APPENDIX A
ASSET
MANAGEMENT
PLAN
2007 - 2012
Updated October 2010
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CONTENTS
Section
Page
1.
INTRODUCTION ...................................................................................................... 3
2.
ASSET MANAGEMENT…………………………………………………………………..4
3.
VISION STATEMENT……………………………………………………………………..5
4.
CORPORATE PRIORITIES………………………………………………………………5
5.
CONSULTATION…………………………………………………………………………..5
6.
PARTNERSHIP WORKING AND JOINT USE OF COUNCIL PROPERTY………...6
7.
PROPERTY OUTCOMES THAT CONTRIBUTE TO THE DELIVERY OF
CORPORATE PRIORITIES………………………………………………………………8
8.
CAPITAL RECEIPTS…………………………………………………………………….14
9.
SPACE UTILISATION……………………………………………………………………14
10.
MAINTENANCE……………………………………………………………………….....15
11.
SUSTAINABILITY………………………………………………………………………..17
12.
CONCLUSION…………………………………………………………………………….19
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Appendices
A Contribution of Property Types to Corporate Priorities
B Capital Programme Summary
C Action Plan
Tables and Diagrams
Page
1.
2.
3.
4.
5.
9
14
14
16
18
Property outcomes that contribute to the delivery of Corporate Priorities
Estimated Capital Receipts 2010-2014
Property Capital Receipts 2010 - 2014
Maintenance Backlog
Display Energy Certificates Results
Glossary of Terms and Abbreviations
AMP
BPMS
COPROP
CPA
CPD
CPO
CIPFA
CXMT
DDA
DEC
DRC
EPC
EUV
FBC
FMS
GIS
HEOG
HRA
IPF
KLOE
LDF
LIBOR
LLPG
MV
MSCP
PMS
PUSH
RICS
TF
UOR
UPRN
1.
Asset Management Plan
Business Process Management System
Association of Chief Corporate Property Officers in Local Government
Comprehensive Performance Assessment
Continuing Professional Development
Corporate Property Officer
Chartered Institute of Public Finance officers
Chief Executive Management Team
Disability Discrimination Act
Display Energy Certificates
Depreciated Replacement Cost
Energy Performance Certificate
Existing Use Value
Fareham Borough Council
Financial Management System
Geographical Information System
Hampshire Estates Officers Group
Housing Revenue Account
Institute of Public Finance
Key Lines of Enquiry
Local Development Framework
London Inter-Bank Offer Rate
Local Land and Property Gazetteer
Market Value
Multi Storey Car Park
Property Management System
Partnership for Urban South Hampshire
Royal Institution of Chartered Surveyors
Technology Forge Property Management System
Use of Resources Assessment
Unique Property Reference Number
INTRODUCTION
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1.1 The Asset Management Plan (AMP) covers the period 2007 – 2012 and is
closely linked with the Council's Finance Strategy. The AMP is updated on an
annual basis to ensure the accuracy of the information contained therein. The
document details what has been delivered with regard to asset management,
e.g. the corporate priority actions and what is programmed for future delivery.
1.2 The AMP has been reduced in size for ease of reading and is supplemented by
an evidence folder which has been created and includes details of the
arrangements that have been put in place to ensure effective asset
management at Fareham Borough Council and comprises largely standing
information, e.g., the corporate arrangements and roles and responsibilities for
asset management planning.
1.3 The updated AMP was approved by the Chief Executive Management Team on
22nd December 2010 and the Council's Executive on 7th February 2011.
2.
ASSET MANAGEMENT
2.1
''Asset management maximises the performance of fixed, physical or capital
assets that have a direct and significant impact on achieving corporate
objectives''. It is concerned with Council wide management issues. In
particular, it is associated with:





An integrated approach between service areas and the corporate centre
Corporate responsibility for strategic asset management
Explicit authority wide objectives for holding property and other assets
Changes to the portfolio consistent with corporate priorities
Sufficient data to analyse the suitability, sufficiency and performance of the
portfolio and to make strategic decisions
2.2 The AMP sets out the overall direction and framework for managing the
Council’s assets and pulls together cross service issues into an authority wide
plan. It is reported annually to the Executive and as such details the contribution
of the Council’s assets to achieving the corporate priorities. The AMP is linked,
therefore, to the Council’s corporate priorities and is consistent with and
complements the Council’s Finance Strategy, which sets out the Council’s
approach to capital investment. It is also linked to the Housing Revenue
Account Business Plan 2004-2034 which details the management of the
Council’s Housing assets.
3.
VISION STATEMENT
3.1 Fareham is a 'prosperous, safe and attractive place to live and work'. This has
not happened by accident but by careful management and development and
constant attention to our environment and the needs of our communities. Our
vision for Fareham's future is based upon the assumption that residents want to
preserve all that is good about Fareham , whilst increasing prosperity and
making it an even more inclusive and attractive place to live and work.
The vision is guided by a set of values which are shared by all elected members
and employees:
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




4.
Listening and being responsive to our customers;
Recognising and protecting the identity of existing settlements;
Enhancing prosperity and conserving all that is good;
Being efficient and effective and providing value for money;
Leading our community and achieving beneficial change.
CORPORATE PRIORTIEIS
4.1 The Council has identified seven corporate priorities arising out of its Corporate
Vision Statement. These are as follows:






Protecting and enhancing the environment;
Maintaining and extending prosperity
A safe and healthy place to live and work
Leisure for health and for fun
A balanced housing market
Strong and inclusive communities
A dynamic, prudent and progressive Council
4.2 A strategic approach to the Council's property ownerships has the potential to
release capital, reduce costs, improve public access and support organisational
change. This in turn supports the delivery of our priorities.
