“Life does not accommodate
you, it shatters you … Every
seed destroys its container or
else there would be no
fruition.”
~Florida Scott-Maxwell
LOS MEDANOS COLLEGE – PITTSBURG, CA
Extended Opportunity Programs & Services
(EOPS)
Spring 2016 Information
Session
1/20/16 to 1/29/16
A meeting required for new and continuing EOPS
students each semester that outlines the services,
expectations, and benefits of networking with EOPS)
Revised 1/09/13
Check Packets
Check your packets for:
1.
2.
3.
4.
5.
6.
7.
8.
Permission Form (photo release)
EOPS Important Dates Spring ‘16
Academic Progress Report
LMC Student Support Services
LMC EOPS Spring ‘16 Survey (half sheet)
EOPS Mutual Responsibility Contract
(MRC)
My Academic Network Strategy Worksheet
Book Voucher Value Sheet
Objectives
During this session you will:
1.
2.
3.
4.
5.
Increase your knowledge of the academic
networking process
Expand your knowledge of available
resources for academic networking
Expand your desire to expand your
academic network
Extend your know of the benefits of
academic networking
Increased your knowledge of what EOPS
expected of you
Vision
The EOPS Vision
EOPS students and staff are passionate
change-agents who thrive as they create and
nurture intentional, academic partnerships–
partnerships that inspire people to choose
trust over fear, equity over injustice,
responsibility over victimhood, hope over
apathy, self-honesty over competition, and
link personal success to the success of the
greater good.
~J.
W. Benford, Sr. Dean of Counseling and Student
Support
EOPS Staff
1.
2.
3.
4.
5.
6.
7.
8.
Jeffrey W. Benford, Director/DCSS-- Policy Exceptions, Vision
Lisa Gregory, Admin Sec to DCSS– Appointment with Dean Benford
TBD, Assist Dir– Policy, Operations, Staff
Yasmine Flaggs, EOPS Asst– Applications, Services, Communications
Laura Subia, Counselor-- Ed Plans, Transfer, Recommendations
Rudolph Rose. Counselor-- Ed Plans, Transfer, Recommendations
Nila Adina, Counselor-- Ed Plans, Transfer, Recommendations
Robin Harrison– CARE/EOPS Coord– CARE; Calculator & Book Loans,
EOPS Advocates
9. TBA Retention Specialist– HS Outreach, Summer Prep Academy,
Mentoring
10. Richard Hanzy, Counselor-- Ed Plans, Transfer, Recommendations,
BEOP
Scene 1
Networking with
my instructor
What did Emma do well?
1.Identified a target’s assets
2.Voiced a desire for help
3.Requested assistance to meet
voiced desire
4.Expressed appreciation for specific
behavior
5.Showed accountability
Which categories did Emma engage?
1. Immediate family
2. Extended family
3. Long-time friends
4. Employer
5. Religious Organization
6. Public Organizations
7. LMC Student Service Staff
8. LMC CORE
9. LMC Bookstore
10.LMC Automotive Tech
11.LMC Child Study Center
12.Career Mentor
13.LMC Instructor
14.LMS Student Government
15. Financial Aid
16. Admissions& Records
17. LMC Administrator
18. Cafeteria
19. LMC Library
20.LMC Employment Ctr
21. LMC Scholarship Ofc
22. LMC Transfer Ctr
NETWORK & GPA: A
Comparative Analysis of
EOPS Students
3
2.95
2.9
2.8
2.7
2.7
2.6
2.5
2.506
0-4 network
5-9 Network
10-14 Network
15 and Above
2.54
2.4
2.3
2.2
0-4 network
5-9
Network
10-14
Network
15 and
Above
EOPS Mission
EOPS is a state-funded student service
program that promotes academic
excellence among students from lowincome, underrepresented
backgrounds in higher education.
EOPS promotes excellence by offering
services that are above, beyond, and in
addition to services available to all LMC
students.
What’s the EOPS Focus?
1. ENROLLMENT
2. RETENTION
3. PERSISTENCE
4. SUCCCESS
Six Success Factors (The RPGroup)
Stay on track—
keeping their
eyes on the prize
Believe that
their skills,
talents, abilities
experiences
recognized;
opportunities to
contribute on
campus; feel
appreciated
Feel like they are
part of the
college
community
Set a goal and
know how to
achieve it
Feel somebody
wants and
helps them to
succeed
Actively
participate in
class,
extracurricular
activities
EOPS counseling timeline
New Students
1st Contact –
Ed Planning
1/25/16 thru 3/18/16
Academic Progress Report
Due 3/11/16 by 1:00pm
2nd Contact –
Peer Mentoring
3/28/16 thru 4/22/16
3rd Contact –
Academic Advising
4/18/16 thru 5/27/16
EOPS counseling goals & values
Goal
To guide students as they navigate through the
system of higher education through selfawareness, self-determination, and self-reliance.
Values
•Partnership
•Initiative/Ownership
•Authenticity
•Comprehensiveness
EOPS 2016 Network Service & Program Dates
Use of services below optional
Description
Start Date
End Date
Book Voucher
1/20/16
2/5/16
Calculator/Textbook Loans
1/26/16
5/27/16
Email Assistance
1/26/16
5/27/16
Miscellaneous Supplies (Scan-Trons, blue
books)
1/22/16
5/27/16
1/25/16
2/8/16
1/26/16
5/13/16
Textbook Loans
1/26/16
UC/CSU Fee Waivers
1/16/16
5/27/16
As defined by your
selected institution
Parking Permit (M-Th 10:00am-4:00pm,
none issued Fridays)
Recommendations*
* Must be requested 14 days prior to deadline.
Scene 2
Networking with
my family
Policies &
Procedures
The following policies outline
what EOPS expects of you
and what you can expect of
EOPS when engaging its
services.
Appealing for readmission
Policy
Students dismissed from EOPS due to back-toback semesters of non-compliance may submit
a written request for readmission. (No second
or status downgrades appeals.)
Procedure
 Review appeals process with EOPS staff
 Complete 6 units with term GPA of 2.0 or better
semester before appealing
 Submit written appeal with supporting documents
 Submit EOPS application
Using book vouchers (paperless)
Policy
1. Only for LMC Bookstore
2. For one-time use
3. Expires 14 days after disbursed
4. Only textbook purchases or loans
Procedure
• Present ID and printed class schedule to LMC
Bookstore
• Return to bookstore for books out of stock when
purchasing– bookstore re-opens voucher
Books purchased are your property
Engaging counseling services
Policy
1. No children allowed (District policy)
2. No-show, cancel, and/or rescheduled
appointments will not be guaranteed make-up
3. No drop-ins
4. After 10 minutes, no admittance
Procedure
• Schedule appointments in person/on-line
• EOPS sends appointment reminder
Engaging counseling services, cont’d
Policy
All three (3) required counseling contacts to be
completed with an EOPS counselor or EOPS
designated staff
• Exception: Students permitted to meet with nonEOPS counselor to complete 2 of the 3 meetings
during the specified Spring ‘16 EOPS Important
Program Dates (i.e., cover topics by required
dates)
Procedure
•
Meet during the dates about topics as required
Provide EOPS Office proof of meeting by deadline
(see Spring ‘16 EOPS Important Program Dates)
Activating e-mail required
Policy
1. Serves as the contact point for EOPS official
communication
2. EOPS no longer corresponds via US Mail
Procedure
• Activate, maintain, consult your insite.4cd.edu
e-mail account weekly
Networking with CalWORKs
Policy
1. County supplies book vouchers
2. County supplies parking permits
3. County provides course supplies
Procedure
• Students who experience complications
securing services from Contra Costa County
must document attempts to secure services.
Enrolling at multiple campuses
Policy
1. Majority of units must be taken at LMC
2. If enrolled in even number of courses, LMC
must be designated as financial “home”
Procedure
•
•
Designate LMC as financial “home”
Receive services at LMC EOPS
Requesting a full-time waiver
Policy
At sole discretion of the EOPS director, a limited
number of students may be approved to enroll
and complete less than a full-time course load.
Procedure

