केन्द्रीय विधालय
KENDRIYA VIDYALAYA
____________________________
____________________________
TENDER INVITATION FORM
Ref. No. ………………….
Dated……………………….
To
M/s……………………………..
……………………………..
……………………………….
Subject: Quotation for the supply of………………………………………………………………………………………………………….
1. Sealed quotation for the supply of the articles shown in the attached statement are invited by the undersigned
up to…………………… P.M. ………………………………..(date). Quotations should be sent under strong sealed cover
marked as quotation for the supply of ………………………… and not by name. The quotations will be opened in the
office of the undersigned at …………………………… P.M. on ………………………………..(date)
2. The quotations shall be submitted accordingly to the terms & conditions specified in paragraph 3 to 15 unless
specified otherwise in the quotations it shall constructed that the terms & conditions stipulated hereunder
have been agreed to.
3. The rate should be F.O.R. and should include excise duty, sales tax, freight charges, any other taxes rates of
imposition whatever liable in respect of the supplies. The Vidyalaya shall not be liable to pay any tax, freight
etc which has been expressly stipulated in the quotation in the event of acceptance of the quotation.
4. There should not be any overwriting or corrections in the quotation. If a figure is to be amended, it should be
neatly scored out the revised figure written above and the same attested with full signature and date. In the
absence of signature the quotation is liable to be rejected.
5. The undersigned does not bind himself to accept the lowest quotation and reserves the right to accept the
quotation in whole or in part i.e. with respect to all articles mentioned in the attached statement or in respect
of anyone more than one articles specifies in the attached statement as he may decide.
6. On acceptance of the quotation it will became a contract and shall be bound by the terms and conditions of
the quotation.
7. The person, persons whose quotation is accepted hereinafter, called the contractor, shall deposit an earnest
money of 10% alongwith the quotation which shall be refunded in the event of rejection of the quotation. The
earnest money will be forfeited in the event of failure to company with the contract. In the event of the
quotation, the earnest money will be adjusted towards. Security deposit which shall be payable at the rate
mentioned belowSecurity Deposit at 10%
If the contractor is not agreeable to pay Security Deposit, the reasons thereof should be specified and the
undersigned will reserve the right to accept or reject the request.
8. If the contractor fails to supply the articles within the time stipulated in the letter of acceptance by the
undersigned, the undersigned shall be at liberty to purchase the articles from the market or get the rest of the
contract completed by any other person or firm and the difference of price, if any shall he deducted from the
earnest money/security deposit & in case any amount in excess of the security deposit is paid by the
undersigned, the contractor shall be liable to pay this amount.
9. The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of
the undersigned without assigning any reason. In case and order for any articles is placed for quantity 100 or
more one sample shall be retained by the school and no cost will be paid for the same.
10. Prior to acceptance of the quotation, the undersigned reserves the right to call for sample or demonstration
and the contractor shall be liable to supply the sample or gave the demonstration free of cost.
11. In the event of acceptance of the quotation and placing of the order for purchase the articles ordered for
would be subjected to an inspection by the undersigned or his representative and are liable to the rejected if
the articles supplied are not according to approved samples or do not confirm to the specification prescribed.
12. The rates quoted by the contractor shall hold good up to …………………………………..No amendment in the rate
except increase in the rate of Sales Tax during the period of the contract, will be accepted.
13. The contractor shall be required to fix a tin label on the furniture supplied by him, giving his name and year of
the manufacture.
14. The amount of security deposit shall be retained by the Vidyalaya for a period of six months from the date of
completion of supplies as a safeguard against any defect appearing in the articles supplied within this period.
15. Quotation which do not comply with the above conditions are liable to be rejected.
16. The contractor has to submit income tax clearance certificate before supply of articles or else Income Tax
(TDS) as applicable will be deducted from the payment of the bill.
PRINCIPAL
All the above conditions are acceptance by me/us.
