Test Review Chart of Accounts You will need to know how to prepare a chart of accounts (Study Application Problem 4-1) A=L+OE & R-E=NP Remember that all of the accounts are put in alphabetical order except assets (by last name of a person’s name and first word of a business) Assets are put in order by liquidity (cash, accounts receivable, supplies, prepaid insurance) Assigning Account Numbers Assets 100’s Liabilities 200’s Owner’s Equity 300’s Revenue 400’s Expenses 500’s Accounts are arranged in a general ledger, account numbers are assigned, and the chart of accounts is kept up to date by accounting personnel Account numbers are assigned in 10’s to make for easy adding of new accounts with the first account in a group starting with 10 (i.e. first asset…cash is 110) When adding a new account that falls between two existing accounts, it is numbered with a 5 (i.e. existing liability accounts of 210 and 220 new account 215) When adding a new account that falls after existing accounts, it is number with the next 10 (i.e. last expense account is 540 Rent Expense…the next account Supply Expense will be 550) Ledger A group of accounts A ledger shows all of the transactions effecting one account in one place Posting The procedure for transferring information from a journal entry to a ledger account Steps in posting Write the entry date in the date column of the account 2. Write the journal page number 3. Write the debit/credit amount 4. Write the new account balance 5. Return to the journal and write the account number in the ledger (not the journal) Must be the last step 1. Posting Continued If the previous account balance and the current entry are both debits, the amounts are added together and the new balance is a debit The two reasons for post reference numbers An account number is the journal’s Post. Ref. column shows the account to which an amount is posted If posting is interrupted, the accounting personnel know to resume posting on the line with a blank Post. Ref. column in the journal The account number shows that posting of the entry is complete Proving Cash Determining that the amount of cash agrees with the accounting records Cash is always proved at the end of the month Steps for Opening an Account Write the account title 2. Write the account number 1.