5.
CONSULTATION
5.1 Undertaking specific consultation exercises is a valuable process and has
implications for asset management. Examples of consultation exercises
are:

Officers from the Council met with their counterparts at the Fareham
and Gosport Primary Health Care Trust to consult on the provision of
health and community facilities together with the provision of
affordable housing in the town centre. The group investigated the
future use of sites including Osborn Road South, St. Christopher’s
Hospital and Fareham Health Centre with the objective of maximising
the potential of these sites whilst achieving the objectives of both
partner organisations.

The Borough Council undertakes regular consultation with residents
which, includes a Borough's Residents' Survey which is held every
other year. There was previously a statutory requirement to carry out
a 'Place Survey' every two years and the latest one was carried out
during 2009. However, the Government has recently decided to
cease carrying out the Place Survey so FBC will not be undertaking
one this year.
The 2009 survey results showed that overall, 95% (95%) of residents
are satisfied with their local area as a place to live. Only 4% of
residents responded "not at all" when asked if they felt that they
belonged to their local neighbourhood.
The full results are published on the Council's website.
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6.
PARTNERSHIP WORKING AND JOINT USE OF COUNCIL PROPERTY
6.1 The Council is involved in a number of key local partnerships. The
shared use of Council property in support of these partnerships is a
follows;
Partnership for Urban South Hampshire (PUSH)
PUSH is a partnership of the South Hampshire local authorities and
their immediate neighbours and is a most important partnership in
which Fareham plays a significant leadership role. It is formally
recognised as leading the development of a plan for South
Hampshire as a sub-region within the South-East Plan process.
Since its inception the Partnership has developed into a groundbreaking collaboration between local authorities and the significance
and unique nature of the Partnership as a process for the planning of
future development is recognised at national level. PUSH meetings
are held in Fareham Civic Offices. The provision of dedicated offices
for PUSH was initially provided on the 8th and 9th floors, however
they are now based at 54A High Street, with the estates department
providing property related assistance where necessary.
Portchester Crematorium Joint Committee
The Council is a member of the Joint Committee in partnership with
Portsmouth, Gosport and Havant Local Authorities. The site of
Portchester Crematorium is owned by the Council and leased to the
Joint Committee.
Building Control Partnership
Fareham and Gosport Council’s have entered into a partnership to
provide a joint Building Control service to both Local Authority areas.
The offices are based on the 5th floor of Fareham’s Civic Offices.
Hampshire Highways South
Hampshire County Council to devolve the highways service across
the County has set up regional offices. The Hampshire Highways
South office is located on the 4th floor of Fareham’s Civic Offices.
The accommodation is leased to Hampshire County Council.
Hampshire County Council
As part of the Council’s objective of providing “ Strong and Inclusive
Communities” and working with other partners and agencies to
achieve, for example, a new approach to service delivery based on
neighbourhood working the Council will endeavour to identify
opportunities for the shared use of its property to deliver seamless,
cross sector , cross agency, community based services. An
example of this is that FBC is currently in discussion with the Wessex
Youth Offending Team regarding the potential subletting of space
within the Civic Offices. Not only will this provide additional income
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but it will also facilitate a closer working relationship with the
Community Safety Team.
Fareham Community Action
The Council acquired a long lease hold interest in the ground floor of
163 West Street which has been developed by Portsmouth Housing
Association in order to relocate Fareham Community Action from 5 &
7 Osborn Road South. The Council has for many years provided
accommodation to FCA at a concessionary rent and this has
continued with the move to new office accommodation at 163 West
Street, Fareham. FCA are a Registered Charity who work for the
benefit of Fareham residents and provide a core support service to
the voluntary sector and provide community services i.e. advice,
information, support and development to groups and organisations in
the voluntary sector across the Borough. In addition to the core
service, FCA provides a range of community services for individuals.
These are Community Transport, Dial A Ride, Home Help Service,
Shopmobility, Advocacy and Volunteer Bureau.
Shopmobility
The Shopmobility service is provided from space in the Council’s
Osborn Road Multi Storey Car Park.
Primary Care Trust (PCT)

The Council are working with the PCT to identify a site
preferably within Council ownership for the replacement of
Fareham Health Centre. The existing Health Centre could then
pass into Council ownership and will help facilitate the
development of the land to the north of Fareham Shopping
Centre.
Hampshire Capital and Asset Pathfinder Initiative
FBC has been invited to join the Government Pathfinder Initiative
which aims to make more efficient use of public assets across the
country. Partners included in the Hampshire Pathfinder include
Hampshire County Council (which is leading the Hampshire
Pathfinder), District Councils, Hampshire PCT and Hampshire
Constabulary etc. Mapping data of all assets held by FBC has
already been provided, along with specific details on the Civic
Offices, Depot and Ferneham Hall. One initiative being currently
being progressed is sharing office space in the Civic Offices with
other public sector organisations. Further information on the
Pathfinder initiative will be provided in due course and will feature in
the update of the AMP for 2011/12.
6.2
In addition, the Council is also involved with:

Project Integra (with other Hampshire Authorities)

Fareham and Gosport CCTV Partnership
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
7.