Signature of the Tenderer
With seal of the firm
StationDate:
Witness-I
NameAddressOccupation-
Witness-II
NameAddressOccupation-
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:To
Regd. / Speed – Post.
M/S ……………………………………………………,
…………………………………………………………..,
……………………………………………………………,5
Subject :- Payment for the bill regarding ……………………………………….. .
Sir / Madam,
Please find enclosed herewith CH No. / DD No. ……………………………….. dt. ……………………… on the
subject mentioned above for Rs. ………………………….. ( Rs. ………………………………………………………………
………………………………………..Only.) as given below :1. Total amount of the bill …………………………… Rs. ………………………………….
2. T.D.S. deducted if any …………………………….. Rs. ………………………………….
3. Bank charges ………………………………………… Rs. ………………………………….
Net Payment : -
Rs. __________________
Please send the acknowledge & stamped receipt for the same.
Thanking you,
Yours Sincerely,
( PRINCIPAL)
Enclosure :- As mentioned above.
(H.Rahi)
STATEMENT OF FIXATION OF PAY UNDER CENTRAL CIVIL SERVICE ( REVISED PAY ) RULES, 2008
1. Name of the Govt. Servant
2. Designation of the post in which pay
is to be fixed as on January 1,2006
: ……………………………………………………………………..
:………………………………………………………………………
3. Status ( Substantive / Officiating )
:……………………………………………………………………..
4. Pre –revised scale(S) of pay applicable for
the post ( In case more than one scale of
pay is applicable for the post & these
have been merged in pursuance of the
recommendation of the sixth CPC in a
single revised scale, the scale of pay in
which the employee was actually
drawing his pay should be specified)
: ………………………………………………………………………
5. Existing emoluments as on January , 2006
A) Basic Pay ( including Stagnation Increment, If any ………………………………………………………
B) Dearness Pay :
C) Dearness Allowance applicable at
AICPA average 536 ( 1982 = 100 )
…………………………………………………………………………..
…………………………………………………………………………..
D) Total existing emoluments ( a to c ) ………………………………………………………………………….
6. Revised pay band & grade
………………………………………………………………………….
pay corresponding to the pre-revised scale
shown at SI No 4 above ( In case of HAG +
and above the appropriate scale may be mentioned )
7. Pay in the revised pay band / Scale in which pay : ……………………………………………………….
is to be fixed as per the fitment table attached
at Annx - 1 .
8. Grade pay to be applied in terms of Rule 4 of :
……………………………………………………………
CCS (RP) Rules . 2008
9. Stepped up pay with reference jto the revised
pay of junior , If applicable ( Notes 7 & 10 below
rule 7 (1) of CCS(RP) Rule 08) Name and pay of
the junior also to be indicated distinctly.
……………………………………………………………
10. Revised pay with reference to the substantive
pay in cases where the pay fixed in the officiating
post is lower than the pay fixed in the substantive
post , If applicable
: ……………………………………………………………….
11. Personal Pay , If any :
: ……………………………………………………………….
12. Revised emoluments after fixation :
: ………………………………………………………………..
Continue to page – 2
Page – 2
A ) Pay in the revised pay band / Pay Scale : …………………………………………………………………………….
B) Grade Pay
:
………………………………………………………………………………………………….
C) Special Pay , If admissible
D) Personal Pay , If admissible
: …………………………………………………………………………….
:
: ………………………………………………………………………………
E) Non Practising Allowance , If admissible : ……………………………………………………………………………..
13.Date of next increment and pay after grant of increment : ……………………………………………….
Date of Increment ……………………………………….
Pay after Increment :
1. Pay in the pay band / Scale : ……………………………………
2. Grade Pay
Any other relevant information :
Date : ………………………….
: …………………………………….
