MIS: Student Success
(SS) Working Session
Software Release for Student Success (SS)
Regulatory
 Student Success (SS) Review (62835.74)
 Mandatory Summer 2014
 Discuss how we will be using the Student Ed Planning
(self service module)
 Discuss how we will be update the MATI form
 New Build Process, New Maintenance Form, New Export
Software Release for Student Success (SS)
Regulatory
 New Form Similar to MATI
 This form will display:
 Counselor Contact Information
 Detail to Contacts (CON)
 All Contacts will be inquiry only
 Student Academic Programs
 Student Academic Program (SCAP)
 Determine how to use multiple active program
 Student Education Plans
 WebAdvisor
 Student Self Service
 Education Goals
 WebAdvisor
 Additional Student Profile Information (ASPR)
Software Release for Student Success (SS)
Regulatory
 New Form Similar to MATI
Software Release for Student Success (SS)
Regulatory
 New Build Process
 This build process will be similar to CAMA
 This build process will create a new work file
(CAST.SS.WORK)
 There will not be an insert used for the derivation only a
batch process
 Work files will not be created by the MATI form or the
new form
Software Release for Student Success (SS)
Regulatory
 New Maintenance Form
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This form will not be a detail form
This form will be found on the Menu
This form will be able to searched in the quick search
This form will display the work file information
Software Release for Student Success (SS)
Regulatory
 New Export Process
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This process will create the flat file
This process will not be an ELF specification
This process will default to the user’s Private Hold
This process will have the ability to have the option to
view the work file information in an excel file
Software Release for Student Success (SS)
Regulatory
 New Export Process
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS01 – Student Educational Goal
 This element describes the student's educational
goal while enrolled in the reporting college and
should be updated each term if the student notes a
change during their academic career. This
information is in addition to SB14 and is collected
after that element has been recorded. The
distinction between the elements is an important
one: where SB14 records the initial goal of the
student upon application, this element documents
and confirms their current goal each term.
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS01 – Student Educational Goal
 The old CAMA process used the information in the
STUDENT.MATRIC File
 We will now be using the information found in the
PST.EDUC.GOALS
 The date information found here will be used to
determine what is the Education Goal in a specific
reporting term
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS02 – Student Course of Study
 This element identifies the student's primary major
or program area of emphasis.
 This will use the information found in the Student
Academic Program
 We will need to determine how we want to
determine the Active Program in instances a
student has two active programs
 Do we want to add a flag that would be specific for SS
reporting
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS03 – Student Initial Orientation Service
 This element indicates whether the student was
directed to, or exempted from, initial orientation
services as part of the student success process at
the college.
 This can be derived off of the contact types
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS04 – Student Assessment Exempt Status
 This element indicates whether the student was
directed to, or exempted from, initial assessment
services as part of the student success process at
the college.
 We will need to determine where to add a flag to
determine whether or the student is exempt
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS05 – Student Education Plan Exempt Status
 This element indicates whether the student was
exempted from completing a student education plan
or from counseling/advisement other educational
services as part of the student success process at
the college.
 We will need to determine how to flag a student if
they are exempt
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS06 – Student Initial Orientation Services
 This element indicates whether the student
received initial orientation services as a part of the
student success process at the college.
 This can be derived off of contact types
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS07 – Student Initial Assessment Services
Placement
 This element indicates whether the student
received assessment services for initial course
placement as a part of the student success process
of the college.
 This can be derived off of Contact types
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS08 – Student Counseling Advisement Services
 This element indicates whether the student
received counseling/advisement services, other
than the development of a Student Education Plan,
during the reporting term.
 This can be derived off of Contact Types
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS09 – Student Education Plan
 This element indicates whether the student
developed an education plan at the college in the
term reported.
 Student Self Service Information
 We will need to determine what determines a change in
the education plan
 WebAdvisor
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS10 – Student Academic Progress Probation
Service
 This element indicates whether a student on
academic progress, probation, or facing dismissal
received support services during the reporting term.
 We can use Contact Type to determine whether a
student has had Progress Probation Service
Software Release for Student Success (SS)
Regulatory – Data Derivation
 SS11 – Student Success Other Services
 This element indicates whether the student
received other types of student success support
services during the reporting term, including: career
interest assessment and exploration, other
orientations beyond the initial orientation, other
education planning services.
 Student Contact Types can determine whether or
not a student has received other services
Questions