Fareham Community Safety Partnership (with Hampshire Police
Authority, Probation Service and Hampshire CC)
PROPERTY OUTCOMES THAT CONTRIBUTE TO THE DELIVERY OF
CORPORATE PRIORITIES
7.1 A draft Corporate Strategy for public consultation was approved by the
Executive in October 2010. The public consultation exercise will take
place over a 12 week period.
7.2 The Council’s assets have been used as a driver and enabler of change in
the organisation to facilitate achievement of the corporate priorities.
Through in particular the process of Property Review and Maintenance of
Operational Property the Council can show an understanding of the
opportunity cost of its portfolio and which is used to deliver value for
money for its residents and derive benefits to the community.
7.3 An example of this is the requirement to dispose of assets within the
Portchester area in order to assist with the funding of the new Community
Centre. On the 6 December 2010, the Executive approved a report on the
sale of the freeholds of Northfield Farm and site of 14/16 West Street,
Portchester. Table 1 below shows specific property outcomes and how
they are being used to achieve the corporate priorities.
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Property
Proposal
Corporate Priority / Planned Improvement
Land adjacent to Locks Heath Shopping Centre
FBC site earmarked for a new leisure
development to include a swimming pool. The
land is subject to restrictive covenants in favour
of New River Retail (new owners of Locks
Heath shopping centre). Negotiations
continuing to release covenant. Due to no
progress being made other site options are
being investigated e.g. with Coldeast.
Provide a new swimming pool in the West of
the Borough to support the following corporate
priorities; 'Leisure for health and for fun' and 'A
safe and healthy place to live and work'. Due to
the inability of the Council to persuade the
owners to enter into the legal agreements to
release the covenants to enable this project to
proceed, a review of site options is to be
undertaken.
Properties in Quay Street Fareham.
Following the Locks Heath Centre going into
receivership the opportunity may present itself
to resurrect with new owners the Council's
preferred location for the leisure facility on
Council land adjoining the Shopping Centre.
Properties forming the “Island Site” and
adjoining the former foundry site will be sold to
Tesco by way of a land exchange as part of the
Companies development of the former foundry
site for a food store. The proposed land
exchange with Tesco will provide a site to be
developed by a Registered Housing
Association for affordable housing. The Council
also owns a land locked site in Adelaide Place.
As part of the deal with Tesco access rights will
be provided in perpetuity to this site which will
also be developed by a Registered Housing
Association for affordable housing.
 Terms for the disposal of the Council's
land were agreed by the Executive on 28
July 2008. A report was submitted to the
Executive on the 7th September 2009,
dealing with the issues arising from the
European Union Public Procurement
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Secure the delivery of a food store within
Fareham Town Centre.
Achieve a target of 100 affordable homes per
year.
This project, when complete, will support the
following corporate priorities; 'Protecting and
enhancing the environment', 'Maintaining and
extending prosperity' and 'A balanced housing
market'.
case known as 'Roanne'. This at the
request of Tesco necessitated change to
the heads of terms with FBC for the land
deal as reported to the Executive on the
28th July 2008. On the 16th October
2009, a meeting was held with Tesco to
progress the land deal and to enable the
planning permission to be issued for the
store development which has been
permitted. The Council's outstanding
matters were resolved but Tesco
experienced a delay in completing the
agreement with Scottish & Southern to
relocate a sub station. However it is
anticipated that all the land agreements
will be completed by the end of 2010. It
is expected that the Tesco store will be
open for trading during 2011.
Property
Land to north of Fareham Shopping Centre
Proposal
Corporate Priority / Planned Improvement
FBC are taking the lead to
assess the potential for the
development of publicly owned
land
north
of
Fareham
Shopping Centre for retail
and/or a mixed use scheme in
partnership with the private
sector. This would include the
replacement
of
existing
community facilities owned by
FBC and Hampshire County
Council and the Health Centre
owned by the Primary Care
Trust. This will be a project
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Lead the development of the area to the North
of Fareham Shopping Centre, which will
support the following corporate priorities;
'Protecting and enhancing the environment',
'Maintaining and extending prosperity' and
'Strong and inclusive communities'.
considered as part of the
Hampshire Capital and Asset
Pathfinder Initiative referred to
above.
Property
FBC sites with potential for Affordable Housing
Proposal
Four sites, namely Kenwood Road, Birchen
Close, Robinson Court and Rear of Minden
House are all proceeding towards development.
Kenwood Road has planning consent for a 3
bed chalet bungalow. Birchen close has
planning consent for a 2 bed bungalow.
Robinson Court has planning consent for 2 x 3
bed houses and Rear of Minden has planning
consent for a 2 bed bungalow.
Corporate Priority / Planned Improvement
Achieve a target of 100 affordable homes per
year, to support the corporate objective for 'A
balanced housing market'.
Through the tender process a preferred
contractor is known and has been approved by
the Executive, but contracts cannot be signed
until related land assembly issues are resolved
and funding (the grant agreement with HCA) is
finalised. Subject to resolution of these issues
and detailed plans being drawn and accepted,
work should begin on site shortly.
The Council in July 2010 took a surrender of
the Palmerstion Ave Car Park from the
Shopping Centre and which will be developed
in due course by the Council for residential
purposes.
Fareham Shopping Centre
Partnership with Dominion Corporate Trust
Limited, now FTI Ltd & FT2 Ltd owners of
Fareham Shopping Centre, to create three
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Vibrant and viable town, district and local
centres offering a range of shopping, leisure,
employment and social opportunities.
retail units and a kiosk comprising 67-75
Westbury Mall. The largest of the new units
was to be occupied in March 2009 by
Debenhams Desire. The proposals include the
demolition and rebuilding of the Civic Way Multi
Storey Car Park.