……………………………………………………………………………………………
_________________________________________
( Signature & Designation of Head of Office )
( Prepared & Typed by : H.Rahi)
THE SECOND SCHEDULE
( FORM OF OPTIION , SEE RULE ………….. )
( I ) I ………………………………………………………………................. hereby elect the revised pay structure
With effect from 1st January , 2006 .
( ii ) I …………………………………………………………………………… hereby elect to ciontinue on the existing
Scale of pay of my substantive / officiating post mentioned below until :

The date of my next increment . The date of my subsequent increment raising my pay to
Rs. ………………………………. . I vacate or eease to draw pay in the existing scale.
The date of my promotion to ………………………………………………………………………….
Existing Scale ……………………………………………………………………………………………………
Signature ………………………………………………….
Name : ………………………………………………………..
Designation: ……………………………………………….
Date : ………………….. Station : …………………………..
Office in which employed……………………………….
UNDERTAKING
I hereby undertake that any excess payment that may be found to have been made as a result of Incorrect fixation
of pay or any excess payment detected in the light of discrepancy noticed subsequently will be refunded by me
to the government either adjustment against future payments due to me or otherwise.
Signature ………………………………………………….
Name : ………………………………………………………..
Designation: ……………………………………………….
Date : ………………….. Station : …………………………..
( Prepared & Typed by : H. Rahi )
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-
DETAIL OF BIDDERS
Department for which bid has been made:Sr.NO. Name of Bidder
1st Bid
_________________________________
2nd Bid
3rd Bid
Members present on time of Bid :1_______________________________
2. ________________________________
3_______________________________
4. _______________________________
5________________________________
6. _______________________________
PRINCIPAL
CHAIRMAN
Remarks
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz] p.Mhx< 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-
Minute- Sheet
In pursuance of the Article 186 & 187 of the Account Code for the Kendriya Vidyalaya , the condemnation board ,
committee of Vidyalaya management committee. Kendriya Vidyalaya , 3-BRD , Chandigarh consisting of the following
members met in the Vidyalaya on 17 – 7 -2012 .
Sr.No.
Name
Designation of VMC
Designation of VEC
1.
Gp. Cap. D. Vermaini
Nominee Chairman , VMC
Chairman of VEC
2.
Wg. Comm. A. Kapoor
Parent Member
Member
3.
Fg. Offr. P. Gupta
Educationist Member
Member
4.
JWO Bhogendra Jha
Parent Member
Member
5.
Sh. Yogesh Kalra
Teacher Member
Member
6.
Ms. Sham Chawla
Principal Of KV
Member Secretary
The members of the condemnation board hereby verify each and every article declare that unserviceable and
irreparable and also resolve to recommend the condemnation of unserviceable article of the under mentioned section
/ department of the Vidyalaya.
Sr.No.
Section / Department
1.
2.
3.
4.
5.
Furniture
SUPW
Audio - Visual.
Yoga . deptt.
Science ( Phy)
Year
Total amount
Of S.F.
Total amount Remarks,
of
any
VVN
20917-00
10275 -00
1404 -00
1000 – 00
---------
If
2001,02,03.
9119 -00
1992,96,2000,2001,02,
---------1990 , 91
----------1998
----------1987,88,89,90,94,97,98,
19592-00
2000,01,02,
6.
Science ( Chem.)
1987,89,94,96,2000,03,05,07 25069 - 00
----------7.
Lib. ( Gifted Books)
1997,2000,02,
----1217 – 00
8.
Lib. ( VVN )
1997,2000,01,02,03,04,05,06, 18260 - 00
20319 – 00
07,
G.Total :72040 -00
55132 – 00
It is hereby continued that unserviceable articles of the respective sections have lived their lives and are irreparable.
The members of board hereby unanimously resolve and empower the Principal , Kendriya Vidyalaya , Sector:31,
Chandigarh to take up the matter with the appropriate authority to write them off, auction them and take them out of
the stock of the respective section (s) department (s) and thus reduce their cost from the balance sheet of the
Vidyalaya for the financial year observing the relevant rules of KVS.
