MINUTES
Ordinary Meeting of Council
Monday, 10 December 2012
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
MINUTES OF THE MEETING OF THE NORTHERN MIDLANDS COUNCIL HELD AT THE
COUNCIL CHAMBERS, LONGFORD AT 5.09 PM ON MONDAY, 10 DECEMBER 2012.
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ATTENDANCE
PRESENT
Mayor Polley, Deputy Mayor Downie, Cr Brooks, Cr Calvert, Cr Carins, Cr Goninon, Cr Goss,
Cr Knowles, Cr Lambert, General Manager – Adam Wilson, Corporate Services Manager –
Maree Bricknell (to 9.20pm), Works & Infrastructure Manager – Wayne Chellis (to 9.03pm),
Economic & Community Development Manager – Lorraine Green (to 5.14pm), Planning &
Development Manager – Duncan Payton (to 9.20pm), Traffic Engineer – Terry Eaton (to
9.03pm), Planning Officer – Paul Godier (to 7.52pm), Tourism Officer – Fiona Dewar (to
5.14pm), Executive & Liaison Officer – Lindsay Harwood (to 9.20pm), Executive Assistant –
Gail Eacher (to 9.20pm)
2
APOLOGIES
Nil
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TABLE OF CONTENTS
ATTENDANCE
1
2
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PRESENT
APOLOGIES
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TABLE OF CONTENTS
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341/12
DECLARATIONS OF ANY PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE
ASSOCIATE
1502
CONFIRMATION OF MINUTES
1502
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3
ORDINARY COUNCIL MEETING – 12 NOVEMBER 2012
CONFIRMATION OF MINUTES OF COMMITTEES
RECOMMENDATIONS OF SUB COMMITTEES
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343/12
DATE OF NEXT COUNCIL MEETING 21 JANUARY 2013
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344/12
NORFOLK ISLAND GATHERING
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345/12
WATER AND SEWERAGE INDUSTRY REFORM
1509
346/12
RATE INCENTIVE FOR NEW DEVELOPMENT
1513
347/12
MONTHLY FINANCIAL STATEMENT
1515
348/12
ANZAC DAY CENTENARY
1516
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
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MINUTES – ORDINARY MEETING
10 DECEMBER 2012
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ROAD SAFETY ADVISORY COUNCIL – REDUCTION IN RURAL ROAD DEFAULT
SPEED LIMIT
1518
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NORTH PERTH – ROAD OUTLINE DEVELOPMENT PLAN
1523
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NOMENCLATURE – NAMING OF NEW STREET – TABERNACLE PLACE
1528
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NOMENCLATURE – NAMING OF NEW STREET – NICOLSON COURT
1530
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NEW POLICY – SOLAR PANELS
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PUBLIC QUESTIONS & STATEMENTS
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PUBLIC QUESTIONS
Planning, Appeals and Public Question & Statement time practices
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REVIEW OF PLANNING & DEVELOPMENT DEPARTMENT OFFICE
ACCOMMODATION
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356/12
POLICY 11 – NON-CONFORMING SIGNS
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357/12
REVISION OF THE LAKE LEAKE SHACK SITES DEVELOPMENT GUIDELINES
1546
358/12
DRAFT INTERIM SCHEME – ISSUES RAISED BY THE TASMANIAN PLANNING
COMMISSION
1550
INFORMATION ITEMS
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359/12
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
COUNCIL WORKSHOPS/MEETINGS HELD SINCE THE LAST ORDINARY
MEETING
MAYOR’S COMMUNICATIONS
PETITIONS
CONFERENCES & SEMINARS – REPORT ON ATTENDANCE BY COUNCIL
DELEGATES
WORKS & INFRASTRUCTURE REPORT
BUILDING APPROVALS
DEVELOPMENT APPLICATIONS
MATTERS AWAITING DECISION BY TPC & RMPAT
132 & 337 CERTIFICATES ISSUED
USE OF COUNCIL SEAL
ANIMAL CONTROL – NOVEMBER 2012
HEALTH ISSUES
CUSTOMER REQUEST RECEIPTS
GIFTS & DONATIONS (UNDER SECTION 77 OF THE LGA)
ACTION ITEMS – COUNCIL MINUTES
KEY ISSUES BEING CONSIDERED – MANAGERS REPORTS
RESOURCE SHARING SUMMARY FROM 01 JULY 2012 TO
30 NOVEMBER 2012
VANDALISM
NATURAL RESOURCE MANAGEMENT (NRM )
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
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MINUTES – ORDINARY MEETING
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30
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36
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MILL DAM COMMITTEE
TAMAR ESTUARY AND ESK RIVERS PROGRAM
UNION STREET – TYRE FIRE CLEAN UP
DRAFT INTERIM PLANNING SCHEME
DRAFT PLANNING DIRECTIVE – STANDARDS FOR RESIDENTIAL
DEVELOPMENT IN THE GENERAL RESIDENTIAL ZONE
GREATER LAUNCESTON PLAN
NORTHERN REGIONAL PLANNING INITIATIVE
NORTHERN TASMANIA INDUSTRIAL LAND STUDY
YOUTH PROGRAMME UPDATE –NOVEMBER 2012
CIRCULAR HEAD COUNCIL YOUTH ENGAGEMENT PROGRAM
ROAD SAFETY CLINIC AT CRESSY HIGH
RELOCATION OF HERITAGE HIGHWAY MUSEUM AND INFORMATION
CENTRE
ENGLISH TOWN ROAD UPGRADE
STORMWATER DRAINAGE – EVANDALE
WEST PERTH DRAINAGE STUDY
REGIONAL TASMANIA - KEEP IT ALIVE CAMPAIGN UPDATE
WATER AND SEWERAGE NOT FOR PROFIT REBATE / CONCESSION
POLICY
REGIONAL DEVELOPMENT AUSTRALIA (RDA) APPLICATION – TASGAS
NORFOLK PLAINS/NATIONAL TRUST ASSISTANCE
CON – ITEMS FOR THE CLOSED MEETING
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APPLICATIONS BY COUNCILLORS FOR LEAVE OF ABSENCE
361/12 (1) PERSONNEL MATTERS
361/12 (2) INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
361/12 (3) MATTERS RELATING TO ACTUAL OR POSSIBLE LITIGATION TAKEN BY
OR INVOLVING THE COUNCIL OR AN EMPLOYEE OF THE COUNCIL
361/12 (4) INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
361/12 (5) MATTERS RELATING TO ACTUAL OR POSSIBLE LITIGATION TAKEN BY
OR INVOLVING THE COUNCIL OR AN EMPLOYEE OF THE COUNCIL
361/12 (6) INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
361/12 (7) PERSONNEL MATTERS
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INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
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PROPOSALS FOR THE COUNCIL TO ACQUIRE LAND OR AN INTEREST IN
THE LAND OR FOR THE DISPOSAL OF LAND
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PERSONNEL MATTERS
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Ordinary Meeting – 10 December 2012
Section:
Open Council
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10 DECEMBER 2012
Council RESOLVED to withdraw PLAN 1 from the Agenda.
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DECLARATIONS OF ANY PECUNIARY INTEREST OF A
COUNCILLOR OR CLOSE ASSOCIATE
Section 8 sub clause (7) of the Local Government (Meeting Procedures) 2005 require that the
Chairperson is to request Councillors to indicate whether they have, or are likely to have a
pecuniary interest in any item on the Agenda.
Council RESOLVED to accept the following declarations of interest:
Cr Carins
W&I 2 and W&I 4
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CONFIRMATION OF MINUTES
ORDINARY COUNCIL MEETING – 12 NOVEMBER 2012
DECISION
Cr Knowles/Deputy Mayor Downie
That the Minutes of the Ordinary Meeting of the Northern Midlands Council held at
the Council Chambers, Longford on Monday, 12 November 2012 be confirmed as a
true record of proceedings.
Carried unanimously
2
CONFIRMATION OF MINUTES OF COMMITTEES
Minutes of meetings of the following Committees were circulated in the Attachments:
Date
Committee
Meeting
i)
06/11/12
Perth Local District Committee
AGM
ii)
06/11/12
Perth Local District Committee
Ordinary
iii)
06/11/12
Evandale Advisory Committee
Ordinary
iv)
06/11/12
Evandale Community Centre
Ordinary
v)
07/11/12
Longford Local District Committee
Ordinary
vi)
13/11/12
Campbell Town District Forum
Ordinary
vii)
13/11/12
Ross Community Sports Club Inc.
Ordinary
viii)
14/11/12
Morven Park Management & Development Assoc. Inc.
Ordinary
ix)
14/11/12
Epping Forest Hall Committee
Ordinary
x)
20/11/12
Ross Local District Committee
Ordinary
xi)
22/11/12
Avoca, Royal George & Rossarden Local District Committee
Ordinary
DECISION
Deputy Mayor Downie/Cr Knowles
That the Minutes of the Meetings of the above Council Committees be received.
Carried unanimously
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
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MINUTES – ORDINARY MEETING
10 DECEMBER 2012
3
RECOMMENDATIONS OF SUB COMMITTEES
The following recommendations of Committees of Council are currently under investigation:
Meeting
Date
13/11/12
Committee
Campbell
Town District
Forum
Recommendation
Status
Officer’s to investigate;
That the toilet block located on the eastern side
possible alternative use
of the King Street Reserve be demolished as an
/ demolition of building.
adequate facility is provided within the
It should be noted that
adjacent renovated Guide Hall.
CTDF at its September
meeting recommended
that this building be
demolished or
decommissioned.
Matters that are grey shaded have been finalised and will be deleted from this schedule
Matters already considered by Council at previous meetings have been incorporated into
INFO 15: Officer’s Action Items.
DECISION
Deputy Mayor Downie/Cr Brooks
That Council note the recommendations of Committees and actions of Council
Officer’s.
Carried unanimously
343/12
DATE OF NEXT COUNCIL MEETING
21 JANUARY 2013
Mayor Polley advised that the next Ordinary Council Meeting would be held on Monday,
21 January 2013 at the Northern Midlands Council Chambers at Longford at 5.00pm.
344/12
NORFOLK ISLAND GATHERING
Responsible Officer:
1
Lorraine Green, Economic & Community Development Manager
PURPOSE OF REPORT
To provide Council with:
a)
a report on the professional development undertaken by Council’s Manager Economic
and Community Development, Ms Lorraine Green, and Council’s Tourism Officer,
Ms Fiona Dewar, on Norfolk Island November 16th – 19th 2012;
b)
a summary of the ongoing benefits to Council and the Northern Midlands community
resulting from this professional development;
c)
an outline of the events planned for the Gathering on the Norfolk Plains March 1 st – 3rd
2013.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1503
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
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INTRODUCTION/BACKGROUND AND REPORT
Tasmania’s Norfolk Plains were named to acknowledge the Norfolk Islanders expelled from
the island and resettled in this part of Tasmania in 1813 (the area comprising the towns and
rural properties around Longford, Cressy, Perth, Bishopsbourne and Illawarra). A Gathering
on the Norfolk Plains will be held from March 1st-3rd 2013 to commemorate 200 years since
the Norfolk Islanders settled the Norfolk Plains.
In 2010, eleven sites around Australia were inscribed on the World Heritage List due to their
exemplary expression of key aspects of the Australian convict experience of forced migration
that are of outstanding universal value from the point of view of global history. Woolmers/
Brickendon Estates and the Kingston and Arthur Vale Historic Site (KAVAH) on Norfolk Island
are two of these eleven sites.
Given these two significant connections between the Norfolk Plains and Norfolk Island,
Council’s Manager Economic and Community Development, Ms Lorraine Green, has been in
contact with staff at KAVAH for the past two years, seeking their input to the Gathering on
the Norfolk Plains 2013.
In October 2012 Council’s Tourism Officer, Ms Fiona Dewar, won the Local Government
Manager Award for Innovation in recognition of her outstanding work developing the
Heritage Highway App for iPhones, iPads and androids. The award included $1,000 towards
her professional development. Ms Green and Ms Dewar requested that this funding be put
towards their visiting Norfolk Island, with five key objectives for the visit being presented.
This request was approved by the General Manager. Ms Green and Ms Dewar departed for
Sydney on the evening of Thursday November 15th, flew to Norfolk Island on the morning of
November 16th, departed Norfolk Island early afternoon on Monday 19th, and returned to
Tasmania late that evening.
Listed below is the professional development program undertaken by Ms Green and
Ms Dewar.
Date
Activity
Friday Nov 16
Outcome
th
1.00pm
Met at the airport by Glen Buffett,
General Manager Norfolk Island
Government Tourist Bureau
2.30pm
Meeting with Ginny Maidment,
Another warm welcome and confirmation of our
Community Liaison Officer , Office of the program over the next four days
Norfolk Island Administrator in the New
Military Barracks
3.00pm
Meeting with Chief Minister Norfolk
Island Government Hon. David Buffett
AM, together with Lisa Richards – Curator
KAVAH Museum, and Philip Smith of the
University of Capricornia CQU)
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
A warm welcome to Norfolk Island
Introduction to Norfolk Island governance and
participated in a viewing of a POI pounder from the
Pandora that the CQU was loaning to the KAVAH
Museum for display. Set up a meeting with Lisa
Richards at the Museum on 19/11
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MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
Activity
Outcome
4.00pm – Self-guided exploration of KAVAH site and Orientation to the site and basic introduction to the
7.00pm the colonial era cemetery
site’s history. Taking of copious amounts of photos!
8.30 –
10pm
Reviewing brochures, maps etc.. to plan
activities around our set appointments
Program for next 3 days mapped out
Saturday Nov 17th
9.30am
Historic Convict KAVAH site guided tour Greater understanding of the site and the 4 ‘waves’
of settlers
11.00am
Viewing the KAVAH Museum and
Pitcairn Islanders Museum
2.00pm
Meeting with George (‘Puss’) Anderson, Dispelled the myth that the buildings were razed
former KAVAH Site Manager at his home when the NI left for the Norfolk Plains. Wooden
‘Barnaby’, Ansons Bay Road
buildings and roofs were burnt – many stone
buildings were left unroofed. There are many
remains of the colonial (first) settlement.
Understanding of the hardships associated with
relocation from NI to Norfolk Plains.
Recommended books ‘the Forgotten Generations’ by
Reg Wright and ‘Islands of History 2008’.
4.00pm6.30pm
iPod guided tour of ‘Out of the Way’
sites and attractions including Mt Pitt,
Botanical Gardens, Crystal Pool, Bloody
Bridge, Emily Bay, Lone Pine.
iPod ‘Convict Voices from the Past’
Appreciation of the island’s natural beauty and
historical sites/attractions
Further understanding of the island’s history and
heritage
7.45pm9.15pm
Sound and Light guided tour of KAVAH
site
As above plus understanding as to how this style of
interpretation could be applied at
Woolmers/Brickendon
Sunday Nov18th
7.15am
Island Sunday Market with Channel Nine Interesting exchanges with locals; gained an
Morning Show filming live
appreciation of the Island’s culture and community
organisations/activities
11.00am
Meeting at Shearwater Resort with
Rotarians Charisse, Arthur (also a local
Historian) and Ian (all hoping to
participate in Rotary Exchange to
Longford in March 2013) and their
partners
Promoted the Rotary Exchange to Longford: learnt of
the island’s history from another historian’s
perspective; viewed KAVAH site from a totally
different ‘birds eye’ perspective
Recommended books ‘Australia’s Bloodstains’ by
Babette Smith and ‘Reflections on NSW’ by Louis De
Freycinet
Charisse donated a copy of her husband, Peter’s
book ‘Hell and Paradise’.
1.00pm
Meeting with Minister for Tourism,
Industry and Development Hon Andre
Nobbs MLA and General Manager Govt
Tourism Bureau over a working lunch
General discussion of the challenges facing the two
islands with regard to economic development
generally, and tourism specifically. Explored
opportunities to partner Woolmers/Brickendon and
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
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MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
3.00pm –
6.30pm
Activity
Outcome
Norfolk Island to promote tourism, develop
experiences, on and cross sell. Learnt about the
process being undertaken to develop the next NI
Tourism Strategy; viewed the recently completed NI
Business Analysis that demonstrates tourism industry
and community linkages, opportunities and
challenges. Set up teleconference for Nov 22nd
between Minister, Woolmers Chair, Woolmers GM
and L Green to further the development of an agreed
linked sites vision statement and the development of
subsequent collaborative strategies.
Self guided tour of the ‘Walk in the
Wild’, James Cook Monument, Cascade
Bay and Queen Victoria Gardens
Monday Nov 19th
8.15am
Meeting at the KAVAH Museum Office
with Lisa Richards and volunteer Sue
9.15am
Visit to Office of the Manager KAVAH
Site Greg Lovell (unfortunately unable to
meet Greg due to a commitment at
Government House)
11.30am
Meeting at airport with Liz McCoy,
former KAVAH Site Research and
Interpretation Officer
Discussion of projects underway to collect and tell
the stories of the NI convicts. Lively discussion of
opportunities for collaboration. Fiona and Sue have
established an email network.
Fascinating historian with an amazing breadth of
knowledge and experience. Very much looking
forward to the publication of the book she is writing
on the island’s history. Liz reports the convict names
on the Woolmers woolshed wall are NI convicts.
Listed below are the five objectives set for this professional development experience and the
extent to which each objective was achieved.
Obj.
no
1
Objective
Extent of achievement
To study how the
convict story is
interpreted on
Norfolk Island and
document techniques
that we can apply to
the interpretation of
the convict story in
the Heritage Highway
Region
Full achievement
Convict story is interpreted on NI using an array of medium including
traditional signage and interpretation boards and panels, brochures, self
guided and guided tours. Use of interactive technology is limited by the
island’s erratic internet access.
Particularly impressed by the sound and light tour of the KAVAH site:
concept of telling the convict story via this absorbing medium is easily
transferable to our convict sites in the Heritage Highway Region – only
challenge being the late onset of darkness during the peak tourist season
in Tasmania.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
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MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Obj.
no
Objective
Extent of achievement
Experience reinforced our commitment to 1) telling the convict stories
authentically and in the first person where-ever possible, 2) working the
stories around key themes = the ‘take home’ messages, and 3)
challenging the visitor with key questions/ points to ponder.
2
Create/strengthen
networks between
the World Heritage
Listed Sites on
Norfolk Island and
Woolmers/
Brickendon Estates,
and explore
opportunities to
onsell between the
sites
Full achievement+
All, parties including the NI Chief Minister, the NI Minister for Tourism,
the General Manager of the NI Tourism Bureau and the KAVAH Museum
Curator are eager to create strong networks between our two islands’
World Heritage Listed Sites for on-selling marketing, research and the
development of new tourism experiences/products.
The NI Minister for Tourism, Hon. Andre Nobbs MLA is particularly
enthusiastic about these possibilities and before we left our meeting with
him he had booked a teleconference involving himself, Chair Woolmers
Foundation and General Manager Woolmers Foundation and Ms Green
for the following Thursday. At this teleconference it was agreed to firstly
develop an agreed linked site vision statement and once this has been
endorsed by the Woolmers and KAVAH Boards, to be shared with the
Archer family at Brickendon, and strategies then developed to enable
achievement of our shared vision.
3
To identify sites/
opportunities for
interpreting the story
of the convicts and
settlers who resettled
on the Norfolk Plains
in 1813.
Full achievement.
The Curator of the KAVAH Museum is particularly interested in having
this interpretation at the KAVAH site and is offering display space and/or
a location for installation of an ipad holding interpretive videos etc... She
was pleased to hear of the school students’ ‘Discovering the Norfolk
Plains’ curriculum work and resultant displays/performances that can be
incorporated in the Norfolk Plains interpretation.
Ms Green and Ms Dewar have committed to preparing the interpretation
of the NI experiences of the people later resettled in the Norfolk Plains –
utilising the written and oral material collected during their professional
development.
4
To study NI’s
destination
management and
capture the
components that can
be applied when
developing our
destination
management plan/
tourism strategy
Full achievement
Discussions with NI Minister for Tourism Hon Andre Nobbs included:
1) an overview of the recent Tourism Business Analysis that concisely
demonstrates the linkages, opportunities and challenges between
the tourism industry and the NI community. This business analysis
will be included in our destination management plan/tourism
strategy
2) an overview of the NI draft 2012 Tourism Strategy that aims to
achieve a whole of community ownership and commitment to
implementation of 5 strategies that:
 clarify NI’s offering as a destination in a highly competitive
marketplace;
 highlight niche marketing opportunities;
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1507
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Obj.
no
Objective
Extent of achievement
 strengthen linkages with industry stakeholders;
 maintain an exceptional level of service delivery in all areas;
 embrace social media and online opportunities for business and
tourism.
This Tourism Strategy will serve as a valuable document as we
deliver our own destination management plan/tourism strategy.
5
To create a video
including interviews
with the
Administrator and
KAVAH Site Manager
for screening at the
Gathering 2013
On target for full achievement
Both the Administrator and KAVAH Site Manager were off island for the
majority of our visit. The groundwork laid during the visit will facilitate
the making of the video footage for playing at the Gathering 2013.
The program for the Gathering on the Norfolk Plains is now finalised. The program
comprises:
Date and time
Event/Activity
Friday, March 1
Evening
Street party and BBQ
Music Hall by G-String Productions in the Town Hall
Saturday,
March 2
Descendants Day, Christ Church Parish Hall
10.00am
Colonial Music on the Longford Village Green
11.00am
Official launch of the Gathering by former Governor of Tasmania the Hon. W J E Cox AC,
RFD, ED, QC on the Village Green
Launch of the Gathering Medallion and 200years on the Norfolk Plains Book
Performance by the Military Re-enactors
Voices from the Graves performance in Christ Church graveyard followed by community
photograph
Early
afternoon
Music Hall
Evening
Colonial themed dining experiences in local eateries TBC
Music hall
Sunday, March 3
Longford Blessing of the Harvest Festival with a colonial theme on the Village Green
Guided bus tours of Pateena Road
Mid afternoon interdenominational church service at Christ Church, followed by
farewell function and the placement of a time capsule
Music Hall
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1508
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date and time
Event/Activity
All weekend
Self guided tours of the Norfolk Plains with maps and booklets provided
‘Art of the Norfolk Plains’ themed art exhibition at Eskleigh Home, Perth
Display of the local school students’ work on ‘Discovering the Norfolk Plains’; the
outcome of a year’s study of the area’s heritage and people
National Trust Heritage Centre in Longford open 10am – 4pm
Woolmers, Brickendon and Clarendon open for guided or self-guided tours
Toosey Residents Memories of the District and Photo Display
Christ Church open for viewings and services
‘Roses from the Heart’ convicts’ babies bonnet exhibition TBC
RECOMMENDATION
That the matter be discussed.
DECISION
Cr Brooks/Cr Lambert
That the matter be discussed.
Carried unanimously
Cr Lambert/Cr Knowles
That the report be received and that Ms Green and Ms Dewar be thanked for their
contribution, efforts and the report.
Carried unanimously
Ms Green and Ms Dewar left the meeting at 5.14pm.
345/12
WATER AND SEWERAGE INDUSTRY REFORM
Responsible Officer:
1
Adam Wilson, General Manager
PURPOSE OF REPORT
In relation to the constitution for the Single Water and Sewerage Corporation, Council has
been requested by the Local Government Association Tasmania to consider motions in
regard to membership of the Water and Sewerage Corporation, the Constitution and the
Shareholders ’Letter of Expectation.
2
BACKGROUND
Tasmanian Water and Sewerage Corporations were formed on 13 November 2008 under the
Corporations Act 2001 and pursuant to the Water and Sewerage Corporations Act 2008.
They are governed by the Constitution which was approved by the Tasmanian Parliament.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1509
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
The primary purposes of the Water and Sewerage Corporations are to:

promote the efficient delivery of water supply and sewerage services;

encourage water conservation, demand management of water and the re-use of water
on an economic and commercial basis;

be a successful business and to this end:
o Operate its activities with good commercial practice; and
o Maximize sustainable returns to its shareholders.
At the Council Meeting held on 12 November 2012 Council was requested to consider draft 6
(23 October 2012) Constitution for the Single Water and Sewerage Corporation in order to
provide feedback to the Local Government Association of Tasmania. The following was the
unanimous decision of Council at this time (minute reference 310/12):
Cr Knowles/Cr Lambert
That Council
1.
endorse Draft no 6 of the Constitution for the Single Water and Sewerage
Corporation; and
2.
appoint Councillor Goninon as the Northern Midlands Council Acting (Deputy
Representative) until the end of the Selection Committee process.
Carried unanimously
3
STRATEGIC PLAN 2007/2017
The Strategic Plan 2007/2017 provides the guidelines within which Council operates. The
following goals have relevance to this issue:
4.4
Public Health