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This has been delayed as a result of
Debenhams Desire deciding to no longer open
a store in Fareham. The Council have been
working with FTI Ltd & FT2 Ltd with a view to a
new store operator taking the Debenhams unit.
An announcement by FTI Ltd & FT2 Ltd has
been made referred to below which will signal
completion of the Civic Way Multi Storey Car
Park. This project supports a number of
corporate priorities, namely; 'Maintaining and
extending prosperity', 'Dynamic, prudent,
progressive, best Council' and 'Protecting and
enhancing the environment'.
FTI Ltd & FT2 Ltd announced in November
2010 that they have reached agreement with
Debenhams to return to Fareham and open a
department store of 28,000 sq ft in the
Shopping Centre and which will bring the legal
action initiated by FTI Ltd & FT2 Ltd against
Debenhams for breach of contract to a close.
8.
CAPITAL RECEIPTS
8.1 In addition to the estimated capital receipts in table 2 below, the sale of
assets under the Council’s Disposal Strategy e.g. the sale of the Fareham
Community Centre, Kings Road Assembly Hall sites, Osborn Road South
site and sale of land at Yew Tree Drive have all provided valuable capital
over the life of the capital strategy.
Estimated capital receipts over the next four years are indicated in table 2.
Under the capital finance and accounting regulations a proportion of the
estimated housing revenue account receipts shown will be paid to the
Government (pooled). It is estimated that £188,000 will be pooled each
year.
Table 2- Estimated Capital Receipts
Source
Right To Buy
Sales and
other
Other HRA
Capital
receipts
Receipts
Totals
2010-11
2011-12
2012-13
2013-14
Total
£000s
£000s
£000s
£000s
£000s
£435
£435
£435
£435
£2,175
£0
£435
£0
£435
£0
£435
£0
£435
£0
£2,175
Table 3 - Property Capital Receipts
9.
Year
Site
Amount
Completed
06/07
07/08
07/08
08/09
09/10
10/11
10/11
Site at Yew Tree Drive, Whiteley
Fareham Community Centre site
Linden Lea Shop Site
Site of 5-13 Osborn Road, South
Site of Broadlaw Walk
Northfield Park, Portchester
14/16 West Street, Portchester
£600,000
£960,000
£55,000
£1,000,000
£445,000
£450,000
£60,000
Yes
Yes
Yes
Yes
Yes
No
No
SPACE UTILISATION
9.1 Space utilisation has enabled the Council to reduce the net cost of
occupying operational buildings by taking action to maximise the occupancy
and to lease areas to other organisations, e.g. Part of the civic offices has
been leased to Hampshire Highways as mentioned earlier and it is hoped
that the Wessex Youth Offending Team and Integrated Offender
Management will also take space and which will contribute to the
Hampshire Capital and Asset Pathfinder initiative. In addition, a partnership
has been entered into with Gosport Borough Council for the joint provision
of Building Control Services across the two authorities. This cross authority
service is located at the Civic offices.
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9.2 Changes to the locations of various workgroups as a result of a
management restructure undertaken by the Chief Executive during 2009,
have taken place, freeing up space for opportunities such as the Wessex
Youth Offending Team and Integrated Offender Management proposals. A
master plan for the whole building is currently being finalised, with the aim
of freeing up additional space to sublet and thereby running the building in a
more efficient way.
9.3 Information has been collated on the occupancy levels and costs
associated with the Civic Offices. This helps to inform future decisions on
space utilisation in the Civic Offices. A pilot is due to be undertaken shortly
to explore home working, which again would release floor space and thus
provide the opportunities for income generation.
10. MAINTENANCE
10.1 Planned Maintenance
Planned maintenance programmes (Asset Management Plans) have been
developed for those properties where the Council has the repair obligation
and are updated annually. Currently planned maintenance programmes
exist, or are being prepared for:








The Civic Offices
The Broadcut Depot
Public Conveniences
Ferneham Hall
Community Centres
Sports pavilions
Maintenance improvements to car parks
Decent Homes programme.
The Head of Building Services is responsible for advising client/budget
holders on the maintenance of property under their control thus ensuring
that Housing property is considered along with the Council’s other land and
property assets. This ensures that the Councils overall assets are
considered as a whole.
The condition surveys allowed data to be collected and monitored with
regard to the maintenance backlog and for decisions to be made with
regard to addressing the major backlog.
Information on the actions taken to address maintenance issues as regards
the Council’s operational properties with planned and funded schemes can
be found in the Evidence Folder
Table 4 below sets out the current backlog maintenance figures for 2010 for
works arising from the condition surveys undertaken. A detailed explanation
of the works and planned schemes for each of the properties is included in
the Evidence Folder.
10.2 Maintenance Backlog
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Table 4 below provides a breakdown of changes in the maintenance
backlog between 2008 and 2010:
Operational Property
Non
Property
Total
July 2008
July 2009
£5,774,000
£2,220,225
1#(£1,385,000 2#
backlog
maintenance)
October 2010
£2,628,575
£5,774,000
£2,628,575
Operational
£2,220,225
Notes:
1 # £5,774,000 was the 2008 maintenance figure, however this included
planned maintenance.
The true maintenance backlog figure was
£1,358,000.
