Power Point
EDU 271
Starting Presentations
Starting From Scratch
One way to start your presentation is
to start from scratch.
In this way you are starting out with a
blank presentation.
You can then design your own
background choices.
You would not be using a template
design.
To start a presentation from
scratch follow these steps:
1.
2.
3.
4.
5.
6.
Open up PowerPoint.
A PowerPoint dialog box
will open.
Click on the radio button
that says blank
presentation.
Click OK.
Your new presentation
will open. Choose your
slide layout and click OK.
You can now start
working on your
presentation or start
designing the background
that you would like to
use for this show.
Open Existing
Presentations
1. Open up PowerPoint.
2. Click on the Office button
3. If your presentation is listed in the
recent documents box you can just
double click on it to open it up
4. The Open dialog box would then
open. Choose your file and click on
Open.
5. You can then continue working on
your file.
Using A Template
 You can use the built in templates that PowerPoint
provides to begin your presentation.
 In this way you will have a consistent design that
goes together.
 The template will include your background as well
as font styles, colors and sizes for your
placeholders, as well as selected bullets that match
the template.
 There are many templates built in and you can
choose the one that best suits your needs.
To begin your presentation
using a template follow these
steps:
1. Open up PowerPoint.
2. Click on Design.
3. You can click on the different file thumbnails for the
template designs and you will see a preview window
that displays what the template looks like.
4. Double click on the design that you like and your
presentation will open with that template choice.
Adding New Slides
While working on your presentation
you will often need to add new slides.
To add a new slide to your
presentation Click on the New Slide
Button:
•You can also click the down
arrow below the New Slide button
to summon the Slide Layout
gallery as shown in this figure.
•Then click any of the layouts
available to insert a new slide
using the chosen layout.
•Repeat Steps 3 to insert as many
slides as you need.
•Thereafter, you can add titles,
text, pictures, or any other slide
objects within the new slides.
PowerPoint Views
There are six different views found
in PowerPoint.
1.
2.
3.
4.
5.
6.
Normal View
Slide View
Slide Sorter View
Outline View
Notes Page View
Slide Show
Applying Design
Templates
If you are working on your
presentation and at any given time
you decide that you would like to
apply a design template or change the
one you are currently using follow the
steps outlined previously.
Applying Design
Templates
1. Right click on the slide you are
working on in either the slide view
or normal view.
2. Click on Apply Design Template.
3. Click on the design you would like
to use and click on the Apply
button.
4. Your new design will be applied.
Formatting Text
There are a couple of different ways to format your
text once you type it in. You can either use the menu
bar or the Formatting toolbar. To format your text to
change things like font, color, style, size etc. follow
these steps:
1. Select your text by either highlighting it or click on the
diagonal lines that surround the text so that it turns to
little dots. When you do this any formatting you add
will effect everything in the box.
2. Using the formatting toolbar choose the formatting
that you want to add from the standard toolbar. There
are buttons and drop downs for font, size, style, and
alignment.
Formatting Text
3. You can also go to Format
on the menu bar
and choose font. The font
dialog box will open. Make
your changes within the
dialog box.
4. Click OK and your changes
will occur.
Moving Slides
You may find that as you or are working on your
presentation you may need to move the slide order
around.
 To best do this you should be in the slide sorter view.
Once in that view follow these steps:
1. Click on the slide that you want to move and hold the
mouse button down while you move the slide to the
desired location.
2. You will see a vertical bar as you move the slides.
3. When the bar is in front of the slide where you want to
position your slide release the mouse button and the
slides will be moved to the new position.