Submit waiver to director with supporting
documents by required deadline (posted on
EOPS website after 1/25/16)
Scene 3
Networking with
my employer
Academic Progress Report (APR)
Policy
1. Student must meet with ALL instructors during
office hours to obtain instructor feedback for
ALL enrolled classes. Must obtain feedback
from ALL instructors.
2. Must show comments– letter/% grade optional.
Procedure
• Download APR at EOPS website (forms tab)
• Make appointment with instructor
• Submit APR to EOPS Office by October 2,
2015, 1:00pm
Requesting a nine (9) unit waiver
Policy
1. Continuing students successfully completing
(2.0 or better) 12 units may take 9.0-11.9 units in
2. following semester
3. <12 unit semesters cannot be back-to-back
4. <12 unit semester limit – 2 semesters life-time
tenure in program
Procedure/Example
 SP’16– completes 12 units w/ 2.0 GPA, FA ’16
completed 10 units with 2.0 or better term GPA
 Submits no waiver for FA ‘16
 Meets counselor in FA‘16 to revise Ed Plan
 Waiver approval required for all other students
Note: financial aid status may be impacted due to non-full-time enrollment
Discontinuing EOPS partnership
1. Voluntarily withdraw
2. Earn 70 degree-applicable units
3. Complete 6 consecutive semesters
(summers excluded)
4. Dishonor MRC two (2) consecutive
semesters
Re-establishing positive academic
progress
Policy
Students earning Ds or Fs at APR deadline
must meet with EOPS counselor or staff no
later than two weeks after the APR deadline
to devise a strategic plan
Procedure