The breakdown of these figures can be found in the Repairs and
Maintenance Strategy within the Evidence Folder. Despite the overall
increase in the maintenance backlog it can be seen that the Council has a
full understanding of maintenance issues as regards it’s operational
property and has taken significant actions to address the maintenance
problems with planned maintenance / improvement programmes in place or
to be put in place i.e. Civic Offices.
10.3
Maintenance Expenditure and Budgets
In addition to programmes to tackle the maintenance backlog, expenditure
is incurred annually on reactive, planned and cyclical maintenance for
Operational properties. The actual maintenance costs by property type and
the number of works orders placed during 2009-2010 can be found in the
Repairs and Maintenance Strategy within the AMP Evidence Folder.
The revenue budgets in place for the Council’s two main operational
buildings for 2010/11 are as follows:
£
Civic Offices
Depot
10.4
448,300
127,700
Repairs and Maintenance Strategy
A Repairs and Maintenance Strategy has been produced to guide the
process for:

Determining the extent and nature of the maintenance backlog.

Determining appropriate actions and plans to address areas of
backlog, e.g. by property or by property element.
Determining the priorities for each area of the backlog.

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

Assessing the budget provision available to address the
backlog and to identify where additional finance is required.
Developing planned and cyclical maintenance programmes.
The Repairs and Maintenance Strategy is updated and reported annually as
part of the corporate asset management process and is now included within
the Evidence Folder.
11. SUSTAINABILITY
In view of the need to manage and reduce energy consumption and relating
carbon footprint for public buildings to deliver cost efficiencies and address
sustainability the Chief Executive Management Team (CXMT) received a report
in May 2007 on energy consumption in the Council’s main operational buildings
(Civic Offices, Depot and Ferneham Hall). In view of the 2006/07 utility costs of
the Civic Offices, Depot and Ferneham Hall, the CXMT agreed a report and
action plan on 18 July 2007 to implement measures to reduce energy
consumption and achieve financial savings. A further report was presented to
the CXMT on 19 November 2008 on energy consumption issues relating to the
Council's operational properties i.e. Civic Offices, Depot and Ferneham Hall.
This report has now been updated and was considered by the CXMT on the 4
November 2009.
11.1 Corporate Sustainability Working Group
A Corporate Sustainability Officers Group has been established in order to
provide a corporate lead and direction for sustainability work being
undertaken. Representatives from the appropriate Council departments
attend, with the last meeting held on 19 July 2010.
The Corporate Sustainability Group has been instrumental in the
development of an updated Environmental Sustainability Strategy and
Action Plan which was approved by the Executive in March 2010.
The
strategy is wide ranging and aims to bring together the activities of the
Borough Council, its statutory partners, the business community and local
residents to adapt to the impact of climate change and to undertake
measures to reduce carbon emissions and make more effective use of
natural resources.
Crucial to this is the need for the Borough Council to lead by example in the
reduction of carbon emissions to help meet the overall target set by the
government. The strategy therefore summarises the actions the Council
has taken in recent years and the actions it proposes to take in the future.
These include the installation of smart meters, boiler replacement,
installations of low energy light fittings, further capital works to council
owned buildings and continuing to raise the awareness of staff and
Members. It has set a target of reducing the Council's carbon footprint by
10% between 1 April 2009 and 31st March 2011, with a further reduction of
4% per annum in the following years. Figures for 2009/20 show a reduction
of around 8%, so it is well on the way towards meeting this target.
In addition to workshops run for managers by the Carbon Trust, a workshop
was also held for Members, presented by the Energy Saving Trust. Posters
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are also being displayed throughout the building with the slogan 'Helping
Fareham save energy today for a brighter tomorrow'. The posters contain
useful facts such as 'A computer left on overnight for a year creates enough
CO2 to fill a double decker bus' and are rotated on a monthly basis to
reinforce the message.
Graphs are also produced to show the monthly electricity consumption of
the Civic Offices, Depot and Ferneham Hall. This allows comparison with
usage during 2008 and 2009. The information is placed on the Intranet for
staff to view. It is envisaged that the same will be undertaken for gas.
A dedicated staffing resource for sustainability issues is being established
which will enable the co-ordination of this important work to continue.
11.2
Display Energy Certificates
Under the provisions of the Energy Performance of Buildings (Certificates &
Inspections) (England and Wales) Regulations 2007, from 1 October 2008
all public buildings over 1000m2 are required to obtain a Display Energy
Certificate (DEC). The DEC shows the energy performance of the building
based on actual energy consumption as recorded annually. The DEC has
to be displayed in a prominent place visible to the public. Under the
Regulations there is also a requirement to obtain Energy Performance
Certificates (EPC) for residential properties when they become vacant.
The DEC results from 2008 to 2010 are shown below:
Civic Offices
Depot
Ferneham Hall
2008
F
E
D
2009
F
D
D
2010
F
D
D
Scoring within the bands has improved year on year for all 3 properties.
12. CONCLUSION
12.1
The Asset Management Plan outlines the arrangements in place and under
development to improve corporate asset use, with the ultimate aim of
improving service delivery. There will be ongoing development of the asset
management process over the forthcoming year, with a particular focus
towards supporting the Councils Corporate Priorities.
12.2
The Asset Management Plan shows that the Council has a service wide
understanding of the Corporate ownership of assets, and demonstrates a
high priority given to asset management. With the AMP being aligned to the
Finance Strategy resources have been identified and put in place to deliver
the Council’s policies and priorities.
