Community Gaming Grants
214 – 2600 Third Avenue
Prince George, BC V2L 3G6
P: 250.562.2553
F: 250.562.2564
coordinator@northernica.org
www.northernica.org
Mission
Vision
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
History of Gaming in Canada
• In 1906 the Criminal Code of Canada was amended
• The term “Lottery Scheme” was introduced
• Gaming progressed from being Federally regulated to
being Provincially regulated
• Over the 20th Century, gambling has expanded from a
prohibited activity to a large-scale, provinciallyoperated industry
• Now the provincial governments, non-profit
organizations and the federal government all benefit
from gambling revenues
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
History of CCGA’s
• 2010- Community Charitable Gaming Associations
were created to enhance the working relationship
between the Gaming Policy and Enforcement Branch
• Port Alberni, Campbell River, Courtney, Capital
(Victoria), Fraser Valley, Okanagan, Kamloops, Prince
George, Prince Rupert, Dawson Creek
• Purpose
– Exchange of information
– Gaming grant and licensing issues
– Reporting and deadline reminders
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Gaming Revenue 2012/2013
Total revenues from
commercial gaming in
BC were approx.
$2.7 billion
After expenses &
prize payouts
$1.13 billion
In total government
revenues from gaming
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Organization Details & Information
Your program must fall within one of six sectors:
Application Dates
1.
2.
3.
4.
5.
6.
Arts & Culture
Sports
Environment
Human & Social Services
Public Safety
PAC’s and DPAC’s
Feb 1 – May 31
Feb 1 – May 31
July 1 – Aug 31
Aug 1 – Nov 30
July 1 – Aug 31
Apr 1 – June 30
Please note: Major capital project grants & playground
grants are ineligible at this time
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Arts & Culture
Apply February 1 – May 31
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Sports
Apply February 1 – May 31
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Environment
Apply July 1 – August 31
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Public Safety
Apply July 1 – August 31
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Human & Social Services
Apply August 1 – November 30
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
PAC’s & DPAC’s
Apply April 1 – June 30
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Questions??
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Before You Start…
• Review the Guidelines
– Applying for a Community Gaming Grant
• Review the Checklist
– Community Gaming Grant Pre-Application Checklist
– Short Form Checklist
• Only one application may be submitted per year
• Applications can be submitted online only
– Faxed or emailed applications will not be accepted
• Late or incomplete applications will not be accepted
• Confirm receipt of application by visiting:
– https://www.gaming.gov.bc.ca/index.htm
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Before You Start Continued…
• Before you apply online you will want to make sure
that you have all the required information at hand
and ready to go
• Print each page as you complete it
• The online application cannot be saved and
completed at a later date
• Label each of your files with your L & G #
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Program Funding Request
• To be eligible for funding the program must have
been in operation for at least 12 months
• You can apply for money for more than one
program
• Each organization is allowed only ONE
application per year
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Maximum Grant
• The total grant request cannot exceed $100,000
• Province-wide programs may be approved for
$250,000
• Groups designated as Regional organizations
may be eligible for up to $225,000 per year
• Funding will amount to a maximum of 75% of
the total program cost
– This total includes Federal and Provincial funding
– The remaining 25% can be raised in a number of
ways including: fundraising, municipal
contributions and in-kind support
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
In-Kind Support
• In-kind support may be fulfilled in any combination:
– Volunteer time, donated labour, equipment, services and
materials from other sources
• Value of volunteerism and donations is based on:
– Donated materials at verified fair market value
– Donated accredited professional services at fair market
value
– General labour (ex: administrative support): $10.00/hour
– Skilled labour (ex: marketing, communications, internet
support): $25.00/hour
• Complete records of all volunteered hours and
donated services or materials must be kept as part of
the organization’s gaming records
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Program Information
• You must add & save each program, along with the
financials for each program
• In your explanation you should be thinking about
how your program benefits the community
If you were explain what your organization does to a
total stranger, how would you make it so that your
group was appealing to them?
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Selling Your Program
Who better to sell your program than you!
Think about the reasons why you are a member of
your organization and why you feel strongly about
the work it does in the community.
How do you describe your program to someone who
doesn’t know what you do or why you are important?
Is your program sustainable & does it have
community support ?
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Eligible Use of Grant Funds
• Eligible costs include, but are not limited to:
– Operational costs attributable to the delivery of the
approved program; such as:
• Wages, rent, utilities, supplies, etc…
– Rental or purchase of equipment essential for the
delivery of the approved program
– Travel essential to the direct delivery of the
approved program
• Out of province travel must be pre-approved
– Acquisitions required for the delivery of eligible
programs, such as a laptop
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Organization Information
•
•
•
•
Constitution & bylaws
Board of Directors list
Annual General Meeting minutes
Sports organization information
– Number of registered players
– Number of registered players under 18
• Do not include the players names and contact info
• Each participant should be included only once
• Scout/cadet organization information
– Number of registered scouts/cadets
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Questions??
