PACIFIC COAST OBSTETRCAL AND GYNECOLOGICAL SOCIETY
MINUTES
Marcus Whitman Hotel & Conference Center
FIRST MEETING OF THE BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 2, 2013
Attendance
Board of Directors
Donald Barford, President-elect
Aaron Caughey, Member at Large
Linda Eckert, Editor of Scientific Proceedings
John A. Enbom, Past-President '12
Martha Goetsch, Historian
Fung Lam, Secretary Treasurer
Marilyn Laughead, President
Lorna Marshall, Seattle Caucus Chair
Melanie Plaut, Portland Caucus Chair
Cinna Wohlmuth, Los Angeles Caucus Chair
Invited Guests
Thomas Gaylord, CME Committee
David Greenspan, Program Chair 2014
Glenn Huerta-Enochian, Audit Committee
Robert Israel, Industry Liaison
John Lenihan, Arrangements Chair 2013
Gretchen DeGroot Lenihan, Arrangements Consultant 2013
Steve Woods, Program Chair 2013
Tom Powers, Audio Video Manager
Joel Cohen, Los Angeles Caucus Chair-2014
Roger Schlesinger, Audit Committee
Ken Welch, Arrangements Chair, 2014
Unable to Attend
David Lagrew, Assistant Secretary
Preston Nelson, San Francisco Caucus Chair
Sarah Snell, San Diego/Arizona Caucus Chair
Society Administrator- Linda Hinrichsen
TOPIC
I.
Call to
Order/
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
ACTION PLAN/
PERSON
RESPONSIBLE
The 2013 PCOGS First Meeting of the Board of Directors was called to order by President Marilyn
Laughead at 4:12 pm.
Members of the Board and guests were welcomed and introductions made. An overview of the planned
programs and scheduled activities was presented by John Lenihan and Gretchen DeGroot Lenihan. Notably,
registration exceeded expectations and all the rooms at the Marcus Whitman Hotel (MWH) were sold out. -All
Arrangements were made at nearby hotels to accommodate the overflow and these guests were invited to
have breakfast at the MWH. It was noted that some of the rooms were reserved by vendors. Arrangements
for the Thursday Society and Friday Caucus dinners were outlined.
Pacific Coast Obstetrical and Gynecological Society
STATUS
Completed
PCOGS 2013 First Board Meeting Minutes 2 of 7`
TOPIC
II.
Approval
of minutes
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
Minutes of the 2013 Interim Business Meeting: It was noted that 2012 Society Guest, Caryl Reinsch is
from the SD/AZ caucus and with this correction, the minutes were approved as distributed.
.
III. Report of
the
SecretaryTreasurer
2012 Meeting
Financial
Secretary-Treasurer Fung Lam presented the general report;
The 2012 Annual Meeting information was presented at the 2013 Interim Board Meeting and is summarized
in the Power Point handout following this report and will also be presented at the Member’s First Business
Meeting on Thursday, October 3, 2013. With the economic downturn the Society reduced the registration
fees significantly in 2009. With some stabilization in the economy, 2010 registration fees were moderately
increased: Fellows/Guests $500(up $15), companion registration to $300 (up $25), and children 12 and over
to $100 (down $25). Total income for Newport Beach was $163,948.71, with expenses of $170, 233.81.
There was a negative balance of -$6,285.10 from the general funds, which was well below budget (- $29,
935.44). In 2011, the income for Sunriver was $158,060.36 with expenses of $145,867.54 {refunds $4,045}
, ( Balance +8,147.85). Our registration fees for the 2013 meeting are: Fellows/Guests 575, Companions
$375, and children 12 and over $100. These fees include a box lunch and funding for the caucus dinners.
The Society’s 2012 year-end balance was $525,248.30 ( 2011-$ 531,144, 2010-$516,972.52, 2009-514,074,
2008- $490,869.) Currently $49,267 has been pre-paid for the 2013 Walla Walla meeting, 2014 Dove
Mountain, and 2016 Sun Valley meetings. Our August 30, 2013 balance per our Quicken accounting
system was $650,264.25 ( 2012- $692,033.32, 2011- $559,425, 2010-$508,825). The investment committee
has met and recommendations will be presented.
One hundred seventeen registrations have been received at the time of this report (expect 122).
