Human Resources
Management
Job Description
 Title
– Job class & series
– Examples…
Job Description
 Overview
of the Agency
Job Description
 Overview
of the position
– Partial job announcement
Job Description
Job Description

Competencies/KSAOCs:
– May divide according to:
 Essential
functions
 Non-essential
 Physical
functions/other functions & duties
considerations
 Cognitive
considerations
– Problem solving, decision making
 Environmental
considerations
– Shared office, weather
Job Description
 Academic
& professional qualifications
– Degrees required & preferred
– Areas of specialty of degree
– Certifications
– # of years of experience
– Limitations of this???
Job Description Template
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Title
Salary
Overview of the agency
Overview of the position
Essential functions
Other functions & duties
Special considerations
– Physical, cognitive, environmental, etc
Academic and certification qualifications
Personnel Process
2.
3.
4.
5.
6.
7.
8.
Development of the job description
Creation of the job announcement
Candidate recruitment
Candidate selection
Orientation, T & D
Performance appraisal
Employee motivation & rewards
Employee discipline
Search Process
1.
Job Announcements…
 Provide
notification to job seekers
 Communicates
what the agency
wants in a candidate
 Markets
the job
Writing the Announcement
 Name
of organization & Position Title
 Overview
of the organization
– Mission, structure, facilities, personnel
 Overview
of the position
– Summary of the job description
Writing the Announcement
 Academic
 Required
& professional qualifications
& preferred competencies
 Compensation
– Salary ranges or commensurate with
experience & qualifications
– Which to choose?
Writing the Announcement
 Application
process
– Deadlines
 Open
until filled
 Hard deadline
 Additional
info
– Contact person
– Web address
– Phone, mailing, e-mail
Sample Announcement
Recreation Asst./Program Director
Blowing Rock Parks & Recreation
$29,215-$37,900
Position reports to the Director of Parks & Recreation and
serves as the Asst. Director. Responsibilities include the
summer day camp program, gym programs, special events
and other recreation programming.
QUALIFICATIONS:
Bachelor’s degree in recreation administration or related field,
or an equivalent combination of education and experience;
valid NCDL and certification in CPR and Red Cross first aid
within three months.
CLOSING DATE: 2/20/04.
CONTACT: Jamie Saitta, Phone (828) web:
www.townofblowingrock.com
Personnel Process
2.
3.
4.
5.
6.
7.
8.
Development of the job description
Creation of the job announcement
Candidate recruitment
Candidate selection
Orientation, T & D
Performance appraisal
Employee motivation & rewards
Employee discipline
Search Process
1.
Candidate recruitment
 Planning
the advertisement schedule
– When to advertise
– The deadline
– When to interview
– When the candidate should start
– Example….
Timeline for CEO
 Start
date: August 1
 Offer made: July1
 Interviews: June 1-29
 Screening time: May 14-18
 Application period (set deadline):
May 11
 Open job: April 16

Keep in mind all major holidays
Advertising the Position

Local vs. State vs. National
– Based on type of position, pool of locals
– Budget – out of state interviews
– How long to wait to hire?
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Outlets
–
–
–
–
–
Newsletters
Direct mail…letters asking individual to apply
Professional Journals/Magazines
Web based employment pages
Personal contact

Job search firms

Length of time for listing
Job Search Process
1)
2)
3)
4)
5)
Preparing to open
the job
Advertising the
Position
Reviewing the
Candidates
Testing and
Preliminary
Interviews
Formal Interviews
1 week – 6 months
1 week – 2 months
1 -2 weeks
1 -2 weeks
1 day - 2 weeks