Develop strategic plan with EOPS counselor
Makes follow-up meeting with
counselor/staff, at least, 2 days before
semester drop deadline
Requesting a time/unit limit waiver
Policy
Full-service students with high unit CCCCO
approved “high unit majors” may petition to
extend eligibility for EOPS services up to 2
semesters beyond 70 degree-applicable unit/6
semester limit.
Procedure


Meet counselor to determine program
eligibility
Before start of each semester, submit waiver
to EOPS director for approval
Transferring to another EOPS
Policy
EOPS supports student transfers to another
EOPS program but cannot guarantee
admission.
Procedure
 Request LMC EOPS to send EOPS Transfer
Request to selected EOPS program
 EOPS sends record of student’s program
history, transcript, and current status to
selected program
Accessing a parking permit
Policy
1. Limited-service and appeal students are
ineligible for this service.
2. Issued only one (1) permit per EOPS student
3. Citing begins Monday, 1/29/16
Policy
• Request permit before leaving during today’s
Informational Session
Mutual
Responsibility
Contract
Establishing Your MRC
enter information and initial MRC as required
1.
Enroll 12 units

Multiple campus enrollment, must have
majority units at LMC

DSPS students with less than 12 units must
submit DSPS waiver to eligible for services
before signing contract

EOPS students with less than 12 units must
submit EOPS waiver to eligible for services
before signing contract
Establishing Your MRC
enter information and initial MRC as required
2. Complete 12 units each semester
earning a term Grade Point Average
(GPA) of, at least, 2.0

EOPS or DSPS waiver required for less
than 12 units

Waiver must be submitted before
services can be received
Establishing Your MRC
enter information and initial MRC as required
3. Schedule and meet with EOPS
counselor/staff 3 times each
semester as outlined in Spring
2016

All 3 meetings with EOPS counselor (see
Policies)
Establishing Your MRC
enter information and initial MRC as required
4. Submit APR by 1:00pm, 3/11/16

For on-line classes-- attach e-mail to APR
from instructor with comments on your: a)
participation, b) grade, c) attendance, and
d) understanding of course material

Write “late start” for classes starting after
3/11/16

Meet instructors during office hours
Establishing Your MRC
enter information and initial MRC as required
5. Use EOPS priority registration to
register for your next semester
classes


Use WebAdvisor/Insite Portal
Check WebAdvisor/Insite Portal for
your personal registration
appointment date and time
Establishing Your MRC
enter information and initial MRC as required
6. Notify Admissions & Records and
EOPS after changing contact
information
Address, phone numbers, name, etc.
Let’s work together to eliminate the
phrase-- “I didn’t receive that text/call.”

