Paper 2
Exam Tips
Guidance:
1.
Evidence Document
2.
Unit 9: – Communication (Email)
3.
Unit 10: - Document Production (Word)
4.
Unit 16: PowerPoint
5.
Unit 11: - Data Manipulation (Databases)
6.
Creating Graphs
Paper 2 – Exam Tips
1. Evidence Document
Tip: You may be asked to create a new evidence document. Ensure you always put your
details in the header.
You may be asked to open an existing evidence document. Ensure your details are
placed in the header.
Paper 2 – Exam Tips
Unit 9: – Communication (Email)
1
2
3
4
5
1) Click on the More Services Tab
2) Click on the People Tab
3) Click on the New Tab >> New Contact
4) Complete Contact Details Form and press
Save.
5) Print screen the contact details in stage 5
in the evidence document.
Click here
to send
email
Paper 2 – Exam Tips
Unit 9: – Communication (Email)
Bob’s Email is
not shown as he
has been added
to the contact
list.
CC – Email
address
will be
shown to
all
recipients.
Click here to add an attachment
BCC – Email address will be hidden
from the recipients of the email.
Always include a Subject
Write your message in
full sentences with the
correct email etiquette.
Paper 2 – Exam Tips
Unit 10: - Document Production (Word)
Tip 1: When inserting a header or footer
make sure you select the Blank (Three
Columns) option.
To insert a File name
click on Design >>
Quick Parts >> Field
Click on here the add the path to the file name.
Columns
1. Highlight the text
2. Click on Page
layout
3. Click on More
Columns
4. Select the settings
for your columns
1)
Select the amount of
columns.
2)
Set the spacing. You
may need to write
1cm.
Paper 2 – Exam Tips
Unit 10: - Document Production (Word)
San-Serif
Alignment Options:
Left, Centre & Right
Serif
Select Line Spacing
Justify
Wrapping Text around an image
1. Select the image and then click on Format
2. Wrap Text
3. Select Tight
Paper 2 – Exam Tips
Unit 10: - Document Production (Word)
Inserting Table
1. Click on Table >> insert table
2. Select the number of rows and columns
Applying Borders
1. Highlight the
table and apply
the appropriate
border settings.
You can also
change the
weight of the
border.
Merging Rows
1. Highlight the row >> right click mouse
>> select merge cells
Applying Shading
1. Highlight the row
that needs to be
shaded. Select the
colour making sure
you have selected the
correct percentage.
Paper 2 – Exam Tips
Unit 10: - Document Production (Word)
Find Tool: Find Specific text in
your document
Find and Replace: Will find
specific text and will replace it
with the text you require.
Widow
If a word or subtitle (widow) is left then you must insert a break at the start of the column. In this case
it will be Column break so the subtitle can be added to the second column. The break will be added
just before the Widow.
Paper 2 – Exam Tips
Unit 10: - Document Production (Word)
Orphan
If the end of a paragraph is left (line and a
half) on a new page then you need to insert
a page break.
The page break will be inserted at the
beginning of the paragraph.
This will mean the new paragraph will start
on the new page.
Paper 2 – Exam Tips
Unit 16: PowerPoint
Tip: Always import the RTF file into
PowerPoint first. Make sure you have
selected all files when trying to import the
file.
Tip: If it says apply all
master slide elements
to all slides then you
can choose the first
layout in slide master
view.
Paper 2 – Exam Tips
Unit 16: PowerPoint
Tip: If it says the title slide should not contain slide
master elements then select the third layout in the
slide master.
This will mean when you do insert a blank title slide it
will not contain any slide master elements.
As you can see
the 2nd, 3rd and
4th slides
contain slide
master
elements.
No slide master
elements
Paper 2 – Exam Tips
Unit 16: PowerPoint
Common Mistake: Students will enter new title into the “Click to edit Master title Style”
text box.
Tip: If it asks you to
insert a title in the slide
master then make you
move the “Click to edit
Master title Style” and
insert a text box for the
slide master template.
Paper 2 – Exam Tips
Unit 11: - Data Manipulation (Databases)
Tip: Always check the
currency that will be
used.
Tip: Always update data types when importing CSV File. If you do not then you run the risk
of getting import errors.
Tip: If it asks for decimal
places then set the data
type to double when
importing the CSV.
Tip: You can then format the
number in design view to
show specific currency's,
decimal places etc
Tip: If its just a number
then select standard.
Paper 2 – Exam Tips
Unit 11: - Data Manipulation (Databases)
Tip: When you print screen your data types ensure the format is shown for the Boolean
field. Don’t crop the bottom part off.
Primary Key:
The primary key should be a unique piece of
information for each record. If this exists then
choose your own primary key.
Paper 2 – Exam Tips
Unit 11: - Data Manipulation (Databases)
Tip: When you are creating a report ensure you have identified all query and reports tasks.
Search Criteria: When creating the query
only select the fields stated.
However you may have to insert additional
fields later to complete your search. These
fields must not be shown.
Report Title: Name the query as the report
title. This will ensure the title is
automatically at the top of the report.
The name of the new field
must be followed by a colon
:
You only put the
fields in square
brackets
Paper 2 – Exam Tips
Unit 11: - Data Manipulation (Databases)
Tip: If you can not remember the formula then use the function tool.
Click on the Text Box Tool. Formulas
=Sum([Field])
=Max([Field])
=Min([Field])
=Average([Field])
=count([Field])
Tip: make sure the
formulas is in the report
footer.
Paper 2 – Exam Tips
Unit 11: - Data Manipulation (Databases)
Wild Card – Sometimes a field may contain more than one
word. To find something specific you need to write a wildcard
search.
Like “*Channing Tatum *”
Between Between 01/01/2010 And 02/02/2012
Between 100 And 150
Or
North Sea Or Irish Sea
Not
Not “Horror”
<90
Less than <90
>90
More than >90
>=90
More than and equal to >=90
37*
Fields starts with 37
*37
Fields Ends with 37
Only field containing
Channing Tatum are
shown
Paper 2 – Exam Tips
Unit 11: - Data Manipulation (Databases)
Tip: On most occasions
a summery query will
ask for calculation and a
count.
Tip: To extract a query or report you have to right click and select the export option.
You may be required to export into Excel to create a graph.
Paper 2 – Exam Tips
Creating Graphs
Tip:
1. To make a graph you need to use the
Excel Spreadsheet software.
2. You may have to open the file in
Word and copy the content into Excel.
3. You may need to manually type in the
information from the exam paper.
Chart Titles
1) To add Years
along the bottom
to replace the
numbers you need
to right click and
select data.
2) Click on Edit
Horizontal Axis
Tip: You can repeat the same steps for
the legend.
3) Select the data
for the axis.
Paper 2 – Exam Tips
Creating Graphs
Chart Title
Axis title