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Financial Information…
• Organization financial statements
• Organization budgets
– for current and next fiscal year
• Gaming account information, current void cheque
must be on file with GPEB
• Gaming Account Summary Report
– Must be submitted within 90 days of fiscal year-end
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Sample Financials
• Balance Sheet: This is your balance sheet from the
previous fiscal year
– GPEB wants to see your entire financial picture
• Revenue & Expense Statement
– Income statement where you list your revenue and expenses
– This is from the previous fiscal year
• These should both match your year-end statements
• Don’t write cheques after the 15th of the last month of
your fiscal year
– This will avoid having outstanding cheques
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Financials Continued…
• Budget for the current fiscal year
– GPEB would like to see where you are at currently
• GPEB wants to see your TOTAL operating budget
• Program Financial Statements & Budgets
– This is for your 3 year picture
• It includes your previous fiscal year, your current
fiscal year & the next fiscal year
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Restricted Funds
• Internally Restricted Funds – money set aside by a
board motion for a specific purpose
– Building, property development - 5 yrs
– All other restrictions - 3 yrs
• Can’t be for a rainy day - must have a specific
purpose
• Board minutes showing the motion must be
included in the application
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Certification
• Provide the names and contact information of two
board members
– One of the two board members can be both the
Submitter and Contact Person
• Make sure that the contact people provided have a
good understanding of the program for which you
are requesting money
• Please make sure that your organization is in good
standing with BC Registry Services
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Using Gaming Proceeds for
Acquisitions
• Acquisitions
– Equipment essential for direct delivery of the approved
program (Example: Computers or furniture)
• Major Capital Projects (projects over $20,000)
– Not eligible for funding at this time
• Minor Capital Project (projects under $20,000)
– Essential to the delivery of the approved program
– The project must be included as another “program”
please include quotes with application
– This is included as an expense over your gaming grant
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Gaming Account Summary Report
• This is very important as it tells GPEB exactly
where you spent your money
• The opening balance should be your closing
balance from the previous fiscal year
• GASR must be submitted to GPEB within 90 days
of your fiscal year end
• You may add a second page if necessary, and add
it as an attachment
• All items must be entered
– For Example: 12 Cheques for Hydro, not one total
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Gaming Event Revenue Report
• This is a separate requirement from your Gaming
Account Summary Report
• If you have had any “licensed” events, such as a
Class D Raffle, you must submit a Revenue Report
• This is also included on your Gaming Account
Summary Report when you submit it
• Any money raised by Licensed Gaming, must be
deposited into your gaming account
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Short Form Applications
• You must have previously submitted an application
that was accepted & not submitted a request for
reconsideration
• There can be no changes to the application being
submitted from the previous year’s long form
• There can be no increase to the funding request
• This is only allowable for 2 years, then a long form
must be submitted
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
How to Apply Online
•
•
•
•
•
Access the online form through the GPEB website
Arrow on left hand side that says online services
This will take you to page with Apply Online
Print each page as you go
Form must be filled in
– You cannot save and come back
• You should have all forms saved ahead of time as
this will save time
• You attach documents in each section
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
How to Apply Online Continued…
• You must save the program information and then it
will take you back to the previous window
• You must add attachments here
• Save and go back to the Main menu and continue
adding as necessary
• Please come and see me, and I will help you with
documents that need to be scanned
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Delivery Methods
• Choose your preferred notification method
• Email
– ONE valid email address only
• Set up your email to allow messages from both:
– gaming.branch@gov.bc.ca
– gaming.grants@gov.bc.ca
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Reconsideration
If you have been denied…
… I can help you with your submission
• You have 30 days from the time that you received
your notification letter to submit your
reconsideration
• GPEB will respond within 60 days
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Community Gaming Grant
Application Checklist
• This is your best tool
• If you don’t have everything that is on the list…
your application could be rejected
• So check & double check!!!
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Contact Information for GPEB
Mailing address:
Gaming Policy and Enforcement
PO Box 9310 Stn Prov Govt
Victoria BC V8W 9N1
Location:
3rd Floor, 910 Government Street Victoria BC V8W 1X3
Telephone: 250 387-5311
Facsimile: 250 356-8149
E-mail: gaming.branch@gov.bc.ca
Web: https://www.gaming.gov.bc.ca/
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Confused Yet???
• Please email or call as I will gladly help with the
process
• It may seem overwhelming, but I can email you all
the spreadsheets you will need
• We are here to help you succeed!!!
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Office Hours
Monday – Thursday
9am – 3:30pm
Phone: 250.562.2553
Email: coordinator@northernica.org
Please call or email 
We are available to help with:
Any questions that you may have
Reviewing your file prior to sending it in
Your appeal if your funding has been denied
Thank you!
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC
Thank you for coming!
Hope to see you soon!!!
All rights reserved by the Northern Interior Communities Association. We gratefully acknowledge the financial assistance of the Province of BC