GenProfit – Building Confidence in GPF subscribers of J&K Government.
The project GENPROFIT System has been designed and developed for Funds
Department of Government of J&K, for the computerization of subscriptions made
by the employees with the Fund Office. In Year 1986 onwards Accountant General
Offices on the request of Government of J&K allowed the Funds Department to
maintain the details of subscriptions made by each department. The Directorate
of Funds office came under the administrative control of Finance Department. The
District Funds offices were subsequently setup at each District level along with
the staff.
NIC J&K helped Funds Office, by way of financial support system and evolving the
standards, for the rules and procedures on way to various automation of the
system through BPR (Business Process Re-engineering). The project GenProfit
System has been designed and developed by National Informatics Centre (NIC),
J&K for Government of J&K. The process involves Computerization of
subscriptions made by the state Govt. employees of J&K with the Fund Office
since 1986. Before that all the GPF cases were handled by the AG Office J&K. In
the first instance the computerizations of GPF details of secretariat employees
was taken on pilot basis, using Oracle based technology. After thorough testing,
the software was replicated to all the District Fund Offices and other allied offices
as notified by the Government of J&K from time to time.
All this will help in transforming the Fund organization into a user friendly office,
by making it transparent by information dissemination through web portal
(http://jkfunds.nic.in). Most current users of the technology are to expel manual,
monotonous, respective and redundant support of exciting practices and to
eliminate delay in the issuance of yearly schedules.
Scope:
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Wide spectrum is given to manpower development of department
Computer training to officials as per their requirement
People friendly
Objective: GEN PROFIT SYSTEM was executed with the following objectives:
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Quantitative enhancement in the work culture by means of better transparency.
To automate the workflow process of GP FUND Office.
Streamlining the existing methods both administrative & technical aspects.
Easy access to publishable information.
To provide faster & and reliable services to the subscribers by providing a unique
code to each subscriber, that remains same throughout the career of the subscriber.
The information from 1994 is available.
Timely issuance of the schedules and ledgers.
Better communication among the officers of the organizations.
Better control of Information regarding the Amount actually received and that of
postings done.
Comparative Statements of the Compilation figures with the Posting figures.
Generation of reports like yearly detailed Broadsheets.
Manual System
The various difficulties being faced before Computerization were like
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Transfer of account from one table to another.
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Transfer within the district in other department.
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Transfer outside district which are very frequent in J&K.
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Squaring of accounts.
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Difficult to generate comparative statement of compilation and posting.
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6-7 A/C Nos of the subscriber needed consolidation at the time of
superannuation.
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Schedule issuing date every Dec. 8-9 months after the completion of
financial year.
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Funds in / out flow details not ready available or take lot of time to
prepare consolidated statement like adjustments, OB, Receipts, Payments,
Interest, Closing Balance (liabilities).
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Inward and outward flow of money to be taken care.
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Complex interest calculations were done manually.
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Reconciliation used to take a lot of time.
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TE’s (Transfer Entry) was issued on each transfer or inter department
transfer.
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Take months for General Securing / preparation of Broadsheets.
Targets Achieved
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It was listed as core project in the budget speech of Hon’ble Finance
Minister of J&K.
The only certified and audited software in NIC J&K by CyberQ.
No manpower hired. NIC J&K has provided comprehensive training to the
departmental personnel for carrying out the operations required for the
smooth running of the software; like system administration and data entry.
Unique 9 digit code for all the J&K Govt. employees.
Adjustment of the unpost data of the previous years.
Officer of J&K Government posted outside the state can access their
ledgers and balances from their place of posting.
Complex interest calculations are done through the software.
Only one computer code given to each subscriber. In he state Government
services in
Closing is done easily,
Unposted account summary generated before yearly closing.
Yearly closing possible only after all the unpost account settled.
All changes in the interest rates as notified by the Govt of J&K have been
updated.
Statistics:
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Around 4.5 Lakh Subscribers in the whole of J&K State.
It has been successfully implemented in 26 out of 27 locations, remaining
are being be taken up as these newly created offices lack infrastructure
requisites.
Separate GP Fund offices for J&K Police setup. Data of more than 75,000
police personnel is available.
Project with cost estimation of 171 lakes approved by J&K State
Government for 16 locations for the creation of infrastructure and ICT
equipment. This doesn’t include development, implementation
replication cost, which is provided free of cost by NIC.
and
Technology:
Module I (offline)
Operating System
Development Tools
Database
Hardware
Reports
:
:
:
:
:
Windows 2000 Server / Windows XP
VB 6.0, SQL Server
SQL Server 2000
Pentium IV and above, Line printer
Crystal Reports 7
Module II (online)
URL
Web Enabling Tools
Updated
:
:
:
http://jkfunds.nic.in
ASP.NET and SQL
Quarterly
Hardware & System S/w requirements
#
1
2
Item Description
High End Server (Quad
core servers with 4 GB
RAM)
Pentium Machines
3
Windows 98/ 2000
4
5
6
MS Sql Server 2000
Line Matrix Printer
Dot Matrix Printer
Quantity
1
Availability
Yes
1 For 3000
Subscribers
As per the no
of comuters
1
1
2
Yes
Yes
Yes
Yes
Yes
Honourable Finance Minister of J&K inaugurating the website of GP Fund Deptt.
