Job Description – Finance Officer
The Poetry Society
Job Title:
Reports to:
Staff managed:
Finance Officer
General Manager
None.
Location:
London office
Hours:
3 days (21hrs) a week.
Post Objective:
To ensure sound financial day to day management of the
Poetry Society and Poetry Place Ltd.
Main Duties:
•
Basic bookkeeping using Sage, maintaining up-to-date processing routines on
all financial sub-systems
•
Updating of spreadsheet records on web sales and credit card transactions
(income and outgoings)
•
Payment processing and raising invoices, processing online bank payments
and cheques
•
Managing petty cash systems
•
Any associated account reconciliations and schedules that will assist in the
preparation of management and financial accounts of the Society
•
Work with the General Manager preparing annual budgets
•
Work with staff in preparation of budgets and reports (eg. for externally
funded projects).
•
Process financial information and prepare monthly management accounts for
General Manager
•
Do banking, dealing with day to day banking needs.
•
Prepare monthly data and liaise with external payroll services provider, Inland
Revenue, pensions providers and other relevant bodies
•
VAT returns and related dealings with HMRC
•
Work with staff on development and costing of Society’s products and
resources
•
Providing year end information to support the preparation of the audited
accounts
•
Preparing cash flow forecasts as required
•
Assisting General Manager with credit control and monitoring budgets on a
monthly basis
•
Attend meetings as required
•
Undertake any other duties as may reasonably be required to deliver the
Society’s objectives. Work in compliance with the organisation’s policies at all
times.
Carry out all financial accounting (bookkeeping) for Poetry Place Limited, including:
•
Preparation of the monthly bank reconciliation
•
Assisting the Café Supervisor with credit control
•
Maintaining financial records on Sage.
•
Creating monthly management accounts
•
Administer Poetry Place payroll
Essential knowledge, skills, experience:
•
Applicants should be fully qualified AAT or part qualified (CIPFA, ACCA,
ACA/ICAEW, ICAS, ICSA) and have relevant experience of the creative or
charity / not-for-profit sector.
•
Experience of using Sage Line 50 or similar accounts packages.
•
Advanced knowledge of Excel. Confidence in using and learning other
appropriate software programmes (eg. Payroll manager, Word, Powerpoint)
•
Knowledge of Charities SORP2005 and SORP2015
•
Applicants will need to demonstrate experience of financial management at
both a day-to-day and strategic level, including experience of managing
numerous project budgets.
•
Good inter-personal skills and flexibility to work as part of a small team
•
Excellent numeracy. Highly organised with attention to detail and accuracy.
•
Good communicator – phone, face-to-face, written
General
Salary range: £26-28K pro rata
Start date: ASAP
Probationary period: 6 months
Hours: 3 days (21hrs) p.w. Normal office hours are 10am – 6pm Monday to
Friday.
Holiday entitlement: 20 days p.a. in the first year plus statutory public holidays
and Poetry Society Christmas leave on a pro rata basis.
Other benefits: Pension contributions after 6 months. Subsidised lunches available to
staff at our Café
Location: The post is based in London. The Poetry Society Offices are at 22
Betterton St, London WC2H 9BX
How to apply
Applications should include:
• A comprehensive CV giving details of relevant achievements. Please indicate the
best way to contact you during the day. All communication will be made discreetly.
• A covering letter that summarises your interest in this post. IMPORTANT: Please
provide evidence of your ability to match the required skills, experience and
knowledge criteria outlined above.
• A completed Equal Opportunities Monitoring Form.
• Details of your notice period, if applicable
Applications should be sent:
• by email to skirk@poetrysociety.org.uk OR
• by post to Sophie Kirk, Office Administrator, The Poetry Society, 22 Betterton St,
London WC2H 9BX
Deadline for applications: 5pm, 25th February 2016
Interviews: 1st or 3rd March 2016
Thank you for your interest. We look forward to receiving your application
We welcome applicants regardless of race or colour, nationality or ethnic origin,
religion or religious belief, sex or marital status, sexual orientation, disability or
age.