5.2
Hydraulic Infrastructure




4
Consistent quality of potable water supply
Ensure Council’s water, wastewater, and stormwater services are developed,
designed and constructed, operated and maintained to be fit-for-purpose, efficient
and cost-effective”
Provide safe, secure water supplies which meet NHMRC Guidelines to all urban
centres
Provide fully treated water to all urban centres in a cost effective and efficient
manner
Where fully treated supply is not available, provide a satisfactory untreated/
partially treated water supply in line with community expectations/ability to pay.
STATUTORY REQUIREMENTS
Water and Sewerage Corporations Act 2008.
Water and Sewerage Industry Act 2008.
5
FINANCIAL / ASSET IMPLICATIONS
The proposal to collapsing the three regional corporations into a single statewide
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1510
MINUTES – ORDINARY MEETING
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corporation may have an impact on potential future dividends for the eight Northern
Councils, including Northern Midlands Council.
6
OFFICER’S COMMENTS
In relation to the new water and sewer entity, the Local Government Association of
Tasmania has requested Council to consider the following areas:



“That councils become a member of the water and sewerage corporation;
That councils agree to the constitution in the terms contained in it and agree to ratify
the constitution following registration of the corporation; and
That councils agree to the draft Shareholders ’Letter of Expectation, acknowledging
that it must be finalised in consultation with the board of directors once the corporation
is registered.”
The Local Government Association of Tasmania has advised that the constitution has had
one minor amendment to the objectives of the corporation to mirror the amendment to the
legislation made in the Upper House on 21 November 2012. That amendment was passed in
the Lower House on the 22 November 2012, with the specific words added to the functions
as follows:
(iii) to deliver water and sewerage services to customers in the most cost-efficient
manner.
The Local Government Association of Tasmania correspondence received on the 23
November 2012 points out that the purpose of the process is not intended to solicit more
comment on the constitution or propose further amendments; however, the process is
intended to have councils accept this constitution as the constitution for the new
corporation as was discussed at the General Meeting held on Wednesday, 21 November
2012. The Local Government Association of Tasmania reiterated in their letter that there are
provisions in the constitution to allow for later amendment after incorporation but the
intent of the current process was to enable the incorporation to actually occur. All matters
raised by councils at the General Meeting have been taken into account and carefully
considered in reaching the final version of the document.
The Local Government Association of Tasmania has also asked Council to confirm Council’s
agreement to be a member of the new corporation.
Version two of the draft Shareholder’s Letter of Expectation was provided to Council from
Local Government Association of Tasmania. It should be noted that while there are
references in the draft Shareholder’s Letter of Expectation to both the issues of concessions
for Not for Profit’s and a requirement to address the matter of the role of the corporation in
relation to economic development, neither of these have been finalised at this time. A
working group has been established (General Manager is a member of this working group) to
consider the issues of concessions for Not for Profit’s. The Local Government Association of
Tasmania suggest that Councils should not be concerned at this time that these matters do
not have the requisite detail within the draft Shareholder’s Letter of Expectation, as there
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will be adequate opportunity to further address and discuss these matters prior to
finalisation in March 2013. The significance of the sign off of the draft Shareholder’s Letter
of Expectation at this time is to allow it to be included within the recruitment packages for
directors to enable applicants to gauge the broad expectations of owners.
7
ATTACHMENTS
7.1
7.2
7.3
7.4
Local Government Association of Tasmania email 23 November 2012
Draft of Council’s letter to be sent to LGAT
Shareholders’ Letter of Expectation
Constitution of the Tasmanian Water & Sewerage Company (Version 10) dated the
22 November 2012
RECOMMENDATION 1
That the matter be discussed.
RECOMMENDATION 2
That Council, with regard to
1.
Membership of single state-wide Water and Sewerage Corporation
a)
becomes a member of the Water and Sewerage Corporation to be formed under
the Water and Sewerage Corporation Act 2012.
2.
Constitution of Water and Sewerage Corporation
Agrees:
a)
to the constitution of the Water and Sewerage Corporation to be formed under
the Water and Sewerage Corporation Act 2012 (Corporation) in the terms
attached; and
b)
to ratify the constitution following registration of the Corporation.
3.
Shareholders’ Letter of Expectation
a)
agrees to the draft Shareholders’ Letter of Expectation in the terms attached;
and
b)
acknowledges that the Shareholders’ Letter of Expectation must be finalised in
consultation with the board of directors of the corporation formed under the
Water and Sewerage Corporation Act 2012 (Corporation) after the corporation is
registered.
DECISION
Deputy Mayor Downie/Cr Brooks
That Council discuss the matter.
Carried unanimously
Cr Carins/Deputy Mayor Downie
That Council,
A) with regard to:
1.
Membership of single state-wide Water and Sewerage Corporation
a)
becomes a member of the Water and Sewerage Corporation to be
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2.
3.
formed under the Water and Sewerage Corporation Act 2012.
Constitution of Water and Sewerage Corporation
Agrees:
a)
to the constitution of the Water and Sewerage Corporation to be
formed under the Water and Sewerage Corporation Act 2012
(Corporation) in the terms attached; and
b)
to ratify the constitution following registration of the Corporation.
Shareholders’ Letter of Expectation
a)
agrees to the draft Shareholders’ Letter of Expectation in the
terms attached; and
b)
acknowledges that the Shareholders’ Letter of Expectation must
be finalised in consultation with the board of directors of the
corporation formed under the Water and Sewerage Corporation
Act 2012 (Corporation) after the corporation is registered.
AND
B) write to the board requesting consideration be given to reassessing dividend
payments, timing of capital works and the further lobbying of government for
funds for Water and Sewerage capital works (as promised), to alleviate the
need for major costs increases to residents.
Carried unanimously
346/12
RATE INCENTIVE FOR NEW DEVELOPMENT
Responsible Officer:
1
Adam Wilson, General Manager
PURPOSE OF REPORT
Following the introduction by Meander Valley Council of an initiative to provide a building
grant to support the building industry, Mayor Polley requested that this matter be
considered by the Northern Midlands Council.
2
INTRODUCTION/BACKGROUND
Meander Valley Council at its November Council meeting adopted a building grant policy to
help stimulate and support the building industry in their region. The grant is only for a period
of 6 months starting from the 1st January 2013.
The building grant is paid to applicants and is 50% of the total of those costs associated with
Council planning, building and plumbing fees inclusive. In the Northern Midlands, this would
amount to $360 to $460. This figure does not include out of pocket advertising costs or the
cost of building surveyor fees as to discount these is likely to breach National Competition
Policy.
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3
STRATEGIC PLAN
The Strategic Plan 2007/2017 provides the guidelines within which Council operates. The
goals identified in, “Volume 1 – Mapping Our Direction”, 1.8 Financial Management, 2.2
Business Support, 4.2 Planning Practice and 4.6 Strategic Planning are applicable to this
report.
4
FINANCIAL IMPLICATIONS
Any proposed fee remission should be provided as a grant, as Council’s grant program is
reported in the Annual Report in an open and transparent manner.
5
OFFICERS COMMENTS
The ongoing promotion of the Northern Midlands as an attractive location to live and invest
is encouraged by our Strategic Plan and will have a long term impact on the sustainability of
our business community and the building industry.
Council may wish to consider modifying Policy 17 - Rate Incentive for New Development, so
it will stimulate and support the building industry in our municipality by considering one of
the following options:
i)
Modify the policy similar to the Meander Valley Council policy to rebate 50% for the
total of these costs associated with Council planning, building and plumbing fees
inclusive.
ii)
Modify the policy to provide ratepayers that build a new dwelling with a general rates
rebate for two years (100% general rate rebate first year and 50% general rate rebate
second year), provided the building application is received between the 1 st January
2013 and the 31st December 2013 and the dwelling receives a Certificate of
Completion within 12 months of the application date.
iii)
Modify the policy so it provides a 100% rate rebate for two years for all new residents
purchasing a newly built home.
iv)
Develop a policy to provide a rate rebate for all new residents.
v)
Promote Policy 17 - Rate Incentive for New Development.
6
ATTACHMENTS
6.1
6.2
Examiner article 14 November 2012
Meander Valley Council agenda item 13 November 2012 - Notice of Motion – Meander
Valley Council Building Grant – Cr Ian Mackenzie
Meander Valley Council minute number 188/2012 Notice of Motion – Meander Valley
Council Building Grant – Cr Ian Mackenzie
Policy 17 - Rate Incentive for New Development.
6.3
6.4
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RECOMMENDATION 1
That the matter be discussed.
RECOMMENDATION 2
That Council promotes Policy 17 - Rate Incentive for New Development.
DECISION
Cr Goss/Cr Calvert
That Council discuss the matter.
Carried unanimously
Cr Goninon/Deputy Mayor Downie
That a costing relating to the various options be discussed at a future workshop.
Carried unanimously
347/12
MONTHLY FINANCIAL STATEMENT
File:
Prepared by:
1
Subject 24/023
Maree Bricknell – Corporate Services Manager
PURPOSE OF REPORT
The purpose of this report is to present the monthly financial reports as at 30 November
2012.
2
INTRODUCTION/BACKGROUND
The Corporate Services Manager circulated a copy of the Monthly Financial Statements for
the period ended 30 November 2012.
Council’s bank balance as at 30 November 2012 totals $12,458,207 including $11,247,778
investments which has earned $212,403 interest to date.
Rates raised in 2012-13 amounts to $8,246,180 there has been $6,664,659 collected during
the year (including some arrears) leaving 24.16 percent unpaid which compares to 26.8
percent at the same time last year.
3
ALTERATIONS TO 2012-13 BUDGET
The following alteration to the 2012-13 Budget is provided for Council consideration and
approval (by absolute majority).

No items listed for November 2012
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The following alterations have been approved by the General Manager under delegation:

4
Event Funding re-allocation from Longford Revival from $6,000 to:
Woolmers Festival of Roses
$500
Midlands Military Meet
$1,000
OFFICERS COMMENTS
Copies of the financial reports are also made available at the Council office.
5
ATTACHMENTS
5.1
5.2
5.3
5.4
5.5
Bank Reconciliation to 30 November 2012
Schedule of Investments to 30 November 2012
Summary of Rates & Charges to 30 November 2012
Income & Expenditure Summary to end November 2012
Account Management Report to end November 2012.
RECOMMENDATION
1.
receive and note the Monthly Financial Report for the period ending 30 November
2012
2.
approve the following 2012-13 Budget alterations
No.
Details of
Location of
Funding from
Work
Work
Budget
Note: Event Special Event allocation to Longford Revival $6,000
reallocation cancelled this Special Event – Woolmers Rose Festival
year
Special Event – Midlands Military Meet
Amount
($1,500)
$500
$1,000
DECISION
Cr Goss/Cr Brooks
That Council adopt the recommendation.
Carried unanimously
348/12
ANZAC DAY CENTENARY
Report prepared by:
1
Maree Bricknell, Corporate Services Manager
PURPOSE OF REPORT
Deputy Mayor Downie has asked that a recommendation be put to Council for Council’s inprinciple strong support to community events to celebrate the Anzac Centenary.
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2
INTRODUCTION/BACKGROUND
Between 2014 and 2018 Australia and New Zealand will commemorate the Anzac Centenary,
marking 100 years since our involvement in the First World War.
During this time we will remember not only the Anzacs who served at Gallipoli and the
Western front, but all Australian servicemen and women, including those who fought along
the Kokoda Track and at Tobruk; those who were held as prisoners of war; those who fought
on the seas and in the skies; and those who served from Korea and Vietnam to Iraq and
Afghanistan.
The Anzac Centenary provides us with an opportunity to remember those who have fought
and served in all wars, conflicts and peace operations in the past hundred years and
especially remember the more than 100,000 who have given their lives in service.
Chair of the Anzac Centenary Advisory Board, Air Chief Marshal Angus Houston, AC, AFC
(Ret’d ) said “The Anzac Centenary will be one the most significant commemorations in our
nation’s history. It will be a time to remember and honour the service and sacrifice of our
past and current soldiers, sailors and airmen. The Anzac Centenary Advisory Board has a very
important task ahead. I look forward to working closely and productively with the Australian
community and my fellow Board members to advise the Government on the best possible
program of commemorative events and to ensure the Anzac Centenary is marked in a way
that captures the spirit and reverence it so deserves.”
3
STRATEGIC/OPERATIONAL PLAN
The celebration of the 100 year ANZAC anniversary is consistent with Council’s 2007-2017
Strategic Plan under the ‘Local Community’ Section – Broader Community and Cultural
Development – which has the objective:
“To support local cultural activities that express community aspirations, sense of place,
the history of the region, and provide opportunities for social interaction and
enjoyment.”
4
FINANCIAL IMPLICATIONS
The financial implication of the celebrations is dependent on the nature of the event(s) held
through Special Events Program, and any external grant funding able to be secured under
the recently announced $83.5m Anzac Centenary Program.
5
CONSULTATION WITH STATE GOVERNMENT
Tourism Tasmania and Heritage Tasmania may be consulted during the planning phase for
the celebrations.
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6
COMMUNITY CONSULTATION
Liaison with local RSL clubs and community consultation would be an integral component of
the planning phase of community events.
RECOMMENDATION
That Council provide in-principle support to community events throughout the municipal
area to celebrate the ANZAC Centenary.
DECISION
Cr Knowles/Deputy Mayor Downie
That Council provide in-principle support to community events throughout the
municipal area to celebrate the ANZAC Centenary.
Carried unanimously
349/12
ROAD SAFETY ADVISORY COUNCIL – REDUCTION IN
RURAL ROAD DEFAULT SPEED LIMIT
Responsible Officer:
1
Terry Eaton, Engineer
PURPOSE OF REPORT
This report is provided to inform Council of the proposal by the Department of Infrastructure
Energy and Resources, Road Safety Branch, to advance the proposal to reduce the rural road
default speed limit from 100km/h to 90km/h.
2
BACKGROUND
This matter was discussed by Council at the 21 February 2011 Council meeting at which time
the following was the decision of Council:
Cr Goninon/Deputy Mayor Downie
That Council advise the Road Safety Advisory Council that they do not support the proposal
as:
i)
Insufficient information is available as to how the scheme will be implemented with
regard to the sections of the road network which will be speed zoned above 90km/h;
ii)
The research indicates the major benefits are by reducing the speed limit on the main
arterial road network, it is understood that much of this network will be outside the
proposal, i.e. no speed reduction proposed.
iii)
No specific information has been provided in the reports on rural accident locations
where the speed limit may be reduced and accordingly the expected benefits cannot
be defined.
Carried unanimously
Council’s views were considered by the Department of Infrastructure, Energy and Resources
as part of the consultation process with no reply to the submission, indications at that time
were that the Government were not supportive of the proposed reduction in the default
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rural speed limit. However, in September of this year, correspondence was received from
the Minister for Infrastructure advising that he was supporting a speed reduction proposal
and seeking Council’s input by nominating Council’s roads where it was considered a
100km/h speed limit should be retained.
3
STRATEGIC PLAN
The Strategic Plan 2007/2017 provides the guidelines within which Council operates. The
goals identified in the strategic plan, “Volume 1 – Mapping Our Direction”, 5.1 Transport
Infrastructure Operations are applicable to this report.
4
FINANCIAL IMPLICATIONS
It is difficult to ascertain costs until such time as advice is received as to an acceptable
standard as the adopted standard, in particular road width, desirable 9.0 metre seal is
substantially wider than Council normally installs, Council Link roads and Collector roads at
desirable 6.2 metres.
Indicative costing to upgrade Councils Link roads (120km) and Collector roads (255km) is
some $10 million and $20 million respectively.
Note, these roads are seen as the functionally important roads within the municipality
where transport efficiency is an important parameter with maintenance of a 100km/h speed
limit seen as desirable for these roads.
5
RISK ISSUES
No specific information has been provided as to a standardised crash rate for rural road
within the state, so that this factor cannot be assessed.
6
CONSULTATION
It is considered there has been limited consultation with Council on this proposal; Council
officers have attended two forums, an initial forum prior to the 21 February 2011 council
meeting and a more recent forum on 10 October 2012. Councillor Knowles attended the 14
November 2012 forum for elected members, her notes on the meeting are attached.
Council has not been advised on details of the consultation submissions. However, it
appears that a policy decision has been made without consideration of the likely implications
with regard to cost of implementation.
7
OFFICER’S COMMENTS
The basis of this initiative appears to be a “reactive” response to a raw statistic without
understanding of the issue, i.e. not a risk management approach.
With due respect to the Road Safety Advisory committee’s consultation process it is clear
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that the forums were to advise participants of how the proposal was to be implemented and
not to seek input into the process. It appears that any attempt to seek responses to such
issues as those proposed by Council at the 21 February Council meeting have been ignored.
The concerns that council raised in the decision on the agenda item on this matter at the 21
February 2011 Council Meeting have not been responded too. Indications are that this is a
theoretical research based concept with little relevance to practical considerations, i.e. no
actual assessment of Local Government managed roads with regard to the travel speed,
specific accident locations and causes, except for Kingborough and Tasman municipalities.
Indications are that the Northern Midlands Council road network may be relatively safe.
However, no measure of the acceptable crash risk for rural roads in Tasmania has been
provided.
The proposed arbitrary standard for rural roads to maintain a 100km/h default speed based
on National Highway link requirements and in excess of the standard for most of the DIER
road network, i.e. 3.5 metre lane width with 1.0 metre sealed shoulders.
It is interesting to note that DIER have not adopted the standard with recent advice that a
section of Esk Main road is being upgraded to meet high productivity requirements,
strengthening the road pavement to improve ride quality and safety with a standard of 3.0
metre lanes and 1 metre sealed shoulders is less than required for a 100 km/h default speed
limit. Indications are a cost increase of at least 12.5% would be required for this section of
road to meet the proposed 100 km/h default requirement.
My understanding is that the concept is to reduce travel speed on the total state wide road
networks, both state and local government maintained roads by 5km/h. I have difficulty in
appreciating how reducing the default limit and hopefully the travel speed for the 31% users
of Council maintained roads will influence speed reduction for the 69% using the state road
network?
The Tasmanian topography and economic considerations dictate a wide variation in road
standards particularly for alignments with many roads straight and relatively flat, but
connected by/ or including sections of curved and undulating road.
Negotiation of these roads does require due regard to the road standard and conditions with
travel speeds at wide variance, reducing the maximum speed from 100km/h accordingly may
not be in the interest of the users of these roads by increasing travel time and reducing
concentration levels on the driving task with likely increased inattention.
The writer’s view is that the research on this issue is not robust with the policy decision
theoretically based with minimal input from road engineering/ traffic engineering disciplines
and with implementation as at present proposed likely to increase driver confusion.
It can be noted that the Legislative Council’s Member for Western Tiers has expressed
concern with the concept. A Legislative Council Committee has been established on the
proposal.
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This is considered as a matter which impacts on Local Government statewide and as such a
uniform Local Government view would be desirable. An attempt was made to have this
matter discussed at the Northern Regions Infrastructure Managers forum, unfortunately
councils in the region have treated the matter unilaterally:
Launceston City Council Support concept, but list roads to stay at 100km/h.
Meander Valley Council
Support concept in principle.
Georgetown Council
Do not support, suggest maintain default at 100km/h.
Break O’Day Council
Do not support, suggest maintain default at 100km/h.
Dorset Council
Supports concept.
West Tamar Council
Limit support, recommend Collector road links stay at 100km/h.
Note: Indications are that the Council support relates to the lack of roads within the
municipality meeting the proposed 100km/h required standard.
8
ATTACHMENTS
8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
Letter to DIER dated 25 February 2011
Letter from Road Safety Advisory Council dated 1 April 2011
Letter from Minister for Infrastructure dated 5 September 2012
Non-Urban road Network Strategy – September 2012
Council Minute 053/11 – 21 February 2011
Councillor Knowles’ notes from the 14 November 2012 forum
Email to DIER dated 20 November 2012
Notice of Select Committee – Examiner 24 November 2012
Article from RACT December/January, Issue of Journeys
RECOMMENDATION 1
That the matter be discussed.
RECOMMENDATION 2
That Council
i)
advise DIER of support for the proposed reduction in the default speed limits with no
roads nominated to maintain the 100km/h default limit, as all roads are constructed to
a standard below the recommended requirement;
OR
ii)
a)
considers insufficient analysis has been undertaken on the assessment of crashes
on Council maintained rural roads, with no alternative options such as traffic
management and local improvements costed, and accordingly does not wish to
participate in the proposed changes until further information is available.
b)
advise “that it is not considered appropriate to nominate roads to maintain the
100km/h default limit until further consideration is given to the proposed
standard necessary for such a limit”;
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c)
d)
support the retention of a 100km/h default speed limit on the state maintained
roads within the municipality;
approves of the provision of a submission to the Legislative Council’s Select
Committee on this matter.
DECISION
Cr Goss/Cr Brooks
That Council discuss the matter.
Carried unanimously
Deputy Mayor Downie/Cr Goninon
That Council
ii) a) considers insufficient analysis has been undertaken on the assessment of
crashes on Council maintained rural roads, with no alternative options such as
traffic management and local improvements costed, and accordingly does not
wish to participate in the proposed changes until further information is
available.
c) support the retention of a 100km/h default speed limit on the state
maintained roads within the municipality.
AMENDMENT
Cr Carins/Cr Calvert
That Council
ii) a) considers insufficient analysis has been undertaken on the assessment of
crashes on Council maintained rural roads, with no alternative options such as
traffic management and local improvements costed, and accordingly does not
wish to participate in the proposed changes until further information is
available.
b) advise “that it is not considered appropriate to nominate roads to maintain
the 100km/h default limit until further consideration is given to the proposed
standard necessary for such a limit”;
c) support the retention of a 100km/h default speed limit on the state
maintained roads within the municipality;
d) approves of the provision of a submission to the Legislative Council’s Select
Committee on this matter.
Carried unanimously
The Amendment became the motion and was put and
Carried unanimously
Cr Carins declared an interest in item W&I 2, signed the register and left the meeting at 5.45pm.
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350/12
NORTH PERTH – ROAD OUTLINE DEVELOPMENT PLAN
Report prepared by:
1
Terry Eaton, Engineer
INTRODUCTION
Following concerns expressed by residents accessing the Midland Highway via Gibbet Hill
Rise, Council requested a report on road access options, i.e. an outline road development
plan to serve the Gibbet Hill – Devon Hills areas.
Outline development plans are recognised as a desirable planning aid to ensure orderly
development of land with the provision of interconnections between land and the road
system for effective and efficient transport services.
This report is provided as an assessment of the road link options and associated issues.
2
LAND USE
The area, the subject of this report is land from north of Seccombe Street to the southern
boundary of present Devon Hills development and from the eastern connecting zone
boundary to Devon Hills to the Midland Highway.
The land is proposed to be zoned in the 2012 Interim Planning Scheme as:
i)
Residential from Seccombe street for some 200 metres to the north between the
Midland Highway and Fairtlough Street.
ii)
Low density residential for the balance area within the report area.
This report generally covers the low density residential land.
Relevant provisions within the Interim Planning Scheme are seen as:
i)
Minimum lot size – 1 Hectare;
ii)
Land in Devon Hills must not be further subdivided.
Indications are that the low density zone within the study area is some 200 hectares in area
and is developed at some 46 land parcels.
Based on the low density lot area an optimum of 200 lots could be created, however, due to
limitations with the existing lot layout indications are that some 130-150 lots as a practical
density.
3
EXISTING ROAD ACCESS
At present the north Perth area; i.e. Collins Street, Sinclair Street and Fairtlough Street, north
of Seccombe Street, are accessed via Arthur Street, Perth.
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The properties on the northern slope of Gibbet Hill are accessed via a direct junction with
the Midland Highway at Gibbet Hill Rise.
The Devon Hills rural residential development is accessed via the junction of Devon Hills
Road and the Midland Highway.
Between Gibbet Hill Rise and Devon Hills there is an existing rural holding “Keppoch Lodge”
with direct access to the Midland Highway.
3.1
Issues
Present issues identified with the existing road network include:
3.2
i)
Deficient facilities at the Midland Highway – Gibbet Hill Rise junction and
potential for rear end collisions for vehicles waiting to turn right from the
Highway.
ii)
Concerns during inclement weather (fog) with approach visibility at the Devon
Hills Road junction.
iii)
The lack of an alternative defined road access to the Devon Hills area for
emergency use.
iv)
The long deviation to Arthur Street for vehicles from the North Perth area
needing to travel north.
Access Provision
The existing road layout provides property access by:
Area
Existing lots
Total
Potential lots
1
Fairtlough Street
25
35
2
Gibbet Hill Rise to Midland Highway
8
20
Note: The potential lot number is based on subdivision of existing accessed lots,
however, the actual number will be determined by other servicing
considerations, such as water supply and sewage disposal.
Increased lot yield would also be dependent on subdivision and the provision of new
roads.
Travel Distance
The location of the Gibbet Hill area relative to regional business and employment
nodes suggest the majority of traffic is likely to travel to destinations to the north.
Existing travel diversions to reach this area, to Midland Highway/ Gibbet Hill Rise
junction, are:
Area 1
1.8 km
Area 2
0 km
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4
TRAFFIC DATA
4.1
Midland Highway at Gibbet Hill Rise
13,000 vehicles per day, with indicative growth at some 2.5% per annum.
4.2
Devon Hills Road
A traffic count in April indicated a 2-way ADT volume of 880 vehicles with weekday
ADT at 930 vehicles; average two way volume per residence at 6 vehicle movements.
4.3
Fairtlough Street – residences north of Seccombe Street
Based on the 6 vehicle movements/day, indicates existing ADT volume on Fairtlough
Street, just north of Seccombe Street, at 150 vehicles with potential to increase to
some 210 vehicles.
4.4
Gibbet Hill Rise
Some 50 vehicles per day.
5
ROAD SAFETY
Crash statistics for the last 9.5 years from 1 January 2002 to 30 June 2012 for the section of
the Midland Highway from north of Youl Main Road to Devon Hills Road indicate:
Severity
Number of
Accidents

