Commonwealth of Massachusetts
Executive Office for Administration and Finance
Information Technology Division
Commonwealth of Massachusetts – Information Technology
Division
Request for Quotation ITD RFQ 14-26
Cisco Hardware Hot Spares FY14
March 19, 2014
THIS RFQ AND ALL RESPONSES HERETO INCLUDING THE WINNING BID SHALL
BECOME PUBLIC RECORD AS OF THE DATE THE CONTRACT REFERENCED HEREIN IS
AWARDED, AND CAN BE OBTAINED FROM THE INFORMATION TECHNOLOGY DIVISION,
LEGAL UNIT BY SENDING AN EMAIL TO MICHELLE.BURWELL@STATE.MA.US. ANY
PORTIONS OF A RESPONSE THAT ARE LABELED AS CONFIDENTIAL WILL STILL BE
CONSIDERED PUBLIC RECORD.
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Contents
1. General Procurement Information ....................................................................................... 2
2.
Agency................................................................................................................................ 3
3.
Description and Purpose of Procurement ............................................................................ 3
4.
Order of Precedence ........................................................................................................... 4
5.
Event Calendar ................................................................................................................... 5
6.
Submission Requirements .................................................................................................. 5
7.
Bidder Responses............................................................................................................... 5
8.
Evaluation Criteria............................................................................................................... 6
9.
Miscellaneous ..................................................................................................................... 6
1. General Procurement Information
Purchasing Department:
Information Technology Division
Address:
200 Arlington St., #2100
Chelsea, MA 02150
Procurement Contact:
Jim Girardi
Telephone:
617-660-8376
E-Mail Address:
jim.girardi@state.ma.us
RFQ File Number and Title:
ITD RFQ 14-26
Cisco Hardware Hot Spares FY14
This Request for Quotes (“RFQ”) does not commit the Commonwealth of Massachusetts
(“Commonwealth”) or the Information Technology Division (“ITD”) to approve a Statement of
Work, pay any costs incurred in the preparation of a Bidder’s response to this RFQ or to procure
or contract for products or services. ITD reserves the right to accept or reject any and all
proposals received as a result of this RFQ and to contract for some, all or none of the products
and services as a result of this RFQ. ITD further reserves the right to negotiate with any or all
qualified Bidders and to cancel in part or in its entirety this RFQ if it is in the best interest of ITD
or the Commonwealth of Massachusetts to do so.
ITD reserves the right to amend this RFQ at any time prior to the date the responses are due.
Any such amendment will be emailed to vendors on the appropriate contract and posted to the
ITD Interim Posting wiki
https://wiki.state.ma.us/confluence/display/itdsolicitations/Welcome+to+the+ITD+Interim+Solicitations+Posting+S
pace .
This RFQ is restricted to vendors on the statewide hardware contract ITT50
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2.
3. Agency
ITD is responsible for the provision of infrastructure services, development of IT policy, and
implementation and oversight of all information technology investments for the Commonwealth
and its respective agencies. In addition, ITD provides the processing and application
programming services for many state departments using some of the most advanced hardware
and software available.
4. Description and Purpose of Procurement
a. Background
ITD is issuing this RFQ to procure new Cisco hardware hot spares to save on yearly
maintenance costs. The hardware will be in standby mode until an outage occurs at which time
this hardware will be used to swap out the failed unit and this will save on having a yearly
maintenance contract.
b. Description of Requested Goods:
On behalf of the Commonwealth of Massachusetts, ITD is issuing this RFQ to obtain the
equipment described in Table 1 below.
TABLE 1
HARDWARE & SOFTWARE
Qty.
Model #
2
WS-X6748-GE-TX=
3
EHWIC-1GE-SFP-CU=
10
HWIC-1DSU-T1=
5
CISCO2911-SEC/K9
5
5
S29UK9-15104M
HWIC-1DSU-T1
5
MEM-2900-512MB-DEF
5
MEM-CF-256MB
5
5
SL-29-SEC-K9
SM-S-BLANK
5
5
PWR-2911-AC
CAB-AC
5
ISR-CCP-CD
5
5
PI-MSE-PRMO-INSRT
SL-29-IPB-K9
Description of Product
HW/
SW/
Svc
Cat6500 48-port 10/100/1000 GE Mod:
fabric enabled, RJ-45
EHWIC 1 port dual mode SFP(100M/1G)
or GE(10M/100M/1G)
1-Port T1/Fractional T1 DSU/CSU WAN
Interface Card
HW
Cisco 2911 Security Bundle w/SEC
License PAK
Cisco 2901-2921 IOS UNIVERSAL
1-Port T1/Fractional T1 DSU/CSU WAN
Interface Card
512MB DRAM for Cisco 2901-2921 ISR
(Default)
256MB Compact Flash for Cisco 1900
2900 3900 ISR
Security License for Cisco 2901-2951
Removable faceplate for SM slot on Cisco
2900 3900 ISR
Cisco 2911 AC Power Supply
AC Power Cord (North America) C13
NEMA 5-15P 2.1m
Cisco Config Professional on CD CCPExpress on Router Flash
Insert Packout – PI-MSE
IP Base License for Cisco 2901-2951
HW
Unit Price
Extended
Price
HW
HW
SW
HW
HW
HW
SW
HW
HW
HW
HW
HW
SW
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Qty.
