Arizona Department of Education
Superintendent John Huppenthal
Mark Masterson, CIO
Pamela Smith, IT Program Director
September 14, 2011
ADE
September 14, 2011
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Improve student achievement and lower State infrastructure costs
through a new ADE data system currently called Arizona Education
Learning and Accountability System (AELAS) or Education
Management Information System (EMIS) that will provide a 360 view
for students, teachers, schools and districts
ADE Information Technology Division
September 14, 2011
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ADE Information Technology Division
September 14, 2011
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Since January 2011 SAIS availability near 100% enabling Districts and
Schools to have dependable access to transfer data. SAIS has only
been offline for scheduled maintenance during off hours. In 2010
and previous years, SAIS was a bottleneck as was only available 50%
of year creating a need to have schools check periodically for system
availability.
Since January 2011 over 500 needed changes to SAIS have been
implemented fixing software bugs that were causing customer data
issues resulting in delay of funding to them. In 2010 fewer than 100
changes to SAIS were made.
ADE Information Technology Division
September 14, 2011
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July 11 – SAIS opened for FY12 marking the earliest time since the 2003
school year enabling kindergartners and new student enrollees to be
issued a SAIS ID essential for important programs like AZELLA and AIMS
student testing. This change alone has saved a significant amount of
money in the cost of retesting students who were already tested.
August 1 - Upgrade to new SAIS hardware has resulted in faster integrity
processing time by 50%. Future scheduled upgrades to SAIS hardware
will further reduce integrity processing times providing faster service to
our customers.
October 5 – 40 Day Aggregation ‘on target.’ In the history of ADE, ADE
Day Aggregation processing has never occurred. For the first time, in
2011, 40 Day Aggregation will take place on time which will positively
impact budget planning and execution and fast and accurate funding for
our customers.
ADE Information Technology Division
September 14, 2011
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Proposed
Education Management Information
System
SIS
(Student Information System)
Human
Resources
The tool creates reports that everyone at
the appropriate level can access
Assessment
Transportation
Food Service
These reports help inform instruction and
reallocate resources effectively
Library
Finance
An interoperable system connects all
information and technologies
Special
Education
SAIS
This program results in student improvement and enables the continuous
collection of information for future success
ADE Information Technology Division
4/28/11
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AZ-SLDS (Arizona Statewide Longitudinal Data System) is a system that provides
student-level data to school districts and charter schools that will empower
educators with the ability to make data-driven decisions to improve student
achievement.
End Result: Districts and Schools will bring higher success rates to their students.
Great Plains is a Microsoft Financial Systems Management product. ADE IT is in the
beginning stages of implementing Great Plains in order to consolidate the
agency’s use of 4 different financial systems into 1 system.
End Result: Districts and Schools will receive funding faster
SAIS Business Rules Audit/Clean-Up
ADE IT in process of matching current SAIS business rules to current legislation in
order to identify and consolidate or remove changed or reversed bills in order to
ensure optimize SAIS data processing.
A “Clean-Up” bill will then be proposed to legislators to address needed changes
to remove or cancel abandoned or cancelled legislation.
End Result: Faster data processing and accurate data results
ADE Information Technology Division
September 14, 2011
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Identity Access Management (IAM) encapsulates people, processes and products
to identify and manage the data used in an information system to authenticate
users and grant or deny access rights to data and system resources. ADE IT will be
implementing Forefront Identity Management(FIM), a Microsoft product, current
and future data security requirements.
End Result: Districts, Schools, Teachers, Parents will be able to access data at
appropriate access levels.
Data Governance Commission Pursuant to Arizona Revised Statutes A.R.S. § 15249.01, the purpose of the commission is to (1) identify, examine and evaluate
the needs of public institutions who provide instruction to pupils in preschool,
kindergarten, grades one through twelve and postsecondary programs in Arizona;
(2) provide recommendations on technology spending; and (3) provide analyses
and recommendations
• First meeting held, August 19, 2011
• Next meeting scheduled for September, 30, 2011
End Result: Oversight and audit of Data Standards, Security, Standards and
Processes, ensured by neutral committee comprised of technical education
community stakeholder team
ADE Information Technology Division
September 14, 2011
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Discussion and Next Steps
ADE Information Technology Division
September 14, 2011
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