APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
ALLENDALE BOARD OF EDUCATION
Monday, January 6, 2014
The Board approved the following:
The official results of the Annual School Board Election held on Tuesday, November 5, 2013:
Mrs. Duncan 407
Mrs. Keeble
17
Mrs. Duncan was reelected Board President. Mr. McAuliffe was reelected Vice President
EDUCATION
BE IT RESOLVED, to approve the adoption of the current Bylaws, Policies and Regulations of the
Allendale Board of Education for the 2013-2014 school year; and
BE IT FURTHER RESOLVED, to approve adherence to Parliamentary Procedures at all Board of
Education Meetings.
BE IT RESOLVED, to approve the curriculum and textbooks for 2013-2014 school year that are
currently in use, with minor revisions as they appear on Atlas 2014-2015.
BE IT RESOLVED, to approve the adoption of the mandated and permitted pupil records according to
6A:32-7.3 for the 2013-2014 school year, as follows:
Personal Data
Attendance
Evaluations
Health
Handicapped Pupil Rules and Regulations
Any other records required by the State
BE IT RESOLVED, upon recommendation of the Superintendent, to approve the listing of Field Trip
Locations for the 2013-2014 school year, as per Board Attachment II.
BE IT RESOLVED, upon recommendation of the Superintendent, to approve the District Calendar for
the 2013-2014 school year, as per Board Attachment III.
BE IT RESOLVED, upon recommendation of the Superintendent to approve the Uniform Memorandum
of Agreement, 2011 Revisions, between Education and Law Enforcement Officials for the 2013-2014
school year.
BE IT RESOLVED, to approve the Organizational Chart for the Allendale District as per Board
Attachment IV.
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BE IT RESOLVED, upon recommendation of the Superintendent, to approve the first reading of the
following Polices and Regulations:
Policy 7440
Regulation 7440
Policy 9150
Regulation 9150
Security of School Premises
School Security
School Visitors
School Visitors
BUSINESS OFFICE/FINANCE
BE IT RESOLVED, to approve the following appointments for the 2013-2014 school year:
Board Secretary –
Mr. John E. Boreman
Treasurer of School Monies –
Ms. M. Alissa Mayer
School Physician –
Valley Health Services
Psychiatric Examiner –
Dr. Richard Hahn
Attendance Officer –
Ms. Jo Ann Karamus
District Qualified Purchasing Agent –
Mr. John E. Boreman
Public Agency Compliance Officer –
Mr. John E. Boreman
Affirmative Action Officer –
Mrs. Kristina Vassallo
Homeless Liaison –
Mrs. Kristina Vassallo
District Anti-Bullying Coordinator –
Ms. Jo Ann Karamus
Brookside School Anti-Bullying Specialist – Mrs. Kristina Vassallo
Hillside School Anti-Bullying Specialist –
Mrs. Maria Ade
Substance Awareness Coordinator –
Mrs. Kristina Vassallo
NJ Division of Child Protection &
Permanency (DCP&P), formerly DYFS –
Mrs. Kristina Vassallo
Title IX Coordinator –
Mr. Bruce Winkelstein
Section 504 Brookside Coordinator –
Mrs. Kristina Vassallo &
Ms. Thea Link
Section 504 Hillside Coordinator–
Ms. Anastasia Maroulis
ADA Coordinator –
Ms. Jo Ann Karamus
A.H.E.R.A. Designee –
Mr. Anthony DeMarco
Right to Know Officer –
Mr. Anthony DeMarco
Chemical Hygiene Officer –
Mr. Anthony DeMarco
Safety & Health Designee –
Patricia Bombolevicz, R.N.
Indoor Air Quality/PEOSH Designee –
Mr. Anthony DeMarco
Integrated Pest Mgmt. Designee –
Mr. Anthony DeMarco
Board Committees –
Budget/Finance - Mrs. Keeble/Mrs. Duncan
Negotiations – Mr. Fliegel/Mr. McAuliffe
Education – Mrs. Keeble/Mrs. Capano
Buildings & Grounds – Mr. McAuliffe/Mrs. Duncan
Technology – Mr. Fliegel/Mrs. Capano
Policy – Mrs. Capano/ Mr. Fliegel
BCSBA Delegate
NJSBA Delegate
BE IT RESOLVED, to approve the adoption of the existing Contracts and Agreements to which the
Allendale Board of Education is a party.
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BE IT RESOLVED, that the Board designates The Ridgewood News and The Record as the official
newspapers of record for Allendale District.
