Exploring Microsoft
Access 2003
Chapter 1
Introduction to Microsoft
Access: What Is A Database?
Objectives (1 of 2)
• Define field, record, table and database
• Start Access, describe windows and
objects
• Add, edit, and delete records
• Describe record selector
Objectives (2 of 2)
• Explain importance of data validation
• Apply filter and sort on one or more
fields
• Describe relational database; identify
one-to-many relationships
Overview





Every organization uses data
Intro to database management
Introduction to Access
Operations to maintain a database
Database power with multiple tables
Introduction to a Database
• Defining a database
• Database window in Access
• The seven items in window: Tables,
Queries, Forms, Reports, Pages,
Macros, Modules
Database Window
Menu Bar
Toolbar
Database
window
Object button
Tables
• Design view used to create fields
• Datasheet view used to add, edit, or delete
records
• Each column represents a field
• Records are recorded in rows
Design View
Primary key
Field names
Data type
description
Field property
Tables
• Record selector symbol next to current record
shows status
• Triangle indicates saved to disk
• Pencil indicates you are typing
• Asterisk appears next to last blank
record in table
Tables
• Insertion point: where text is
entered
• Primary key: unique identifier for
each record
• Access automatically saves
changes when you move to next record
Datasheet View
Triangle indicates
Data has been
saved to disk
Current Record
Total Number of Records
Introduction to Access
Hands-On Exercise 1
•
•
•
•
Welcome to Windows
Obtain the Practice Files
Start Microsoft Access
Open the Books Table
Introduction to Access
Hands-On Exercise 1 Continued
•
•
•
•
•
Moving Within a Table
Add a Record
Add a Second Record
Print the Table
Exit Access
Maintaining a Database
• Replace command
• Find command
• GIGO (Garbage In,
Garbage Out)
• Data Validation
• Delete record
• Add record
• Undo command
• Office assistant
Maintaining a Database
Hands-On Exercise 2
•
•
•
•
•
Open the Bookstore Database
The Find Command
The Undo Command
The Delete Command
Data Validation
Maintaining a Database
Hands-On Exercise 2 continued
•
•
•
•
•
Open the Books Form
The Replace Command
Run a Query
Print a Report
Office Assistant
Relational Database
• A relational database uses multiple tables
• Example of one-to-many table:
• One publisher owns many books
Database Form
Command
Buttons
Go To
First Record
Go To Next Record
Report
Filter By Selection
These Records Were Sorted in Descending Order by Salary
Only part of the records are displayed
Relationships Window
Field
Names
Table
names
One To Many
Relationship
Chapter 1 Summary
• Databases are multiple, related tables
• Six object types: Tables, Forms,
Queries, Reports, Macros, and Modules
• Tables: Design view or Datasheet view
• Record Selector Symbol for record
status
• Data validation is critical
Practice with Access
1. Employee database
2. Bookstore database
3. United States database
4. Super Bowl database
5. Look Ahead database
6. Companion Website
Case Studies
• Planning for Disaster
• The Common User Interface
• Garbage In, Garbage Out
• Changing Menus and Toolbars