Front page of the website
Display of the Details of one of the subscriber
Data Flow
Treasury / AG Office
Receipt / Payment / Transfer / Voucher Entry
Compilation Section
Posting Section Ledger Updation
Verification and Schedule Generation
Examiners
A.O. / CAO
Details of GENPROFIT SYSTEM:Unique Key: Computer code is the identity of the employee. i.e. Identity code.
(Primary Key: ccode). It is 9 digit code. 1st two digits are kept for District and
rest are running codes.
DDOs have filled the Performa employee wise (unique code) which includes
details of subscriber e.g. Name, Parentage, address, AG office code etc
From Treasury to Fund office details of subscribers are received n the form of
FORM B & Form A.
FORM-B: It contains number of schedules and the amount in schedules for the
financial year.
FORM-A: It contains details of deductions of subscribers (DDO Wise). i.e.
Deduction list of Form-B.
Software: There
1.
2.
3.
are three types of users:Administrator
Compiler
Poster
1. Administrator: Received / payment
2. Compiler: Ist of all compiler has to fill Form-B & Form-A. The amount
received from treasury is fed (ddo wise) into computer. The Schedules are
Auto generated
3. Poster: Poster has to post the employee wise deductions from the total
amount received from DDOs (i.e. if Rs 10000 is received from a DDO, the
poster has to post deductions of all employees of that DDO). In case of
payments, poster has to post details of payment of individual employees.
Employees Categorization: 1. Superior
2. Class 4
Unpost:- if any unique code doesn’t match with Form-A (i.e. Name does not
match) poster sends it to unpost.
UNPOST ACCOUNT: means the money is lying in unpost account. i.e. in no one’s
account. It will be sent to Accounts Officer Settlement. The Money is posted only
After the clearance from DDO is received for that particular amount of unpost.
Unpost has also unique code. It can be cleared within one year or it may take 5-6
years to settle.
TE: Transformed in words: Employee has transferred his amount after transfer
from one fund office to another (Manual system)
Miscellaneous adjustments: This part contains only posting. No compilation. This
is that adjustment which is already defined to AG office.
PB: Previous Balance: long-debit, long credit, wrong PB, wrong debit, credit.
UNpost adjustment: after thorough verification of individual accounts, the unpost
adjustment is made.
REPORTS
Headwise reports
Treasury wise, DDO wise
UNpost reports
Posting reports
General Abstract
Subscriber’s details
Schedules
Ledger Card
Broad Sheet/General Securing
Role of administrator: Maintains masters
DDO master
Subscriber master
Treasury master
Backup
To check logs
User Management: create new users, lock users
Security Features:
1. User Passwords Protected application
Administrator: Neither posting nor compilation, only administrative
Compilation: Only compilation
Poster: only posting
All users have their own Userid and Password.
All are encrypted. Encryption MD-5 hash. The MD5
hash consists of a small amount
of binary data, typically no more than 128 bits.
Encryption: Data is not in readable format. It is highly secure class.
Since it is a financial package, so it is kept in closed environment. i.e. Internet
facility is not provided over the server. NIC Anti-virus policy is implemented –
officescan anti virus is installed over all the machines.
Tables: Receipt
Employee Details
DDO
Treasury
Form B
Form A
Posting
yearly
Unpost
Mics
Adjustment
Withdrawl
Fundoffice
Interest
Ledgers
Schedules
Log tables; 8 (User id, Date, time, m/c ip)
Total subscribers: 5 lakhs
Police:
70 thousand
Change Management Procedure
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Requirement Change is received from the client
The change can be recorded by User
Effort estimation will be done and discussions will be held with the user for its
delivery.
Review the impact of the change on the project.
Obtain the signature from the User. Change will be carried out accordingly
Security Features
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Role base security for GPF employee.
Individual user name and password for each subscriber (SHA1 encrypted).
Maintain user session, auto disable.
Application/database level security.
Automatic log maintenance of all transactions including addition and deletion.
Software developed using secure NIC framework & web services for database
accessing.
Proper management of important data, backup and storage.
Network independence.
Future Strategy
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Software to be made available through SWAN/ Secure VPN connection.
To be integrated with the IFMS of J&K which is under development by NIC.
NIC Team
Abhay Kumar, Sr Technical Director and SIO
Suresh Kumar, Scientist ‘E’
Raman Gupta , Scientist ‘B’
Baiju Ubbott, Scientist ‘B’