Serious Accidents
1

Minor Accidents
8

Property Damage Accidents
17
Total
26
of the crashes,


2 minor and 1 property damage occurred at Devon Hills road junction; and
1 minor and 1 property damage at the Gibbet Hill Rise junction.
Analysis indicates that the accident rate of some 0.3 accidents per million vehicle kilometres
is low indicating a relatively safe section of road.
6
ROAD OPTIONS
6.1
Gibbet Hill Rise
The priority issue is seen as improving safety at the Gibbet Hill Rise junction with the
provision of an auxiliary right turn lane at this location seen as expensive due to the
available road reservation width and the batter height on the western side of the
Highway. Guide cost is in the order of $400,000.
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The alternative access options are seen as providing a connection to the north to
connect to any subdivision development of the Keppoch lodge land.
Such an option would be dependent on:
6.2
i)
Development of the Keppoch Lodge land proceeding;
ii)
Requiring any development of Keppoch Lodge land to include a link road to
Sinclair Street;
iii)
DIER approval of an access for the land to the Midland Highway.
Closure of the Gibbet Hill Rise Junction
Closure of the Gibbet Hill Rise Junction and construction of Sinclair Street to link to
Fairtlough Street, a distance of some 900 metres, guide cost $250,000. This access
would provide frontage for an additional 12 lots, i.e. servicing some 20 lots.
This option whilst improving safety by removal of the Midland Highway junction does
require a long diversion for motorists travelling to/from the north.
Financing of the project would generally be a Council cost as the area is outside a city
or town such that unmade street provisions of the Local Government Highways Act do
not apply. Consideration could be given to charging a special rate for the properties
deriving a benefit.
Administratively, prior to commencing any work agreement would need to be reached
with the residents of Gibbet Hill Rise to close the Midland Highway junction with
support from DIER.
Application and agreement to the closure by the issue of a closure order based on
Road Safety may form the basis for an application for Black Spot funding.
6.3
Collins Street (Perth) to Christine Avenue (Devon Hills)
This connection, new road length of some 400 metres would provide a link to the
north. This connection would require a travel diversion of some 1.8 kilometres when
travelling north for residents of Gibbet Hill Rise. Additionally, this option would
increase the traffic volume at the Midland Highway / Devon Hills Road junction.
The present standard of the street sections for Sinclair Street and Collins Street are
considered satisfactory as minor road access roads. Upgrading the street function to
collector status would require reconstruction to improve the street profile, increase
the street width and improve the pavement depth with additional sealed pavement
width of 1.0 metre.
This construction, guide cost some $200,000 provides a secondary connecting link
between Devon Hills and Perth. Traffic use for the area serviced with no direct access
to the Midland Highway, i.e. some 150 vehicles per day would increase use of the
Devon Hills Road junction.
The construction of this link would require acquisition of a road reservation with the
Planning Scheme provisions allowing no subdivision of the frontage land to offset the
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cost.
7
TRAVEL COSTS
The maintenance of access to the Midland Highway at either Gibbet Hill Rise or a Keppoch
Lodge proposed subdivision is considered the base situation for analysis of travel time costs.
Taking the diverted volume with no direct access at Gibbet Hill at 150 vehicles per day
suggests:
7.1
Diversion to Devon Hills Road – Annual Costs




7.2
$ 30,000
$ 43,000
$ 73,000
Diversion via Arthur Street – Annual Costs




8
Diversion distance 1.8km, extra time 2.4 minutes
Travel cost at 30c per vehicle kilometre
Travel time cost at $20 per hour,
Total
Diversion distance 3km, extra time 4 minutes
Travel cost at 30c per vehicle kilometre
Travel time cost at $20 per hour,
Total
$ 48,000
$ 71,000
$ 119,000
CONCLUSION
Assessment of the options for improving access to the north Perth area indicates that there
is value in connecting Gibbet Hill Rise via a future Keppoch Lodge subdivision as the least
cost facility provision.
Construction of an auxiliary lane with connections to Gibbet Hill Rise and Sinclair Street
would provide an acceptable outline road plan for the area served and with least cost capital
and vehicle travel costs. However, the availability of the solution is unknown and dependant
on the timing for any development of the Keppoch Lodge land.
Guide costs for the required roadworks are some $400,000 to cover the auxiliary turn
facility, a link to Sinclair Street and closure of Gibbet Hill Rise. However, most of the
roadworks cost would be the developers responsibility to provide access to his subdivision.
Indications are that for a similar cost, an auxiliary lane could be provided for Gibbet Hill Rise,
but such a facility would only serve the existing residents and provide no benefit for
residents further east without the construction of Sinclair Street (expenditure of some
$250,000).
It should also be noted that the need to address the safety concerns at Gibbet Hill Rise is
only an issue until such time as the upgrading of the Midland Highway from Breadalbane to
Perth occurs when either the junction will be upgraded as part of that work or bypassed.
Providing no access to the Midland Highway north of Perth is seen as imposing annual travel
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cost penalties of some $119,000 on the local residents with the area fully developed or some
$73,000, by the expenditure of $200,000 to connect between Collins Street and Christine
Avenue.
9
ATTACHMENTS
Zoning plan.
Proposed outline plan of roads.
RECOMMENDATION 1
That Council note the report.
RECOMMENDATION 2
That Council refer the report to DIER for comment and a response with respect to the Gibbet
Hill Rise/Midland Highway Junction concerns.
DECISION
Cr Brooks/Cr Knowles
That Council note the report.
Carried unanimously
Cr Goninon/Cr Knowles
That Council refer the report to the Department of Infrastructure, Energy and
Resources
a)
for comment and a response with respect to the Gibbet Hill Rise/ Midland
Highway Junction concerns;
b)
to ascertain what funding sources are available; and
c)
to enquire the time frame of the proposed Perth By-Pass.
Carried unanimously
Cr Carins returned to the meeting at 5.53pm.
351/12
NOMENCLATURE – NAMING OF NEW STREET –
TABERNACLE PLACE
File:
Responsible Officer:
1
34/007; 27/003/299
Maree Bricknell, Corporate Services Manager
PURPOSE OF REPORT
This report considers the naming of a new street created by a subdivision off 77 Clarence
Street at Perth in 2003.
2
INTRODUCTION/BACKGROUND
A 5 lot subdivision has been developed off 77 Clarence Street, Perth with lots 1, 2 and 3
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having access from Lot 5 the new road created.
Names submitted for the new road were:
2.1
Gibson Court- in recognition of William Gibson Snr of Native Point and William
Gibson Jr of Scone who in 1889 generously donated money to erect the nearby
Tabernacle.
2.2
Tabernacle Place – in recognition of the nearby Baptist Tabernacle.
Meander Valley Council and Launceston City Council were asked if the submitted names
conflicted with names within their municipality.
Responses received from Launceston City Council and Meander Valley Council supported the
name Tabernacle Place. The name Gibson’s Court is not supported as there are four other
similar names in the state.
3
STATUTORY REQUIREMENTS
Under the Survey Coordination Act 1944, urban roads which are wholly contained within a
proclaimed town boundary, Council has authority to assign the names. If Council agrees to
assign the name “Gibson Court or Tabernacle Place” for the road then the Council is to
advise the Nomenclature Board Secretary within forty days of assigning the name.
4
FINANCIAL IMPLICATIONS
Council is responsible for installing street name signage associated with this new road.
5
RISK ISSUES
The Nomenclature Board’s guiding principles for the assignment of place names state:
Existing road names should not be duplicated within adjoining municipalities and
ideally within the state. More critically they should not be duplicated within adjoining
localities or suburbs (as recently gazetted for addressing purposes). Even the rearrangement of the generic or type from say "Court" to "Place" may still result in
potential misinformation and confusion to the user.
6
OFFICER’S COMMENTS/CONCLUSION
Feedback suggests that assigning the name Tabernacle Place to the new street would be
widely supported.
7
ATTACHMENTS
7.1
Location Plans.
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RECOMMENDATION
That Council assign the name “Tabernacle Place” for the new road constructed off
77 Clarence Street and the Nomenclature Board is advised of the new name within 40 days.
DECISION
Deputy Mayor Downie/Cr Goss
That Council assign the name “Tabernacle Place” for the new road constructed off
77 Clarence Street and the Nomenclature Board is advised of the new name within
40 days.
Carried unanimously
Cr Carins declared an interest in item W&I 4, signed the register and left the meeting at 5.54pm.
352/12
NOMENCLATURE – NAMING OF NEW STREET – NICOLSON
COURT
Responsible Officer:
1
Maree Bricknell, Corporate Services Manager
PURPOSE OF REPORT
This report considers the naming of a new court created by a subdivision in Franklin Street at
Campbell Town.
2
INTRODUCTION/BACKGROUND
A 9 lot subdivision has been developed off Franklin Street in Campbell Town with 2 lots
having access from Franklin Street and 7 lots with access from the new court.
The new name submitted is ‘Nicolson Court’.
The name Nicolson is significant with John arriving in Van Diemen’s Land in 1845 with a
family history being well documented and celebrated as demonstrated by the recent Clan
MacNicol International Gathering recently held in Campbell Town. Norman Nicolson who
lived and farmed at Eccleston which is approximately 15 kms from Campbell Town who, with
his wife, built the homestead of Scorrabreck in 1935 which is located at Bridge Street. It is
understood that the Nicolson family crest is still mounted over the front door of the home.
The Nicolson family still have strong rural links across the Campbell Town district today, with
their incredible contribution in the community and their support and interest in the
Campbell Town Show which is the southern hemisphere’s oldest continually running
agricultural show.
Meander Valley Council and Launceston City Council and the Nomenclature Board were
asked if the submitted names conflicted.
Meander Valley Council has a Nicole Court situated in Prospect Vale; however, it is not
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believed that this would cause confusion.
Launceston City Council does not have any conflicts. The Nomenclature Board noted that
Nicolsons Tier is within the Northern Midlands municipal area and may cause possible
confusion.
3
STATUTORY REQUIREMENTS
Under the Survey Coordination Act 1944, urban roads which are wholly contained within a
proclaimed town boundary, Council has authority to assign the names. If Council agrees to
assign the name “Nicolson“ for the road then the Council is to advise the Nomenclature
Board Secretary within forty days of assigning the name.
4
FINANCIAL IMPLICATIONS
It is accepted that the developer is responsible for installing street name signage associated
with new roads.
5
RISK ISSUES
The Nomenclature Board’s guiding principles for the assignment of place names state:
Existing road names should not be duplicated within adjoining municipalities and
ideally within the state. More critically they should not be duplicated within adjoining
localities or suburbs (as recently gazetted for addressing purposes). Even the rearrangement of the generic or type from say "Court" to "Place" may still result in
potential misinformation and confusion to the user.
6
OFFICER’S COMMENTS/CONCLUSION
Feedback suggests that assigning the name Nicolson Court would be widely supported.
7
ATTACHMENTS
7.1
Location Plans.
RECOMMENDATION
That Council assign the developer’s preferred name “Nicolson Court” for the new road
constructed off Franklin Street, and the Nomenclature Board be advised of the new name
within 40 days.
DECISION
Cr Goss/Cr Knowles
That Council assign the developer’s preferred name “Nicolson Court” for the new
road constructed off Franklin Street, and the Nomenclature Board be advised of the
new name within 40 days.
Carried unanimously
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Cr Carins returned to the meeting at 5.55pm.
353/12
NEW POLICY – SOLAR PANELS
Report prepared by:
1
Paul Godier, Senior Planner
PURPOSE OF REPORT
At its October meeting, Council considered a report on the installation of solar panels on
buildings. Councillors requested that a policy be developed on the installation of solar
panels.
2
BACKGROUND
2.1
Current Northern Midlands Planning Scheme 1995
The report to the October meeting noted that the planning scheme exempts from
planning approval the external alteration to a building where a building permit is not
required. Building permits have not been required for solar panels. Depending on the
interpretation of the historic protection area provisions this exemption may or may
not apply to buildings within that area.
Practice has been not to require planning approval provided the panels are
sympathetic to the building and streetscape.
The issue of solar panels is a new one that has not been specifically addressed in the
planning scheme or building regulations until now.
An amendment to the Building Regulations, that came into effect on the 28 November
2012, means that solar panels with an area of 18 square meters or greater require
building approval, and therefore also require planning approval.
2.2
The Draft Northern Midlands Interim Planning Scheme 2012
The Planning Scheme Template for Tasmania contains the following provisions which
must be included in the draft Northern Midlands Interim Planning Scheme 2012:
6.0
6.1
Limited Exemptions
Minor Structures and Outbuildings
6.1.1 Use or development described in subclauses 6.1.2 and 6.1.3 is exempt from
requiring a permit under this planning scheme, unless it involves a place or
precinct listed in a heritage code that is part of this planning scheme.
6.1.2 If they are at least 1m from any boundary, minor attachments to the side or
rear of a building that are incidental to any use or development such as heat
pumps, rain water tanks with a capacity of less than 45 kilolitres and on a
stand no higher than 1.2m, hot water cylinders and air-conditioners.
6.1.3 Minor structures that are incidental to any use or development including:
a)
a maximum of 2 masts for telecommunications or flagpoles provided
each are no more than 6m in length;
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b)
c)
one satellite dish no more than 2m in diameter; and
solar collector panels and photovoltaic cells on a roof.
Therefore, under the Interim Planning Scheme, solar panels will not require planning
approval, unless they are on heritage listed buildings, or in heritage precincts.
2.3
Neighbouring councils
A review of our neighbouring council areas has found that Vision East 2030 contains
the following with regard to solar panels:
RU16 Encourage building owners to install micro-generation facilities such as
solar panels and small-scale windmills through “as of right” provisions in
planning schemes subject to such facilities meeting performance standards in
relation to visual and heritage impacts.
3
DISCUSSION
3.1
Design Considerations
According to Aurora (www.auroraenergy.com.au) a north-facing roof area is optimal,
but solar electric panels can be
mounted on west or east-facing roofs
and still produce better than 90 per
cent of the power of a true north roof
mounting.
On heritage listed buildings and in
historic precincts solar panels should
be placed on roof areas away from the
street, where that roof area faces
between north and east, and between
north and west.
On heritage listed buildings and in
historic precincts, panels must not:
 Be installed above the highest
part of the roof (hip line and
ridge line), excluding the chimney;
 Extend beyond a gable end;
 Project more than 200mm from the roof surface.
RECOMMENDATION
That Council adopt the new Policy – Solar Panels.
DECISION
Cr Knowles/Cr Goss
That the matter be discussed.
Carried unanimously
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Cr Goninon/Cr Goss
That Council adopt the new Policy – Solar Panels.
Carried unanimously
Policy 66
SOLAR PANELS
POLICY NUMBER
OBJECTIVE
To provide guidance for consistent and equitable assessment
of applications for solar panels.
STATUTORY AUTHORITY
Local Government Act 1993; Land Use Planning & Approvals
Act 1993; Northern Midlands Planning Scheme 1995
POLICY
Adopted 10 December 2012 – Min No 353/12
POLICY
INTRODUCTION
Where a planning permit is required for solar panels, the Northern Midlands Council has
determined that assessment should have specific regard to the visual impact of the proposal.
OBJECTIVES
To ensure that solar panels are designed and located to minimise the impact on heritage-listed
buildings and the streetscape.
APPLICATION OF THE POLICY
When considering an application for solar panels on heritage listed buildings and in heritage areas,
Council’s Planning & Development Department shall consider the following criteria:
Solar panels should be placed on roof areas away from the street, where that roof area faces
between north and east, and between north and west.
Solar panels must not:
 Be installed above the highest part of the roof (hip line and ridge line), excluding the
chimney;
 Extend beyond a gable end;
 Project more than 200mm from the roof surface.
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Mayor Polley adjourned the meeting at 6.04pm for the mealbreak.
Mayor Polley reconvened the meeting at 6.52pm after the mealbreak.
354/12
PUBLIC QUESTIONS & STATEMENTS
In accordance with a decision made by Council at the meeting held on 16 October 2006,
“The existing policy for public questions/ representations was examined and it was agreed
that this part of the meeting should become the only opportunity for members of the public
to make a representation on a matter in which they have an interest on an item which is
before the Council for decision e.g. development applications. Other than with approval of
the Mayor, individuals will not be allowed to address Council on agenda related matters at
any other time during the meeting.”
Public Question and Statements Time will commence at 6.45pm.
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1
PUBLIC QUESTIONS
Planning, Appeals and Public Question & Statement time practices
Mr Don McShane, Perth
Mr McShane provided the following questions (prior to the meeting) from which he
read:
Councillors are all aware of a recent Supreme Court case involving our company
and Council.
My questions do not relate to the subject matter of the case but to the processes
involved.
1.
Following the Council’s rejection of our application our company’s only
avenue of appeal was in the Supreme Court. Is Council comfortable with
that situation and if not, what would Council suggest?
2.
The third time our company’s planning issue went to Council (March 2012)
it was considered in closed session. Why was this so? It differed little from
the previous application which was before Council at the November 2011
meeting. If it was for legal reasons then I would suggest that most
planning applications have an element of law involved.
3.
During Public Question and Statement Time members of the public have an
opportunity for input into items listed on the agenda. At present there is no
requirement for those statements to be verified before the agenda item is
dealt with. Will Council consider reviewing its policy and conditions in this
regard?
Mr Wilson and Mr Payton provided the following response to Mr McShane’s questions:
1.
Mr Payton advised that at the time the decision was made he did not believe that the
parties expected that the matter would be referred to the Supreme Court and that it
had been expected to heard by RMPAT. He commented that perhaps a letter could be
written to the Minister suggesting that they may wish to change the legislation to
include such matters as subdivision, so that in the future these matters may be heard
by RMPAT; resulting in a faster resolution and at less cost to all parties.
2.
Mr Wilson advised that the reason the matter had been heard in Closed Council was
for legal reasons, i.e. Council had considered advice from Council’s solicitor
Mr McElwaine, therefore the matter would remain in closed council.
3.
Mr Wilson advised that the last review of the Policy by Council had occurred on the
22 March 2010 and that it was Council’s practice to review 20% of its policies each
year. He advised further that should Council so wish he would be happy to review the
Policy within next 6 months.
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355/12
REVIEW OF PLANNING & DEVELOPMENT DEPARTMENT
OFFICE ACCOMMODATION
Responsible Officer:
1
Duncan Payton, Planning & Development Manager
PURPOSE OF REPORT
The purpose of this report is to consider three options provided by Council’s Heritage
Advisor, architect, Mr Denman, for alterations to the upstairs work place to provide an
improved work environment and security of both employees and information.
2
BACKGROUND
This matter was considered by Council in October 2011 (min ref 289/11). At that time it was
noted that the number of staff housed, particularly upstairs, had outgrown the capacity of
the building to provide acceptable accommodation. In 1993, the Planning & Development
Department was five people. Nearly twenty years on, the Department has grown to fourteen
(including several part time staff, animal control, and a trainee). The upstairs section is now
expected to house thirteen people.
Further, some staff and councillors have raised concerns with the concept of ‘sick buildings’,
whereby it is considered that the layout of the building, its office space, access and
ventilation could contribute to lowered productivity and increased employee absence due to
sickness.
Finally, notwithstanding the retrofitting of the building in 1993, access to the upstairs office
remains unsatisfactory on the grounds of image, security and equality of access.
The October 2011 report noted the following four options and suggested that a review by
Mr Denman was required:
i)
Do nothing
Whilst always an option, doing nothing will at best leave the operation inefficient.
ii)
Remodel existing
To remodel the existing is possibly a relatively cheap option that is likely to provide
some benefit in the short term and may need regular review.
iii)
Extend existing building
A more expensive and longer term option that is likely to require the purchase of
adjoining property to provide room for such expansion.
iv)
Relocate to new premises
Also expensive, both in terms of cash and community acceptance. Could provide a
long term solution.
Council resolved that Mr Denman undertake a strategic review and provide a report to
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Council with a review of the office premises.
Mr Denman has reviewed the operation of the existing building and concludes that there is
opportunity for improvement in the office arrangements beyond the records storage area,
the kitchen layout and public presentation and the layout, accommodation and access
security of the upstairs area.
3
FINANCIAL IMPLICATIONS
Mr Denman has provided three options with preliminary cost estimates ranging from
$25,000 up to $45,000. If Council resolves to pursue one of these options, it will be
necessary to make the appropriate budgetary provision for the 2013-2014 financial year.
4
DISCUSSION
In the October 2011 report a number of potential issues were raised leading to the need for
change. Of those, the following relate to the upstairs and are addressed in Mr Denman’s
options.