Industry report
Bob Israel, Industry Liaison reports that 69 companies have been contacted we have received payments
from 14 exhibitors(18 expected) , and we expect 3 CME grants for a total of $38,000+.
Memorial
Funds
Forty-four members contributed $5,780 ( 2012- $6,1605, 2011-$5,775, 2010-$6,832) to the Memorial
Fund, Adams $2,535 (2012-$1810, 2011-$1802, 2010-$2,579), Lynch $1,920 (2012- $1,730, 2011-$2,024,
2010-$2,058), and Kimball $1,325 (2012-$1,910, 2011-$1,949,2010-$2,194) in honor of 22 deceased
members of our Society bringing our Aug 30, 2013 total Memorial Fund value to $368,626.40 (2012$334,628.94, 2011- $331,600, 2010-$296,052) and are itemized on the Power Point pages following this
report. These numbers reflect significant market recovery in early 2011 through Q3 of 2013. We were able
to recover our Adams, and Kimball Award expenses (There was not a Frank Lynch Memorial Essay in
Pacific Coast Obstetrical and Gynecological Society
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS
PCOGS 2013 First Board Meeting Minutes 3 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
ACTION PLAN/
PERSON
RESPONSIBLE
2012), $12,348.71 (2011-$11,525.65, 2010-$13,430, 2009- $13,324), from our Memorial account with the
California Medical Association Foundation (CMAF). Our CMAF funds had previously been managed by
Morgan Stanley, Smith Barney. The California Medical Association Foundation transferred our Memorial
Funds to Wells Fargo management in July, 2013. The 2013 Memorial Funds Contributions ( $5,780) have
been held in reserve pending further Board discussion.
Caucus Funds
Membership
STATUS
Completed
At the 2010 Interim Board Meeting, the Board approved consolidation of the Caucus Funds into the general
Society Funds. The annual Caucus Dues are now collected with the annual Society Dues. For 2013, the
caucus Dues collected were; LA-$1,289, Portland-$1,620, SD/AZ-$440, SF- $1020, and SE-$1,295.
Our current membership is 287 (2012-280,2011-272, 2010-273): 196 Fellows ( 2011-191, 2010-189), 71
Retired Fellows (2011- 69, 2010-71), 9 Non-Resident Fellows (2011-10,2010-11), and 4 Honorary
Fellows(2011-3). We have had four members dropped from the rolls for non-payment since the last report.
We had twelve Society Guests present in 2012 and all were approved by membership vote following the
Newport Beach meeting. PCOGS welcomes Jeffrey Broberg (SF), Kathy Deasy (SD/AZ), J. Scott Deasy
(SD/AZ), Tania Easakoff (LA), Jennifer Israel (LA), Melissa Larsen,(LA), Sarah Prager (SE), Caryl
Reinsch (LA), Kathy Nguyen Walker (LA), William Winter (P), Heidi Wittenberg (SF), Thomas Zheng
(SD/AZ). Also, Juan Felix (Gyn Pathologist, LA) has been approved as an Honorary Fellow. Two
members retired and 24 members paid dues as Semi-Retired Fellows (maintained Fellow status, 2012-24,
2011-21). One death has been reported since the 2012 annual meeting. Leroy Caspersen, Portland Caucus
Member passed on July 20, 2013.
We continue to maintain just over a two year reserve balance and the Society continues to attract new
members and remains relevant to members and guests with good attendance and participation at our annual
scientific meetings. Future investment of our funds (general, reserve and memorial funds) will be a major
focus of this meeting.
IV. Website
President Laughead presented the Assistant Secretary Report for David Lagrew : the Transactions
from 2001 through 2011 are complete and posted on the PCOGS website. The 2012 transactions will be
complete and posted in early 2014. The website has been functioning well and functions include;
registration and payment by credit card, dues payment, posting of all meeting minutes and caucus minutes. Lagrew
Programming to allow residents/fellows to register without providing a credit card number was researched.
The cost for programming was estimated at $500. It was decided to handle the 7 residents'/fellows'
registrations and payments by check manually off-line. Only two Society member registrations were paid
by check.
The Historian's corner has been added to the "Society Info" tab on the members' side only.
