MEETING OF THE NACOLE BOARD OF DIRECTORS
DATE: NOVEMBER 12, 2014
BOARD MEMBERS: Brian Buchner, Brian Corr, Ainsley Cromwell, Joyce Hicks, Christian Klossner,
Nick Mitchell, Avice Reid, Dawn Reynolds, Ilana Rosenzweig, Mark Smith, Karen Williams
Non-Voting Members: Director of Training and Education, Cameron McEllhiney,
Director of Operations, Liana Perez
P=Present, AE=Absent Excused, R=Recused
M=Move, S=Second, P=Pass, Y=Yes, N=No, AB=Abstain
ROLL CALL
11-12-14
Board
Members:
BB
BC
AC
JH
CK
NM
AR
DR
IR
MS
KW
P
A
P
P
P
P
P
P
P
P
E
4:2
1
NON-BOARD
MEMBERS
Cameron McEllhiney
Dir. Training & Education
P
Liana Perez
Dir. of Operations
P
MINUTES
9-13-2014
NACOLE BOARD OF DIRECTORS
Discussion: These minutes were of the pre-conference meeting held by the Board in
Kansas City. The board was sent out a copy of the corrected minutes.
M AR
S JH
P PassedAs
amended
10-242014
Discussion: These minutes related to a special meeting of the Board convened to
consider Brian Buchner’s application for a Soros Fellowship. Several email corrections
had been made prior to the meeting.
M JH
BB
BC AC JH CK NM AR DR
IR
MS
KW
S
P
AR
Passed as
amended
A
Abstain
Abstain
Abstain
Approved by the Board of Directors
December 12, 2014
REPORTS
Traveled to Ferguson, MO and met with Mayor, representatives from the police
department, stakeholders, clergy. BB attended the first meeting of the task force
BB
seeking to establish an oversight system. The Mayor served as the facilitator; BB
provided them with information on models, information on oversight systems in
smaller communities such as Ferguson (<20,000 in population). They were receptive
and there seemed to be a degree of consensus. They have much to work out in the
months to come. His meeting with the Chief was separate as he was not able to attend
the meeting of the task force. The Chief was particularly concerned about the need for
training for review board members. They also discussed the need for the review board
to have access to records.
Discussion followed: DR asked whether there was discussion about creating a regional
oversight system and sharing resources. BB replied there was some frustration in
Ferguson that they had reached out to other jurisdictions in the area but had not heard
anything back.
SECRETARY Organizational: 59
Student: 6
PRESIDENT
BB ON
BEHALF OF
KW
TREASURER
AR
Regular: 40
Life: 18
Associate: 38
Total 161 members.
AR reminded board members to submit requests for reimbursements so she can close
the accounts.
Checking:
$80,020.72
Savings:
$86,053.89
Scholarship:
$6,531.27
Total: $172,605.88
DIRECTOR OF
OPERATIONS:
AR reported she had just received a debit card for the account. DR: Question was asked
as to whether there were any outstanding bills. AR responded that we have paid the
majority of conference expenses for Kansas City and most of the expense for the
regional conference in Austin. CK: Do we have a surplus? CM: There will be some
expenses from the upcoming Austin conference. Reminded board members to submit
their travel vouchers if they haven’t already done so.
CM reported that she and Camme had reviewed Certified Practitioner of Oversight
tagged the CPO process after the conference. This involved getting information out to
25 people who obtained the certificate for the first time or renewed. This was taken
over from Charlie Reynolds who has retired from the board. IR stated the Training
Committee is looking for a volunteer to help with this. All of the board members have
Approved by the Board of Directors
December 12, 2014
submitted their conflict of interest forms save one-this person was reminded.
LP: TRAINING
& EDUCATION
OLD
BUSINESS
NACOLE-ILEAA Regional Conference has taken up most of her time. The conference
will be covered in under the Training and Education.
SONOMA COUNTY: CM: the contact we had with Sonoma County is no longer with the
county. Kalua Barnes is now in that role and she and Camme have spoken. They have a
group that is putting together some information for the task force will be setting up the
and may need further assistance. They have had some time finding a time for
discussion. CM suggested that in future any bid quotes we make should have a firm
timeline so we if we have to start over with another group the additional work doesn’t
fall under the old bid. 26:00
MOTION
M:
BB
BC
AC
JH
CK
NM
AR
DR
IR
MS
KW
S:
P:
NEW
BUSINESS
KW and LP have been working together on coordinating the Secretary’s
responsibilities, including keeping membership up-to-date and corresponding with
members. These tasks are separated now and it is working pretty well. LP receives the
checks and notifies KW. Discussion: It was reiterated that some of the Secretary’s
duties should not be delegated. It is a lot of work for one board officer. They will
continue to work on this issue and get back to the board.
M:
S:
P:
M:
S:
P:
COMMITTEE REPORTS
Conference The conference committee has met twice. The local coordinators are very positive and
CK & CM eager to move forward. They would like to add special sessions. It was stressed to them
that the board ultimately has to approve the plans. The committee is beginning work
on local scholarships and engaging local coordinators in this effort. The deadline for
next year’s conference proposals are due December 5, 20014.