1………………………………………………………….
2………………………………………………. 3. ……………………………………………
4………………………………………………………..
5…………………………………………….. 6……………………………………………..
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-
To
The Deputy Commissioner,
Kendriya Vidyalaya Sangthan (CR),
SCO : 72-73 , Sector : 31 , Chandigarh.
Sir,
Subject :- Regarding Pre – Audit of TA / DA bill in r/o Mr. / Mrs………………………………………. , Principal.
Please find enclose herewith TA / DA bill in r/o Mr./ Mrs. …………………………………… , Principal
for pre – audit at your end please.
Detail is given under :1. From ………………………………………. To …………………………………
for Rs. ……………………………………
2. From ………………………………………. To …………………………………
for Rs. ……………………………………
Thanking you,
Yours faithfully,
( Sham Chawla )
Principal
( Prepared by: H.Rahi)
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-
SANCTION - ORDER
Sanction is hereby accorded to Smt. Parveen Arora , PRT , who retired on
superannuation w.e.f. 31-8-2012 , for leave encashment of 12 days earned leave & 28 days
Half pay leave. An amount of Rs. 15504 – 00 for earned leave & Rs. 18087 – 00 for half
pay leave.
This is based on her leave account in the service – book .
To
Smt. Parveen Arora ,
Ex –PRT,
K.V. – 3BRD , Chandigarh.
( Sham Chawla )
Principal
( Prepared by : H.Rahi )
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-
SANCTION - ORDER
Sanction is hereby accorded to Smt. /Sh …………………………. , who retired
on superannuation w.e.f. …………….. , for leave encashment of …….. days earned
leave & ……. days Half pay leave. An amount of Rs. ………….. for earned leave &
Rs. ………… for half pay leave.
This is based on her / his leave account in the service – book .
To
Smt. Parveen Arora ,
Ex –PRT,
K.V. – 3BRD , Chandigarh.
( Sham Chawla )
Principal
( Prepared by : H.Rahi )
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-
To
The Security
Officer,
Air force station , 3-BRD ,
Chandigarh.
Sir / Madam ,
Subject :- Regarding permission to enter the main gate / AFS Premises on temporary basis.
Your goodself is requested to allow Sh. / Smt……………………………….. to enter
the main gate / AFS Premises alone / alongwith (below mentioned…………………
…………….for ………..days ,as he / She has to …………..……………………………
His / Her address is …………………………………………………………………………..
List of Members :1. …………………………………………………………………………………………..
2. …………………………………………………………………………………………..
3. …………………………………………………………………………………………..
4. …………………………………………………………………………………………..
5. ………………………………………………………………………………………….
6. ……………………………………………………………………………………………
7. ……………………………………………………………………………………………
8. ……………………………………………………………………………………………
( Sham Chawla )
Principal
( Counter signed by the security officer )
(Prepared by : H. Rahi)
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F-………./KV3BRD/AFS/CHD/13-14/……………
Date:-…………….
PERMISSION :RULE 18 (2) IN RESPECT OF IMMOVABLE PROPERTY ( DISPOSE OF OR ADDITIONS & ALTERATION TO A HOSE)
( G.I. Dept. of Per. & Trg. O.M. No. 11013 /11/ 85-Estt.(A) dt. 23-6-1986 )
1.
Name & Designation :
………………………………………………………………
2.
Scale of pay & present pay :
………………………………………………………………
3.
Purpose of application ___ , Sanction for transaction /
Prior intimation of transaction .
………………………………………………………………..
4.
Whether property is being acquired or disposed of :
……………………………………………………………….
5.
Probable date of acquisition / disposal of property :
……………………………………………………………….
6.
Mode of acquisition / disposal
……………………………………………………………….
7.
(a) Full details about location , viz. Municipal No.
Street / Village / Taluk / District & State in which
:
Situated.
:
………………………………………………………………
:
……………………………………………………………….
