Chief Albert Luthuli Municipality
2011/12 Annual Report
CHAPTER 4
ORGANISATIONAL DEVELOPMENT PERFORMANCE
(PERFORMANCE REPORT PART II)
4.
Introduction
Performance Management is a newly established Section. At the beginning of the financial year towards the end of the
second quarter, the Section was placed under the Department Corporate Services. Council then resolved to place the Section
in the Office of the Municipal Manager.
The Section deals with the quarterly and the annual reports; and the Service Delivery and Budget Implementation Plan that
was developed from the Integrated Development Plan and submitted to the Executive Mayor, Council and the Provincial
Department of Co-operative Governance and Traditional Affairs.
The Performance Management Framework was submitted to Council for review and the Performance Audit Committee that
made numerous inputs that were incorporated into the final document.
4.1
Municipal Personnel
The municipal workforce comprises of five different municipal departments that are complimented by the Project Management
Unit (PMU), which deals with the implementation of the capital projects and the management thereof.
Those municipal departments are as follows - Financial Services, Corporate Services, Planning and Economic Development
Services, Technical Services, Community Services, and Public Safety.
4.2
Employee Totals, Turnover, and Vacancies
2011/12
Number of
Approved
Posts
115
Description
Water
Waste Water (Sanitation)
18
Number of
Employees
Number of
Vacancies
Vacancies
%
115
18
Electricity
8
7
1
12.5%
Waste Management
25
20
5
20%
Housing
3
2
1
33%
47
47
Planning
1
1
Local Economic Development
4
3
1
25%
66
63
3
4.5%
26
25
1
3.8%
110
105
5
4.5%
423
406
17
4%
Waste Water (Stormwater Drainage)
Roads
Transport
Planning (Strategic and Regulatory)
Community and Social Services
Environmental Protection
Health
Security and Safety
Sport and Recreation
Corporate Policy Offices and Other
Total
All the funded vacant positions were filled by the end of the 2011/12 financial year. The reason for the turnover rate
experienced by the Municipality is only 4% and it was caused by the fact that employees accessed senior positions in other
government departments and municipalities and natural attrition.
4.3
Managing the municipal workforce
Section 67 of the Local Government: Municipal Systems Act, 2000 (Act No 32 of 2000) requires municipalities to develop and
adopt appropriate systems and procedures to ensure fair, efficient, effective and transparent personnel administration in
accordance with the Employment Equity Act, 1998.
The workforce is management through the applicable human resource policies. The Municipality has 14 human resource
policies that were approved by Council and they are assisting in terms of Human Resource Management.
116
Chief Albert Luthuli Municipality
2011/12 Annual Report
4.3.1
Policies
Human Resource Policies and Plans
Name of Policy
Reviewed
Date Adopted by
Council
or Comment on
Failure to Adopt
x
September 2011
x
September 2011
1
Affirmative Action
2
Attraction and Retention
3
Code of Conduct for Employees
4
Delegations, Authorisation and Responsibilities
5
Disciplinary Code and Procedures
6
Essential Services
7
Employee Assistance / Wellness Programme
x
September 2011
8
Employment Equity
x
September 2011
9
Exit Management
x
September 2011
10
Grievance Procedures
x
September 2011
11
HIV/AIDS
x
September 2011
12
Human Resource and Development
13
Information Technology
14
Job Evaluation
15
Leave
x
September 2011
16
Occupational Health and Safety
x
September 2011
17
Official Housing
18
Official Journeys
19
Official Transport to Attend Funerals
20
Official Working Hours and Overtime
21
Organisational Rights
x
September 2011
22
Payroll Deductions
23
Performance Management System
x
September 2011
24
Recruitment, Selection and Appointments
x
September 2011
25
Remuneration Scales and Allowances
26
Resettlement
27
Sexual Harassment
x
September 2011
28
Skills Development
x
September 2011
29
Smoking
x
September 2011
30
Special Skills
31
Work Organisation
32
Uniforms and Protective Clothing
33
Other
117
Chief Albert Luthuli Municipality
2011/12 Annual Report
4.4
