WIA Data Validation
FAQs, Tools, Tips, and Tricks
Michigan Works! Conference 2014
Promoting a flexible, innovative, and effective workforce system within the State of Michigan.
Agenda
Let’s start with a little history…
Promoting a flexible, innovative, and effective workforce system within the State of Michigan.
Which participants
are subject to review?
The Program Year 2013 Data Validation review will
cover participants who exited between:
*April 1, 2012 and September 30, 2013*.
For future reviews, add one year onto each
date. For example, the Program Year 2014 Data
Validation Review will cover participants who exited
between April 1, 2013 and September 30, 2014.
What guidance
should I be using?
 Training and Employment Guidance Letter
(TEGL) 06-14
 Released August 22, 2014
 Comparison to TEGL 28-11: Handout will be
available for download from the conference
website.
Most Notable Changes:
It’s time to say,
Elements:
1)
2)
Received
Employment
Service
Received
Additional
Support for
Youth
Services
Definition:
Other Public
Assistance no
longer includes
Supplemental
Security Income
Foster Care
Youth and Goal
elements are
now validated
for Older Youth
participants
Date of Birth and
Type of Credential
are now validated
for NEG participants
New
Element:
Special
ETA
Project ID
Number
Received
• Educational
Achievement Services;
• Summer Employment
Opportunities;
• Leadership
Development
Opportunities; and
• Follow-Up Services
These elements now
validate most recent date
vs. individual receipt of
service. These elements
are now matched vs.
supported.
Are there elements I should
pay special attention to?
Program Year 2012 Review Errors
Date of Birth
Employment Status
Low Income Status
Other Public
Assistance Status
o Needy Family
Status
o
o
o
o
o
o
o
o
o
o
Dislocation Date
Veteran Status
Enrolled
Credential Type
Degree Certificate
Date Degree
Certificate
Employment Status at Participation
Yes = Validated
Building this Case Note
Case Note Basics
Status
 Participant
_________________
Case Manager Name
 _________________

Date on which the
information was
_________________
obtained
Show that the information was
collected from the participant
by including additional
information:





“Amelia confirmed..”
Company name
Average hours
Wage
Additional pertinent
details if disclosed
 Has been with the
company for X years
 Enjoys/dislikes current
position/duties
Employed at Participation Tool
Equifax Work Number
Page 1
Page 2
USDOL has also approved this
document as a method to
collect employment
information during follow-up.
Enrolled in Education
Detailed Case Noting
Don’t:
Do:
Public Assistance
BRIDGES System
Benefit Summary
DHS Eligibility Notice
*Similar to a Case Action Notice, which is also acceptable source
documentation
DHS Eligibility Notice
Continued
Public Assistance Receipt Tool- MI
BRIDGES
HTTPS://WWW.MIBRIDGES.MICHIGAN.GOV
MI BRIDGES BENEFIT SUMMARY
Required:
1) Type of
assistance;
2) Dates of
receipt; and
3) Client
name
Credentials
A credential must be awarded in "recognition
of an individual's attainment of measurable
technical or occupational skills necessary to
gain employment or advance within an
occupation."
Refer to the contents of TEGL 15-10, Attachment
2, issued December 15, 2010, for guidelines
regarding credentials.
License Verification- Screen 1
License Verification- Screen 2
Unofficial = Unacceptable
To get a copy of an Official GED Transcript
use this form PRIOR TO JANUARY 1, 2015
Q. When should this form be
submitted to WDA?
A. Upon completion of GED
testing, if the participant has
passed all exams.
Q. How long will it take to
receive the transcript?
A. Estimate 2 – 14 business
days to process all requests.
 Attained Degree or Certificate
 Date Attained Degree or Certificate or
Credential
Remember, always refer back to the TEGLAppropriate source documentation for the elements above includes transcripts,
certificates, a diploma, or a letter or other documentation from the school system.
New GED Transcript
OSMIS Entry:
Attained Degree or Certificate &
Date Attained Degree or Certificate or Credential
Formerly, the WIA status
screen displayed the
following fields related to
Diplomas/GEDs/Certificates
and their attainment:
The fields related to
Diploma/GED/Certificates
and their attainments have
now been grouped
together:
Applies to Older and Younger Youth
Commonly Mistaken:
This data is ONLY used for Type of Recognized
Credential
Applies to Adults, Dislocated Workers,
NEGs, and Older Youth
Credential FAQs
Q: Does completion of On-the-Job Training (OJT) count as a credential?