Model #
Description of Product
HW/
SW/
Svc
5
HWIC-BLANK
Blank faceplate for HWIC slot on Cisco
ISR
HW
11
4
4
4
X2-10GB-SR=
X2-10GB-LRM=
XENPAK-10GB-LRM=
MEM-C6K-CPTFL1GB=
10GBASE-SR X2 Module
10GBASE-LRM X2 Module
10GBASE LRM Xenpak
Catalyst 6500 Compact Flash Memory
1GB
HW
HW
HW
HW
Unit Price
Extended
Price
As this equipment will all serve as hot spares, ITD is not requesting maintenance, support or
professional services on this RFQ.
c. Additional Requirements
Warranties and Guarantees
1. All units sold shall have a remaining lifetime of no less than 7 years of life. Bidder
agrees that it shall not end-of-life support for any hardware sold under this RFQ for the
7-year period.
2. All equipment and software must come with the basic manufacturer’s warranty.
3. It is desirable for the Bidder to provide a warranty period for the proposed equipment
that exceeds the basic manufacturer’s warranty at no additional charge. The Bidder
must state the length of the extended warranty period in its response.
4. The warranty period shall commence upon the acceptance of the equipment by the
contracting Eligible Entity. Acceptance is defined in Section 3.2.4 of ITT50 RFR.
5. Bidders must supply unlimited free telephone technical support, accessible toll-free, 24 x
7 x 365 (24 hours per day, 7 days per week, every day except holidays) for the basic
manufacturer’s warranty period.
6. Bidders must provide OEM replacement parts for the length of the manufacturer’s
warranty. Replacement parts must be standardized and identical with the parts being
replaced.
5. Order of Precedence
The contract resulting from this RFQ shall consist of the following documents in the following
order of precedence:
(1) the Commonwealth’s Terms and Conditions;
(2) the Commonwealth’s Standard Form Contract;
(3) the Commonwealth’s RFR ITT50
(4) the Bidder’s response thereto;
(5) this RFQ (as it may be amended, including without limitation by amendments to the RFQ,
answers to questions received, requests for clarification and requests for best and final
offers);
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(6)
the Bidder’s response hereto; inclusive of all attachments and modifications subsequent
to negotiations between the parties.
6. Event Calendar
All times in this RFQ are prevailing Eastern Time.
Event Calendar
CALENDAR EVENT
RFQ Posting and Release
RFQ Responses Due
DAY
DATE
Wednesday March 19, 2014
Wednesday March 26, 2014
TIME
5:00 PM
5:00 PM
7. Submission Requirements
Interested Bidders must submit one (1) electronic copy of the response to the RFQ in Microsoft
Word format via e-mail to jim.girardi@state.ma.us with a copy to
Annemarie.Kates@state.ma.us, and the subject line of the e-mail should read “ITD RFQ 14-26
– {VENDOR NAME} Submission”. Responses must be received no later than the response due
date and time indicated in the Event Calendar above or they will not be evaluated.
8. Bidder Responses
Bidders’ responses should include, at a minimum, the following:
1.
2.
3.
4.
A cover letter in which the Bidder states that they agree to the terms of this RFQ.
A Cost Proposal that includes the following:
a. A copy of Table 1 above including relevant pricing.
b. A valid quote based on items 2(a) above that can be used to issue a purchase
order. The quote must include address and contact information for the person to
whom the quote can be sent.
c. The Cost Proposal must be an all-inclusive fixed price bid, including all costs
related to this engagement, without limitation: cost of the products.
An unlocked, editable copy submitted in MS WORD of any relevant warranty,
maintenance agreement, technical support description, software licenses and any
other boilerplate forms related to the procurement of the Bidder’s proposed solution.