:
……………………………………………………………….
:
…………………………………………………………………
(b) Description of the property , in the case of
Cultivable land, dry or irrigated land
(c) Whether freehold or leasehold
(d) Whether the applicant’s interest in the
Property is in full or part ( In case of partial
interest , the extent of such interest must be
indicated )
(e) In case the transaction is not exclusively in the
name of the govt. servant, particulars of ownership & share of each member .
8.
9.
Sale / purchase price of the property ( MarketValue in the case of gift )
In cases of acquisition , source or sources from
:
………………………………………………………………..
:
………………………………………………………………….
FORM FOR
GIVING PRIOR
which financed / proposed to be financed ____
(a) Personal Savings ……..
:
…………………………………………………………………….
(b) Other sources giving details
:
10. In the case of disposal of property , was requisite :
/ sanction / intimation obtained / given for its
Acquisition ( A copy of the sanction / acknowledgement should be attached.)
11. (a) Name & address of the party with whom
transaction is proposed to be made
:
……………………………………………………………………..
……………………………………………………………………………
…………………………………………………………………………..
(b)Is the party related to the applicant . If so, state
the relationship .
:
…………………………………………………………………………….
:
…………………………………………………………………………….
(c ) Did the applicant have any dealings with the
party in his official capacity at any time, or is
the applicant likely to have any dealings with
him in the near future .
(c) How was the transaction arranged , ( Whether
through any statutory body or a private agency
through advertisement or through friends &
relatives. Full particulars to be given.)
:
12. In case of acquisition by gift , whether sanction is
also required under Rule-13 of the CCS ( Conduct)
Rules, 1964
:
13. Any other relevant fact which the applicant may
like to mention .
:
………………………………………………………………………………
………………………………………………………………………………..
………………………………………………………………………………..
DECLARATION
I,………………………………………………………., hereby declare that the particulars given above are true. I request
that I may be given permission to acquired / dispose of property as described above from / to the party whose name is
mentioned in items 11 above.
OR
I , …………………………………………………….. hereby intimate the proposed acquisition / disposal of property by me
As detailed above. I declare that the particulars given above are true.
Station : …………………………………….
Signature : ……………………………………..
Date :
Designation : ………………………………….
…………………………………….
( Prepared by: H.Rahi)
KV 3 BRD AFS Chandigarh (Session 2012-13)
All the Class Teachers are hereby informed that Fees will be collected / taken on 05-4-13 & 10-4-13 from
Primary wing. And on 08-4-13 & 10-4-13 from the Secondary wing .
Principal
Sr.
No.
1
Name of the Employee
Sr.
No.
Name of Employee
4
Mrs. Sulochana Sharma
5
Mrs. Poonam Rampal
PGTs
6
7
Mrs. Raminder Pal Kaur
Mrs. Surjit Kaur
2
3
Mr. N. A. Khan
Mr. YogeshKalra
Mr. Manjeet Singh
8
9
10
Mrs. Maya Bagga
Mrs. Joginder Kaur
Miss. Inder Mohini
4
5
6
7
8
9
10
11
Mrs. Renuka Chawla
Dr.(Mrs.) Ramesh Dhir
Mr. K. K. Jha
Mr. S. K. Singh
Mrs. PoonamPassi
Miss Rajni Verma
Mr. Satish Chandra Jha
Ms. Swarn Kanta ,
11
12
13
14
15
16
17
Mrs. Anjali Jetely
Ms. Vipula Nanda
Ms. Kamaljit Hunjan
Mrs.Tamana Sharma
Mrs.Meenu Sharma
Mrs. Surinder Lamba
Mrs. Cheter lekha
TGTs
1
2
3
4
2
3
1
Mrs. Sham Chawla,
Principal
Dr.Kulwant Kaur,VPrincipal
Mrs. Updesh Kaur, HM
Amount Sign.
MISC.