BE IT RESOLVED, that the Allendale Board of Education authorize the Business Administrator to invest
school district funds within statutory limitations and process bank wire transfers; and
BE IT FURTHER RESOLVED, that the Allendale Board of Education approve the district’s participation
in the Bergen County Banking Consortium (BCBANC) from July 1, 2013 through June 30, 2014 and
authorize the School Business Administrator to serve as a trustee; and
BE IT FURTHER RESOLVED, that the Allendale Board of Education designate Capital One as the bank
for deposits and withdrawals for the Warrant Account, Payroll Account, Payroll Agency Account,
Unemployment Account, Student Council Account, Student Activities Accounts, Award Fund Accounts
and Lunch Account, and approve the use of a safe deposit box at Capital One, from July 1, 2013 through
June 30, 2014; and
BE IT FURTHER RESOLVED, that the Allendale Board of Education approves the designated signatures
on the above accounts, and the use of facsimile signatures where required and as needed, and as
recommended by the Superintendent.
BE IT RESOLVED, to approve the following checking accounts and signature requirements for the
Allendale Board of Education:
Name
Signator
ALLN BOE UNEMP TRUST
Pres. or Vice Pres./Bd. Sec. or Supt./Treas.(any 3)
ALLN BOE OPER ACCT
Pres. or Vice Pres./Bd. Sec. or Supt./Treas.(any 3)
ALLN BOE PAYROLL AGENCY
Treasurer/Board Secretary
ALLN BOE LUNCH ACCT
Pres. or Vice Pres./Bd. Sec. or Supt./Treas.(any 3)
ALLN BOE PAYROLL ACCT
Treasurer/Board Secretary
STUDENT COUNCIL
Board Secretary, Advisor
HILLSIDE STUDENT ACTIVITIES
Board Sec./Hillside or Brookside Principal(any 2)
BROOKSIDE STUDENT ACTIVITIES
Board Sec./Hillside or Brookside Principal(any 2)
LOUIS J. MURGIA AWARD FUND
Supt./Board Sec./Brookside Principal (any 2)
BROOKSIDE SCH. LANG. ARTS GRAD. AWARDSupt./Bd. Sec./ Brookside Principal (any 2)
BE IT RESOLVED, to authorize the Business Administrator/Board Secretary to make investment
decisions, in accordance with N.J.S.A. 18A:20-37 through 39, with the following depositories:
New Jersey Cash Management Fund
New Jersey Asset & Rebate Management Program
BE IT RESOLVED, to approve the requisition of Taxes Schedule, pending approval of the Treasurer of
School Monies, as per Board Attachment V.
BE IT RESOLVED, to appoint the Business Administrator/Board Secretary as the
Custodian of
Government Records for the 2013-2014 school year, as required by N.J.S.A. 47:1A-1, et. seq., the New
Jersey Open Public Records Law. Fees for such public documents requested are as follows: Letter size
pages - $0.05 per page; Legal size pages - $0.07 per page; and other materials (CD, DVD, etc.) – actual
cost of material.
BE IT RESOLVED, to reapprove the 2013-2014 Calendar of Executive Session Meetings for the Allendale
Board of Education, as per Board Attachment VI.
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BE IT RESOLVED, to reapprove the 2013-2014 Calendar of Regular Session Meetings for the Allendale
Board of Education, as per Board Attachment VII.
BE IT RESOLVED, to authorize Elaine Greenan, Confidential Secretary to the Business Administrator,
to record minutes of the Board meetings in the absence of the Board Secretary.
BE IT RESOLVED, to adopt the Uniform Minimum Chart of Accounts distributed by the State and
utilized by the District to prepare its 2013- 2014 School Year Budget.
BE IT RESOLVED, to authorize the Business Administrator/Board Secretary to participate in the New
Jersey State Contract Process; and
BE IT FURTHER RESOLVED, to authorize the Business Administrator/Board Secretary to utilize State
Contracts for purchases when feasible.
BE IT RESOLVED, to authorize the Business Administrator/Board Secretary to solicit bids when
required.
BE IT RESOLVED, to appoint Mr. John E. Boreman, Business Administrator/Board Secretary, as the
Qualified Purchasing Agent, to exercise the duties of a purchasing agent pursuant to N.J.S.A. 18A:18A2b, with specific relevance to the authority, responsibility and accountability of the purchasing activity
of the Allendale Board of Education.
BE IT RESOLVED, that the Board of Education reaffirm the Allendale District's participation in the
Educational Data Services, Inc. Cooperative Pricing System (Ed-Data), for purchasing of supplies, and
goods and services for the 2013-2014 school year from its authorized vendors.
BE IT RESOLVED, that the Board of Education reaffirm the Allendale District's participation in the
Middlesex Regional Educational Services Commission (MRESC), for purchasing of supplies, and goods
and services for the 2013-2014 school year from its authorized vendors.