Pacific Coast Obstetrical and Gynecological Society
Completed
PCOGS 2013 First Board Meeting Minutes 4 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS
Multiple links were added under the "Meetings" tab for the 2013 annual meeting. Guests have access to a
Program Summary" on the public side of the web site under this tab.
-Programming was approved to set up a system for "requesting reimbursement" through the web site.
-Finalized abstracts and reviewable manuscripts were received through the web site.
-Resident/fellow submissions for the Frank Lynch Memorial Essay and the Adams Scholarship Award went
very well.
-A "pre-review" request check box will be included in both the "submitting" and "updating" areas of the
website.
-The dates of the 2014 annual meeting in Marana, AZ can be found under the "Meetings" tab. Additional
links and items will be added as the planning process progresses.
- The PCOGS Survey Monkey account was set up. Sample surveys were tested prior to the "go live" date.
Surveys were created by the Arrangements Chair, Arrangement Consultant and Administrator. Surveys
began May, 2013 and response was initially slow. By September, 2013, the survey response was up to 111,
however, some members completed the survey more than one time.
Newsletters
The Spring, and Summer Newsletters were distributed by e-mail and were posted on the website. Members
without e-mail access received the newsletters by US mail. The Society Facebook page was “published”
August 5th, 2012. The account is set up so that all of the postings are done by Dr. LaGgrew.
Goetsch
Historian
Pending
Historian Martha Goetsch announced that the "dropdown" for the “Historian’s Corner” has been installed on
the web site. Historical content in development include; chronicling the intergenerational members of the
Society (e.g. Stirling Pillsbury, elected 1952 was father of S. Gainer Pillsbury, elected in 1979), chronicling
the contributions of early founding Society members such as Alice Maxwell. Ed Hill, George Winch,
Emmett Lamb and Roger Hoag are providing resources. A trip to the UCSF archives is planned.
Program Chair Steve Woods reviewed the Program flow for the annual meeting.
Program
IV. Report of
the Editor of
Scientific
Proceedings
Publications
Linda Eckert, Editor of the Scientific Proceedings reported that;
32 manuscripts were presented at the 2012 PCOGS annual meeting. Of these, 11 were submitted to the
American Journal of Obstetrics and Gynecology (AJOG).
-8 were fellows, 3 were Society Guests and there were no Ted Adams Scholarship Recipient submissions.
In 2012, 3 of 11 (27%) Society submissions were accepted. Submissions and acceptances to other journals
fell from 9 in 2011 to 4 in 2012. To date, 2 of the 4 papers submitted to another journal have been accepted.
This brings the total number of accepted papers from the 2012 meeting to 4. Overall, 4 of the 32
presentations from the 2012 Scientific Meeting, or 12%, have been accepted for publication or published.
Completed
Meeting
Transactions
Formal discussants were asked to omit slides from their oral presentations for the second year.
This was the second year that we introduced the "timeline" for mentorship at the caucus breakfasts. We had
Pacific Coast Obstetrical and Gynecological Society
PCOGS 2013 First Board Meeting Minutes 5 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
ACTION PLAN/
PERSON
RESPONSIBLE
our second breakfast meeting for current Caucus Guests that occurs on Saturday mornings in the Fall
Annual meeting which will review the process for Society admission.
Eckert
This year, nine authors requested pre-review. The competition for publication in the American Journal of
Obstetrics and Gynecology is intense. In order to allow time for a thoughtful review, the pre-review request
deadline is August 15th. This year, all complied with this deadline.
V. Committee
Reports
Program
Arrangements
Each caucus has identified a process for statistic support. No statistical support was requested this year.
Additionally, this is the second year we have completed using the Guided Mentoring Timeline for both the
Mentor and the potential Society Guest.
Steve Woods, Program Chair, 2013. There will be 26 scientific papers presented by Fellows and Society
guests. Jessica Atrio, formerly of USC, is the Frank Lynch Memorial Essayist. She will present “The Effect
of Protease Inhibitor, Antiretroviral Therapy on the Pharmacokinetics of Oral Norenthindrone in HIV+
Women After 21 Days of Steady State Ingestion as Dosed in United States Progestin Only Pill
Contraception”. Sarah Snell, as the Presidential Choice Lecture, will speak on “The Patient Experience”
and Michael Gravett will provide a special lecture on “Prevention of Prematurity and Stillbirth”. Thursday’s
guest speaker, D. Michael Bottoms, Professor at Whitman College in the History Department, will speak
about the Local Native American History of the Walla Walla area. Aaron Caughey, at the request of the
Program Committee, will provide insights into “How to Develop a Publishable Presentation”. The Ted
Adams posters and summaries will be presented by six residents.
