials.
Delete
18.Computers have replaced typewriters in many homes offices, and schools.
Insert comma
lc
19.It is important to Save your work before shutting down.
Lowercase
.
20.Paragraphs are indented 5” from the left margin.
Insert period
6511 Keyboarding
Unit B
03.01
Page 12
ACT 3
Name _________________________________
Class period _____
Date ____________________________
Using Proofreader Marks
Directions: Use the appropriate proofreader mark to edit the first column to look
like the changes shown in the corrected sentences.
Edit these sentences…
To look like these sentences…
Our proofreading quiz is on Thurs.
Our proofreading quiz is on Thursday.
Hard ware is the equipment of the computer
system.
Hardware is the equipment of the computer
system.
Today we reveiwed the home row keys.
Today we reviewed the home row keys.
Wordwrap is when text automatically wraps to
the next line of a document.
Word wrap is when text automatically wraps to
the next line of a document.
My computer uses Windows xp system
software.
My computer uses Windows XP system
software.
A cursor is the blinking line that shows where
text will be inserted
A cursor is the blinking line that shows where
text will be inserted.
Input devices put information computers.
Input devices put information into computers.
A printer, monitor and speakers are examples
of output devices.
A printer, monitor, and speakers are examples
of output devices.
Here mouse is not working.
Her mouse is not working.
The CAPS LOCK key capitalizes all of your
words.
The Caps Lock key capitalizes all of your
words.
The tool bar provides you with a list of options
to use when typing a document.
The menu bar provides you with a list of
options to use when typing a document.
KEY ACT 3
Name _________________________________
6511 Keyboarding
Unit B
03.01
Page 13
Class period _____
Date ____________________________
Using Proofreader Marks - Key
Directions: Use the appropriate proofreader mark to edit the first column to look
like the changes shown in the corrected sentences.
Edit these sentences…
sp
To look like these sentences…
Our proofreading quiz is on Thurs.
Our proofreading quiz is on Thursday.
Hard ware is the equipment of the computer
system.
Hardware is the equipment of the computer
system.
Today we reveiwed the home row keys.
Today we reviewed the home row keys.
#
Wordwrap is when text automatically wraps to
the ^
Word wrap is when text automatically wraps to
the next line of a document.
next line of a document.
My computer uses Windows xp system
software.
My computer uses Windows XP system
software.
A cursor is the blinking line that shows where
text will be inserted .
A cursor is the blinking line that shows where
text will be inserted.
Input devices put information computers.
^
into
Input devices put information into computers.
A printer, monitor and speakers are examples
of output devices.
A printer, monitor, and speakers are examples
of output devices.
Here mouse is not working.
Her mouse is not working.
The CAPS LOCK key capitalizes all of your
words.
menu
The tool bar provides you with a list of options
to use when typing a document.
6511 Keyboarding
The Caps Lock key capitalizes all of your
words.
The menu bar provides you with a list of
options to use when typing a document.
Unit B
03.01
Page 14
KEY ACT 4
Name _______________________________
Class period _____
Date ________________________
Editing a Rough Draft
Directions: Key in the paragraphs below making the changes indicated by the
proofreader marks. Single space the paragraphs and double space between
paragraphs.
Proofreading Skill
Learning to proofread is an an important skill. It is an essential part of
keyboarding. Work rapidly as you key in a document. after you have used spell
check on your document, you need to proof read the soft copy. A soft copy is the
the copy displayed on the computer monitor. READ the soft copy slowly, word by
word. Proof read for spelling, punctuation,grammar, and meaning. It is a good
idea to read you copy at least twice before printing.
r
After you have proofread the soft copy, are you ready to print. The printed copy
of your document is known as the hard copy. you should also proofread the hard
copy. There may be errors that you see on paper that were missed on the soft copy
You may want to ask a friend to peer edit or review your work. Another set of
eyes reviewing your work can be very helpful. Proofreading is a skill. It requires
practice and patience. Good proof reading will improve the quality of your work
occupations
and your grades.It also is a valuable job skill for many jobs.
6511 Keyboarding
Unit B
03.01
Page 15
KEY
ACT 4
Editing a Rough Draft
Directions: Key in the paragraphs below making the changes indicated by the
proofreader marks. Single space the paragraphs and double space between
paragraphs.
Proofreading Skill
Learning to proofread is an important skill. It is an essential part of
keyboarding. Work rapidly as you key in a document. After you have used
spell check on your document, you need to proofread the soft copy. A soft
copy is the copy displayed on the computer monitor. Read the copy slowly,
word by word. Proofread for spelling, punctuation, grammar, and meaning.
It is a good idea to read your copy at least twice before printing.
After you have proofread the soft copy, you are ready to print. The
printed copy of your document is known as the hard copy. You should also
proofread the hard copy. There may be errors that you see on paper that
were missed on the soft copy. You may want to ask a friend to peer edit or
review your work. Another set of eyes reviewing your work can be very
helpful.
Proofreading is a skill. It requires practice and patience. Good
proofreading will improve the quality of your work and your grades. It is
also a valuable job skill for many occupations.
6511 Keyboarding
Unit B
03.01
Page 16
ACT 5
Name ________________________________
Class period ______
Date ____________________________
PROOFREADER MARKS QUIZ
Directions: Write the meaning of each proofreader mark in the space provided.
Proofreader Mark
6511 Keyboarding
Meaning
Unit B
03.01
Page 17
KEY
ACT 5
Name ________________________________
Class period ______
Date ____________________________
PROOFREADER MARKS QUIZ
Directions: Write the meaning of each proofreader mark in the space provided.
Proofreader Mark
Meaning
Insert period
Close up
Transpose
Insert
Center
Insert space
Ignore correction; let it stand
Lowercase
Insert quotation marks
Capitalize
Move left
Insert comma
Insert apostrophe
New paragraph
Spell out; misspelled
Delete
Replace
Move right
ACT 6
6511 Keyboarding
Unit B
03.01
Page 18
Proofreader’s Pictures
Directions: Using any or all of the proofreader’s marks, create a picture. THE
ENTIRE PICTURE MUST BE OF PROOFREADER MARKS. After you create
your picture, label each mark that you used. Each mark MUST be labeled. Use
sample below as an example.
6511 Keyboarding
Unit B
03.01
Page 19