BE IT RESOLVED, that the Board of Education approve the Allendale District's participation in the
Hunterdon County Educational Services Commission (HCESC), for purchasing of supplies, and goods
and services for the 2013-2014 school year from its authorized vendors.
BE IT RESOLVED, to re-approve participation in the New Jersey State Contract Process and further
authorize the Business Administrator/Board Secretary to utilize State contracts, and associated
approved contracts via New Jersey participation in the Western States Contracting Alliance/National
Association of State Procurement Officials ((WSCA/NASPO) for purchases; participate in cooperative
purchasing ventures; solicit quotations and go out to bid as required under statute, and to approve, but
not limited to, the following state contract vendors, for purchases during the 2013-2014 school year:
Company
Hewlett
Packard
Company
Public Sector, Omaha, NE
Atlantic Tomorrows Office
Dell
Grainger
Staples
School Specialty
Meru
Contract #
A70262
T-2075/51464
70256/77003
T#M0003/M0483
72605 T#M0002
77249(A74337)
65606
73981
Description of Goods/Services
Technology Equipment
& associated
software/licenses
Savin Copiers
Computers & associated software/licenses
Industrial Supplies/Equipment
Supplies
Supplies
Technology Equipment
&
software/licenses
associated
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BE IT RESOLVED, that the Board of Education approve the Allendale District's participation in the
PEPPM (Pennsylvania Education Purchasing Program for Microcomputers): Technology Bidding and
Purchasing Program, for purchasing of supplies, and goods and services for the 2013-2014 school year
from its authorized vendors.
BE IT RESOLVED, that the Board of Education approve the Allendale District's participation in the
Bergen County Cooperative Contract Purchasing System, for purchasing of supplies, and goods and
services for the 2013-2014 school year from its authorized vendors.
BE IT RESOLVED, to appoint the firm of Fogarty & Hara as the Board’s Attorney for the 2013-2014
school year; Fee Schedule - $165/hour for Partner and $145/hour for Associate.
BE IT RESOLVED, to appoint the firm of McManimon & Scotland, L.L.C., as the Board’s Bond Counsel,
for the 2013-2014 school year.
BE IT RESOLVED, to appoint the firm of Lerch, Vinci & Higgins as the District’s auditor for the 20132014 school year for a fee of $19,250 (including Statutory Annual Audit, CAFR, Audit of the School
Cafeteria, GASB 34, RSI and MD&A); Standard Billing Rates: Partners $140-170/hour, Manager $100125/hour, Supervisor/Senior Accountants $80-100/hour, Staff Accountants $70-80/hour, Other
Personnel $45/hour.
BE IT RESOLVED, to appoint Debra Ginetto, Burton Agency, Inc., as the Risk Management Consultant
to NESBIG for the 2013-2014 school year.
BE IT RESOLVED, to appoint The Maksin Group as insurance carriers for school time compulsory
student accident coverage, with the Burton Agency as the Broker of Record.
BE IT RESOLVED, to appoint Environetics Group Architects as the Allendale District’s Architect of
Record for the 2013-2014 school year: Fee Schedule - $165/hour for Partner and $145/hour for
Associate.
BE IT RESOLVED to approve the project cost of $1,695 for Karl & Associates, Inc., the District’s
Regulatory Compliance and Asbestos Management Company, for preparation of the 2013 Right-toKnow Survey Update for the District.
BE IT RESOLVED, to approve travel and related expense reimbursement for staff, in compliance with
N.J.A.C. 6A: 23A-7.3, 7.4 & 7.5, and as per District policy for staff, for attendance at workshops and
programs, not to exceed $1,500 per person, for the 2013-2014 school year.
IT IS FURTHER RESOLVED, that the Allendale Board of Education hereby establishes the school district
travel maximum for the 2013-2014 school year not to exceed $30,000 and that the Business
Administrator/Board Secretary shall track and record these costs to insure that the maximum amount
is not exceeded.
BE IT RESOLVED, to approve travel and related expense reimbursement, as per District policy for staff,
and as per contract stipulations for administrators, for attendance at out-of-district and IEP meetings,
not to exceed $1,500 per person, for the 2013-2014 school year, for the following:
Jo Ann Karamus
Kristina Vassallo
Thea Link
Barbara Bogdanski
Maria Ade
BE IT RESOLVED, to acknowledge receipt of the Code of Ethics material forwarded to the District by the
NJ School Boards Association; and
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BE IT FURTHER RESOLVED, to discuss N.J.A.C. 18A: 12-24.1; each Board Member will be asked to
sign the ACKNOWLEDGMENT OF RECEIPT of the Code of Ethics for School Board Members, and to
forward the form to the School Business Administrator/Board Secretary.