Mr. L.S. Jamalta, Yoga Tr.
1
2
3
4
Mrs.
Mrs. Ranjit Kaur Saini
Mrs. Surjeet Kaur
Mrs. Usha Gupta
5
6
7
8
Mrs. Rajinder Kaur
Mr. Om Parkash
Mrs. Seema Avasthi
Mrs. Prem Juneja
6
7
8
9
Mrs. Jaspreet Kaur
1
10
11
12
Mr. Hans Raj Sharma
Mrs. Sudershan Bangalia
Mrs.Jyoti Tripathi
2
3
13
Mr. Mukesh Kumar
1
Mr. Paramjit Singh
14
15
Mr. Saryog Prakash
2
3
Mr. Gurmail Singh
Mr. Chander Singh
16
1
2
3
Mrs.Neelam Gautam
Mr. Harshvardhan
PRTs
Mrs. Parveen Dhawan
Mrs. Navinder Uppal
Mrs. Manorama Zafar
5
Miss Sonia , Music Tr.
Mrs. Indu Bala, Librarian
Mr. Sushil Kumar, WET
Mr. Anil Kumar Sharma,
PET
Ms. Jasbeer Kaur, Art
OFFICE
Mr. HarjeetRahi, Astt.
Supdt.
Mr. Ram Swaroop, UDC
Mrs. Asha Sharma, LDC
LAB ATTD.
Group ‘D’
1
2
3
Sh. Ram Bahadur
Sh. Suresh
Sh. Ram Singh
Amount
Sign.
( Prepared by H.Rahi)
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F........... KV -3BRD / CHD / 2013-14 / ......................
DATED :-......................
TOUR PROGRAMME
Onward Journey:Head
Quarter /
Date of Journey
starting
Place of Visit
Mode of
Journey
Distance
Remarks
Place of Visit
Mode of
Journey
Distance
Remarks
Return Journey:Head
Quarter /
Date of Journey
starting
Sir,
Please grant / sanctioned me an amount of Rs……………………………………………………
……………………………… Only ) as advance . In my absence Mr./ Mrs…………………………..
Designation ………………. Will look after the day to day work of the Vidyalaya. He/She is fully
responsible for the discipline of the Vidyalaya.
Thanking you,
Yours faithfully,
( Sham Chawla )
Principal
Approved / Not – Approved
( CHAIRMAN , VMC , KV-3BRD, CHANDIGARH)
( Prepared by: H. Rahi)
INCOME TAX DEDUCTION AT SOURCE PERFORMA
FOR the Year ending on 31.03.13
(Financial Year 2012-13 & Assessment Year 2013-14)
Name of the employee
________________________________________Designation____________________
Name of the office:
Kendriya Vidyalaya, AFS, 3 BRD, Chandigarh
PAN No._____________.________
INCOME PARTICULARS
A Salary(including pay, D.P, D.A, Spl Pay, Bonus CCA,HRA & Arrears,
Reimbursement of Tuition Fee etc
B less income exempt u/s 10
House Rent Allowance
Transport Allowance
Gross Salary(A-B)
C Income from other Sourcea.
b.
c.
d.