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Appendix A
CONTRIBUTION OF PROPERTY TYPES TO CORPORATE PRIORITIES
Property
Category
Cemeteries
Corporate Priorities
Protecting and enhancing our environment.
A safe and healthy place to live and work.
Parks and Open
Spaces
Protecting and enhancing our environment.
Leisure for health and for fun.
Entertainment, i.e.
Ferneham Hall
Allotments
Leisure for health and for fun.
A safe and healthy place to live and work.
Leisure for health and for fun.
Foreshore
Protecting and enhancing our environment.
A safe and healthy place to live and work.
Fareham Leisure
Centre
Leisure for health and for fun.
A safe and healthy place to live and work.
Community
Centres
Protecting and enhancing our environment.
A safe and healthy place to live and work.
Leisure for health and for fun.
Car Parks
Protecting and enhancing our environment.
Maintaining and extending prosperity.
Public
Conveniences
Civic Offices
Protecting and enhancing our environment.
Depot
A dynamic, prudent, progressive best practice Council.
Council Housing
A balanced housing market.
Surplus Property
A balanced housing market.
A dynamic, prudent, progressive best practice Council.
-18
APPENDIX B
CAPITAL PROGRAMME SUMMARY
2010/11
£'000
Policy, Strategy and
Finance
Neighbourhood Initiative
Town Centre Redevelopment
Henry Cort Millennium
Project
Purchase of land at Waitrose
Civic Offices 10 Year
Improvement Plan
Depot
Vehicles and Plant
Information
Technology/Systems
Matched Funding
Public Protection
CCTV Project
Street Scene
Health and Safety in
Cemeteries
Glass Recycling
Public Conveniences
Community
Improved Access for People
with Disabilities
Outdoor Rec: Wicor
Western Wards Swimming
Pool
Ferneham Hall – Major
Repairs
Play and Parks Schemes
Green Flag Awards
Allotment Improvements
Footpath Improvements
Burridge Community
Facilities
Fareham Hockey Club
Community Buildings Health & Safety Fund
Foreshore Signage
2011/12
£'000
2012/13
£'000
2013/14
£'000
2014/15
£'000
Total
£'000
41
25
43
41
25
43
66
682
502
16
973
66
2,173
109
545
310
360
180
360
180
360
180
360
180
109
1,985
1,030
336
2,157
1,042
556
1,513
540
336
5,808
71
71
50
50
50
50
50
50
50
50
271
271
43
43
23
199
265
0
0
0
0
23
199
265
10
5
5
5
3
28
14
80
14
80
576
548
1,124
375
7
6
36
18
190
242
48
7
178
243
1,228
62
36
18
30
12
30
12
18
18
-19
Review of Community
Buildings
Western Wards Sports
Changing Facilities
Stubbington Guide Hut
Cricket Practice Nets - Locks
Heath & Allotment Road
Catisfield Memorial Hall
Community One Stop Shop
Tennis Court Refurbishment
Fareham Town Football Club
AFC Portchester Club
Fareham Community Church
Lockswood Bowling Club
Portchester Community
Centre
Stubbington/ Hill Head
Community Facilities
Sport & Recreation Schemes
Disabled Facilities Grants
House Improvement Loan
Schemes
H.E.C.A
Enabling Social Housing
Dibles Caravan Park
Refurbishment
Strategic Planning and Env
Environmental
Improvements: West Street
Environmental
Improvements: West Street
Eastern End
Surface Car Park Repairs
Osborn Rd Life Care Plan
Osborn Rd 5 Year
Programme
Car Park Barrier Control
System - Fareham Shopping
Centre
Dore Avenue - Traffic
Calming
Environmental
Improvements: Future
Programme
Environment Agency - Burnt
House Lane Flooding
Wallington Property Level
25
125
121
217
125
125
100
500
338
20
42
20
42
20
50
35
10
30
10
20
50
35
10
30
10
25
2,000
25
2,000
3
3
65
540
242
165
510
60
1,830
570
60
105
595
60
41
620
60
2,206
2,835
542
20
756
10
1,802
30
10
1,802
10
800
10
752
60
5,912
30
3,091
5,815
4,651
1,878
1,830
17,265
265
265
350
350
47
32
125
125
125
495
422
32
495
100
100
27
27
50
50
50
50
200
20
20
232
232
-20
Flood Protection Grant
General Fund Total
Housing Revenue Account
Renovation of LA Dwellings
OVERALL TOTAL
973
6,557
645
7,552
175
5,432
175
3,616
175
2,595
2,143
25,752
2,410
8,967
2,679
10,231
2,107
7,539
2,099
5,715
1,575
4,170
10,870
36,622
Capital Programme
The approved capital programme and total capital expenditure on housing and nonhousing services is estimated to be £28.2 million in the years 2007-08 to 2011-12
and later years, as detailed below:
Financial
Year
2010-11
2011-2012
2012-2013
2013-2014
2014-2015
TOTAL
Housing
3,201
2,154
2,107
2,099
0
9,561
-21
Total
£000s
10,447
6,859
5,697
5,431
2,198
30,632
APPENDIX C
ACTION PLAN
Action
Timing
1. Review of
Corporate Asset
Management
Planning
Regular Corporate
Ongoing
Asset Management
Group (CAMG)
meetings to ensure
that there is proper
co-ordination of cross
cutting property
issues which will
assist in the
development of the
Asset Management
Plan.