Woods
Ken Welch, Arrangements Chair, 2014 –presented the preliminary plans for the 2014 meeting at the RitzCarlton, Dove Mountain. (October 21-26, 2014). A formal presentation will be made at the second meeting
of the Board of Directors.
Audit
Glenn Huerta-Enochian - the four member audit committee “reviewed the financial records of PCOGS
and have found the records well kept, accurate and complete.” Records are reviewed on a quarterly basis
and transmitted to audit committee members electronically.
Caucus Guests
Caucus Guests 2013
Seattle Caucus: Jennifer Melville, Chirag Shah
Portland Caucus: Charlotte Clausen, Lisa K. Johnson
San Francisco Caucus: Kathryn Houston, Santosh Pandipati, Angelyn Thomas
Los Angeles Caucus: Paola Aghajanian, Marc Winter
San Diego / Arizona Caucus: Millie Behera
Pacific Coast Obstetrical and Gynecological Society
Welch
STATUS
Ongoing
In
progress
In
progress
PCOGS 2013 First Board Meeting Minutes 6 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
Society Guests
Society Guests 2013
Seattle Caucus: Jane Dimer, Rebecca Dunsmoor-Su, Julie Lamb
Portland Caucus: Brandon Bankowski, W. Gary Hoffman, David Lee,
San Francisco Caucus: Arzou Ahsan, Raydeen Busse,
Los Angeles: Brian Acacio, Laila Muderspach
Audio-Visual
Tom Powers, Audio Video Manager
The Society Audio-Visual equipment; the LCD projector is functioning well . A new PC computer with
software was purchased in 2013.
CME
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS
New Business:
An ad hoc committee shall be formed to help the Program Committee fulfill CME requirements. A chair
will be selected for a 2-year term. Thomas Gaylord was recommended for this position.
CME will continue to be obtained from the ACOG
Exhibitors
Policy- exhibitors have 30 days before the annual meeting to withdraw their support for a full refund.
Investment
Because of low yield on Certificates of Deposit, consideration of other investment instruments will be made.
This will require input from the general membership and a bylaw change. Jack Enbom will present the
recommendations of the investment committee to the general membership.
Meritorious
Awards
In addition to the Ted Adams and Frank Lynch Scholarship recipients, “meritorious” awards can also be
determined by the Program Committee. The registration fee will be waived to allow the resident/fellow to
present their poster at the meeting. Travel and lodging fees will not be provided.
Posters
For this and future meetings, the Society will assist residents/fellows with the printing of posters. This will
reduce costs and ensure uniform presentation quality.
Pacific Coast Obstetrical and Gynecological Society
In
Progress
BOD
PCOGS 2013 First Board Meeting Minutes 7 of 7`
TOPIC
DISCUSSION/ CONCLUSION/ RECOMMENDATIONS
Nominating Committee with staggered 5-year terms
Outgoing President, Chair, non-voting
SF
Jerry Shefren
replace @ 2015 meeting
Portland
Glenn Huerta-Enochian replace @ 2016 meeting
Los Angeles Kathleen Bradley
replace @ 2017 meeting
Seattle
Lee Hickok
replace @ 2018 meeting
San Diego/AZ Bill Clewell
replace @ 2014 meeting
Program Committee with staggered 5-year terms, replace at annual meeting
SF
Portland
Los Angeles
Seattle
SanDiego/AZ
XII.
Adjournment
Meg Autry
replace @ 2016 meeting
Karen Adams
replace @2017 meeting
John Williams
replace @ 2018 meeting
Steve Woods
replace @ 2014 meeting
David Greenspan replace @2015 meeting
The meeting was adjourned at 6:45 pm by President Marilyn Laughead
Respectfully submitted,
Fung Lam, M.D.
recorded 10/2/13 Revised 2/16/14
_____________________________________________
_________________________________________
Fung Lam, M.D.
Date
Secretary-Treasurer
Pacific Coast Obstetrical and Gynecological Society
ACTION PLAN/
PERSON
RESPONSIBLE
STATUS