Interest accrued on NSC/Bank/RD A/c etc
Family Pension
Examination ship Fees by a teacher/employee
Income from sub-letting of House
Total Income
Less Interest on House Loan u/s 24
Gross Total Income
Deduction fully exempted from Income
i)
ii)
iii)
iv)
v)
vi)
U/S 80 D Medical Insurance Premium(Max Rs. 15,000)
U/S 80 DD Medically handicapped dependent
80 G Donation to certain Relief Fund, Charitable Institution etc
80 U Physically handicapped assesses
Medical Treatment Under Section 80 DDB (Max Rs. 40,000)
Person with disability U/S 80 U (Max Rs. 50,000)
Total Income
Less deduction for saving U/S 80C(Not exceeding Rs. One lac) &
infrastructure Bonds US 80-CCF (Max Rs. 20,000)
Taxable Income
Calculation of Tax
Slab
Women/men
Upto 2,00,000
Nil
2,00,001 to 5,00,000
10% of Income Exceeding Rs 2,00,000 & up
to 5,00,000
5,00,001 to 10,00,000
Rs.30,000 plus 20% of the amount by which
the total income exceeds Rs.5,00,000
10,00,000 and above
Rs.1,30,000 plus 30% of the amount by
which the total income exceeds
Rs.10,00,000
Tax due on total Income
Education cess @3%
Total Tax
Tax already paid
Tax to be deducted
CERTIFICATE
I ____________________________________________________ Designation ____________of KV AFS,
3BRD Chandigarh is hereby declare that What is stated above is true to the best of my knowledge and belief.
Date __________
Note 1 : Exempted HRA
Living in own house or without paying any rent-fully Taxable
Living in rented house – Exempted up to least the following
Signature of Employee
a.
b.
c.
d.
Actual HRA received
Rent paid – 10% of salary ( including DA)
50% of salary in Bombay, Calcutta Madras and Delhi or
40% in other town and cities
Least of above is exempted and balance is taxable and added in salary
DEDUCTION FOR SAVING U/S 80-C
AMOUNT
Subscription to Provident Fund (GPF/CPF)
Contribution to New Pension Scheme (limited upto 10% of Salary) under Section 80-CCD
Amount deposited in PPF
National Saving Certificate
LIC/ Unit liked Insurance Plan /PLI
Tuition Fees
Amount repaid as installment of HB loan from Govt, LIC,
Bank ,HDFC or Public
Co. or installment paid to govt. or Housing Board for purchase of House under self –
finance scheme(exclusive of interest) Actual amount repaid or RS. 20000 Whichever is less
Amount invested in equity liked notifies unit of mutual funds
Jeevan Suraksha Pension Plan of LIC( Max limit 10000 U/S 80 CCC)
TOTAL (Entitle for deduction from Gross Income upto the limit of Rs.1,00,000/-
Note :- Deduction US 80-C, 80-CCC& 80-CCD shall not exceed Rs.1,00,000/-
DETAILS OF INCOME
Month
Pay
Grade
Pay
DA
HRA
Tpt
Allow.
DA on
TPT
M.S/
NPS
March
Paid
April, 12
April,12
May,12
June,12
July,12
Aug,12
Sep,12
TotaL
GPF/CPF/
NPS
Income
Tax
NET
TOTAL
Oct,12
Nov,12
Dec,12
Jan,13
Feb,13
Total
Any other Income
Arrears of D A
Adhoc Bonus
Children Edn. Allowance
Any other Arrear
Total Income
DEDUCTION ALLOWED
Transport Allowance
NET TOTAL INCOME
STANDARD FORM FOR MAKING PAYMENTS OF CLAIMS OTHER THAN ESTABLISHMENT BILLS.
Voucher No………………………
Dated ……………………..
cs – 41
1.
2.
3.
4.
5.
6.
Name of the firm / claimant
: ………………………………………………………
Bill / cash Memo No. & Date
:……………………………………………………….
Purpose of Expenditure
: ……………………………………………………….
Head to which debitable
: ……………………………………………………….
Are Funds available
: ……………………………………………………….
Whether it is within Principal’s power
or KVS’s sanction obtained ( In the latter …………………………………………………..
case, mentioned KVS’s sanctioin No.&date …………………………………………………..
7. For purchases : Has the purchase
Procedure been observed , if so,mention
(i)
Quotation No.& date
………………………………………………………..
(ii)
Purchase order No.& date
………………………………………………………..
8. Has the bill been checked by the teacher
-in –charge with reference to the quotation/
purchase order & his certificate to that
effect obtained !
: Yes , He / She had also signed on the bill
9. Have the arithmetical calculations been
checked by the Supdt. / H.C. / UDC /LDC
& his certificate to that effect obtained! : Yes, checked , Sign………………………..