Deleting Slides
1.
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4.
There are a few ways to delete slides. If you
want to delete one slide and you are in normal
or slide view follow these steps:
With the slide open go to Edit on the menu bar
and choose delete slide.
If you have a few slides to delete then you may
be better off to delete them in slide sorter view.
Get in slide sorter view and follow these steps:
Click on the slide you want to delete and hold
the shift key down while you click on the other
slides you want to delete.
Click on the delete or backspace key and the
slides will be deleted.
Adding Animations
You can take any of the images in
your presentation and animate them.
That is what really brings your
presentation to life. There are many
different types of animations to
choose from. To animate an image
follow these steps:
Adding Animations
1.
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6.
Right click on your image and choose custom animation or
click on your image and go to Slide Show form the menu
bar and choose custom animation.
Click on the down arrow next to entry animation and sound.
Choose one of the animation types. Another drop down
may become active where you can further define the action
the image will take.
Click on the order and timing tab.
Leave on mouse click if you want to click to have your
animation occur or click on the radio button for
automatically and put in the number of seconds you want to
wait before the action occurs.
Click on OK.
Get into the Slide Show mode and check out your
animation.
Adding Sounds
 There are many different ways to add sound to your
PowerPoint presentation.
 You can add sound effects to images, add sound icons
you can click on or even just have your music play
throughout the whole show. Your sound clips should
be in either the wav or mid format.
 There are a few other less common file types you can
use.
 You can also use a CD and play that while you are
giving your presentation. To insert sound into your
presentation follow these steps:
Adding Sounds
1.
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6.
Go to Insert on the menu bar and choose Movies and
Sounds and then sound from gallery if you want to pick
a sound file from Microsoft's Gallery or choose from file
if you have a saved sound file you want to use.
Find the sound file that you have access to and double
click on it.
A dialog box will open up and ask you if you want your
sound to play throughout the whole show.
Click Yes if you want it to play automatically and no if
you do not.
An icon will be inserted into your presentation.
Get into Slide Show mode and your sound should
automatically start if you choose that or click if you did
not and your sound should play.
Adding Transitions
 You can add transitions that occur between
your slides. As your show moves from slide
to slide you have an animated transition
between them. It is a nice effect to add to
your show.
 It is easiest if you add your transitions while
in the slide sorter view. You can add the
same transition to each slide or you can
pick different transitions. To add transitions
follow these steps:
Adding Transitions
1.
Get in the slide sorter view.
2.
Click on the Slide Transition button from the slide sorter
toolbar.
3.
The slide transition dialog box will open.
4.
Click on the down arrow and choose the type of transition
you want to use. You will see a little preview in the effect
window.
5.
Choose if you want the transition to be slow, medium, or
fast.
Adding Transitions
6. If you want a sound attributed to the transition then
click on the down arrow next to sound and choose the
sound you want to use.
7. If you want your transition to run when you click the
mouse then put a check in "On mouse click". If you
want the animation to occur automatically put a check
in that box and put a number for the amount of
seconds you want to wait until the transition occurs.
8. Click on Apply to All if you want that same transition
to occur after each slide or Apply if you just want to
add it to the one slide.
Spelling
One very important step in working with
PowerPoint is to make sure you perform a
spell check on your presentation.
 You should also proofread it as well. It can
be quite embarrassing to find mistakes while
you are presenting. To run a spell check
follow these steps:
Spelling
1.
2.
3.
With your presentation open click on the
spelling icon from the
standard toolbar.
You can also go to Tools Spelling or hit
F7. A spell check will be run on your
show.
When typing in PowerPoint if you get a
red squiggly line under your text that is
an indication that your word may be
incorrectly spelled. You can right click
on the word and choose one of the
words listed or choose ignore if the
word was spelled correctly.
Running The Show
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
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To run your show, check it out, or when it is for the
real presentation follow these steps:
If you want to start at the beginning of your
presentation then go to Slide Show from the menu
bar and choose View Show or hit F5.
If you want to begin looking at your show starting at
the slide you currently have open in normal or slide
view then click on the slide show icon from
the views icon.
Saving
You should periodically save your
presentation as you are working--use the
save icon every 5 or ten minutes.
 To save your presentation follow these
steps:
1. If it is the first time you are saving your
show go to File on the menu bar and
choose Save As.


Choose the location for saving your file
and give your file a name.

Click on Save.

If you have saved your show before you
can click on the save icon from the
standard toolbar of File Save.
Printing
You can print out your presentation in
different format.
All of the variations of the printing
types can be found in the print dialog
box.
Listed in the table in the next slide are
the types of printing you can do.
Printing Choices
Slides
Prints out each slide on a full page
Handouts
Here you have choices for 2,3,4,6,or 9 slides per page.
If you choose 3 then your slides will also have lines to
the write for note taking purposes. You also have a
choice to order then on the page horizontally or
vertically.
Note
Pages
Prints out one small version of each slide per page with
your notes section on the bottom of the page.
Outline
View
Prints out the outline view of your presentation.
Printing
To print your presentation follow
these steps: Go to File on the
menu bar and choose Print.
1. The Print dialog box will appear..
The dialog box varies depending
on your particular type of printer.
You should have basically the
same options however.
2. Choose what you want to print, all
slides, particular slides, or the
current slide.
3. Enter the number of copies you
want to print. Check if you want
them collated.
4. Choose what you want to print:
slides, handouts, notes pages,
or outline view.
5. Click on OK.