BE IT RESOLVED, to approve CPI Qualified Plan Consultants, Inc. as the district’s Third Party
Administrator and Common Remitter Consultant for services in conjunction with the Tax Shelter
Annuity Companies and affiliated brokers, as follows:
MetLife
AXA Equitable
Valic AIG
Lincoln
BE IT RESOLVED, to approve the establishment of a Petty Cash Fund in the amount of $300 for the
2013-2014 school year.
BE IT RESOLVED, to approve Strauss Esmay Associates, LLP as the District’s Policy Services Consultant
for the 2013-2014 school year.
BE IT RESOLVED, to approve National Benefit Services, LLC (MGM Benefits Group and Eaton Financial
Services), a Middlesex Regional Educational Services Commission (MRESC) vendor, to provide Flexible
Spending Account (FSA) Services for Allendale District for the 2014 fiscal year.
BE IT RESOLVED, to approve an agreement with the Northwest Bergen Council for Special Education
(NWBCSE) Region I/Mahwah Board of Education, a Coordinated Transportation Services Agency, for
the purpose of transporting students in accordance with chapter 53,P.L. 1997 for the 2013-2014 school
year. The services to be provided include, but are not limited to: the coordinated transportation of
public, non-public and special education students.
BE IT RESOLVED, to approve the following resolution for membership in the NORTHEAST BERGEN
COUNTY SCHOOL BOARD INSURANCE GROUP (NESBIG):
WHEREAS, a number of Boards of Education in Bergen County have joined together to form a Joint
Insurance GROUP as permitted by N.J. Title 18A-.18B; and
WHEREAS, said GROUP was approved effective July 1, 1985 by the New Jersey Commissioner of
Insurance and has been in operation since that date; and
WHEREAS, the Bylaws and regulations governing the creation and operation of this Insurance
GROUP contain elaborate restrictions and safeguards concerning the safe and efficient
administration of the public interest entrusted to such a GROUP; and
WHEREAS, the Board of Education of Allendale has determined that membership in the
NORTHEAST BERGEN COUNTY SCHOOL BOARD INSURANCE GROUP is in the best interest of the
District;
NOW THEREFORE, BE IT RESOLVED that the Board of Education of Allendale does hereby agree to
renew membership in the NORTHEAST BERGEN COUNTY SCHOOL BOARD INSURANCE GROUP
and hereby accept the Bylaws as approved and adopted. The renewal term is from July 1, 2013 to
June 30, 2016; and
BE IT FURTHER RESOLVED that the Board Secretary/Business Administrator is authorized to
execute the application for membership and the accompanying certification on behalf of the District;
and
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BE IT FURTHER RESOLVED that the Board Secretary/Business Administrator is authorized and
directed to execute the Indemnity and Trust Agreement and such other documents signifying
membership in the GROUP as are required by the Group's Bylaws and to deliver the same to the
Executive Director.
BE IT RESOLVED, to reapprove On-Tech Consulting, Inc. to complete the Universal Service fund (“ERate”) application process for the 2013-2014 and the 2014-2015 school year for the Allendale School
District.
MINUTES
BE IT RESOLVED, to approve the minutes of the following meetings:
December 16, 2013
December 16, 2013
Executive Session
Regular Session
PERSONNEL
BE IT RESOVLED, upon recommendation of the Superintendent, to approve payment to the following
P/T Teachers for additional hours in connection with their attendance at the full day of In-service on
Monday, January 20, 2014; payment will be at the $40/hour Curriculum Rate:
NAME/SCHOOL
Kenneth Brown – Phys. Ed/Hillside
Brianna Devereaux – Phys. Ed/Brookside
Francesca Calabrese – BSI/Brookside
ADDITIONAL HOURS
3.5
3.5
3.5
TOTAL PAYMENT
$140
$140
$140
EDUCATION
BE IT RESOLVED, upon recommendation of the Superintendent, to approve the following field trips:
7th Grade
Thurs, May 15, 2014 United States Military Academy, West Point, NY
$63/student
Trip ties in to Social Studies Curriculum Content (French & Indian War, American Revolution, War of 1812 and
Civil War).
5th Grade
Friday, May 16, 2014 Franklin Mineral Museum, Franklin, NJ
$18/student
Earth Materials is a Unit of Study for the 5th Grade and Field Trip would enhance the children’s understanding
of the earth structure and rock classification.