Overcrowding (e.g. attic was designed for 2 but now occupied by 6; mezzanine
designed for 3 but now occupied by 6;
Noise levels in open P&D offices make concentration hard – assessment of plans,
report writing need quiet.
Noise also carries between mezzanine and foyer (this was ameliorated by addition of
glass dome but anyone standing in the foyer can clearly hear what is discussed in
planning area, making confidential discussions impossible.
Inefficient layout (there is unusable space, e.g. lightwell to foyer that makes mezzanine
layout awkward.
Stairs exit into foyer – with 12 staff regularly causing front doors to open when
crossing public foyer, this blasts the receptionist with cold air in winter and disrupts
any line-up at reception.
Security – reception and stairs can’t be locked – they are open to public during
meetings without surveillance.
Other matters raised in the October 2011 report addressed:







Upstairs ventilation – now fixed;
Lack of storage in records room and offices – partially addressed by archiving;
Distance from upstairs area to location of property files – no practical solution;
Not enough female toilets – not resolved;
Kitchen/staff room poor layout – being addressed separately;
Lack of small meeting rooms – not resolved; and
Lack of parking – with the Consultative Committee.
Mr Denman proposes: (see attachments)
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Option 1
(Preliminary Cost Estimate $ 40 – 45,000)
This option involved the most work. Mainly due to removing or making redundant
the existing curved stair and replacing it with a new stair located on the back wall
of the administration areas.
This would allow the upstairs staff to have direct access to the admin area.
Therefore solving the security issue and removing the existing undesirable
necessity of staff access flow across the front door and foyer space.
Additional office floor space has been achieved by building a floor over the
circular void in the foyer. The impact on the foyer has been reduced by raising the
new floor up 550mm with a further raised circular section in the centre that
would act as a built-in meeting table. The main problem with this is that it
doesn’t allow for the level of flexibility with future layouts etc.
This option is the most expensive and provides a dedicated meeting room upstairs plus
the added benefit of stair access via Corporate Services. This revised access provides
improved security and removes the potential conflict between members of the public
and officers moving through the foyer area on their way to or from the department.
The disadvantage is that if the meeting room is to be used by members of the public, it
will be necessary to bring them through the Corporate Services area, increasing
disruption to that Department. Additionally, the security benefit is not complete as the
public counter is unsecured.
Option 2
(Preliminary Cost Estimate $ 35 – 40,000)
This option is very similar to option 1 except that the new floor over the entry
foyer void is at the same level as the existing first floor at the top of the existing
curved stair. The curved walls around the void can also be removed which would
provide more useable and flexible floor space.
This option also provides the access benefits of option 1 and the added benefit of a
more open plan arrangement which provides an area suitable for Department
meetings, additional storage and improved work spaces.
The same disadvantages as option 1 apply.
Option 3
(Preliminary Cost Estimate $ 25– 30,000)
This option involves the least amount of work with the maximum benefits.
1.
It retains the existing curved stair and solves the sound issue by adding a
small section of wall and new door at the top.
2.
The space directly above the stair will have a new ceiling located at the
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height of the existing curved wall adjoining your office.
3.
The secondary stair up to raised floor area where building services are
located can be easily modified to provide space for the door at the top of
the existing curved stair.
4.
A new floor can be built over the entry foyer void and the existing curved
walls in the first floor space removed to increase the first floor office area.
5.
The new ceiling in the foyer can be designed with a slightly raised circular
centre section with either feature glazing and /or concealed LED strip
lighting to create an interesting effect. The walls of the foyer below the new
ceiling would remain the same.
Whilst potentially the cheapest option, this provides the benefits of the open plan
arrangement, improved storage and work places, plus it resolves the issue of security
by providing a locked door, similar to Corporate Services, at the top of the stairs.
Additionally, this option does not disrupt the Corporate Services Department.
The disadvantage with this option is that staff must still traverse the foyer.
Option three is supported by Mr Denman and by the Planning and Development staff.
8
ATTACHMENTS
8.1
8.2
Memo from David Denman dated 23 November 2012
2008 Denman plans.
RECOMMENDATION
That option three be endorsed and a detailed assessment of costs be obtained for the
2013/2014 budget deliberations.
DECISION
Cr Carins/Deputy Mayor Downie
That option three be endorsed and a detailed assessment of costs be obtained for
the 2013/2014 budget deliberations.
AMENDMENT
Cr Lambert/Cr Goninon
That Council defer a decision until Mr Denman has undertaken an assessment with
regard to the requirements of the staff and building, taking into account the long
term needs, consideration to be given to the health of the building and employees
and any other pertinent issues; the assessment to be undertaken within the next
2 months.
Carried
Voting for the amendment:
Mayor Polley, Cr Calvert, Cr Goninon, Cr Knowles, Cr Lambert
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Voting against the amendment:
Deputy Mayor Downie, Cr Brooks, Cr Carins, Cr Goss
The Amendment became the motion and was put and
Carried
Voting for the motion:
Mayor Polley, Cr Calvert, Cr Goninon, Cr Knowles, Cr Lambert
Voting against the motion:
Deputy Mayor Downie, Cr Brooks, Cr Carins, Cr Goss
356/12
POLICY 11 – NON-CONFORMING SIGNS
Responsible Officer:
Report prepared by:
1
Duncan Payton, Planning & Development Manager
Paul Godier, Senior Planner
PURPOSE OF REPORT
The purpose of this report is to review Council’s policy on Non-Conforming Signs.
2
INTRODUCTION/BACKGROUND
The objective of the policy is to bring non-conforming signs into conformity with the
planning scheme.
3
DISCUSSION
Notice to Remove Signs
Since this policy was adopted in 1999, the Land Use Planning & Approvals Act 1993
(LUPAA) has been amended by the inclusion of section 48A - Notice to Remove Signs.
This matter was discussed at the November 2007 Council meeting. The following was
decided:
Where a sign requires a permit and has been erected without one:
a)
serve a notice to the owner and occupier to remove the sign within 14 days;
b)
if the sign remains after 14 days, remove it if practical to do so, otherwise
refer the matter directly to Council’s solicitor to commence proceedings.
c)
store the sign at the Council office or depot;
d)
notify the owner and occupier that they may collect the sign within 2
months on payment of costs.
e)
include with notification under (d) a written demand for costs ($50 plus $50
per staff member per hour above one hour);
f)
if the sign has not been collected within 2 months, dispose of it – by sale if
possible.
Standard Operating Procedure – removal of illegal signs
A standard operation procedure (see attachments) was introduced to implement the
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above decision.
It is considered appropriate to formally incorporate this procedure into the revised
Policy.
Conclusion
Section 48A of LUPAA only applies where a permit could be issued, it does not apply
where the sign is prohibited. Hence two separate approaches are required.
The provisions of the current Policy and the Operating Procedure remain applicable
and are amalgamated in to a single policy statement.
4
AMENDMENTS
4.1
Inclusion of the following opening statement
The Planning & Development Department shall be guided by the following
procedures:
4.2
1. Signs on Private Property
Section 1 to be retitled:
SIGNS THAT ARE PROHIBITED UNDER THE PLANNING SCHEME
The following highlighted text to be deleted:
The Technical Services Department shall be guided by the following procedure in
dealing with non-conforming signs on private property Step 1
4.3
Write to the owner(s) of the property advising that signs are controlled
by the Northern Midlands Planning Scheme 1995 and request that the
non-conforming sign be removed. Unless prohibited a planning
application shall be forwarded to allow an application to be made.
Allow fourteen (14) days.
2. Signs on Road Reserve
Section 2 “Signs on Road Reserve” to be deleted in its entirety and replaced with the
following:
2.
SIGNS THAT REQUIRE A PERMIT UNDER THE PLANNING SCHEME
Standard Operating Procedure – removal of illegal signs
Where the new erection or display of a sign comes to the attention of Council or
its staff, it shall be reported to the person dealing with Planning compliance,
currently the Planning Officer, who shall confirm its status as exempt, requiring a
permit or prohibited. The following process shall then apply.
A - Exempt
Step 1 Planning Officer to advise the complainant if applicable (Signs Notice 1)
Step 2 No further action required
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B - Permit required and issued:
Step 1 Planning Officer to advise the complainant if applicable (Signs Notice 2)
Step 2 No further action required
C - Permit required and not issued:
Step 1 Planning Officer to advise the complainant if applicable (Signs Notice 3)
Step 2 Serve notice to property owner (and sign owner if known) to remove
the sign within 14 days (Signs Notice 4); or
Step 3 Send email – remove and don’t display again. If displayed again will be
removed.
Step 4 Advise that planning approval may be sought and supply an application
form
Step 5 If the sign is removed within 14 days, no further action is required
Step 6 If the sign is not removed within 14 days, but a permit is applied for
follow normal planning permit application process.
Step 7 If the sign is not removed within 14 days and a permit is not applied for
and it is not practicable to remove the sign:
7.1 Refer the matter to Council’s solicitor to commence proceedings
(Signs Notice 5); and
7.2 Advise the property owner (and sign owner if known) (Signs
Notice 6)
Step 8 If the sign is not removed within 14 days and a permit is not applied for
and it is practicable to remove it:
8.1 The sign shall be removed by not less than two (2) Council staff
(normally the Senior Planner and Planning Officer); and
8.2 The sign shall be stored at the Council Office or depot; and
8.3 Advise the property owner (and sign owner if known) that the
sign has been removed and may be collected on payment of costs
– include demand for costs (Signs Notice 7)
Step 9 If the costs have not been paid within two (2) months:
9.1 Refer to normal debt collection procedure; and
9.2 Dispose of sign, by sale if practicable
Step 10 If costs are paid within two (2) months, the owner may collect the sign
Step 11 If the sign is not collected within two (2) months of service of Notice 7,
it shall be disposed of, by sale if practicable.
5
ATTACHMENTS
4.1 Attachment 1 – Standard Operating Procedure – removal of illegal signs
4.2 Policy No. 11 – Non-Conforming Signs, adopted 8 April 1999 – Minute No 155/99
RECOMMENDATION
That Council adopts the amended Policy No. 11 – Non-Conforming Signs.
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DECISION
Cr Goninon/Cr Knowles
That the matter be discussed.
Carried unanimously
Cr Goss/Cr Goninon
That Council adopts the amended Policy No. 11 – Non-Conforming Signs.
Carried unanimously
Policy 11
NON-CONFORMING SIGNS
POLICY NUMBER
11
OBJECTIVE
To bring non–conforming signs into conformity with the
Northern Midlands Planning Scheme 1995
STATUTORY AUTHORITY
Sections 48, 51 and 64 Land Use Planning and Approvals Act
1993
POLICY
Adopted 8 April 1999 – Minute No 155/99
Amended 10 December 2012 – Minute No. 356/12
POLICY
The Planning & Development Department shall be guided by the following procedures:
1.
SIGNS THAT ARE PROHIBITED UNDER THE PLANNING SCHEME
Step 1
Step 2
Step 3
Step 4
2.
Write to the owner(s) of the property advising that signs are controlled by the
Northern Midlands Planning Scheme 1995 and request that the non-conforming
sign be removed. Allow fourteen (14) days.
Write to the owner(s) of the property requiring action to be undertaken in seven (7)
days.
Refer the matter to the Council's Solicitor to forward a letter seeking immediate
action.
Council Solicitor to seek enforcement order from the Resource Management and
Planning Appeals Tribunal. If successful, then apply for cost.
SIGNS THAT REQUIRE A PERMIT UNDER THE PLANNING SCHEME
Standard Operating Procedure – removal of illegal signs
Where the new erection or display of a sign comes to the attention of Council or its staff, it shall
be reported to the person dealing with Planning compliance, currently the Planning Officer, who
shall confirm its status as exempt, requiring a permit or prohibited. The following process shall
then apply.
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Signs on Council property, erected without the permission of the General Manager, will be
removed immediately.
A - Exempt
Step 1
Planning Officer to advise the complainant if applicable (Signs Notice 1)
Step 2
No further action required
B - Permit required and issued:
Step 1
Planning Officer to advise the complainant if applicable (Signs Notice 2)
Step 2
No further action required
C - Permit required and not issued:
Step 1
Planning Officer to advise the complainant if applicable (Signs Notice 3)
Step 2
Serve notice to property owner (and sign owner if known) to remove the sign within
14 days (Signs Notice 4); or
Step 3
Send email – remove and don’t display again. If displayed again will be removed.
Step 4
Advise that planning approval may be sought and supply an application form
Step 5
If the sign is removed within 14 days, no further action is required
Step 6
If the sign is not removed within 14 days, but a permit is applied for follow normal
planning permit application process.
Step 7
If the sign is not removed within 14 days and a permit is not applied for and it is not
practicable to remove the sign:
7.1 Refer the matter to Council’s solicitor to commence proceedings (Signs Notice
5); and
7.2 Advise the property owner (and sign owner if known) (Signs Notice 6)
Step 8
If the sign is not removed within 14 days and a permit is not applied for and it is
practicable to remove it:
8.1 The sign shall be removed by not less than two (2) Council staff (normally the
Senior Planner and Planning Officer); and
8.2 The sign shall be stored at the Council Office or depot; and
8.3 Advise the property owner (and sign owner if known) that the sign has been
removed and may be collected on payment of costs – include demand for costs
(Signs Notice 7)
Step 9
If the costs have not been paid within two (2) months:
9.1 Refer to normal debt collection procedure; and
9.2 Dispose of sign, by sale if practicable
Step 10
If costs are paid within two (2) months, the owner may collect the sign
Step 11
If the sign is not collected within two (2) months of service of Notice 7, it shall be
disposed of, by sale if practicable.
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357/12
REVISION OF THE LAKE LEAKE SHACK SITES
DEVELOPMENT GUIDELINES
File:
Responsible Officer:
Report prepared by:
1
17/007; 17/001
Duncan Payton, Planning & Development Manager
Gary Upton, Environmental Health Officer/Assistant Building Surveyor; Paul
Godier, Senior Planner
PURPOSE OF REPORT
The purpose of this report is to consider revision of the Lake Leake Shack Sites Development
Guidelines.
2
INTRODUCTION/BACKGROUND
Council has received several applications for extensions to shacks at Lake Leake that do not
comply with the Development Guidelines for the Lake Leake Shack Sites. The Guidelines
were drafted in 1997 to reflect Health Department restrictions at the time as there were
issues with drainage from shacks affecting the lake. The Guidelines were intended to keep
the shacks very small to discourage long-term use or use by more than a couple of people at
a time, and

To protect Lake Leake and the foreshore from contamination.

To protect the amenity and viability of the shack settlement.
The intention of the Guidelines was to provide consistent controls for the maintenance and
development of existing shacks.
For example, currently, the Guidelines allow for:

Extensions to existing shacks will not be considered where the completed floor area
will exceed 40m2 exclusive of any porch, verandah, carport or outbuilding.

Each shack may contain an enclosed porch up to 5m2.

Each shack may contain an attached deck or verandah up to 10m2 but not exceeding
the width of the building.

A verandah shall not be enclosed wholly or partly on more than one side, but may be
roofed.

Each site will be entitled to a total area of 18m2 shed space for storage of equipment,
toilets and the like.

A carport may be approved at the discretion of Council where the remainder of the
site is in compliance with these guidelines.
3
DISCUSSION
The land is now under Council ownership, and the Health Department have delegated
control to Council, and, as there are now improved methods of waste disposal (e.g.
composting toilets), and there are no current drainage issues with shacks, the Guidelines are
proposed to be reviewed to reflect current conditions.
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Shack owners are generally requesting increases in the floor area of shacks to just over 60m2
and increases in the deck area to around 15m2.
Recent applications have been for:
Existing shack
Additional area
Total
Existing Deck/veranda
Additional area
Total
P12-298
P12-296
P12-262
P12-121
P12-081
33 m2
56 m2
31 m2
52 m2
54 m2
-
6 m2
18
9 m2
-
33 m2
62 m2
49 m2
61 m2
54 m2
-
22 m2
12 m2
15 m2
1.5
15 m2
-
-
24 m2
14.5 m2
15 m2
22 m2
12 m2
39 m2
16 m2
It is also noted that metal wall cladding is to be fixed in a vertical orientation; Colorbond is
generally fixed in a horizontal orientation. It is recommended that the requirement for
vertical orientation be deleted.
4
PLANNING SCHEME CONSIDERATIONS
The subject land is zoned Rural General under the Northern Midlands Planning Scheme, and
a Holiday Unit is discretionary in the zone. The Planning Scheme definition of Holiday Unit is:
means any land used to provide temporary accommodation in a building used as
a self contained unit for cooking, eating, sleeping and other domestic purposes;
TASMAP
Shack sites
5
ADVICE TO APPLICANTS
Applicants have been advised that a submission providing justification for the proposal will
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be required to obtain the consent of the owner of the land (i.e. signed by Council’s General
Manager), to the building application, and that it is unlikely the General Manager will give
consent until the Guidelines are revised at a Council meeting.
6
CONCLUSION
Given the current conditions, it is reasonable that:
 The completed floor area be increased from 40m2 to 65m2, exclusive of any porch,
verandah, carport or outbuilding.
 An attached deck or verandah be increased from 10m2, to 20m2, and could exceed
the width of the building by the width of one set of stairs/ramp (1m).
To reflect current conditions, the Guidelines regarding extensions to the shacks could be
amended as follows (deletions shown struck out, and additions underlined):
RECOMMENDATION
That the Development Guidelines - Lake Leake Shack Sites be amended as discussed in this
report.
DECISION
Cr Knowles/Cr Carins
That the Development Guidelines - Lake Leake Shack Sites be amended as discussed
in this report.
Carried unanimously
DEVELOPMENT GUIDELINES
LAKE LEAKE SHACK SITES
INTRODUCTION
These guidelines have been prepared to assist owners in the care and maintenance of
existing shacks and surrounds (situated on Council land at Lake Leake). These guidelines
may be varied by Council in special circumstances where strong justification is provided.
Shacks in this area were constructed over a number of years on private land near the
shoreline at Cutting Grass Bay, Lake Leake. It is believed the first shack was constructed in
1937 and by 1983 there were 81 shacksites and 70 occupied shacks.
Increasing use of the shacks and uncontrolled development in the 1970s led to Council
acquisition of the land and separation into individually licenced sites. No new shacks have
been permitted since that time.
In the mid 1980s the State Government expressed concern at the possibility of effluent from
the shacks contaminating the lake, which resulted in Council introducing a ban on any
further development and a requirement that all shacks be provided with an approved
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portable chemical toilet. Upgrading of the Lake Leake Road from Campbell Town to
Cranbrook has increased the number of visitors to the area.
SCOPE
These guidelines apply to all existing shacks situated on Council land at Cutting Grass Bay,
Lake Leake.
LICENCE
All sites are occupied by virtue of a licence agreement which is subject to annual renewal. In
summary the licence conditions provide:1 Annual licence renewal and fees
2 Restriction on building works
3 Restriction of waste disposal
4 Restriction of licence transfer
5 Restriction of fires and removal of vegetation
6 Termination of the agreement
INTENT
1
2
3
4
5
To protect Lake Leake and the foreshore from contamination.
To protect the amenity and viability of the shack settlement.
To encourage and enable shackowners to carry our reasonable maintenance.
There is no intention to require immediate compliance. Existing buildings may remain
as these provisions refer to upgrading or extensions.
The intention of these guidelines is to provide consistent controls for the maintenance
and development of existing shacks.
GENERAL PRINCIPLES
1
2
3
4
5
Shacks will be comparatively small in scale with simple form.
Colour treatment will reflect natural surroundings.
Private septic tank installations will not be approved.
Vegetation will be retained unless it can be demonstrated to constitute a nuisance.
No new shacks will be approved.
BUILDING
1
2
3
4
Alterations other than external painting shall require Council approval. External colour
schemes shall reflect the natural colours of the area.
Buildings are to be generally rectangular with simple gable or hip roof forms.
Extensions to existing shacks will not be considered where the completed floor area will
exceed 40 65m2 exclusive of any porch, verandah, carport or outbuilding.
Each shack may contain an enclosed porch up to 5m2.
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5
6
7

8
9
10
11
12
13
14
15
16
17
18
19
Each shack may contain an attached deck or verandah up to 10 20m2 but not exceeding
the width of the building and may exceed the width of the building by the width of one
set of stairs/ramp (1m).
A verandah shall not be enclosed wholly or partly on more than one side, but may be
roofed.
Exterior cladding shall be of an approved type and painted, if required, in accordance
with an approved colour schedule. Existing shacks to comply with this requirement
when next painted.
Metal wall cladding, if approved, shall be fixed in a vertical orientation.
All outbuildings will be clad and/or painted to compliment the adjoining shack.
Each site will be entitled to a total area of 18m2 shed space for storage of equipment,
toilets and the like. This may be in one or more buildings but the total floor area shall
not exceed 18m2.
Roof and wall cladding in colours which strongly contrast with the surrounding
environment will not be approved.
Sheds will not be approved closer to the foreshore than the existing shack.
A carport may be approved at the discretion of Council where the remainder of the site
is in compliance with these guidelines.
Application to carry out building work must be accompanied by a fee, to be determined
by Council.
Council will not guarantee approval for the replacement of totally demolished shacks on
the same site, but may consider relocation to a different site if previous site unsuitable.
Shacks that sustain accidental damage, may at the discretion of the Council be repaired
in accordance with these guidelines and current building regulations.
All shacks are to be fitted with an approved portable toilet, as approved by Council.
Trees over 2m in height may only be removed with permission from Council. Where a
tree is considered dangerous Council may require the owner to remove it or reduce the
hazard.
Access easements shall remain clear at all times.
Private boat ramps and jetties will not be approved.
Disclaimer: Approval to carry out work under these guidelines does not affect or diminish
conditions or obligations imposed pursuant to the annual licence to occupy the site.
358/12
DRAFT INTERIM SCHEME – ISSUES RAISED BY THE
TASMANIAN PLANNING COMMISSION
Report prepared by:
1
Duncan Payton, Planning & Development Manager
PURPOSE OF REPORT
This report seeks to advise Council of the receipt of the Ministers response to the submission
of the draft Northern Midlands Interim Planning Scheme (draft IPS) and of the proposed
response.
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2
BACKGROUND
In August 2012, Council resolved:
1.
That the Draft Interim Planning Scheme be redrafted to comply with the final Regional
Template as modified in accordance with the TPC recommendations.
2.
That the Draft Interim Planning Scheme be corrected and amended, consistent with the
above report, to comply with the TPC recommendations contained in their July 2012
report, other than:
 The replacement of Low Density Residential B and C with Rural Living;
 Replacement of the General Residential zone at Avoca with Village or Low Density
Residential;
 Replacement of General Residential zone in Perth (Phillip and Napoleon Streets)
and Cressy, where currently zoned Residential Reserved, with Particular Purpose –
Reserved Residential; and
 Replacement of proposed Low Density Residential land at Campbell Town with
Particular Purpose – Reserved Residential.
3.
That the Draft Interim Planning Scheme, when completed as above, be adopted and
submitted to the Minister.
Following this resolution, and whilst the requisite work was being undertaken, the Planning
and Development Manager, Mr Payton, and Council’s Strategic Planner, Mr Geoghegan,
continued to consult with the Advisory Committee of the Tasmanian Planning Commission
(TPC) attempting to reach an agreed position that accommodated much of the variation
supported by Council.
The draft IPS was submitted to the Minister in November for his approval.
The Minister referred the draft IPS to the TPC for their assistance. Disappointingly, the TPC
has, in the end, declined to support Council’s position. On receipt of their advice (see
attached report dated November 2012), he has declined to declare the draft IPS at this time.
Rather, the Minister has written requesting that Council amend the draft IPS in accordance
with s.30D(6) of the Land Use Planning and Approvals Act 1993 (the Act) and his attached
directions (the TPC report dated November 2012).
3
DISCUSSION
Section 30D(6) of the Act provides that the Minister may request the Council to amend its
draft IPS, alternatively, the Minister may direct the TPC to undertake such amendment. In
the latter case, the TPC must undertake such amendment and the Minister will then forward
the amended draft IPS to Council for two weeks for comment prior to its further amendment
or declaration.
Essentially, whilst the Minister has requested Council amend its draft IPS in accordance with
his directions, there is little point in doing otherwise. Clearly, if Council declines to make the
amendments as directed, the Minister will direct the TPC to undertake them.
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As the Ministers directions allow for some flexibility in the actual amendments, it is clearly
preferable that we undertake the amendments ourselves.
Once this is done, the draft IPS will be returned to the Minister for declaration. After
declaration, the draft IPS is placed on public exhibition and all submissions, including any
made by Council, will be determined through the formal public hearing process of the TPC.
The directed amendments are:
A.
Rural Living Zone – Various locations
Revise the Low Density Residential B and C Zones in the following locations to the
Rural Living Zone and include Rural Living Zone provisions in the ordinance:
i.
Kalangadoo and Caledonia Drive (2ha minimum lot as currently applies);
ii.
Deddington, Norwich Drive/Pateena Road and Blackwood Creek (10 ha minimum
lot as currently applies).
Reason: The zone changes do not reflect a translation of the current zoning of the land,
and are inconsistent with the Planning Scheme Template and the RLUS as required by
s.30 E (4) (1) and (6) of the Act.
B.
Reserved Residential – Philip Street Perth and Cressy
Revise the areas currently zoned Reserved Residential at Philip Street, Perth (proposed
to be zoned General Residential) and at Cressy (proposed to be zoned General
Residential) to:
a.
be rezoned to Particular Purpose (Future Residential) or similar; or
b.
retain General Residential zoning but be additionally subject to a Code (given
effect by an overlay) that requires a development plan that addresses the need
for future development to be coordinated with adjoining land, and to be
appropriately staged and serviced to enable orderly development.
Reason: The proposed zoning does not represent a translation of the current zoning
and no evidence has been provided to substantiate that the release of these
residentially reserved areas form a necessary component of the Northern Midlands’s
allocation of residential land to meet calculated dwelling targets to 2030 under the
RLUS therefore demonstrating that the rezoning is reasonably necessary to further the
objectives and outcomes of the RLUS.
C.
Residential Unserviced – Avoca
Revise the General Residential Zone at Avoca to be Low Density Residential.
Reason: The proposed zoning does not represent a translation of the current zoning
and a change in zoning to General Residential would be inconsistent with the Zone
Purpose for the General Residential Zone as there is no evidence that there is a
program for infrastructure services to be provided to the town.
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D.
Subdivision
Revise the draft Interim Planning Scheme to remove provision of a permitted pathway
for subdivision through either:
(a)
Insertion of a provision in Part C – Special Provisions to clarify that subdivision is
discretionary.
For example:
9.4 Subdivision
Notwithstanding any other provisions of this planning scheme, with the
exception of sub clause 9.2.1, all applications for subdivision may be
refused or approved at the discretionary of the planning authority,
unless the application is for a subdivision that must not be approved
under section 84 of the Local Government (Building and Miscellaneous
Provisions) Act 1993; or
(b)
Revise the draft Interim Planning Scheme to remove offending provisions for
subdivision.
Reason: To ensure that the planning scheme does not contain provisions that are ultra
vires based on advice received from the Solicitor-General.
E.
Planning Directive No. 1 – Drafting Issues
Revise the maps and ordinance provisions to comply with the Planning Scheme
Template requirements by removing notes from the body of the provisions and
clarifying the expression of the Specific Area Plan provisions on the maps and map key.
Reason: To ensure compliance with Section 30 E (4) (a) of the Act which does not allow
for any local provision to be directly or indirectly inconsistent with a mandatory
provision.
F.
Provisions conflicting with Planning Directive No.4
Remove the Management Objective referring to the whole of the General Residential
Zone in Evandale and Ross in Table E13.1 of the Local Historic Heritage Code, and
remove Clause F2.2.2 in the Historic Precincts Specific Area Plan which invokes
standards to apply to areas outside the Heritage Precincts in Evandale and Ross.
Reason: To ensure compliance with Section 30 E (4) (a) of the Act which does not allow
for any local provision to be directly or indirectly inconsistent with a mandatory
provision.
G.
Consequential changes
Make any consequential changes required to accommodate the amendments
described above, such as to include additional zone provisions, renumber provisions or
revise the Table of Contents.
Reason: To ensure the planning scheme is accurately drafted and the provisions are
able to be given effect in the manner intended.
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4
ATTACHMENTS
4.1
42
Letter from the Minister for Planning
Advisory Committee Report – November 2012
RECOMMENDATION
That the item be discussed.
DECISION
Cr Goninon/Cr Knowles
That the matter be discussed.
Carried unanimously
Cr Calvert/Cr Knowles
That Council write to the Minister detailing costs to Council, timing, consequences
to the community and advising that Council do not agree to make the changes; and
to express Council’s disappointment at being placed in such a position.
Carried unanimously
Mr Godier left the meeting at 7.52pm.
359/12
1
INFORMATION ITEMS
COUNCIL WORKSHOPS/MEETINGS HELD SINCE THE LAST ORDINARY MEETING
Responsible Officer:
Adam Wilson; General Manager
The General Manager advised that the following workshops/meetings had been held since the last Council
meeting.
Date Held
Purpose of Workshop
26/11/2012 Council Workshop –
 iPad Training
 Rotary 2013 Conference Presentation – Rotary With Conviction
 Valuation and Local Government Rating Review
 Role of Local Government Project
3/12/2012
Council Workshop –
 Personnel Matter
10/12/2012 Council Workshop – Greater Launceston Plan
10/12/2012 Council Workshop - prior to Council meeting
2
MAYOR’S COMMUNICATIONS
The Mayor's Communications to 10 December 2012 were as follows:
Date
Activity
14/11/2012 Roads Congress, Hobart
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Date
Activity
15/11/2012 Roads Congress, Hobart
16/11/2012 attended opening of Campbell Town Child Care and Early Learning Centre
16/11/2012 attended Council Chambers
19/11/2012 attended funeral – Edward Kayser
19/11/2012 meeting with ratepayers
21/11/2012 attended LGAT Ordinary Meeting, Devonport
21/11/2012 attended informal meeting of Regional Tasmania Keep It Alive Group
23/11/2012 attended NTD AGM, Launceston
24/11/2012 attended fundraising event at Riverlands, Longford
26/11/2012 attended meeting re Heart FM, Council Chambers
26/11/2012 attended Staff Consultative Meeting, Council Chambers
26/11/2012 attended Council Workshop
28/11/2012 attended Council Chambers
30/11/2012 attended Council Chambers
30/11/2012 met with ratepayers
03/12/2012 attended Water and Sewerage Owner’s Rep Meeting, Launceston
03/12/2012 attended meeting with ratepayer
3/12/2012 attended Council Workshop
4/12/2012 attended Councillor Christmas Dinner, Ross
5/12/2012 attended Longford Local District Committee Meeting
5/12/2012 attended Gathering on the Norfolk Plains in 2013 Meeting
7/12/2012 attended Council Chambers
10/12/2012 attended Council Workshop and Council Meeting
Also attended to numerous email, phone calls, media interviews and correspondence.
3
PETITIONS
Responsible Officer:
1
Adam Wilson, General Manager
PURPOSE OF REPORT
In accordance with the Vision, Mission and Values of Council as identified in the Council’s Strategic Plan
2007-2017 and the Local Government Act 1993, S57 – S60, provision is made for Council to receive petitions
tabled at the Council Meeting.
2
OFFICER’S COMMENT
In relation to the receipt of petitions, the following provisions of the Local Government Act 1993, Part 6 Petitions, polls and public meetings, S57 and S58, should be noted:
Section 57. Petitions
(1)
(2)
A person may lodge a petition with a council by presenting it to a councillor or the general manager.
A person lodging a petition is to ensure that the petition contains –
(a)
a clear and concise statement identifying the subject matter; and
(b)
a heading on each page indicating the subject matter; and
(c)
a brief statement on each page of the subject matter and the action requested; and
(d)
a statement specifying the number of signatories; and
(e)
the full printed name, address and signature of the person lodging the petition at the end of the
petition.
58. Tabling petition
(1)
A councillor who has been presented with a petition is to –
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(2)
(3)
(4)
3
(a)
table the petition at the next ordinary meeting of the council; or
(b)
forward it to the general manager within 7 days after receiving it.
A general manager who has been presented with a petition or receives a petition under subsection (1)(b)
is to table the petition at the next ordinary meeting of the council.
A petition is not to be tabled if –
(a)
it does not comply with section 57; or
(b)
it is defamatory; or
(c)
any action it proposes is unlawful.
The general manager is to advise the lodger of a petition that is not tabled the reason for not tabling it
within 21 days after lodgement.
PETITION RECEIVED
Nil.
4
CONFERENCES & SEMINARS – REPORT ON ATTENDANCE BY COUNCIL
DELEGATES
1
PURPOSE OF REPORT
To provide an opportunity for Councillors and the General Manager to report on their attendance at recent
conferences/seminars.
In accordance with Council’s Strategic Plan 2007-2017, Part 1 – Governance, the core functions are:


Support Council with governance advice and effective leadership, review and implement organisational values
through day to day operations, effective communication, community consultation and advocacy, issues
identification, strategic and corporate planning, annual reports, public and private resource sharing, induction
of elected members, provision of legal advice, human resources management and liaise with representative
bodies.
Support Council with sound financial advice and management, and generate funds without burdening the
community. Rates administration, budgeting and reporting, debt collection, taxation, asset registers and
depreciation, receipts and payments, wages and salaries, loans and investments, records management,
information technology, and customer service.
2
CONFERENCES AND SEMINARS
2.1
National Local Roads and Transport Congress - Hobart, November 2012 (Mayor Kim Polley)

Roads to Recovery funding has been renewed to 2019.

Need to increase public awareness about Constitutional reform. Councils need financial recognition.
Councils must contribute to the Committee with preliminary report due in December and final report
in February.

Possible that someone may challenge the payments made by the Commonwealth to the States for
Roads to Recovery.

Important that Councils become involved in asset management and prove to the Government that
they can be competent and looking towards sustainability.

National State of the Assets Report (Pilot 2012) released. NMC was one of the 55 councils in Australia
that participated. Asset management reporting will help identify financial sustainability challenges.
Would be advantageous to have asset reporting extended to all councils. This process needs to
ensure; however, that the risks and community consequences of affordable service levels are
identified and must form part of the decision making processes of Mayors and Councillors. (Copy of
report is available from Adam Wilson).
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2.1.1
Matthew Lugg (Director of Environment and Transport, Leicestershire County Council, UK) – has
best maintained roads in England; population of 644,000 people and over 4000 miles of roads to
manage; Midlands Highway Alliance (MHA) was formed in 2008 to make efficiencies through
sharing good practice. Roads were seen as essential to the economic prosperity of the country. A
large number of organizations were involved including motoring groups, cycling and pedestrian
groups, contractors and suppliers. Key themes were collaboration, asset management and
procurement, contracting and standardization and fourthly benchmarking and performance.
Some councils saved 50% on procurement costs when they joined the MHA. Common sets of
protocols, specifications, contracts, processes enabled 20% saving in that area. Importance of
good asset management cannot be over-stressed. Problems with potholes make better reading in
the press but asset management is far more important.
2.1.2
Catherine King represented Minister Albernese at the Congress and delivered the following
address:
I’m very pleased to represent Minister Albanese here today, and he extends his best wishes to you all for
a very successful Congress. It’s always both a pleasure - and highly illuminating - to talk to people
working in Australia’s local governments. Your agenda for this year’s Congress meshes well with the
Gillard Government’s continuing work to invigorate Australian transport at national and local levels. This
work has been placed into a particularly sharp focus by the Prime Minister’s commitment to intensify
Australia’s engagement with Asia.
Improving Australia’s transport infrastructure is central to our better engagement with Asia – and
involves efforts across several areas, which I’ll talk about further in a few minutes. However, the
Government’s decision in the last Budget to extend the Roads to Recovery Program to June 2019, with
funding of $1.75 billion, is of particular interest to many of you. I think that this decision shows our very
clear understanding of regional transport needs – and our commitment to help meet these needs.
The Government recognises that Australia’s dispersed population in our rural and regional areas is
particularly dependent on a safe, reliable and efficient road network. People living in rural and regional
areas make up about 37 per cent of Australia’s population – they account for a somewhat larger share about 43 per cent - of the passenger vehicle kilometres travelled in Australia. My family and I are among
these people - the value of programs like Roads to Recovery to local governments and communities in
regional and rural Australian is very clear to me. The extension of Roads to Recovery is a good result for
local governments and regional Australia – and Alex Foulds of my department will discuss the Program,
and other matters, in further detail later today.
National Policies and Programs and Local Needs
It’s often said that all politics reflects local perspectives on national issues – and similarly the local
aspects of national transport issues are clearly visible to your communities - and to you - every day. Safe,
efficient and comprehensive transport services are common and vital concerns to all Australian
communities. However, the specific transport issues facing local governments and their communities in,
say, Manly Council in Sydney, are very different from those faced by the Derwent Valley Council here in
Tasmania.
These local differences mean that national transport solutions must deliver local results. Tasmanians
need little reminder that the Bass Strait creates particular transport issues for their State – but
Australia’s Labor governments have a very good record of helping narrow this transport gap. The
Whitlam Government, for instance, developed the concept of the Tasmanian Freight Equalisation
Scheme in the 1970s - and in 2011-12, we provided $90.9 million in assistance under this Scheme.
The Government also supports passenger travel across Bass Strait through the Bass Strait Passenger
Vehicle Equalisation Scheme. The Scheme reduces the cost of travel across the Strait by subsidising the
cost of vehicles accompanying passengers - and we provided funding of $34.5 million under the scheme
in the last financial year.
We are continuing to develop strategic solutions to Tasmanian transport issues.
In March this year, Minister Albanese announced that a $20 million assistance package would be
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provided to the Tasmanian Government to assist Tasmanian exporters in accessing international
markets. This package includes $4 million for infrastructure improvements at the Port of Burnie, and
$1.5 million to establish a freight logistics coordination team led by industry - as well as $14.5 million in
assistance to exporters affected by the ending of Tasmania’s direct container export service.
Tasmania has benefited from our $36 billion package of strategic investments under the Nation Building
Program - and a particularly important investment is the Brighton Bypass on the Midland Highway opened by my colleagues Julie Collins and Dick Adams on Monday. This bypass is cutting travelling time
for motorists - and greatly improving local road safety by removing the thousands of through-traffic
vehicles passing through Brighton each day. The bypass involved a major Commonwealth investment of
$186 million – money that was very well spent, given its benefits both for Brighton residents and drivers
using the Midland.
We are also working with the Tasmanian Government to develop a long-term strategic response to
Tasmania’s freight and roads issues – we recognise that our national transport efforts must achieve
strategic local results – not stop-gap solutions.
As I’ve said, local perspectives on how best to resolve transport issues are a ‘must have’ for effective
transport reform. However, the local benefits of these reforms are maximized when they are part of a
broader strategy that delivers benefits right across Australia. I am very conscious of this. A car trip from
the Melbourne Airport to my home in Ballarat involves driving through four different local government
areas – and I live in one of Australia’s smaller states, by physical area!
This is a reminder to me of the importance of balancing Australian transport development across the
needs of different localities and making the best use of different transport modes to suit particular local
needs. And one of the ways we can ensure this balance is to have a clear ‘line of sight’ between local
and national transport investments.
The National Infrastructure Construction Schedule - or NICS - established in May is an important step in
improving this common understanding. The NICS is particularly relevant to local governments - and the
ALGA supported its development through the COAG Infrastructure Working Group chaired by Minister
Albanese. The NICS presents a clear picture to industry of the infrastructure commitments of the
Commonwealth, State and Local governments – and with an initial focus on projects that are still open to
industry bids.
The NICS currently promotes local government transport projects including:

the Lake Macquarie Transport Interchange in Glendale, New South Wales – expected to be
completed in 2016 and valued at $25 million;

the CGD Municipal Building Project in the City of Greater Dandenong, Victoria - expected to be
completed by March 2014 and funded by local, state and federal governments to a value of $63
million; and