A: Completion of an OJT does not automatically count as a credential. If,
however, the individual receives an industry-recognized certificate
demonstrating attainment of technical or occupational skills as a result of the
OJT, that certificate will count.
Q: Can a certificate of attendance or a sign-in sheet be used to verify a
credential?
A: Because skills gained must be measurable, a certificate of attendance or
sign in sheet does not verify credential attainment.
Q: Does a Cardiopulmonary Resuscitation (CPR) certificate or an
Occupational Safety and Health Administration (OSHA) certificate count as a
credential?
A: No. While CPR or OSHA training may provide benefit to participants as
they begin to gain general knowledge about occupations and occupational
standards, participants are unlikely to gain employment or advance within
an occupation based solely upon receiving a CPR or OSHA certificate.
Therefore, for all participants enrolled in the WIA following the initial
effective date of the WIA Manual, CPR and OSHA certificates may not be
reported as credentials.
Credential FAQs Continued
Q: What if a participant successfully completes a college degree in August,
but the university only issues diplomas in December and May?
A: The student’s transcript will list the date of degree attainment as a date in
August following completion of courses. This is the preferred method of
reporting for these participants. Should the transcript not be available; or, in
a rare event, list the date of attainment as the next mass graduation date
(December), the local Michigan Works! Agency has two options:
1) Provide the participant with an appropriate additional service to extend
enrollment to ensure the credential is in the file and entered in OSMIS
prior to exit; or
2) Exit the participant with an OSMIS reminder set to obtain verification
from the participant following the issuance of the official degree. Enter
the attainment and the date of attainment (the date on the degree). The
credential must be received prior to the end of the third quarter
following the quarter of exit to count toward performance measures.
Credential FAQs Continued
Q: Is a Certificate of Completion issued by a high
school in lieu of a high school diploma an
acceptable credential?
A: No. The only equivalent that Michigan
recognizes is a GED.
The Certificate of Completion is not to be entered
as a credential.
Unfortunately, the WDA is unable to expand our
definition beyond MDE guidance and reminds
each agency that the WIA is service driven. This
is in no way to change who is/is not to be
enrolled.
While The federal Individuals with Disabilities Act guarantees a Free and
Appropriate Public Education, it does not provide a guarantee that a student with
disabilities is entitled to a diploma. Diploma granting is a local board decision,
but school boards now have specific graduation requirements they must address,
and these are spelled out in state law. -Michigan Merit Curriculum
High School Graduation Requirements, Updated September 2007
Workforce Development Board
Approved Credentials
If applicable, MWAs must submit a list of Workforce
Development Board approved credentials prior to
each review.
Workforce Development Board approved credentials
will not result in a positive performance outcome
following the implementation of WIOA.
MWAs will not be penalized for WDB approved
credentials that meet the requirements as stated in
TEGL 15-10, and were attained prior to the
implementation of WIOA.
Will WIOA Require Data
Validation?
Yes.
Per the Performance Accountability System Section, in
preparing the State reports, each State shall establish
procedures, consistent with guidelines issued by the
Secretary, in conjunction with the Secretary of Education
to ensure the information contained in the reports is
valid and reliable.
Section 116(d)(5)
But wait! There’s more!
REDUCTION OF REPORTING BURDENS AND
REQUIREMENTS
In order to simplify reporting requirements and
reduce reporting burdens, the Secretary of Labor,
the Secretary of Education, and the Secretary of
Health and Human Services shall establish
procedures and criteria under which a State
board and local board may reduce reporting
burdens and requirements under this Act
(including the amendments made by this Act).
WIOA Section 504
Promoting a flexible, innovative, and effective workforce system within the State of Michigan.
What does this mean?
Functions of the Local Board
now include:
A description of how one-stop centers are
implementing and transitioning to an
integrated, technology-enabled intake and
case management information system for
programs carried out under this Act and
programs carried out by one-stop partners
WIOA Section 108(b)(21)
Promoting a flexible, innovative, and effective workforce system within the State of Michigan.
Chelsea L. Mates
Workforce Investment Act Specialist
Workforce Development Agency
State of Michigan
Phone: (517) 373-8013
Fax: (517) 373-7794
Email: MatesC@Michigan.gov
Questions?
Thank you for attending.
Promoting a flexible, innovative, and effective workforce system within the State of Michigan.