Injuries, Sickness, and Suspensions
Number and Cost of Injuries on Duty
Proportion
Number of
Injury Leave
Employees
Employees
Taken
using Sick
using Injury
Leave
Leave
Days
%
Type of Injury
Average
Injury Leave
per
Employee
Days
Total
Estimated
Cost
R’000
Required basic medical attention only
60
5
8.33%
12
60
Temporary total disablement
0
0
0
0
0
Permanent disablement
0
0
0
0
0
Fatal
0
0
0
0
0
60
5
8.33%
12
60
Total
Number of Days and Cost of Sick Leave (excluding injuries on duty)
Designations
Total sick
leave
Proportion
of sick
*Average
Employees Total
leave
sick leave
using
Employees
without
per
Sick Leave in post*
medical
Employee
certification
Estimated
Cost
Days
%
R’000
Lower skilled (Levels 1-2)
24
Skilled (Levels 3-5)
Highly skilled production (Levels 6-8)
Highly skilled supervision (Levels 9-12)
No
0.15
40
22
0.26
136
58
0.88
26
0.04
95%
10
Days
30
6
90%
No
2
Senior Management (Levels 13-15)
230
11
1.48
Municipal Manager and S57 Managers
65
8
0.42
155
3.23
Total
501
93%
12
30
31
61
* Number of employees in post at the beginning of the year
* Average calculated by taking sick leave in Column 2 divided by the total employees in Column 5
118
Chief Albert Luthuli Municipality
2011/12 Annual Report
4.5
Performance Results and Rewards
The Municipality had re-established the Section dealing with the performance management system. The Section was initially
placed in the Department Corporate Services, but Council took a decision that the Section be moved to the Office of the
Municipal Manager. The following needed to be done:



the Performance Management System was submitted to Council for review,
the assessment of the Section 56 Managers was conducted based on the second quarter and the fourth quarter;
and the last quarter evaluations were conducted during August 2011, for the 2011/12 financial year.
No determination for the payment of bonuses was made at the time of compiling the Annual Report, no performance bonus
was determined for the 2011/2012 financial year.
DEPARTMENTS AND OFFICIALS
COMMENTS
RESULTS
Mr S M Mathebula
Manager: Administration and Secretarial Services
None
111%
Mr A N Mavimbela
Manager: Legal Services
None
80%
Mr V E Soko
Manager: Human Resources
None
127%
Mr S F Mndebele
Director: Corporate Services
None
119%
Mr E D Nkosi
Manager: Community Development
None
114%
Ms N P Thabethe
Manager: Environmental Protection
None
107%
Mr Z F Mkhwanazi
Director: Community Services
None
102%
None
107%
Mr L D Shabangu
Manager: Integrated Development Planning Unit
None
84%
Mr T A Lukhele
Director: Planning and Economic Development Unit
None
100%
None
108%
None
129%
None
Not done
Mr P A Nkosi
Manager: Performance Management Unit
None
123%
Mr V N Mpila
Municipal Manager
None
127%
CORPORATE SERVICES
COMMUNITY SERVICES
FINANCIAL SERVICES
Mrs N M Rampedi
Chief Financial Officer (Director)
PLANNING AND ECONOMIC DEVELOPMENT
PUBLIC SAFETY
Mr K B Makgopa
Director: Public Safety
PROJECT MANAGEMENT
Mr B Mdutyulwa
Manager: Project Management Unit
TECHNICAL SERVICES
Ms G M Matlala
Director: Technical Services
OFFICE OF THE MUNICIPAL MANAGER
119
4.6
Skills Development and Training
Numerous officials and councillors attended skills development courses in line with the Skills Development Act in order to equip the municipal workforce and councillors with the skills it requires.
Management Level
Gender
Number of
Employees
in post
as at
30 June 2012
Skills Programmes
and Short Courses
Learnerships
Actual
30 June
2011
Actual
30 June
2012
Target
Actual
30 June
2011
Actual
30 June
2012
Other Forms of Training
Target
Actual
30 June
2011
Actual
30 June
2012
Target
Total
Actual
30 June
2011
Actual
30 June
2012
Male
5
1
5
1
none
none
none
1
Female
2
0
2
0
none
none
none
0
Male
39
21
39
21
none
none
none
21
Female
27
13
27
13
none
none
none
13
Male
58
58
58
58
none
none
none
58
Female
37
none
none
none
Male
24
none
none
none
Female
10
9
10
9
none
none
none
9
Male
126
34
126
34
none
none
none
34
Female
76
22
76
22
none
none
none
22
202
56
202
56
none
none
none
56
Target
Municipal Manager and S57 Managers
Councillors, Senior Officials
and Councillors
Technicians
and Associate Professionals
Professionals
Subtotal
Total
120