The timeframe for delivery of the product(s) once a Purchase Order is issued (which
should not exceed 30 days from receipt of the purchase order). Unless otherwise
agreed upon by ITD and the successful Bidder, all product(s) must be delivered by
December 31st of the current Fiscal Year.
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9. Evaluation Criteria
The responses to this RFQ will be evaluated based on the criteria listed below. The criteria are
listed in descending order of importance with the most important criteria listed first. The
procurement management team reserves the right to remove from further consideration nonresponsive bids and those that include attempts by the Bidder to alter the Commonwealth’s
standard legal terms.
A Bidder’s response will be excluded for failure to agree to the order of precedence set forth in
Section 4 of this RFQ. A Bidder’s response will also be excluded if the response includes goods
or services that are being resold under the RFR/this RFQ and the reseller does not submit the
response (including without limitation any questions, any responses to requests for clarification
and any responses to requests for best and final offers) to the PMT. Prior to such an exclusion,
ITD reserves the right to request one or more clarification(s) from the Bidder confirming Bidder’s
acceptance of the order of precedence or to request one or more clarification(s) from the
reseller to confirm that it is the Bidder and any responses submitted directly to ITD by a vendor
with pricing from the reseller are, in fact, part of the reseller’s response.
A Bidder’s response may be excluded for failure to meet one or more of mandatory
requirements of this RFQ, including without limitation the requirements set forth in Section 3(c).
Any remaining responses will be evaluated based upon:
1. Price
2. Time for delivery
10. Miscellaneous
A.
General
By submitting a proposal in response to this RFQ, Bidders agree to the following terms:
1.
to this RFQ.
ITD will not pay for any costs other than those set forth in the Bidder’s response
2.
All bids submitted in response to this RFQ must be valid for a minimum of 90
calendar days.
3.
Extraneous marketing or promotional materials are discouraged and such
information will not be factored into the evaluation of vendors
4.
ITD will not pay any charges not set forth in this RFQ.
B.
Bid/Response Rejection
ITD reserves the right to reject any or all bids (responses), in whole or in part and for any
reason deemed non-compliant or non-response per this RFQ, its attachments or any
subsequent changes. Bidders are advised to check prior to submitting a response to ensure that
they have the most recent RFQ files. Bidders may not alter (manually or electronically) the RFQ
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language or any RFQ component files. Modifications to the body of the RFQ, specifications,
terms and conditions, or which change the intent of this RFQ are prohibited and may disqualify
a response. ITD reserves the right not to enter any agreement under this RFQ.
C.
Contract Amendments
ITD reserves the right to amend this RFQ or any contract resulting from this RFQ. ITD
may negotiate changes to the original performance measures, reporting requirements or
payment methodologies tied to performance at any time during the contract duration if they are
consistent with the specifications of this RFQ. ITD reserves the right to negotiate and execute
contract amendments with the contractor(s) which ITD determines as necessary to result in the
intent of this RFQ, to amend the specifications for necessary requirements, or to result in a
better valued contract. Negotiation would be with the successful contractor(s) of this RFQ.
Amendments may include, but are not limited to, contract dollars, contract performance,
increased or decreased obligations, scope of work, quantity, etc.
D.
Limitations.
This RFQ does not commit the Commonwealth or ITD to approve a Statement of Work,
pay any costs incurred in the preparation of a bidder’s response to this RFQ or to procure or
contract for products or services. ITD reserves the right to accept or reject any and all
proposals received as a result of this RFQ and to contract for some, all or none of the products
and services as a result of this RFQ. ITD further reserves the right to negotiate with any or all
qualified bidders and to cancel in part or in its entirety this RFQ if it is in the best interest of ITD
or the Commonwealth of Massachusetts to do so.
E.
Review Rights
Responses to this RFQ may be reviewed and evaluated by any person(s) at the
discretion of ITD including non-allied and independent consultants retained by ITD now or in the
future, for the sole purpose of obtaining an analysis of responses. Any and all respondents may
be asked to further explain or clarify in writing areas of their response during the review process.
ITD retains the right to request further information from respondents.
F.
Nonresponsive Bids
ITD reserves the right to exclude from further consideration nonresponsive bids that fail
to meet the submission requirements of this RFQ.
G.
Proprietary Notices.
All bids submitted in response to this RFQ shall be public record. All notices included in such
bids to the effect that bid content is confidential or proprietary, that the distribution of such bids
is prohibited or that by opening or accepting the bid ITD is accepting such terms, are null and
void, and any portions of the response so marked shall still be considered public record.
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