Approved by the Board of Directors
December 12, 2014
Elections
BB filling
in for AC
Finance
Committee
AR
Membership,
Development
&
Engagement
BB stated there were some concerns regarding voting cards and proxies. During the
annual meeting the question came up as to why Associate Members are not allowed to
vote. Discussion followed. The limitation on voting was instituted by the founding
members of NACOLE along with the traditional concerns as to whether interest groupssuch as civil rights groups or law enforcement advocates, would steer the organization
away from its mission or advocate for standards that are less objective. We should
continue this discussion and keep membership informed.
The Finance committee met and reviewed the auditor’s suggestion as to separating the
duties of collecting funds and making deposits. One possible solution is to subscribe to
a service offered by Chase called a Lockbox. The monthly fee is $150. We will continue
to look at options. We currently do not have a way to separate income from donations
as we receive them. LP worked diligently and successfully during the conference to
keep scholarship donations recorded while money was also coming in for purchases.
We would have to pay a separate fee for another swipe card. CM: We also have to have
petty cash available, particularly during the conference. One conference attendee
complained about the $9.95 added by Event Brite as a fee for online conference
registration and making the actual cost to the attendee $409.95. We went with Event
Brite so we wouldn’t have to pay a web master to create a portal for registration on our
website. The question was raised as to whether we should simply raise the conference
registration fee to cover that cost. LP stated that in her bookkeeping she separates and
tracks the income and the fees that are paid to Event Brite. It was noted that it is a
common practice to have to pay a processing fee when registering on-line for events.
MS stated the group had not yet met but planned to do so early in December. He
thought the people selected to serve on the committee had a lot to offer.
JH & MS
Newsletter
BB
Outreach &
Public
Relations
BC
KW is in route to Austin for the regional conference so BB gave the report. They have
set a publication schedule and have almost everything written up on the conference in
Kansas City. They are waiting for the Austin conference to be concluded so an article
can be included about it. An email has gone out asking for contributions for the next
edition. Discussion: It was suggested that something on Eric Holder’s impact on
oversight might be of interest. BB stated that Anita Gupta, the Acting Director of the
DOJ Civil Rights Division has agreed to attend the conference in Riverside.
No report
Pres
Advisory
BB
Training
Standards &
Education
IR
Met and has established a schedule to meet monthly; they have also formed subgroups
to work on individual tasks. As to regional conferences they seem themselves as more
of a support group with local agencies and volunteers taking the lead. They will work to
Approved by the Board of Directors
December 12, 2014
ensure that training programs meet NACOLE standards. Kelvyn Anderson in
Philadelphia is interested in hosting a regional training event. A group in Florida is also
interested. Discussion: Tim Burns and Pierce Murphy have expressed an interest in
doing something in Washington. Sometimes get-togethers can simply be for the
purpose of networking. CM: There have been some structural issues in working with
ILEAA on the first joint conference so this has been a learning experience. The Seattle
Symposium is on schedule for February. Sam Walker has expressed interest in helping
with another symposium. MS stated he has been discussing a possible training event at
Berkeley; his contact is Byron Norris.
Scholarship
Committee
Strategic
Planning
DR & AR
Website
NM
President’s
Comments
ADJOURN
IR has spoken twice with the local scholarship committee. They are exploring the best
way to fund raise and trying to ascertain whether they can legally do a fundraiser. The
question was asked as to whether Riverside has a foundation that would take it on.
They will repeat the fundraising dinner and try to keep the cost of the dinner close to
per diem so they will still feel inspired to write a check. The committee wants to know
whether the awarded scholarships could be set up to cover the actual cost of
registration. LP and CM are working to verify what these actual costs are.
The committee met and has set up a regular scheduled meeting for each month. They
are continuing to wrap up projects from last year. A sub-committee will be working on
finalizing a basic set of FAQs—identifying the initial set of questions most commonly
asked. They will move on from there. They are continuing to work on and add to the list
of Definitions. And editing and re-editing the policies and procedures. It is a moving
target as the organization continues to change and grow with each passing month. The
new committee members are keen. We also want to continue to explore new working
agreements with other non-profit groups and educational institutions.
The committee has met once and is establishing monthly meetings. It is a small but
dedicated group. They focused on expanding the website particularly with regard to
members only. They are exploring how to go about putting some of the seminar
sessions on the website. This will probably involve asking our pro bono attorney for
some advice on what content can reasonably be posted on-line and what releases we
would need to obtain. They are also interested in a searchable archive of reports and
studies. The need to expand NACOLE’s social media platforms, BB has taken a lot of
this on. They discussed whether the list-serve would be better somewhere other than
Yahoo.
M
DR
NM
S:
P
MATERIALS
P
Minutes: 9-13-2014 -Approved
Minutes: 10-18-2014 – Approved as amended
Respectfully submitted: Dawn Reynolds, Acting Secretary
Approved by the Board of Directors
December 12, 2014