the Moreton Bay Rail Link in Queensland– expected to be completed in 2016 and valued at over
$1 billion.
I encourage all local governments to make the most of this valuable tool – including promoting any
major infrastructure projects like the three I just mentioned – and the NICS website can be accessed at
www.nics.gov.au
What the Government is Doing
The need to ensure a balanced approach to transport issues underlies the Commonwealth’s regulatory
reforms, programs and investment strategies.
I would like to offer some brief observations on these initiatives.
Our $36 billion investment package in Australia’s road and rail links under the Nation Building Program
includes the largest ever Commonwealth commitment to public transport since Federation.
The need to invest in public transport is underlined by the high cost of traffic congestion in our capitals,
where over-dependence on the car creates congestion that is estimated to cost $13 billion annually. This
cost is projected to rise to $20 billion in 2020 unless reversed.
The strategic focus we’ve pursued through our public transport investments adds considerable value to
them – and their benefits extend to local government areas beyond Australia’s capitals. For example,
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the Commonwealth Government’s investment in the Gold Coast Rapid Transit light rail Project focuses on
a strategic transformation in how people move around one of Australia’s fastest growing local
government areas.
In addition to the direct benefits of such investments, the money saved by reducing the cost of urban
congestion can be put to much better use elsewhere. The transport gains we’ve been able to achieve
under ‘Nation Bu will be extended in the second phase of this program which will operate from July 2014
to June 2019.
The government has emphasised the importance of regulatory reform for securing a more productive
and safer transport sector. I know that Minister Albanese is particularly pleased with both the substance
of the reforms he has helped achieve in rail, heavy vehicle and marine industry regulation, and the
cooperative spirit of all involved in the reform process.
Local governments have a very active interest in the progress of a particularly complex reform initiative the Council of Australian Governments Heavy Vehicle Charging and Investment reforms – the HVCI
reforms. Two matters relating to these reforms are particularly relevant to local governments.
Firstly, if the HVCI reforms are agreed to by COAG, road owners such as local governments may gain
security over funding for road investments to meet the demands of heavy vehicle operators – however,
they would also be likely to be more accountable for access decisions relating to heavy vehicles.
Secondly, local governments will continue to have an important role in any new arrangements flowing
from the HVCI reforms – and I encourage ALGA to maintain its engagement with this process.
Developments in Intelligent Transport and the National Smart Managed Motorway Program
When I last spoke with you, I mentioned the work the Commonwealth is undertaking with Queensland,
other jurisdictions, and industry to make the best possible use of our existing transport infrastructure
through the use of ITS – Intelligent Transport Systems. ITS solutions can deliver important productivity
and safety benefits.
A particularly interesting ITS application with great potential to help local governments concerns heavy
vehicle telematics – which involve the use of in-vehicle devices (‘black boxes’) to monitor the location of
trucks, buses and other heavy vehicles. Voluntary telematics applications are already driving
improvements in productivity and safety. The Intelligent Access Program, for instance, allows
participating companies to carry larger loads on heavy vehicles, but only on roads determined by roads
managers. This ensures that higher productivity does not come at the expense of undue road wear.
Governments are looking closely at greater use of voluntary applications for regulatory purposes, in
recognition of the potential benefits for both industry and governments.
We have also committed $60 million over the four years to the end of 2014-15 for a National Smart
Managed Motorways Program – to improve traffic flows and help address congestion issues. Initial
projects have been approved under the program – they involve planning work for future Managed
Motorway systems and upgrading existing systems – all designed to smooth traffic flows and help cut
transit times on our motorways.
Further projects are also being considered for future funding.
Road Safety
I’d like to turn now to the most crucial road transport issue of all – road safety.
The Commonwealth Government recognizes that Australia’s road transport network will remain vital to
our economic and social life into the future. This is why we have focused on improving the uneven quality
of our major roads around the country – including through Roads to Recovery. But we also recognise
that our dependence on road transport comes at a price in economic, health and quality of life terms.
This price can be particularly high at local levels - more than 50 per cent of serious casualties from
vehicle accidents are suffered on local roads. We also know that the road trauma rates relative to
population tend to be higher in regional and remote areas. This reflects several factors - such as
frequently poorer road quality and higher speeds - that lead to more severe outcomes in these places.
As with other aspects of road transport, we are working to improve Australian road safety across the
board. As you know, the Government established the National Road Safety Strategy 2011-20 in
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cooperation with the states and territories. The Strategy aims to reduce the annual numbers of both
deaths and serious injuries on our roads by at least 30 per cent by 2020 – a challenging but achievable
goal.
It’s a welcome development that in the first year of the strategy’s operation the number of road crash
deaths has declined – from 1,352 in 2010 to 1,277 in 2011. A figure which remains, of course, 1,277
people too many.
Improving Vehicle Safety
One of the key elements of the Road Safety Strategy is improving vehicle safety. The Commonwealth
Government is pursuing higher crash protection standards and the adoption of new and effective safety
technology in vehicles. Improved safety technology includes better vehicle reminder and alert systems –
and from July 2013 all new passenger cars, passenger vans and sports utility vehicles must be fitted with
driver’s seatbelt reminder systems.
The Commonwealth has also recently introduced a new vehicle safety standard for ISOFIX child restraint
anchorages - a standard which will give parents greater choices for ensuring the safety of their kids. The
Commonwealth is also leading the development of an international standard for protecting vehicle
occupants from side impacts with narrow objects such as poles and trees. This standard will also bring
improved protection against head injury in vehicle-to-vehicle and other side impacts, a major source of
road trauma in Australia.
Over the next two years, we will evaluate the case for additional measures, such as: Electronic Stability
Control for light commercial vehicles; Brake assist technology for passenger cars; and safety systems for
heavy vehicles.
In addition to regulation, we are all able to promote safer vehicles as individuals and organisations
through ‘the power of the market’ - our vehicle purchasing decisions.
In May 2011 the Commonwealth introduced a policy to only buy passenger cars with a 5-star
Australasian New Car Assessment Program (or ANCAP) rating – this was extended from July this year to
light-commercial vehicles, requiring a minimum of 4-stars. A wide range of government and nongovernment fleet operators have done the same, making safety a major selling point for the entire
market.
These decisions also help put safety in the mind of the vehicle buyer, put safer cars on the road today and make for safer used cars when they are sold-on. There are 5-star vehicles across a range of vehicle
types and price-points - I urge local governments to put safety on the agenda when updating their
vehicles and a purchasing policy which emphasises safety ratings is a great way to do this. As with other
aspects of road safety, improving vehicle safety clearly involves dealing with a crowded agenda - but it is
vital that this agenda is addressed.
There is much we can and must do as a nation to further reduce the number of deaths and injuries on
Australia’s roads. Pursuing this change is a shared responsibility - we can only continue to make
progress if all levels of government work effectively together and in partnership with the community. It
is therefore a very welcome development that Transport Ministers agreed at their recent meeting to
make the National Road Safety Forum an annual event. The 2013 Forum is to be hosted by Tasmania,
and will have a particular focus on vulnerable road users.
I am also very pleased that the Tasmanian Government has recently announced a new safety strategy
for the non-urban road network. The Tasmanian Government will work with councils and the community
to determine - on a case-by-case basis - whether non-urban roads can safety retain a 100km/h speed
limit or should adopt a lower limit.
Seatbelts on Regional School Buses
The Commonwealth ‘s Seatbelts on Regional School Buses subsidy program helps to expand the
availability of seatbelt-equipped buses in regional areas – and we have allocated an additional $4 million
to extend the program for four years to June 2016. The next round of funding is going to be announced
shortly and I urge you to talk with bus operators about applying for funding.
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Driveway Safety
A related matter of great concern to me is the number of children killed or seriously injured in drivewayrelated incidents. On average, seven children below the age of fifteen are killed each year - and sixty are
seriously injured - by a vehicle while playing around the family home. I am determined to see action
taken to prevent these tragic incidents.
There is no one simple solution to improve driveway safety - but a number of ideas were discussed at the
National Road Safety Forum that I convened in August this year. One promising approach is to consider
how home environment design could prevent children from accessing unsafe areas - this was discussed
at last week’s meeting of the Standing Committee on Transport and Infrastructure. At the meeting,
Ministers agreed to explore opportunities for guidelines or codes to improve child safety in the home
environment. My Department is currently looking at options to develop suitable design guidelines at a
national level. There is also a clear role for local government planning authorities to encourage good
practice in this area, both for new and existing homes – and I look forward to your input on this issue.
I think that our work on transport issues is yielding important dividends across the board. We are
tackling the issues of making Australian transport more economically productive – and we are focusing
on making the sector safer. We are very committed to improving the quality of urban public transport and we are focused on ensuring that Australian regional areas are fully linked into the nation’s economic
and social life.
A modern road transport network that effectively and safely links local areas to the rest of Australia will
be more important than ever in the near future – to ensure that all parts of Australia can contribute fully
to Australia’s growing engagement with Asia – and share in its benefits. Much progress has been
achieved in improving Australia’s transport network, but much also remains to be done - we need to
continue our joint efforts to develop a modern Australian transport network that fully and safely meets
21st century demands.
I would like to thank you again for inviting me here today, and wish you all the best with an important
Congress.
An interesting point to ask – Does our Council buy 5 star rated vehicles?
2.1.3
5
Simon Dent, Superintendent of Health, BHP Biliton Worsley Alumina and former member of
Western Australia Police for 24 years. Spoke about road safety and the initiatives that had come
out of Industry Road Safety Alliance in WA. He was a founding member and part of the group
comprising 14 organisations. Some of their initiatives include calendar of road safety topics, major
educational awareness campaigns at peak times, education in relation to speed, drink driving and
fatigue, heavy haulage curfew on defined routes at particular times and as a result removed 60%
of heavy vehicles off the road during peak times, at-risk driving report system. The company
advise police of shut down times so employees know that police will be patrolling and are workers
are grateful for this. All vehicles have 5 star ANCAP rating. In 2008-2009 there had been a
reduction of 25% in fatal smashes in the Alliance area (Colley to Manjimup) and 29% reduction in
serious injuries. Community has ownership of the road safety initiatives. Improved driver
behaviour is being witnessed. Similar alliances are being set up in other parts of WA and QLD as
well as internationally.
WORKS & INFRASTRUCTURE REPORT
The Works & Infrastructure Report for the period to 29 November 2012 was circulated in the Attachments.
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6
BUILDING APPROVALS
The following table provided a comparison of the number and total value of building works for 2011 and
2012.
No
New Dwellings
Dwelling Additions
Sheds
Commercial
Other (Signs)
Swimming Pools
Minor Works
TOTAL
3
6
19
28
YEAR - 2011
NOV
JAN-NOV
Total Value
No.
Total Value
$
$
500,000
71
14,249,711
103,652
35
1,922,727
395,047
97
2,063,527
19
54,559,070
2
92,960
998,699
224
72,887,995
No
2
7
10
3
3
25
YEAR - 2012
NOV
JAN-NOV
Total Value
No
Total Value
$
$
310,442
60
12,606,160
325,000
42
2,076,648
267,500
92
1,263,329
111,000
21
8,766,904
2
66,800
16,100
31
169,331
1,030,042
248
24,949,172
These figures do not include Building Approvals processed under the Resource Sharing Agreement with Break O’Day
Council.
7
DEVELOPMENT APPLICATIONS
Planning decisions in November 2012:
Total Approved:
Total Permitted:
Average Days for Permitted:
Project
29
6
10
Details
Total Refused:
Total Discretionary:
Average Days for Discretionary:
Address
Applicant
DELEGATED DECISIONS
P12-310 House extensions (verandah & sunroom) 571 Cressy Road,
T Astbury
- vary setbacks on lot less than 40ha in LONGFORD
Rural Agriculture zone
P12-321 Carport - vary setbacks in Rural
280 Marlborough Street, K Viney
Agriculture zone (Attenuation Special
LONGFORD
Area)
P12-327 Garage (9m x 6m) - vary rear setback to 27 Talisker Street, PERTH J Scott & A Young
1m; & shed demolition
P12-102 Visitors centre, gallery, function centre, 'Woolmers', 658 Woolmers Woolmers
signage & new access from Woolmers
Lane, LONGFORD
Foundation Inc
Lane (heritage-listed place & Scenic
Protection Area)
P12-323 1.8m high Colorbond front fence (solid 17 Goderich Street,
B Hogarth
fence over 1.2m high)
LONGFORD
P12-326 Extension to rear of heritage-listed
6 Smith Street, LONGFORD A Reimann
cottage (heritage area)
P12-354 Home business (hair salon & sign)
10 Acacia Court, PERTH
K Brasher
P12-318 Extensions to heritage-listed house
21 Macquarie Street,
R Palmer
(verandah, pergola & enclosed
EVANDALE
pergola/sunroom) (heritage area)
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
0
23
29
No of
Permitted/
LUPAA
Discretionary
days
38
D
24
D
31
D
20
D
24
D
23
D
8
29
P
D
Page 1562
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Project
Details
P12-352 House
P12-322
P12-340
P12-343
P12-332
P12-348
P12-364
P12-341
P12-317
P12-296
P12-298
P11-321
P12-342
P12-344
P12-316
P12-349
P12-347
P12-132
Address
Applicant
9A Talbot Street,
T & C Cloudsdale
LONGFORD
Boundary adjustment between 2 lots in 'Pine View', 631 & 669 Nile Woolcott Surveys
rural zone to align boundaries with site Road, NILE
(obo Watson)
features
House extensions & outbuilding
4 Range Road, WESTERN L Dakin
extensions (oversize outbuilding &
JUNCTION
attenuation distance)
House & garage (14m x 7.5m) - oversize 61 Youl Road, PERTH
A Malinowski
outbuilding (use of garage as temporary
dwelling)
House extensions & garden shed
361 Cressy Road,
Rossiter Homes &
(partially retrospective) - in Particular
LONGFORD
Developments Pty
Purposes-Horse Training & Stables zone,
Ltd (obo M&T
Attenuation Special Area & within
Adams)
Attenuation Distance
Change of use to craft shop; disability
23 Marlborough Street,
M Ainslie
access & signage (side-wall sign &
LONGFORD
bracket sign) - heritage area
House
42 Lake View Road, LAKE G Henderson (obo
LEAKE
S Rowlands)
House extensions/alterations (heritage- 20 Goderich Street,
J Vandenberg
listed place)
LONGFORD
Swimming pool & deck structure
202 Leighlands Road,
M Smith
(retrospective) - Scenic Protection Area EVANDALE
Shack extension (verandah to bedroom) 466 Lake Road, LAKE LEAKE D Wynwood
(vary side [S] setback)
Shack extension (deck)
384 Lake Road, LAKE LEAKE L Molnar
House extensions (partially-open porch), 379 Evandale Road,
J Flanagan
pool, decks & outbuildings - retrospective WESTERN JUNCTION
approval (Airport ANEF Special Area) in
Utility Purposes zone (non-conforming
existing use)
House extension (vary front setback in 189 Chintah Road,
AJ & TA Taylor
rural zone)
LONGFORD
Sign for Longford Medical Centre
28 George Street (cnr
F Joske
(heritage area)
Smith St), LONGFORD
House extensions (Attenuation Area)
405 Relbia Road, RELBIA
MA Design &
Construction Pty
Ltd (obo E Chugg
& L Anthony)
House extension (covered deck)
5 Napoleon Street, PERTH PE Underlin
Covered deck
2 Burnett Street,
K Preece
LONGFORD
House & outbuilding extensions &
17 Phillip Street, PERTH
G & J Semmens
outbuildings (retrospective) (variation to
rear setback [W], over 56m2 of
outbuildings on lot & partially within
flood area)
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Ordinary Meeting – 10 December 2012
Section:
Open Council
No of
Permitted/
LUPAA
Discretionary
days
17
P
34
D
27
D
25
D
23
D
22
D
4
P
29
D
31
D
36
D
35
32
D
D
20
P
22
D
37
D
7
8
P
P
32
D
Page 1563
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Project
Details
Address
COUNCIL DECISIONS
P12-311- Boundary adjustment to reduce house lot 13 Marlborough Street &
01
to 336m2
66 Wellington Street,
LONGFORD
P12-311- Storage building (90.4m2), sealed
13 Marlborough Street &
02
carpark; timber & canvas windscreen & 66 Wellington Street,
2.4m high concrete block boundary walls LONGFORD
(at rear of house); demolition of garage &
covered areas - heritage area
8
Applicant
No of
Permitted/
LUPAA
Discretionary
days
R Keam
34
D
R Keam
34
D
MATTERS AWAITING DECISION BY TPC & RMPAT
TPC
01/09
Tasmanian Planning Commission
Site-specific amendment to allow grouped housing at 20 Union St, Longford – initiated in July
2009 – awaiting further information from applicant
R4
Planning Scheme Review (heritage) – community consultation
Draft Interim Scheme for TPC review
01/12
14 Church Lane, Nile – on public exhibition until 14.12.12
RMPAT Resource Management & Planning Appeals Tribunal
158/12P Wind turbine, 78 Hop Valley Road, Blackwood Creek –teleconference held 12.11.12 – consent
agreement sent to RMPAT
Decisions received
TPC
RMPAT
138/12P Transport depot (prepare & store rental cars) & signage – Pitt & Sherry (obo Surv-Tek) –
appeal against conditions on permit – resolved via consent agreement
9
132 & 337 CERTIFICATES ISSUED
No. of Certificates Issued 2012/2013 year
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
43
52
34
45
56
20
39
23
34
25
132
337
10
Total
230
141
Total
2011/2012
457
266
USE OF COUNCIL SEAL
0
0
0
0
4
Final plans of subdivision
Part 5 Agreements under Land Use Planning & Approvals Act
Instruments of Approval for Planning Scheme Amendments
Draft Amendments to Northern Midlands Planning Scheme 1995
Other Agreements/Documents
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1564
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
11
ANIMAL CONTROL – NOVEMBER 2012
Item
Dogs Registered
Dogs Impounded
Euthanized
Re-claimed
Re-homed/To RSPCA
New Kennel Licences
Renewed Kennel Licences
Infringement Notices (paid in full)
Legal Action
Livestock Impounded
TOTAL
12
Income/Issues
Total Last Year
No
$
3,651
72,784
83
3,530
12
57
14
12
682
57
1,938
16
1,923
1
85
$81,585
Income/Issues
for November 2012
No.
$
36
764
9
578
1
8
(7)
(245)
$1,097
Income/Issues
Year to date
No
$
3,289
67,747
37
2,130
3
32
2
4
232
63
2,205
$72,314
HEALTH ISSUES
Immunisations
The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The
following table will provide Council with details of the rate of immunisations provided through Schools.
Monthly clinics are not offered by Council; however, parents are directed to their local General Practitioner
who provides the service.
MONTH
July-September
October-December
January-March
April-June
TOTAL
2010/2011
Persons
Vaccination
76
96
81
113
93
134
250
343
2011/2012
Persons
Vaccination
82
119
114
134
196
253
2012/2013
Persons
Vaccination
90
121
88
119
90
121
Other Environmental Health Services
Determine acceptable and achievable levels of environmental and public health by ongoing monitoring,
inspection, education and, where necessary, by applying corrective measures by mutual consent or
application of legislation.
Ensure safe standards of food offered for sale are maintained.
Investigations/Inspections
2010/2011
Notifiable Diseases
Inspection of Food Premises
7
124
2011/2012
3
82
2012/2013
3
54
Notifiable Disease investigations have been carried out by the Department of Health and Human Services
from Hobart, with only significant outbreaks directed to Council to assist with investigations. However, due
to the prompt and thorough investigating by Council Environmental Health Officers, the Department now
directs more cases for Council to investigate.
Food premises are due for inspection from 1 July each year.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1565
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
13
CUSTOMER REQUEST RECEIPTS
Operational Area
Animal Control
Building & Planning
Community Services
Corporate Services
Governance
Waste
Works (North)
Works (South)
14
July
1
4
4
6
1
14
8
Aug Sept
1
1
3
2
2
1
25
9
12
15
Oct
1
1
1
20
7
Nov
7
2
1
27
3
Dec
Jan
Feb
Mar
Apr
May June
GIFTS & DONATIONS (UNDER SECTION 77 OF THE LGA)
Assistance to Campbell Town SES
Gift
Do Dole Program
Do Dole Program
Donation
Chaplaincy
Donation - School Achievement Awards
Donation - School Achievement Awards
Donation - School Achievement Awards
Donation - School Achievement Awards
Donation - School Achievement Awards
Donation - School Achievement Awards
Donation
$
$
$
$
$
$
$
$
$
$
$
$
$
Amount
$
409
20
8,000
8,000
500
1,500
90
30
30
30
90
30
50
Planning/Building Applications Remitted
18/09/12 Longford Poultry Club
18/09/12 Eliza Forlonge Statue
Planning Application Fee
Planning Application Fee
$
$
210
100
Sporting Achievements
18/07/12 Miss K Murfet
14/08/12 Miss Georgia Baker
14/08/12 Mr Cole Clifford
AIPA Dancing in United States
World Cycling Championships
Kizuna Scholarship in Japan
Date
31/07/12
15/08/12
22/08/12
22/08/12
29/10/12
06/11/12
06/11/12
06/11/12
06/11/12
06/11/12
06/11/12
06/11/12
15
Recipient
Purpose
Council wages and plant
Ambassador of Korea
Campbell Town District High School
Cressy District High School
Crime Stoppers Tasmania
Campbell Town District High School
Campbell Town District High School
Perth Primary School
Evandale Primary School
Longford Primary School
Cressy District High School
Avoca Primary School
Perth Fire Brigade
$
110
$
110
$
110
TOTAL DONATIONS $ 19,419
ACTION ITEMS – COUNCIL MINUTES
Min.
Details
Ref.
20/02/2012 50/12 Animal Pound
Date
Action Required
Officer
That Council i)continue to pursue that
Planning &
option of a regional pound facility with Development
adjoining Councils and defer the current Manager
budget allocation until the 2012/2013
financial year; ii)consider the utilisation
of private animal boarding facilities in the
municipality;
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Status
New LCC Director of
Development Services
contacted for follow
up.
Page 1566
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Min.
Details
Ref.
20/02/2012 50/12 Animal Pound
Date
15/10/2012 278/12
12/11/2012 315/12
15/10/2012 262/12
19/03/2012 69/12
12/11/2012 303/12
12/11/2012 303/12
12/11/2012 303/12
12/11/2012 303/12
21/06/2010 153/10
Action Required
iii)develop a policy in relation to the
housing/relocation of stray animals
Officer
Planning &
Development
Manager
Annual General
That the Annual General Meeting for the Corporate
Meeting
Northern Midlands Council be held at the Services
Longford Council Offices on Monday, 10 Manager
December 2012, commencing at 5pm.
Attendance at
It is recommended that the General
General
2012 Resilient
Manager, Mr Adam Wilson, and Mrs
Manager
Australia Awards Natalie Horne be authorised to attend
the 2012 Resilient Australia Awards in
Canberra on 6 December 2012 with
Council meeting the normal cost of
attendance.
Confirmation of a formal application be submitted to
Executive &
Minutes MAST in respect of the boat ramp at
Liaison Officer
Recommendations Cressy
Of Sub
Committees
Confirmation Of That council investigate a proposal to
Executive &
Minutes xiii)
collate information on the history of
Liaison Officer
Cressy Local
Cressy and the surrounding area be
District Committee supported and that, at this stage,
4(ii) Cressy Main consultation be held with the local
Street
community which will assist in the
Improvements
development of a concept plan and that
direction be sought on a preferred
location.
Council Meeting the IT Officer provide further training at Corporate
Agenda workshops on the use of the iPads
Services
Timetable for
Manager
Transition
Council Meeting Council adopt the timetable for the
Executive
Agenda transition from Agendas and
Assistant
Timetable for
Attachments provided on paper and CD’s
Transition
to iPad technology
Council Meeting paper copies and/or CD’s of the Agenda Executive
Agenda and/or Attachments be provided to
Assistant
Timetable for
those Councillors who request copies
Transition
Council Meeting the Chairperson of the meeting and the Executive
Agenda General Manager continue to receive an Assistant
Timetable for
A4 copy of the Agenda
Transition
Development
commission the investigation and
Consultant
Application P07- preparation of drainage plans to pipe the Engineer
299 - 37 Barclay St stormwater from this catchment to the
& White Hills Rd, existing watercourse and obtain
Evandale
estimates of the cost of works involved,
with the plans being used to formulate
future policy.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Status
Pending outcome of
regional facility.
Advertised & Agenda
prepared.
Completed.
Submission forwarded
to MAST on
28/11/2012.
No further action
required.
Page 1567
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Min.
Details
Ref.
17/09/2012 248/12 Draft Interim
Planning Scheme–
Issues Raised By
The Tasmanian
Planning
Commission
17/09/2012 248/12 Draft Interim
Planning Scheme–
Issues Raised By
The Tasmanian
Planning
Commission
Date
17/09/2012 248/12
23/01/2012 19/12
12/11/2012 301/12
25/06/2012 161/12
25/06/2012 161/12
Action Required
the Draft Interim Planning Scheme be
redrafted to comply with the final
Regional Template as modified in
accordance with the TPC
recommendations
Officer
Status
Planning &
Completed.
Development
Manager
the Draft Interim Planning Scheme be
Planning &
Completed.
corrected and amended, consistent with Development
the above report and to comply with the Manager
TPC recommendations contained in their
July 2012 report, other than the
following as prioritised: i) The
replacement of Low Density Residential B
and C with Rural Living; ii) Replacement
of the General Residential zone at Avoca
with Village or Low Density Residential;
iii) Replacement of General Residential
zone in Perth (Phillip and Napoleon
Streets) and Cressy, where currently
zoned Residential Reserved, with
Particular Purpose – Reserved
Residential; and iv) Replacement of
proposed Low Density Residential land at
Campbell Town with Particular Purpose –
Reserved Residential.
Draft Interim
the Draft Interim Planning Scheme, when Planning &
Submitted to
Planning Scheme– completed as above, be adopted and
Development Minister.
Issues Raised By submitted to the Minister
Manager
The Tasmanian
Planning
Commission
Draft Policy –
That Council defer a decision on the
Planning &
Advice sought.
Overnight
Overnight Camping (self contained
Development
Camping
vehicles) Policy pending the advice of
Manager
Council’s solicitor.
Evandale Medical That Council write to Tasprac Services
Economic &
Letter sent, reply
Centre
asking that they refurnish the Evandale Community
awaited.
Medical Centre and negotiate a rental
Dev. Manager
agreement with the Department of
Health and Human Services for an
outreach service.
Expenditure on
That Council given the maintenance
Works &
Awaiting further
Rural Roads /
concerns, due to changed farming
Infrastructure information from
Bridges Servicing practises, pivot irrigation and below
Manager
property owner.
Single Properties standard cattle grids, Council further
consider not undertaking any work on
the section of Brambletye Road if a
satisfactory offer of compensation for
road maintenance and bridge renewal is
made.
Expenditure on
That Council remove Rock House Road Works &
To be deleted in Asset
Rural Roads /
from the list of roads maintained by
Infrastructure Management Plan
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1568
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
Min.
Ref.
Details
Bridges Servicing
Single Properties
17/09/2012 247/12 Grandstand – War
Memorial Oval,
Campbell Town
17/09/2012 247/12 Grandstand – War
Memorial Oval,
Campbell Town
12/11/2012 313/12 Greater
Launceston Plan
(and Liveable
Cities Funding)
12/11/2012 323/12 INFO 30 - Gibbet
Hill/Devon Hills
Road Network
Plan
15/10/2012 282/12 Installation of
Solar Panels
12/11/2012 311/12
12/11/2012 311/12
19/09/2011 228/11
15/10/2012 285/12
15/10/2012 276/12
23/01/2012 11/12
Action Required
Council.
Officer
Manager
Status
review.
Undertake remedial works in the short
term
Works &
In progress.
Infrastructure
Manager
undertake a Recreation Area
Works &
Development Plan for the Campbell
Infrastructure
Town Recreation Ground in consultation Manager
with all sporting groups and the
community to guide the future
development, the needs and public use
of the area
That Council hold a workshop at 3.30pm General
Email sent to
on Monday the 10 December with
Manager
Renaissance Planning
Renaissance Planning on the Greater
workshop progrmmed
Launceston Plan.
for 3.30pm on 10
December.
That an indicative costing be included in Consultant
Report to Council
the report to Council re Gibbet Hill/
Engineer
meeting.
Devon Hills Road Network Plan.
That Council develop a policy on the
Planning &
installation of solar panels and wind
Development
turbines.
Manager
Local Government note the reports listed on the LGAT
General
Association of
agenda
Manager
Tasmania –
Motions For
General Meeting –
21 November 2012
Local Government vote as indicated in relation to the items General
Association of
listed on the LGAT agenda
Manager
Tasmania –
Motions For
General Meeting –
21 November 2012
Longford Flood
That Council review their communication General
Protection Scheme protocols with the community and the Manager
– Progress Report, media
September 2011
Mill Dam –
That the General Manager invite the
General
Longford
chairperson of the Mill Dam Committee Manager
to attend a workshop in order to discuss
the future overall plan for the Mill Dam
Reserve.
Monthly Financial i)Longford Sports Centre change fee
Economic &
Statement
structure to include - Corporate Gym
Community
Membership as per table below (normal Dev. Manager
cost $360 pa), and a discounted
membership on Fun Run Day by 10%.
Monthly Financial That Council ... 3.representatives meet Corporate
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Completed.
Attended LGAT
General meeting.
Attended LGAT
General meeting.
SES to review
communication
protocols as media
releases.
Proposed February
workshop.
Meeting on 17
Page 1569
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
Min.
Ref.
Details
Action Required
Officer
Statement &
Budget Review
23/07/2012 179/12 Norfolk Plains
Heritage Centre
December.
20/08/2012
Report to Council
meeting.
12/11/2012
25/06/2012
13/12/2010
12/12/2011
with the Auditor General to discuss
Services
Roads to Recovery funding.
Manager
That Council collaborate with the
Economic &
National Trust of Australia (Tas) to
Community
strengthen and promote the Norfolk
Dev. Manager
Plains Heritage Centre by, but not limited
to: i) Creating a link from the Council
website to the Heritage Centre listing on
the National Trust website; ii) Producing
a hard copy of Council’s cemetery
database for display at the Heritage
Centre; iii) Funding the provision of an
internet connection to the Centre at an
annual cost of $480; iv) Investigating
online and hard copy options for
promoting the Heritage Centre; v)
Assisting with the preparation of funding
applications; vi) Assisting with the
entering of the data from the Centre’s
card reference filing system onto their
computer system (subject to staff
availability).
217/12 North Perth –
That Council prepare i) a report on the Traffic
Road
costings be provided for the extension of Engineer
Requirements
Sinclair Street into gravel for traffic from
Concept Layout
Gibbet Hill. ii) an Outline Development
Plan for the extended North Perth area,
between Devon Hills and Sorrel Street,
for potential development.
317/12 Northern
That Council nominate Deputy Mayor
General
Tasmania
Downie as Proxy to vote on behalf of
Manager
Development NTD Council at the Special General Meeting of
– Nominations & Northern Tasmania Development to be
Appointment of held on 23 November 2012 and at any
Proxy
adjournment of that meeting.
158/12 Perspectives on That the General Manager investigate
General
Local Government the cost to expand the report in relation Manager
Reform in the
to the Northern Midlands Council; and
Northern
the matter be discussed at the August
Tasmania
Council workshop.
Development
Region
353/10 Perth and Ross
progresses the listing of the guns on the Economic &
Historic Guns
Northern Midlands Planning Scheme
Community
Heritage
Heritage Register, and then initiates
Dev. Manager
Management Plan discussion with Heritage Tasmania about
possible listings on the Tasmanian
Heritage Register
344/11 Perth Local District That Council request the Traffic
Traffic
Committee Committee to refer to DIER, for their
Engineer
Pedestrian
consideration, the installation of
Refuges/Outstands Pedestrian Refuges/ Outstands in the
Status
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Offer of assistance
made in writing to the
National Trust,
response awaited.
Email and Proxy form
sent to NTD.
Attended AGM.
Prof. Dollery to
possibly attend
February or March
workshop.
Request for listing on
NM Heritage Register
submitted. Outcome
awaited.
Further investigation
to be undertaken by
Traffic Engineer. Lack
of road width to
Page 1570
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
Min.
Ref.
Details
– Main Street
Perth
12/12/2011 344/11
12/11/2012 319/12
12/11/2012 312/12
25/06/2012 154/12
12/11/2012 302/12
15/10/2012 280/12
12/11/2012 304/12
Action Required
Officer
Status
main shopping area of Main Street,
Perth.
permit installation of
median without loss
of parking.
Perth Local District That Council request the Traffic Engineer Works &
Possible relocation of
Committee to provide a report to Council in regard Infrastructure bus stop being
Safety Concerns - to the Bus Stops in Perth, with a
Manager
negotiated with bus
Bus Stops
particular emphasis on a) identification
companies.
of bus stops in Perth b) identification of
potential safety issues c) observation of
drop-off and pick-up areas d)
identification of alternative locations for
bus stops. The report to include, but not
be limited to, the bus stop at the
intersection outside the Exclusive Cars
business.
Policy – Use of
That Council authorise officers to (i)
Executive
Conferencing
implement a ‘free option’ for video
Assistant
Technology to
conferencing at workshops to trial over a
Attend Council
3 month period; (ii) visit Dorset and/ or
Meetings &
Break O’Day Council and investigate the
Workshops
video conferencing implemented with
NBN government funding.
Policy No. 10 That Council adopt the amended Policy Executive
Completed.
Light Vehicle
No. 10 Light Vehicle Replacement Policy. Assistant
Replacement
Policy
PQT Copyright of request advice from Council’s solicitor in Planning &
Advice sought,
information
relation to the matter of copyright
Development awaited.
relative to
relative to information provided to
Manager
Development
Council in regard to Development
Applications
Applications.
Proposed
That Council approve the rebadging of Economic &
Completed.
Rebadging of the the Longford Fun Run as the ‘Liz Ellis
Community
Longford Fun Run Memorial Fun Run at Longford’ in
Dev. Manager
as the ‘Liz Ellis
recognition of the significant
Memorial Fun Run contribution to the health and well-being
at Longford’
of Northern Midlands residents made by
Liz as the Northern Midlands Community
Sports Centre Coordinator 2001-2006.
Provision of Off- That in accordance with the provisions of Works &
To be included in
Lead Dog Exercise Section 20(i) of the Dog Control Act 2000, Infrastructure 2013/2014 budget
Area at Coronation Council declares the area located within Manager
deliberations.
Park, Longford
Coronation Park, Longford (subsequent
to being established) to be an off-lead
dog exercise area
Regional Tasmania That Council i) request the Labor and
General
Letter sent to
– Keep It Alive
Liberal parties to work together to
Manager
Premier. Mayor
Campaign
rebuild the forestry industry, introduce
Polley sent email to
freight equalisation, reopen the
other member
Triabunna woodchip mill, identify the
councils on 22
“Tarkine” and prosecute trespassers. ii)
November.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1571
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
Min.
Ref.
23/01/2012 06/12
12/11/2012 314/12
15/10/2012 266/12
28/05/2012 121/12
18/07/2011 180/11
15/10/2012 262/12
(3)
Details
Action Required
Officer
request formal minutes be circulated of
future meetings of the Regional
Tasmania – Keep it Alive Campaign
meetings, and that a list of actions/
outcomes be circulated.
Request relocation That an alternate bus stop location in
Traffic
50km sign
Longford be identified for use as the
Engineer
intersection
morning location for school students.
High/Marlborough
Sts Longford
Role of Local
That Council write to the Local
General
Government
Government Division i) to express
Manager
Project
disappointment at the amount of time
provided to Councils to provide feedback
to the project steering committee for
incorporation into the final report and
recommendations to be considered by
the Premier’s Local Government Council
at their December 2012 meeting; and ii)
to request an extension of time to
provide feedback.
Rural Alive and
That Council request members of the
Economic &
Well Outreach
Board of Rural Alive and Well Tasmania Community
attend a Council workshop to brief
Dev. Manager
Council on how RAW could provide an
outreach service to the Northern
Midlands.
Sealing of Nile
That Council actively seek special grant Corporate
Road
funding of approximately $2.4M for the Services
reconstruction and sealing of the 8.2km Manager
gravel section of Nile Road.
Strategies
1. initiate a health needs assessment for Economic &
Designed to
Part A of the municipality, including
Community
Engage Youth in Evandale, Perth, Longford, Cressy and
Dev. Manager
the Northern
surrounds 2.initiate an earlier
Midlands
interventions project to assess needs and
recommendations, in tandem with the
health needs assessment
Sub Committee
Public Toilets, King Street Reserve - that Executive &
Recommendations the structure be demolished (or
Liaison Officer
- Campbell Town decommissioned).
District Forum
15/10/2012 262/12( Sub Committee
That a review be undertaken for the
3)
Recommendations provision of new footpaths in the
- Cressy Local
township of Cressy.
District Committee
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Status
Additional speed signs
installed. Bus stop
location review in
progress.
Provided DPAC with
Council's submission.
Awaiting suitable
grant funding
program.
Health Needs
Assessment
underway.
Demographer
currently compiling
demographic profile
for the study area.
Officer’s to
investigate; possible
alternative use for
building. It should be
noted that CTDF at its
13/11 meeting again
recommended that
this building be
demolished.
Executive &
Works &
Liaison Officer Infrastructure
Manager to consider
the recommendation.
Page 1572
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Min.
Details
Action Required
Ref.
15/10/2012 262/12 Sub Committee
That funding be sought for the
(3)
Recommendations establishment of a cycle way between
- Cressy Local
Cressy and Longford or other areas that
District Committee may be appropriate
15/10/2012 262/12 Sub Committee
That the boat ramp at the end of
(3)
Recommendations Macquarie Street, Cressy be reinstated
- Cressy Local
and the parking area upgraded – other
District Committee work to include the removal of the
concrete dam which was installed by
Council when the boat ramp was
removed.
15/10/2012 262/12 Sub Committee
That a proposal to construct a skate park
(3)
Recommendations facility at Cressy be investigated.
- Cressy Local
District Committee
Date
15/10/2012 262/12 Sub Committee
That a proposal for Ross entrance
(3)
Recommendations structure/ sign (northern & southern
- Ross Local
entrance) be supported and the matter
District Committee be referred to Council’s signage
committee.
12/11/2012 316/12 Tasrail – Contracts Write to the Premier asking that there is
Awarded to Off- a level playing field approach adopted
Shore Owned
when awarding contracts. This stance
Companies
should be adopted when dealing with
overseas companies who do not have to
pay the same level of wages and adopt
the same high standard of Occupational
Health and Safety and Quality Standards
as are applicable in Australia.
12/11/2012 321/12 Traffic Counts –
That i) a further count be carried out in
Evandale Main
March 2013 to gain further details
Road
regarding traffic volumes at different
times of year. ii) that Council request
DIER to undertake further counts
annually.
12/11/2012 322/12 Update – 6 Union That Council i) compile a list of
Street Longford – outstanding issues at the fire site as seen
Tyre Fire Site
by directly affected parties; and ii) invite
Mr Chugg, the EPA and Workplace
Standards to attend a meeting facilitated
by Council.
Officer
Executive &
Officer’s to
Liaison Officer investigate.
Executive &
Formal application
Liaison Officer submitted to MAST.
Proposal to remove
concrete weir met
with strong
opposition from
government officials.
Executive &
Council’s Youth
Liaison Officer Officer arranging to
meet with School
Chaplain and students
re the project.
Executive &
Plan provided to
Liaison Officer Committee - matter
under review.
Mayor Polley
Letter sent.
Engineering
Officer
To liaise with LCC to
organise count.
General
Manager
Meeting held with
directly affected
parties 28/11. Letter
sent to EPA. GM rang
Alex Schaap to
organise meeting with
EPA.
Mr Healey not
available to attend
workshop. Provided
DPAC with Council’s
submission.
12/11/2012 320/12 Valuation and
That Council write to the Local
General
Local Government Government Division i) to express
Manager
Rating Review
disappointment at the amount of time
provided to Councils to provide feedback
to the project steering committee for
incorporation into the final report and
recommendations to be considered by
the Premier’s Local Government Council
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Status
Page 1573
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
Date
Min.
Ref.
Details
Action Required
Officer
at their December 2012 meeting; ii) to
request an extension of time to provide
feedback; and iii) to invite Mr Matt
Healey, DPAC, to attend a workshop.
12/11/2012 310/12 Water and
That Council 1. endorse Draft no 6 of the General
Sewerage Industry Constitution for the Single Water and
Manager
Reform
Sewerage Corporation; and 2. appoint
Councillor Goninon as the Northern
Midlands Council Acting (Deputy
Representative) until the end of the
Selection Committee process.
20/02/2012 37/12 Water And
defer the matter to the next meeting of Corporate
Sewerage Reform Council
Services
– Ownership Of
Manager
Lake Leake &
Tooms Lake
16/05/2011 135/11 West Perth
Approve of listing the required
Consultant
Drainage Study
improvements for budget consideration, Engineer
prioritised as follows: (1) Drummond
Street culvert – DIER contribution to be
sought; (2) Upgrade channel – remove
old bridge structure and reshape channel
at Norfolk Street. (3) Install new culvert
at rail line – DIER/ Rail authority
contribution to be sought, with channel
improvements between Norfolk Street
and rail line. (4) Install culvert at Youl
Main Road with channel to new rail line
culvert. (5) Install additional culvert at
Edward Street with channel to new Youl
Main Road culvert. (6) Upgrade channel
between Edward Street and Phillip
Street, this work to proceed consistent
with legal advice as to the most effective
means to achieve and provide the
ongoing maintenance of the drain.
Status
Completed.
Awaiting further
information.
Outsourced, West
Tamar Infrastructure
Manager briefed.
Report to be tabled at
future Council
meeting.
Matters that are grey shaded have been finalised and will be deleted from this schedule
16
KEY ISSUES BEING CONSIDERED – MANAGERS REPORTS
Activities from the 1 to 30 November 2012
1. GOVERNANCE UNIT – GENERAL MANAGER
a. Governance – Meetings/Conferences