2. Data Management
Transient data (i.e.,
Ongoing
energy costs,
maintenance
requirements, etc)
held on the
Technology Forge
Property database
needs to be monitored
regularly.
Progress
Corporate
Priority
Regular meetings
are held, the latest
being the 28th
September 2010.
Protecting and
enhancing the
environment
Maintaining and
extending
prosperity
A balanced
housing market
The Property
Ongoing
Management System
to be linked to the
Local Land and
Property Gazetteer
(LLPG) currently
under development by
means of the BS7666
based unique property
reference number
(UPRN)
The Corporate GIS
Ongoing
was replaced in 2010
with ArcGIS products
from ESRI.
-22
Monitoring
spreadsheet has
been put together to
enable cross
checking of rent and
lease details against
the Finance system
'e-financials' and
against the paper
files and legal
completion slips.
The interface
between the TF
system and the
LLPG is currently
being investigated
with a view to cross
matching all PMS
records during
2010/11.
Dynamic,
prudent,
progressive, best
practice Council
A current land
ownership layer data
capture using
desktop software has
commenced and will
be maintained
Dynamic,
prudent,
progressive, best
practice Council
Dynamic,
prudent,
progressive, best
practice Council
alongside the other
asset registers. The
layer can then be
rolled out to all
Council staff that
require access
through using a
Localview product.
3. Property Review
Ongoing review of
portfolio in line with
the aims of
investigating new
property solutions and
maximizing income,
releasing capital,
reducing property
running costs,
supporting the
Council's corporate
objectives and
supporting
organisational
changes.
Efficiency savings added to the Council's
vision and priorities 'to
achieve 3% cash
efficiency savings per
annum for the period
April 08 to March
2011
4. Suitability and
Sufficiency
Action Plan to
implement measures
to reduce energy
consumption and
achieve financial
savings
5. Display Energy
Certificates
Energy Performance
Certificates are to be
updated annually.
Ongoing
A grazing land and
A balanced
Housing and Open
housing market
Space review has
been undertaken. A
garage land review is
due to be undertaken
shortly.
April 08 to March
2011
Progress monitored
at 1-1 between the
Director of Finance
and Resources and
Head of Estates.
Dynamic,
prudent,
progressive, best
practice Council
Various actions have
been achieved or are
in progress.
Protecting and
enhancing the
environment
The 2010 DEC 's
Protecting and
have been produced enhancing the
for the Civic Offices, environment
Depot and Ferneham
Hall.
-23
6. Corporate
Sustainability
Working Group
The Environmental
Sustainability Strategy
contains an Action
Plan for the strategy
which includes a
range of actions which
seek to reduce carbon
emissions related to
energy use in the
provision of Council
services.
New National
Indicator set, includes
NI185 relating to
reductions in CO2
emissions from Local
Authority operations data has to be
collected and reported
at district level.
A dedicated staffing
resource for
sustainability issues is
being established.
Report to be
presented to CXMT to
seek approval to the
establishment of a
Corporate
Sustainability Group
with representatives
from across Council
departments, in order
to provide a Corporate
led and direction for
Sustainability work
being undertaken,
Executive approved a
commitment of £2.041
million towards the 10
year asset
management plan for
the Civic Offices.
Corporate premises
Health and Safety
Group meets monthly
Ongoing
Corporate
Sustainability
Working Group has
been established.
Protecting and
enhancing the
environment
To be addressed by
the Corporate
Sustainability
Working Group
NI185 for 1009/2010
reported that our
Carbon emissions
reduced by 8.7%
overall. This
included a 12.3%
reduction for all
buildings.
Protecting and
enhancing the
environment
To be actioned by the
Chief Planning and
Transportation
Officer.
Ongoing
Protecting and
enhancing the
environment
Corporate
Protecting and
Sustainability
enhancing the
Working Group has
environment
been established and
regular meetings are
held.
To be confirmed prior
to April 09. The 10
year programme will
commence in
2009/10.
The 10 year
programme is
underway
Protecting and
enhancing the
environment
Ongoing
Detailed monitoring
statement is updated
after each meeting
A safe and
healthy place to
live and work
A safe and
healthy place to
live and work
-24
to co-ordinate and
manage the work
required to deliver H &
S improvements to
Council owned
property.
and is used to record
and monitor the work
that is being
undertaken. Risk
assessment
spreadsheets are
also prepared.
7. Corporate Asset
Risk Register
A number of new risks Ongoing
included above have
been identified and
assessed as high and
appropriate action
plans are now being
drawn up to address
these. These will be
monitored by the
Corporate Premises
Health and Safety
Group as an
extension of their
current monitoring
role.
Formal monitoring to
Ongoing
be put in place if
inspections highlight
any Health and Safety
or Maintenance
issues on Council
owned land.
8. Pathfinder
Initiative
Asset pathfinder
Immediate
information to be
provided
9. Capital Strategy
It is planned to work
towards merging the
Finance Strategy and
the AMP into one
document.
10. Relationship of
Asset Management
Plan to the Council's
wider objectives
Asset management
plans for surface car
Ongoing
A safe and
healthy place to
live and work
A safe and
healthy place to
live and work
GIS land ownership
layers have been
provided as well as
information on the 3
operational buildings.
To be considered in
liaison with the
Director of Finance
and Resources.
Ongoing
Dynamic,
prudent,
progressive, best
practice Council
AMP for Osborn Rd
MSCP approved.
-25
Dynamic,
prudent,
progressive, best
practice Council
Protecting and
enhancing the
parks will be prepared
and will be integrated
in to the updated AMP
20011-2012.