Establishing Your MRC
enter information and initial MRC as required
7. Activate, maintain, and regularly
check personal insite@4cd.edu
email for EOPS official
correspondence

Activate Los Medanos e-mail through
Insite portal– Insite.4cd.edu
Establishing Your MRC
enter information and initial MRC as required
8. Student must meet with ALL
instructors during office hours to
obtain instructor feedback for ALL
enrolled classes.
My Academic
Network
Strategy
Marcus’ Academic Network Strategy
Name: Marcus Taylor ID#: 1234567
EMAIL: mtaylor123@insite.4cd.edu Date: 1/20/16
DeShawn- Call of Duty _______________
Audio Engineer
_______________
LMC, Target
_______________pushkick-it buddy
Micheal-English
career goal
________
St. Marks, RayShawn
LMC faculty
5/25/19
key relationships
_____________________________________
LMC SG- leadership exper.
___________________
target date
Marsha-supplies
1/20/16
_______________
student activity
____________________
state/local institutions
current date
Tinaset work schedule
AA- recording arts
_______________
_______________________
S- singing
AA/AS/Transfer/Certificate
work/business
Joe (dad)- car
H- entertain people
_______________
_____________
A- fixin’ electronics
family
5/27/18
target
date
Kyle- recreation
P- focused, “intense” __________________
E- Met Beyonce’ Audio
peer
Engineer
___________
Tue
– tutoring
_______________
S.H.A.P.E.
EOPSpriority registration
______________
• housing
LMC faculty
LMC student service program
• mental health
• honesty
_______________
• forgiveness
_______________
St Mark’s- scholarship
challenges facing
________________________
core values
religious/civic organization
_______________
Larry
K- math 30
EOPSed plan help
________________________
Study-buddy
LMC student service program
My Academic Network Strategy Worksheet
NAME: ____________________________________ ID#:__________________ EMAIL: _________________________@insite.4cd.edu DATE: _________________
___________
key relationships
____________________
current date
_______________
kick-it buddy
_______________
LMC faculty
___________________
_______________
student activity
state/local institutions
_______________________
work/business
___________
inward qualities
_______________
family
_______________
LMC faculty
_______________
________________________
core values
LMC student service program
career goal
_____________________________________
target date
_______________
__________________
peer
_______________
challenges facing
_______________
AA/AS/Transfer/Certificate
_____________________________________
target date
______________
LMC staff
________________________
religious/civic organization
_______________
Study-buddy
Other Matters
Becoming an EOPS
advocate
1.
2.
3.





Only 5 students selected
Application required
Project Implementation
Demonstrate innovation
Impact policy
Develop Strategy
Voluntary
Resume “bling”
Expires 14 days from today
New students- $250
Cont’g Full Service- $350
Cont’g Limited Service/Appeal- $0
LMC Bookstore Hours
1/22-1/29/16
Mon to Th 7:45a-8p
Friday 7:45a-4p
Sat 1/23 only 10:00am-1:00pm
Scheduling counseling
appointments
1-Scheduling starts 1/25/16 @
9am
2-Book by phone, visit, website
Requesting a parking permit
Must complete process 1/25/16- 2/8/16
1. Request permit today at check-in
2. Apply on-line at designated kiosks (need
vehicle info)
3. Present order number to EOPS
4. Receive Spring ‘16 permit by mail 5-7 bus days
Loaning calculators/textbooks
Starts Tuesday 1/26/16, 9am
 Present valid picture ID required
 Complete loan contract
 Present course syllabus and class
schedule
 See Robin Harrison (x37481) for
models and unit availability
Filing a FAFSA
Starfish
Ed Plan Pilot
Web-based
counseling
Checking out
 Go to appreciate table
 Submit Completed:
 MRC
 Survey
 Network MAP
 Permission
Thank you for including EOPS in your
academic network.