Council meetings:
 Ordinary meeting 12 November

Council Workshops:
 3 November
 12 November
 26 November
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1574
MINUTES – ORDINARY MEETING
10 DECEMBER 2012

Executive Management Team:


14 November
27 November

Department Meetings:

Staff Meeting
 13 November

Community meetings:
 Meetings attended:
 Avoca Royal George and Rossarden District Forum 22 November
2012/2013
meetings attended YTD
4
3
2
1
0

Avoca, Campbell
Royal
Town
George &
Rossarden
Cressy
Evandale Longford
Perth
Ross
Other
Local District Commitee
Meetings:
 Meeting with Ben Lomond Water AGM
 Signing of the Sub Regional Alliance
 Regional briefing Water and Sewerage Corporation
 Meeting with Tourism Touchscreen Network
 Meeting at Break O'Day Council regarding agreement to work together on
tourism project
 Meeting with Rob Harrison
 Meeting with Tasmania Police John Ward
 Meeting with Mr Burman and others regarding health and safety issues
 Meeting with Nick King Burlington Berries about planning process
 Meeting with Peter George from Veolia
 Meeting with David Klye
 LGAT General meeting
 Meeting regarding Water and Sewerage - Working Group re Not For Profit
Approaches
 NTD AGM
 Heart FM community radio station meeting
 Consultative Committee meeting
 Meeting to discuss any issues at 6 Union Street
 Meeting with Midlands ARG Association RDA proposal
 Meeting with Tas Gas regarding RDA proposal
b. General Business

Annual Report

Water and Sewerage – Ben Lomond Water

Water and Sewerage LGAT
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1575
MINUTES – ORDINARY MEETING
10 DECEMBER 2012

Greater Launceston Plan

Sub Regional Alliance

Right for Information

Strategic Plan

Legal issues

Local Government Reform

Bridges

Roads

Regional Planning

Road Construction

Engineering Services

Drainage issues

Flood levee

Road and Traffic issues

Water and Sewerage – Ben Lomond Water

Resource Sharing

Animal Control

Buildings

Workplace Agreement

Local Government Act

Emergency Management

Child Care

Longford Sport Centre

Citizenship

Footpath
c. Other Activities:
2.

Agenda.

Councillor requests, meetings, emails & phone enquiries.

Newsletters:
 Staff
 Briefing papers.
CORPORATE SERVICES BUSINESS UNIT
a. Customer Service
b. Finance

Rates and dog licence issue & collection, property revaluation, valuation
maintenance and adjustments, supplementary valuations, street numbering,
electronic receipting, direct debit system, interest and penalty.

Pension rebates maintenance, classification for two rebate maximums, claim 2 for
2012/13, and life tenancy claim for 2012/13.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1576
MINUTES – ORDINARY MEETING
10 DECEMBER 2012

Sundry Debtors and Creditor payments and enquiries, implemented electronic
payment option for annual licences and registrations.

Payroll, payroll tax, child support, maternity leave, PAYG & annual summaries,
superannuation, Workplace Legislation changes, EBA provisions including RDO
system, salary reviews, staff training, retirement & resignations issues, leave accrual
adjustments, leave loading, Councillor allowance review, Workers Compensation
claims and other staff issues.

Debt Collection Services, Rate summons/warrants, preparation and attendance for
court action.

Budget adjustments, End of Year Financials, KPI return, Asset Management, Long
Term Financial Planning and Audit. Sundry grant reporting and auditing. Committee
financial management support and auditing.

Property ownership, licences and leases, property committee, unclaimed monies
register, review of Public Land Register.

Records Management, archives incl. negotiations with holding old minute books,
website and facebook, town and local committee web pages, sign design, Right for
Information requests, council policies.

Banking & Investments.

Rate System issues, 2012/13 Rating and Budget issues, General Finance, Div 81
replacement issues, ABS Data Collection, and Grant Funding issues, Tax issues
including GST & FBT, Fuel Tax, NRM annual report returns.

Cemetery management and website databases.

Roads to Recovery Work schedules, Annual Report and quarterly reports.

Childcare financial reporting, audit, budgets & fee schedule reconciliations. Service
review and reporting.

Service Tasmania reception contract, ST office hours review at Campbell Town,
Tasinet review, Sports Centre Booking and receipting system review.

General accounting, customer service, correspondence and reports.

Audit procedures and processes.

Emergency Management meetings, grant applications, EM Plans, Paton Street
Detention Basin property transfer, and general administration issues.

Waste Transfer Station Management issues and Kerbside waste collection contract
issues and special clean-up service.

General Office support and attendance of meetings, reports, emails & phone
enquiries.

Longford Local District Committee.

Works & Infrastructure support.

Lake Leake management contract review, Tooms Lake & Lake Leake ownership
transfer, Lake Leake shack site map and ownership review.

Street lighting maintenance.

Strategic Plan review.
c. Insurance

Insurance renewals and policy maintenance.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1577
MINUTES – ORDINARY MEETING
10 DECEMBER 2012

Risk Register review

No claims
d. Information Technology
3.

Minor upgrades of IT equipment.

Open Office Software upgrade and enhancement requests.

NBN meetings.

GIS upgrade.

Server and switch maintenance.

Information Management System maintenance.

Disaster Recovery & IT Policy Development.

Council Web Site development, Town and Local District Committee site development,
NMBA website and HH App maintenance.

ApproveTas maintenance.

Yammer & ooVoo maintenance.

Dataworks workflows – Web forms

Mobile phone plan review and iphone application implementation.

Sundry database creation including In/Out Board log.

IPad applications implementation.

Building security system maintenance.

Review web access security system.

Maintain photocopiers and printers.
ECONOMIC AND COMMUNITY DEVELOPMENT UNIT
a. Tourism/Economic Development focus

Collaborating with Minister for Tourism, Norfolk Island and Woolmers Board on
onselling and product development opportunities between the 2 World Heritage
listed sites.

Prepared finding applications to the Tasmanian Community Fund and the Foundation
for Rural & Regional Renewal for finds to develop a Children’s Activity Booklet for
Woolmers Estate. Outcomes awaited.

Overseeing the development of a Longmarsh Dam tour for the Heritage Highway
App.

Working with NSW based artists on a proposal to create street art sculptures for
Longford CBD

Worked with Evandale District Committee on a TCF funding application for an
Evandale Main Street Beautification project. Outcome awaited.

Working with Truckie Memorial Wall Association on a proposed memorial wall at the
Epping Forest Roadhouse

Co-ordinating a working group of Translink business owners/operators that aims to
improve security in the precinct.

Collaborating with Woolmers and a private business to plan Carols by Candlelight at
Woolmers on Saturday evening December 8th 2012
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
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Page 1578
MINUTES – ORDINARY MEETING
10 DECEMBER 2012

Serving on a working group aiming to secure a sustainable future for Heart FM Radio
Station

Funding application submitted to the foundation for Rural & Regional Renewal Grant
Program to secure funds to enable a strategic plan to be developed for Heart FM.
Outcome awaited.

Collaborating with National Trust on ways to strengthen and promote the Norfolk
Plains Heritage Centre.

Member of Council’s Signage subcommittee.

Working with 10 Days on the Island staff on the program of events for Campbell
Town in March 2013.

Managed the updating of the Northern Midlands Business Directory. Directories have
been distributed to every household and business in the Northern Midlands.

Assisted with securing funds from Your Community Heritage Grants program to
interpret convict stories at Woolmers and Brickendon Estates. Assisting with the
implementation of the project.

Collaborating with National Trust to develop a ‘Convict Connections’ Tour through
Northern Midlands/Meander Valley estates and landscape.

Collaborating with Red Bridge Café on a iPad tourism venture based at the Café –
funding secured. Working group formed and project underway.

Participating on the Planning Committee for the Gathering on the Norfolk Plains
2013. Program is finalised and event planning is well underway

Coordinating the publication of a book on the 200 years of the Norfolk Plains.
Designer and publisher have been contracted and book content is currently being
finalised.

Contacted Student Works to construct the time capsule for the Gathering 2013.

Assisting Woolmers/Brickendon Estates with leveraging of the World Heritage listing
status.

Managing the planning and production of the next edition of the “Antiques,
architecture and art” tear-off map.

Preparing submission for Longford to become RV friendly towns. (On hold awaiting
outcome of Councils consideration of overnight stay in the NM).

Encouraging increased utilisation of the Sports Centre gym by writing to Longford
businesses, school and Toosey offering a corporate gym membership.
b. Community development focus

Working with Education Department to implement the ‘Move Well, Eat Well’
initiative in the Northern Midlands.

Prepared funding application to Tasmanian Community Fund for establishment of a
Northern Midlands Toy Library. Outcome awaited.

Prepared funding application to the Value Exchange Grant program for the
development of a fully equipped Dog Play and Exercise Park for Longford. Application
not successful. Application to be made to Tas Community Fund in 2013.

Secured TCF Funding for the Campbell Town Outdoor Gym Project. Project managing
the venture. Anticipating completion by mid-November 2012. Launch held
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
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Page 1579
MINUTES – ORDINARY MEETING
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1 December 2012.
4.

Managing the Health Needs Assessment (Part A Northern Midlands) project in
collaboration with the University Department of Rural Health.

Working with Road Safety Branch, DIER, to develop initiatives to improve road safety
in the Northern Midlands.

Collaborating with Southern Midlands Council and Central Highlands Council to
implement the Central Tasmania Healthy Communities project.

Prepared funding application on behalf of Devon Hills Neighbourhood Watch for
cameras for use of the Fire Station. Funding secured and motion activated and
camera ordered.
PLANNING & DEVELOPMENT UNIT
a. Policy

Solar Panel and wind turbine draft policies prepared.

Ongoing review of current policies - on street dining and signs.

Duty of Care and legislative obligations – review of staff levels and procedures.

Review of physical office with recommendations from Mr. Denman.

Campervan – RV Friendly towns – Campbell Town declared and potential site for
Longford being revisited.
b. Health

Ongoing issues requiring water samples etc at Mount Joy Road - infrequent

Liaise with Department of Health re. Royal George water quality issues.

Liaise with Department of Health re. Avoca water quality issues.

Continue to support and administer the Immunisations programme.

Inspections of food premises, undertaken mainly through resource sharing with MVC.

Place of Assembly licence inspections and renewals is ongoing.

Review of procedures for continuous improvement is ongoing.
c. Building

Follow up of illegal works continuing.

Assistant Building Surveyors attending ongoing professional development training
seminars.

Plumbing inspections and assessment are ongoing.

Plumbing Inspector & Assistant Building Surveyor to attend Building Control
compliance training

Review of procedures for continuous improvement is ongoing.

Amended Plumbing and Building regulations to be assimilated into ongoing practices.
d. NRM

Participation with the Mill Dam Committee. Recent CFOC reporting obligations
completed.

Operation of NRM Committee of Council.

National rainwater and grey water initiative of the Australian Government –
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
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Page 1580
MINUTES – ORDINARY MEETING
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opportunities to be investigated.

Environmental Management Plan – review of implementation programme.

Review of relevant development proposals is ongoing.

Weed management and action plan implementation.

Council presence at Woolmers Rose Festival.
e. Compliance

Permit conditions – Periodic review of compliance with planning permit conditions –
ongoing.

Building audit - ongoing.

Service of Building and Planning Notices.

Prosecution for illegal buildings and works ongoing as required.

Signage.

Follow up dog registrations.

Active review of dogs not previously registered.

Promote consistent processes across region.
f. Planning
5.

Review of TRANSlink zone provisions and available development opportunities.

Participation in Regional Planning Scheme.

Participation in Northern Tasmanian Industrial Land Study.

Participation in Greater Launceston Plan project.

Draft interim planning scheme submitted to the Minister.

Overnight parking for campervans.

Ongoing review of procedures and physical office environment.
WORKS & INFRASTRUCTURE UNIT
In conjunction with INFO 5 – Works & Infrastructure Report.
a. Asset Management

New asset information collection and verifications– ongoing.

Programmed inspections of flood levee and associated infrastructure – ongoing.

Involvement in asset management working group with Councils in north and north
west region.
b. Traffic Management

Northern Midlands Traffic Committee – liaising with DIER to resolve traffic issues
within municipality.

90km speed zone on Midlands Highway at Conara – DIER have advised that they are
currently reviewing traffic management in the area around the Esk Main Road
intersection and the entrance to Conara. Awaiting further advice from DIER regarding
the outcome of this review.

DIER have been requested to investigate raising the speed limit from 50km to 80km
on the section of road by the river near the Ben Lomond Water Pump Station.
Awaiting their response.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1581
MINUTES – ORDINARY MEETING
10 DECEMBER 2012

Design plans received from DIER for improvements at the Eskleigh intersection,
works expected to start early in 2013.

Traffic Islands / outstands in Perth Main Street – Survey / investigation works being
carried out to determine whether it is possible install traffic islands in the shopping
district.

Blackspot funding applications have been submitted to realign the intersection of
Perth Main Street and Elizabeth Street and to construct a turning head at the end of
Fore Street, Perth.

Talisker Street, Main Road intersection Perth. Concept plans have been developed
for a future intersection realignment. Investigating funding opportunities.
c. Development Work

Design plans for 44 lot subdivision at 120 Marlborough Street, Longford have been
approved Stages 1 and 2 have reached final completion, stage 3 is at practical
completion and work on stage 4 has commenced.

McShane subdivision (Seccombe Street, Perth) stage 1 has reached final completion
with the exception of street trees and nature strips.

15 lot Kerr subdivision, Mulgrave Street, Perth at practical completion.

Stage 1 of Welsh Subdivision, Mulgrave Street, Perth at practical completion.

4 Lot Pegasus subdivision Ross at practical completion.

Brogan Subdivision, Bond Street, Campbell Town at practical completion.

13 lot Shervan subdivision, Thames Court, Perth at practical completion.
d. Waste Management

Input to regional waste management discussions – ongoing.
e. Tenders and Contracts

School Creek Bridge on Royal George Road completed.
f. Flood levee

Programmed monthly / bi-monthly inspections of flood levee carried out by works
and infrastructure staff.

Headwalls currently being manufactured to install 3 gates valves on the flood levee
behind the abattoir.

Work has commenced on the construction of an open drain from Hobhouse Street to
Paton Street to improve internal stormwater drainage during a flood event.
g. Engineering

Input into Northern Regional Infrastructure group – ongoing.

Input into meetings between councils in the north and north west regions aimed at
developing common engineering standards for subdivisions and development.
h. Capital works

New concrete footpath completed in Catherine Street from Lewis Street to Talbot
Street, Longford.

Kerb and channel construction completed in Frederick Street, Perth.

Road reconstruction works in progress on a 3km section of Macquarie Road.
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
Open Council
Page 1582
MINUTES – ORDINARY MEETING
10 DECEMBER 2012
17
RESOURCE SHARING SUMMARY FROM 01 JULY 2012 TO 30 NOVEMBER 2012
Services Provided to
Meander Valley Council
Break O’Day Council
Flinders Council
Launceston City Council
West Tamar Council
Kentish Council
Total Income
Hrs
65.16
42.3
107.46
Amount
4,302
2,152
$ 6,454
Other External Works
Private Works by Works & Infrastructure
Nth Midlands Business Association
-Longford Promotion Centre - Tourism Officer
-Manager
Total Other External Works
18
Services Provided by
Meander Valley Council
Break O’Day Council
Flinders Council
Launceston City Council
West Tamar Council
Kentish Council
Total Expenditure
Hrs
130.4
11
141.4
Amount
6,746
1,066
$ 7,813
Hours
188.25
42.50
165.00
395.75
VANDALISM
Report prepared by: Jonathan Galbraith – Assistant Works Supervisor
Date
Approx 11/11/12
Approx 11/11/12
17/11/12
17/11/12
Approx 24/11/12
Approx 24/11/12
Approx 24/11/12
24/11/12
19
Incident
Rossarden BBQ shelter shot at
Established trees damaged in Blackburn Park
Union Street boat ramp burnt, two guide posts damaged
Burnouts near Mill dam
Graffiti and damage to Valentines Park toilets
Door lock damaged
Two toilet roll holders and a door damaged at Talisker
Street toilets
Door kicked in at King Street toilets
Location
Rossarden
Campbell Town
Longford
Longford
Campbell Town
Perth
Perth
Estimated cost of
damage
$1,200
$3,000
$1,800
Reported to police
$400
$50
$400
Campbell Town
$200
NATURAL RESOURCE MANAGEMENT (NRM )
Prepared by: Duncan Payton; Planning and Development Manager and Monique Case, NRM Facilitator.
Council’s NRM Facilitator, Ms Case, operated a Council information stall at the Woolmers Rose Festival on
Sunday 18 November 2012. Once again, this was well received by the public with a lot of interest being
shown in regard to weeds and backyard biodiversity. Additional Council information focused on responsible
pet ownership, tourism, health and lifestyle.
Another five investment applications for Northern Midlands Council landholder’s were assessed on
Thursday 29 November 2012. All five were successful. On ground actions supported include:


direct seeding and fencing of native vegetation in pivot corners and corridors at Cressy;
native direct seeding at Royal George to expand and connect existing remnant vegetation along
waterways;
Northern Midlands Council
Ordinary Meeting – 10 December 2012
Section:
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Page 1583
MINUTES – ORDINARY MEETING
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