An AMP has been
prepared for the
Osborn Road MSCP
and was considered
by the Executive on
the 6th September
2010.
The Civic Way MSCP
remains to be
completed but it is
now expected that this
will be achieved by
the middle of 2011.
11. Property
Outcomes that
contribute to the
delivery of corporate
objectives
Report to go to the
Executive in early
2009 which will be
necessary to deal with
amendments to the
structure of the Tesco
land disposal due to a
European Union
decision in a case
called 'Roanne'.
-26
Civic Way MSCP
nearing completion.
environment
A report was
submitted to the
Executive on the 7th
September 2009,
and at the request of
Tesco necessitated
change to the heads
of terms with FBC for
the land deal as
reported to the
Executive on the 28th
July 2008. On the
16th October 2009, a
meeting was held
with Tesco to
progress the
outstanding matters
and it is anticipated
that the land
agreements will be
completed by the
end of the 2010. It is
hoped that the store
will be open for
trading during 2011.
Protecting and
enhancing the
environment
Maintaining and
extending
prosperity
A balanced
housing market
12. Partnership
working and joint
use of Council
property
Contact Hampshire
Fire and Rescue
Service every quarter
to establish whether
there is potential for
joint working.
13. Maintenance
Maintenance works to
be carried out in line
with condition surveys
for Community
Centres and Sports
Pavilions
Ongoing
Ongoing
Civic- 10 year planned Ongoing in line with
maintenance plan
plan
Maintenance works to
be carried out in line
with 10 year
improvement plan for
Ferneham Hall
Ongoing
Maintenance works to
be carried out in line
with 5 year
improvement plan for
the Depot.
Ongoing in line with
plan
Maintenance works to
be carried out in line
with a 2 year
maintenance and
renewal programme
for a number of Public
Conveniences.
Regular contact is
made but the Service
Property plans
remain unchanged
therefore there is no
joint working
opportunity at
present.
Maintaining and
extending
prosperity
Works are ongoing
Protecting and
enhancing the
environment
Ongoing
A heating and
cooling system
upgrade and re
wiring works are due
to commence in
January 2011
Boiler and
associated controls
are being replaced.
All of the 2007/2008
works and the
majority of the
2008/2009 works
have been
completed.
Works completed
during 2009.
Dynamic,
prudent,
progressive, best
practice Council
A safe and
healthy place to
live and work
Protecting and
enhancing the
environment
A safe and
healthy place to
live and work
Protecting and
enhancing the
environment
A safe and
healthy place to
live and work
Protecting and
enhancing the
environment
A safe and
healthy place to
live and work
Protecting and
enhancing the
environment
A safe and
healthy place to
live and work
-27
AMP is being
produced for the
Henry Cort Sculpture
Park
It is intended that the
plan be completed in
the early part of 2011.
Protecting and
enhancing the
environment
A safe and
healthy place to
live and work
Coastal Management
Strategy
14. Health and
Safety
Risk assessment
spreadsheets of risks
such as Asbestos,
Fire, Legionella and
DDA have been
prepared together
with a summary of
recommendations to
monitor works to be
undertaken to Council
operational property.
15. Performance
Information
Keep performance
indicators up to date
for non-operational
property.
16. Disposal
Strategy
The strategy is
updated as a matter
of course with the
AMP and reported
annually as part of the
corporate asset
management process.
17. Property
Strategy
The strategy is
updated as a matter
of course with the
AMP and reported
annually as part of the
corporate asset
management process.
Work is in the early
stages, but it is
intended that the
Strategy will be
completed by mid
2013.
Ongoing
Ongoing
A safe and
healthy place to
live and work
Ongoing
On hold due to
market conditions
Dynamic,
prudent,
progressive, best
practice Council
To be updated
annually along with
the Asset
Management Plan
Updated for 2010
and now
incorporated in to the
Evidence Folder
A balanced
housing market
To be updated
annually along with
the Asset
Management Plan
Updated for 2010
and now
incorporated in to the
Evidence Folder
A balanced
housing market
-28
Dynamic,
prudent,
progressive, best
practice Council
Dynamic,
prudent,
progressive, best
practice Council
18. Repairs &
Maintenance
Strategy
The strategy is
updated as a matter
of course with the
AMP and reported
annually as part of the
corporate asset
management process.
20. The HRA
Business Plan
The plan will be kept
under review and
generally updated
with the AMP and
reported annually as
part of the corporate
asset management
process.
As part of the ongoing
development of asset
management planning
with FBC, the AMP
will be further
developed to guide
the management of all
Council owned land
and property,
including the Housing
portfolio.
21. Space Utilisation
and Sustainability
An action plan has
been prepared to
implement measures
to reduce energy
consumption and
achieve financial
savings.
To be updated
annually along with
the Asset
Management Plan
Updated for 2010
and now
incorporated in to the
Evidence Folder
A safe and
healthy place to
live and work
Protecting and
enhancing the
environment
Ongoing
Ongoing
Ongoing
A balanced
housing market
Dynamic,
prudent,
progressive, best
practice Council
Action Plan agreed
by the CXMT on 19
November 2008.
Update provided to
CXMT on 7
November 2009
-29
Measures have been Protecting and
put in place, i.e.,
enhancing the
Carbon Trust
environment
workshops were run
for Managers, a
poster campaign is in
place to encourage
staff awareness and
electricity
consumption graphs
are placed on the
intranet for staff to
see.