3rd Grade Tuesday, May 27, 2014 Meadowlands Environmental Center, Lyndhurst, NJ
Hands-on learning to culminate 3rd Grade Unit on Wetlands and Birds
$28/student
3rd Grade
Friday, May 30, 2014
John Fell House, Allendale, NJ
N/C
Volunteer actors will show the taking of John Fell which supports the Revolutionary War/NJ Social Studies
Unit
1st Grade
Friday, May 30, 2014
Turtle Back Zoo, West Orange, NJ
To enhance student knowledge of many different animals and their habitats
3rd Grade
June 4, 5 & 10, 2014
NHRHS, Allendale, NJ
To enhance Solar System Science Unit
$26.27/student
N/C
4th Grade
Thursday, June 12, 2014
Ellis Island, New York City Harbor, NY
TBD
Culminating activity in connection with the Immigration Unit in Reading, Writing and Social Studies
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
8th Grade
Wednesday, June 18, 2014
Broadway, NYC
Anticipated Cost: $160/student
“Newsies” takes place at the turn of the century and deals with publishing titans Pulitzer and Hearst and the
group of boys who struggle for a better life. Relates to US History.
BE IT RESOLVED, upon recommendation of the Superintendent, to approve the HIB decision(s) for the
following case(s):
Hillside School
Case #1213-3 December 2013
BE IT RESOLVED, upon recommendation of the Superintendent, to accept with gratitude the kind gift
of a 32” flat panel TV, valued at $350, for Hillside School, from Allendale resident, Mr. Jules Habeishy.
It is Ms. Maroulis’ hope to set up the TV as a rolling information screen in the school’s front foyer.
BE IT RESOLVED, upon recommendation of the Superintendent, to approve the following:
WHEREAS, the New Jersey School Boards Association has declared January 2014 to be School
Board Recognition Month, a time that all residents might acknowledge the contributions made by
our local school board members; and
WHEREAS, the Allendale Board of Education is one of more than 580 local school boards in New
Jersey that sets policies and oversees operations for public school districts; and
WHEREAS, the Allendale Board of Education embraces the goal of high-quality education for all New
Jersey public school students; and
WHEREAS, New Jersey’s local school boards help determine community goals for the education of
approximately 1.4 million children in pre-kindergarten through 12th grade; and
WHEREAS, New Jersey’s 4,800 local school board members, who receive no remuneration for their
services, act as advocates for public school students as they work with administrators, teachers and
parents for the betterment of public education; and
WHEREAS, school boards strive to provide the resources necessary to meet the needs of all students,
including those with special needs; and
WHEREAS, Boards of Education provide accountability to the public; they communicate the needs
of the school district to the public; and they convey to school administrators the public’s expectations
for the schools; and
WHEREAS, New Jersey can take pride in its schools, which rank among the nation’s best in
indicators such as high school graduation rates, class size, college entrance exam participation, and
Advanced Placement offerings and test scores. Now, therefore, be it
RESOLVED, that the Allendale Board of Education, does hereby recognize the services of local school
board members throughout New Jersey as we join communities statewide in observing January 2014
as SCHOOL BOARD RECOGNITION MONTH; and be it further
RESOLVED, that the Allendale Board of Education urges all New Jersey citizens to work with their
local boards of education and public school staffs toward the improvement of our children’s
education.
APPROVED BOARD RESOLUTIONS
REORGANIZATION/REGULAR SESSION
January 6, 2014
BUSINESS OFFICE/FINANCE
BE IT RESOLVED, to approve the Bill List dated January 6, 2014 in the amount of $178,727.93, as per
Business Attachment III.
BE IT RESOLVED, upon recommendation of the Superintendent, to approve unavoidable travel and
costs as related in this resolution which are educationally necessary and fiscally prudent and are related
to and within the scope of the employee’s current responsibilities and promotes the delivery of
instruction or furthers the efficient operation of the school district. The reimbursements listed in this
resolution are in compliance with state travel reimbursement guidelines as established by the
Department of the Treasury and Board of Education policy in accordance with N.J.A.C. 6A:23B-1.1 et.
seq. for the following seminars/workshops:
Name
J. Karamus
M. Barcadepone
Conference/Seminar Title
Place
Obstacles & Opportunities:
Addressing the Transition to
CCSS & PARCC
Supt. Study Council:
Preventing Dysfunctional
Public Meetings
Bergen CC
Paramus, NJ
Seton Hall Univ.
South Orange,
NJ
*Does not include mileage and sustenance as they are contractual.
**NCLB Title II Funding will be utilized to cover the costs of these workshops.
Date of
Trip
Total
Estimated
Expenses*
01/08/2014
-0-
01/23/2014
-0-