revegetation and upgrade of browsing pressures control of small marsupials project;
native seedlings for riparian and patch planting with fencing South of Perth along the South Esk
River; and
direct seeding and weed control in remnant native vegetation at Epping.
There are currently four new investment proposals in development for properties in Cressy, Storey’s Creek,
Campbell Town and White Hills.
20
MILL DAM COMMITTEE
Prepared by: Duncan Payton; Planning and Development Manager and Monique Case, NRM Facilitator
Ms Case advises that the majority of recent plantings at the Mill Dam have survived browsing sheep and
native fauna. A follow up planting day with students from the Cressy District High School is planned for
Thursday, 13 December 2012 (TBC). This kind of community support and assistance is gratefully received
and is a positive attribute to the future of the Mill Dam as a community asset. Council would like to take
this opportunity to thank Councillor Goss and the Cressy District High School.
A committee meeting has been called for Wednesday 5th of December.
Ms Case is currently dedicating 4 hours a week at the Mill Dam to progress and maintain works undertaken
along the southern section of the walking track and has extended plantings by an additional 100 stems.
Progress summary reporting for the Mill Dam CFOC grant was completed this month.
21
TAMAR ESTUARY AND ESK RIVERS PROGRAM
Prepared by: Duncan Payton, Planning & Development Manager
The Tamar Estuary and Esk Rivers (TEER) Programme’s third report card into the health of the Tamar River
estuary was launched on Wednesday 28 November by the Environment, Parks and Heritage Minister, the
Hon Brian Wightman MHA.
The report card and press release are included in the attachments.
22
UNION STREET – TYRE FIRE CLEAN UP
Prepared by: Duncan Payton, Planning & Development Manager
The General Manager, Mr Wilson, and the Planning and Development Manager, Mr Payton, met with
adjoining land owners to discuss ongoing concerns with the clean up and potential safety issues.
It was noted that the Environment Protection Authority (EPA) had issued two Environment Protection
Notices (EPN’s) (attached) in regard to the clean up and remains the lead authority in this matter.
The General Manager has written to the Director of the EPA, Mr Schaap, to reiterate the resident’s
concerns with regard to the time taken to clean the site, rectify the drains and security of the site.
23
DRAFT INTERIM PLANNING SCHEME
Prepared by: Duncan Payton, Planning & Development Manager
The Northern Midlands draft Interim Planning Scheme was submitted to the Minister, the Hon Bryan Green
MHA, in early November for declaration in accordance with the provisions of the Land Use Planning and
Approvals Act 1993. The Minister has sought advice from the Tasmanian Planning Commission.
The TPC Advisory Committee submitted its report to the TPC meeting of 03 December 2012. The TPC will
Northern Midlands Council
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Section:
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Page 1584
MINUTES – ORDINARY MEETING
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then provide advice to the Minister. At the time of writing, Council has not been provided with a copy of
the TPC advice.
However, despite earlier apparent agreement – including some concession from Council (proposed low
density zoning at Bishopsbourne and a reduction in proposed General Residential zoning at Cressy) - Ms
Wong, Senior Planning Consultant to the TPC and member of the Advisory Committee advised the Planning
and Development Manager, Mr Payton, that the Committee does not support Council’s position in regard
to:
 Low Density Residential zoning for Caledonia Drive, Pateena Road/Norwich Drive, Blackwood
Creek, Kalangadoo and prefers the application of the Rural Living zone;
 General Residential zoning for Avoca and prefers Low Density Residential zoning;
 General Residential zoning at Cressy and Philip Street, Perth, replacing Residential Reserved zoning
and prefers Particular Purpose (Future Residential) zoning. {Prior to informal exhibition of our draft
we had been advised by the TPC that future or reserved zones were not an option}.
The Act provides for the Minister to declare, refuse to declare, or direct that a draft be altered (either by
the Council or the TPC).
It is hoped that the Northern Midlands Council will receive the Ministers decision prior to Christmas.
24
DRAFT PLANNING DIRECTIVE – STANDARDS FOR RESIDENTIAL DEVELOPMENT
IN THE GENERAL RESIDENTIAL ZONE
Prepared by: Duncan Payton, Planning & Development Manager
The following report was provided to the July meeting of Council:
1
PURPOSE OF REPORT
The purpose of this report is to advise Council of the informal release, by the Tasmanian Planning
Commission (TPC), of a discussion paper proposing a new planning directive with the intent to
introduce the specific assessment criteria for single dwellings (permitted without permit) and multiple
dwellings (permitted status) within the General Residential zone of Council’s interim planning scheme
and future schemes. This will not impact on the current Northern Midlands Planning Scheme 1996.
2
BACKGROUND
Councillors will recall that, following the recent introduction of Planning Directive 4, we have
encountered a number of results generally considered unsatisfactory as a direct outcome of no longer
being able to consider matters such as over shadowing and solar efficiency, particularly with the
acceptable solutions for boundary setbacks. As a response to these concerns, Council asked staff to
prepare a motion for the July meeting of the Local Government Association of Tasmania (LGAT)
seeking support to request the State to review the provisions.
Whilst that motion was not included in the recent LGAT agenda, its relevance has been overtaken by
the latest draft Directive and the current informal opportunity for Local Government to comment. At
this point the Commission requires comments by Friday 03 August 2012. Further opportunity is
expected to arise during formal public exhibition of the draft directive.
Councillors are invited to read the discussion paper and Draft Planning Directive and to provide any
comment to the Planning and Development Manager by close of business on Monday 30 July to
enable preparation of a response incorporation councillors concerns.
A preliminary draft response, highlighting a number of concerns, will be circulated to Councillors.
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ATTACHMENTS
A
B
C
Letter from Mr Greg Alomes, Executive Commissioner, TPC
TPC Discussion Paper – Standards for Single Dwellings and Multiple Dwellings (Villa Units and
Townhouses) in the General Residential Zone.
Draft Planning Directive - Standards for Single Dwellings and Multiple Dwellings (Villa Units and
Townhouses) in the General Residential Zone.
RECOMMENDATION 1
That the Tasmanian Planning Commission discussion paper and Draft Planning Directive Standards
for Single Dwellings and Multiple Dwellings (Villa Units and Townhouses) in the General Residential
Zone be received and comments forwarded to the Planning and Development Manager by 30 July
2012 for inclusion in a response to the invitation for informal comment .
DECISION
Cr Goss/Cr Brooks
That the Tasmanian Planning Commission discussion paper and Draft Planning Directive
Standards for Single Dwellings and Multiple Dwellings (Villa Units and Townhouses) in the
General Residential Zone be received and comments forwarded to the Planning and
Development Manager by 30 July 2012 for inclusion in a response to the invitation for
informal comment .
Carried unanimously
The Planning and Development Manager, Mr Payton, sent a comprehensive response, (circulated to
Councillors) to the Executive Commissioner, Mr Alomes, on 01 August 2012.
In November 2012 the Tasmanian Planning Commission released the draft Planning Directive for formal
comment until 01 February 2013. The draft directive and background report are included in the
attachments.
A draft response, on behalf of Northern Midlands Council, will be prepared for discussion and adoption by
Council at the 21 January 2012 meeting. Councillors are invited to review the draft directive and to forward
any comments to Mr Payton prior to this. It is also proposed to circulate copies of the attachments to each
of the Local District Committees, to ensure that our local communities are informed of this significant
change.
25
GREATER LAUNCESTON PLAN
Prepared by: Duncan Payton, Planning & Development Manager
The Planning and Development Manager, Mr Payton, attended a workshop for the Greater Launceston Plan
on 14 November 2012. The workshop papers are attached. Minutes from the workshop have not been
supplied at this time.
26
NORTHERN REGIONAL PLANNING INITIATIVE
Prepared by: Duncan Payton, Planning & Development Manager
The Planning and Development Manager, Mr Payton, attended the Management Committee meeting on
Friday 30 November 2012 (draft minutes attached).
The Northern Regional Planning Initiative (RPI) is a joint initiative between the State Government, Northern
Tasmania Development (NTD) and the eight northern Tasmanian Councils, as established under a
Memorandum of Understanding in 2008.
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The RPI is currently managed under the auspices of NTD. The project MoU identifies three key outputs. To
date, two of the three outputs have been successfully delivered. The third output is in the final stages of
completion. In detail, the MoU outputs are as follows:
1.
Preparation of a comprehensive regional land use strategy for the region.
In October 2011, the Minister declared the Regional Land Use Strategy of Northern Tasmania as a
statutory Regional Strategy under S.30C of the Land Use Planning & Approvals Act 1993 (the Act).
2.
Preparation of a Regional Model Planning Scheme (RMPS) and review of existing planning schemes to
determine compliance with that Model.
A RMPS to this effect has been developed over the course of 2010-12. The RMPS is consistent with
the template, definitions and various provisions provided by the Tasmanian Planning Commission
(TPC). It is made up of three types of content; State-based (mandatory), regional (mandatory or
choice between mandatory options) and local content.
The provisions contained in the RMPS have been developed through negotiation with the eight
Councils and the Tasmanian Planning Commission and subject to substantial legal scrutiny.
3.
Preparation of an individual planning scheme for each Council that is (a) based on the RMPS and (b)
consistent with and likely to further the objectives of the Act.
Council schemes are in varying stages of completion; some have been completed, endorsed and
submitted to the Minister for declaration via an interim scheme process, while others are yet to be
submitted.
27
NORTHERN TASMANIA INDUSTRIAL LAND STUDY
Prepared by: Duncan Payton, Planning & Development Manager
The Planning and Development Manager, Mr Payton, attended the Steering Committee meetings on 7 and
30 November 2012. The minutes of the 7 November meeting and the ensuing discussion paper are included
in the attachments.
28
YOUTH PROGRAMME UPDATE –NOVEMBER 2012
Prepared by: Peter Mackenzie, Youth Development Officer
Youth Activities (MYAP) Program
 Longford
4 sessions total users 38
 Perth
5 sessions total users 25
After-School Youth Program Campbell Town
 One session users 7 (final session scheduled for 3rd December – then evaluation re 2013)
 YASAG Campbell Town support program for post-school age.
 2 sessions total users 8 (In cooperation with NJL, developing driver mentoring program to assist
young attendees gain driver’s license, to in turn assist with access to employment)
YASAG Program for Part A
 4 sessions
total users 24
Outreach
 3 outreach activities re YASAG program.
Meetings
 Meeting re YASAG Campbell Town (1)
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





Meeting re Health Needs Map (1)
Meeting re resource sharing MVC for National Youth Week 2013 (1)
Meeting re resource sharing WTC & LCC for 2013 (1)
PCYC Longford meeting (1)
Meeting re Road Safety Cressy & C/Town Schools (3)
Meeting re NMC Consultative Committee (1)
Consultations

Consultation with YASAG group Campbell Town re special needs including employment/driver
licenses.
Training/Review

Nil
Other Activities






29
Continued support of Longford PCYC program -assisted PCYC worker and volunteer on 5 nights.
Total users for 5 nights was 40. Numbers are growing gradually and sessions have been very
successful.
Assisted one farmer to gain a young trainee employee.
Part of coordination team for Road safety clinic for Grade 10 Cressy and Campbell Town High
students Nov 14th. (see separate information item)
Assisted with mock interviews for Grade 10 Cressy students on Nov 16th
Facilitated Save-A-Mate (SAM) workshop on safe partying by Red Cross at Cressy High
CIRCULAR HEAD COUNCIL YOUTH ENGAGEMENT PROGRAM
Prepared by: Peter Mackenzie, Youth Development Officer
In 2011 Circular Head Council in Tasmania was the winner of the National Awards for Local Government Youth Engagement Award (small council), with its Seven Up Youth Centre Project. This award recognises
councils that empower young people to take part and be active in their communities.
“Council’s goal was to include and inspire young people, encouraging them to actively participate in the
community”
Council staged ‘y engage’ an interactive youth forum as part of National Youth Week 2009. This forum
focused on teasing out some actions and strategies that could be put in place to ensure young people feel
included and engaged in community life.
Youth and Community Officers from Circular Head Council and Rural Health Tasmania subsequently worked
alongside the community’s young people to help establish the ‘Seven Up’ Youth Centre.
The project took two years to fully develop, from its inception through to the trial of two possible venues
and formats. Secondary school leadership teams and Circular Head Council’s youth advisory council, the
Circular Head Youth Leaders (CHYL), conducted peer surveys to ensure that the project remained relevant
to student needs. Information was disseminated by the young people through social networking sites and
other media.
Students felt that the name Seven Up reflected the age group at which the centre is aimed, namely grades
seven and up, and designed an appropriate logo.
The centre’s activities have included cooking, craft, dancing, nail art and music sessions.
I have discussed with the Youth and Community Officer at Circular Head, our relative developments in
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youth programs and engagement. Much of our approaches are similar. One main difference is that they
have a separate more formal advisory council of young people, whereas we use a range of consultation
mechanisms integrated with established programs.
I have been invited to visit their youth centre, which would be worthwhile, and might be able to fit that into
a holiday visit or as part of some of the Long Service Leave I plan to take in 2013.
30
ROAD SAFETY CLINIC AT CRESSY HIGH
Prepared by: Peter Mackenzie, Youth Development Officer
Road trauma and risk is a concern for all Australian communities. Young people continue to be overrepresented in road crashes and trauma.
Earlier in the year, a coordinating team from Cressy High, Longford Police, Longford Rotary, DIER and
Council, decided to try a new approach.
The end result was a ‘clinic’ or workshop on 14 November, which was a first not just for the Grade 10
students of Cressy and Campbell Town High, but for all the organisers and supporters, and for Tasmania as
far as we are aware.
The overall ‘clinic’ concept was based on the award-winning ‘Docudramas’ developed by former teacher
Barry Collis in Qld, and run for Queensland schools.
The day included a mock crash scene, with wrecked car and victims, and the assistance of local SES, Police,
and Fire Service staff.
That was followed by a magistrate’s court with the “guilty” driver being charged. Retired Magistrate and
former State Coroner Ian Matterson kindly offered to assist with that section.
After that, we had trauma survivor stories from Derek and Vanessa, who did a fantastic job of bravely
telling their stories of road trauma and the hardships involved.
Vanessa drove out by mistake into the path of a truck a few years back at Campbell Town, where she lived,
and is extremely fortunate to be alive. She had been part of our youth activity group, and that aspect of
having someone from the local community very clearly had an effect on many of the students at the clinicas well as the adults.
Derek has spoken to local students in the past and his story of trauma and recovery also has a clear impact
on students.
This day worked well, and the positive feedback from students verified that the effort was worth it.
I also arranged for independent evaluation by Red Cross, who have very sophisticated approaches to
delivering safety messages to young people. Their feedback was very positive.
We also had assistance from members of the Road Trauma Support Team, other Council staff who assisted
with the wreck scene, all the school staff involved, Rotary people who put on the bbq lunch, Mike
Armstrong for supplying the wreck and Kevin Kemp for towing it. And “Sonia” Denne for being the guilty
driver.
This was a fantastic team and community partnership effort to help young people about a very important
issue.
We plan to refine the concept and run it again in late 2013.
There is already keen interest from other regions and I have no doubt that the concept should and could
be used statewide.
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31
RELOCATION OF HERITAGE HIGHWAY MUSEUM AND INFORMATION CENTRE
Prepared by: Lindsay Harwood, Executive & Liaison Officer
Information in relation to the proposed relocation of the facility was
 advertised in the Examiner Newspaper on Wednesday, 31 October, and Saturday, 3 November, 2012;
 published in the November edition of the Midlands Herald at Campbell Town; and
 placed on Council’s website.
At the close of submissions on Friday, 30 November, the following submissions had been received:
 Letter of support from Mr Bill Chugg of Campbell Town; and
 The membership of the Campbell Town District Forum suggested that a flyer be sent to each
householder in the district, and that a briefing session be held. It was also resolved by the Forum
that support be expressed for the Town Hall to be set-aside for the Heritage Highway Museum
and Visitor Information Centre provided a multi-purpose facility is constructed at the War
Memorial Oval.
It is the opinion of Council’s Executive & Liaison Officer that the community has had an adequate
opportunity to provide any comments and that costing for the project should be prepared so that the
matter can be formally considered by Council in early 2013. This approach is fully supported by Mr Geoff
Duncombe who is the Chair of the Heritage Highway Museum and Information Centre.
32
ENGLISH TOWN ROAD UPGRADE
Prepared by: Terry Eaton, Engineer
Concept design, to upgrade the one lane section of the road, where the road closure signage is in place, is
complete. Indications are that road widening will be expensive due to the fill quantity required.
Work has progressed on an alternative design to install passing bays at either end of a one lane section.
Legal clarification being sought on likely issues of road reservation widening over an area with an
environmental covenant in place.
33
STORMWATER DRAINAGE – EVANDALE
Prepared by: Terry Eaton, Engineer
Preliminary work has been undertaken indicting that present drain legislation makes no provision for
installing a downstream drain across property in others ownership without the owners agreement.
The lack of a drain outlet will limit further development of the Cambock Lane East land.
Discussions have been held with Mr R. Summers, the owner of both the downstream property and the land
to the north of Cambock Lane, to appreciate his biosecurity concerns and consider possible drainage
measures to allow further development within the Cambock Lane East catchment. A response from Mr
Summers is outstanding.
34
WEST PERTH DRAINAGE STUDY
Prepared by: Terry Eaton, Engineer
No DIER funds are available to upgrade culverts at Drummond Street and Youl Main Road. Need to clear
drain downstream of Drummond Street referred back to DIER for attention, still awaiting reply.
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35
REGIONAL TASMANIA - KEEP IT ALIVE CAMPAIGN UPDATE
Prepared by: Adam Wilson – General Manager
Deputy Mayor Downie asked for an update on the campaign.
At the 12 November 2012 Council Meeting, Council agreed on the following decision:
Deputy Mayor Downie/Cr Goninon
That Council
i)
request the Labor and Liberal parties to work together to rebuild the forestry industry,
introduce freight equalisation, reopen the Triabunna woodchip mill, identify the “Tarkine” and
prosecute trespassers.
ii)
request formal minutes be circulated of future meetings of the Regional Tasmania – Keep it
Alive Campaign meetings, and that a list of actions/outcomes be circulated.
On the 20 November 2012 Mr Harrison from Corporate Communication provided council with a copy of the
draft press release, for the Regional Tasmania Keep it Alive campaign meeting on the 21 November that
Mayor Polley attend.
Mayor Polley sent out the following email to all Regional Tasmania Keep it Alive campaign members:
“Hello everyone
When we organize our next meeting which will have a formal agenda etc could this motion be
included. It was carried unanimously on 12 November 2012 by the Northern Midlands Council.
That Council
i)
Request the Labor and Liberal parties to work together to rebuild the forestry industry,
introduce freight equalization, reopen the Triabunna woodchip mill, identify the ‘Tarkine” and
prosecute trespassers.
ii.
Request formal minutes be circulated of future meetings of the Regional Tasmania – Keep It
Alive Campaign meetings, and that a list of actions/outcomes be circulated.”
ATTACHMENTS
 Email from Tony Harrison dated 4 December 2012 & draft letter
 Email from Executive dated 5 December 2012
 Email from Tony Harrison dated 20 November 2012
 Media release
 Email from Mayor Polley dated 22 November 2012
36
WATER AND SEWERAGE NOT FOR PROFIT REBATE / CONCESSION POLICY
Prepared by: Adam Wilson – General Manager
Water and Sewerage Working Group re Not For Profit concessions - summary of first meeting
25
25.1
Treatment of “Not for Profit” Customers
The Corporation will consult with the Owners Representatives to develop a consistent state-wide
Not for Profit rebate / concession policy within the first 12 months of operation with an
expectation that the policy will take effect from 1 July 2014
Summary of the key direction and points from the meeting:
Recommendation/s:

The working group will recommend in principle to the Owners Representatives Group that the new
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water corporation, rather than the owner councils, be responsible for administering the community
service obligation of providing concessions to eligible Not for Profit’s prior to effecting distributions
to owner councils; and that

The detailed requirements of this approach should be reflected within the body of the Shareholders
Letter of Expectation as negotiated between the Owners Representatives Group and the new
corporation’s Board once appointed.
Rationale/s:

the desire to achieve state-wide consistency of approach towards the handling of Not for Profit
concessions - both in terms of defining and categorising Not for Profit’s and also in relation to the
rebates provided;

recognition that often Not for Profit’s service regions rather than just one local municipal area – so
the provision of a rebate from the state-wide corporation rather than from one council’s resources is
a more equitable approach; and

an acknowledgement that at certain times the dividends provided to a given council may not cover
the Not for Profit rebates that are due to Not for Profit organisations within that council’s municipal
area; this possibility will be circumvented by administering the concession prior to distribution.
Definition of NFP:

In relation to the definition of a Not for Profit organisation, it was noted at the meeting that currently
the preferred approach is to derive the definitions from a irreproachable third party organisation (i.e.
ATO) rather than trying to come up with a unique definition as determined by the owner councils or
the new corporation. Whilst not articulated in the initial Discussion Paper, it is noted that in addition
to the classifications as set out by the ATO, in order to be eligible for the concession an organisation
must not hold either a liquor or gaming licence. There was a suggestion at the meeting that perhaps
there could be some sort of ‘competition factor’ built in.
Involving all councils:

It is understood that the working group wishes to issue a Paper to all Council General Managers
within the state requesting their feedback and input to the consideration of adopting a “North-West
approach” to the issue of Not for Profit concessions i.e. this equates to option 6 as described in the
Discussion Document (it is noted that Northern Midlands Council identify Option 4 as a preferred
approach). This Paper will catalyse some further discussion and consideration of the finer elements
required to be addressed in order to develop a workable state-wide approach.
Next Steps:

37
Develop a précis-type document, based on the Working Group’s Discussion document, including a
couple of analytical examples of the sorts of challenges the “North-West approach” and other
approaches have thrown up to date, as per those highlighted in our conversation at the meeting.
REGIONAL DEVELOPMENT AUSTRALIA (RDA) APPLICATION – TASGAS
Responsible Officer: Adam Wilson – General Manager
Council is working with TasGas looking at ways to expand the supply of gas to properties in the township of
Longford, and if it is possible to lodge an“Expression of Interest” for a 3rd Round RDA Grant.
TasGas has provided Council with a letter of support advising that they will provide dollar for dollar in-kind
support with the Federal Government, the in-kind support will be by way of installation of the gas
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pipeworks and supervision.
38
NORFOLK PLAINS/NATIONAL TRUST ASSISTANCE
Prepared by: Lorraine Green, Economic & Community Development Manager
Chris Tassell has not yet got back to the Economic & Community Development Manager re the assistance
offered.
DECISION
Cr Goss/Deputy Mayor Downie
That the Information items be received.
Carried unanimously
Cr Goninon/Cr Knowles
That Council provide in-principle support to the Regional Tasmania Keep it Alive
Campaign; however, until such time as formal governance principles and processes
are put in place, Council can provide no further financial support.
Carried
Voting for the motion:
Cr Carins, Cr Goninon, Cr Goss, Cr Knowles, Cr Lambert
Voting against the motion:
Mayor Polley, Deputy Mayor Downie, Cr Brooks, Cr Calvert
CON – ITEMS FOR THE CLOSED MEETING
DECISION
Cr Brooks/Cr Knowles
That Council move into the “Closed Meeting” with the General Manager, Corporate
Services Manager, Planning and Development Manager, Engineer, Works &
Infrastructure Manager, Executive & Liaison Officer and Executive Assistant.
Carried unanimously
360/12
APPLICATIONS BY COUNCILLORS FOR LEAVE OF ABSENCE
As per provisions of Section 15(2)(i) of the Local Government (Meeting Procedures)
Regulations.
361/12 (1)
PERSONNEL MATTERS
As per provisions of Section 15(2)(a) of the Local Government (Meeting Procedures)
Regulations.
361/12 (2)
INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
As per provisions of Section 15(2)(f) of the Local Government (Meeting Procedures)
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Regulations.
Management meetings
361/12 (3)
MATTERS RELATING TO ACTUAL OR POSSIBLE LITIGATION TAKEN BY
OR INVOLVING THE COUNCIL OR AN EMPLOYEE OF THE COUNCIL
As per provisions of Section 15(2)(h) of the Local Government (Meeting Procedures)
Regulations.
Correspondence
361/12 (4)
INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
As per provisions of Section 15(2)(f) of the Local Government (Meeting Procedures)
Regulations.
Action Items – Status Report
361/12 (5)
MATTERS RELATING TO ACTUAL OR POSSIBLE LITIGATION TAKEN BY
OR INVOLVING THE COUNCIL OR AN EMPLOYEE OF THE COUNCIL
As per provisions of Section 15(2)(h) of the Local Government (Meeting Procedures)
Regulations.
Legal Matter
361/12 (6)
INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
As per provisions of Section 15(2)(f) of the Local Government (Meeting Procedures)
Regulations.
Water & Sewer Reform
362/12
INFORMATION PROVIDED TO THE COUNCIL ON THE CONDITION IT IS
KEPT CONFIDENTIAL
As per provisions of Section 15(2)(f) of the Local Government (Meeting Procedures)
Regulations.
Longford Flood Levee
363/12
PROPOSALS FOR THE COUNCIL TO ACQUIRE LAND OR AN INTEREST
IN THE LAND OR FOR THE DISPOSAL OF LAND
As per provisions of Section 15(2)(f) of the Local Government (Meeting Procedures)
Regulations.
Properties at Ross and Perth
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364/12
PERSONNEL MATTERS
As per provisions of Section 15(2)(a) of the Local Government (Meeting Procedures)
Regulations.
361/12 (7)
PERSONNEL MATTERS
As per provisions of Section 15(2)(a) of the Local Government (Meeting Procedures)
Regulations.
DECISION
Cr Lambert/Cr Goss
That Council move out of the closed meeting.
Carried unanimously
Mayor Polley closed the meeting at 10.30pm.
MAYOR
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