10.Has the stock certificate been obtained
from the stock Holder !
: Yes.
11.For services : Has the work been done
satisfactorily & a certificate to the effect
obtained from the official –in – charge! : Yes.
( Signature of Principal )
12.Passed for Rs…………………(Rupees…………………………
………………………………. only)
13.Pay by cash / Cheque
: ……………………………………………….
14. Has the voucher been stamped paid
& cancelled.!
: Yes.
( Signature of Principal)
( Prepared by : H.Rahi)
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph.No.:- 2655097 (O), 2658207 (R)
Web site address :www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F.1-15 KVBRD/AFS/CHD/13-14
Dated:-
OFFICE – ORDER
The committee of the following staff members is constituted to collect the
quotations from the open market for ………………………………………………………………
They will visit the reputed firms / shops and will submit the quotations latest by
………………… and report to the undersigned .
Members of the Committee :1. …………………………………………..
2. …………………………………………..
3. …………………………………………..
4. ……………………………………………
5. ……………………………………………
( PRINCIPAL )
Members of VEC
1. ………………………………………..
2. ………………………………………..
3. ………………………………………..
( PRINCIPAL )
( Prepared by: H.Rahi)
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph.No.:- 2655097 (O), 2658207 (R)
Web site address :www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F.1-15 KVBRD/AFS/CHD/13-14
Dated:-
dk;ZeqfDr vkns’k@ RELIEVING ORDER
v/;kid dk uke @
Name of the employee
inlaKk@ Designation
fo|ky; dk uke @ Name of the Vidyalaya
dk;ZeqfDr dh frfFk ,oa le; @ Date & Time
of Relieving From
dsUnzh; fo|ky;@LFkku dk uke tgka fjiksVZ
dh tkuh gS @ Name of KV/Venue to
Report
lkSika x;k dk;ZHkkj ,oa dk;ZeqfDr dk
m}s’;@
Duty assigned/purpose of relieving
vU; funsZ’k @ Any other instructions
D;k ;k=k HkRrk ds ik= gSa @ Whether
entitled for TA/DA or not
izkpk;Z @PRINCIPAL
dq0@Jherh@Jh@Km/Smt/Shri …........................................................
izfrfyfi lwpukFkZ@ Copy for information
to …………………………..
……………………………………………………………………………..
(Prepared by: H.Rahi)
PARTICULARS/CERTIFICATES TO BE GIVEN BY EMPLOYEES ON LEAVE TRAVEL CONCESSION BILLS
1. Date of Commencement of Continuous Service :………………………………………………..
2. Name of Home Town/Place of visit
:…………………………………………………..
3. Shortest Route from the Headquarters etc.
to the Home Town/Place of visit and normal
mode of Conveyance
4. Period of Leave availed
: …………………………………………………
:…………………………………………………..
5. Relationship of the Members of the Family
and Age (who availed the Concession)
:……………………………………………………
6. Whether prior information of the journey
has been given to the School
7. Particulars of Advance taken: Amount Rs.
:……………………………………………………..
:………………………………………………………
Date of drawal:………………………..
For self/family/or both:…………..
(……………………………………………………..)
Signature of employee
( Prepared by: H.Rahi)
KENDRIYA VIDYALAYA , 3-BRD , AIR FORCE STATION , CHANDIGARH
F.No………… KV-3BRD / CHD / 2013- 14 / ____________ DATED : ____________
To
______________________________
______________________________
______________________________
Sir/Madam
In order to supplement the teaching in this Vidyalaya, it has been decided to utilize your services for
taking a few periods in certain classes on day to day basis. In case you are willing to offer your services on
the terms and conditions mentioned below you are requested to start teaching………………class(name of the
class and subject to be taught) and report to the undersigned on…………………………….(date).
Terms & Conditions attached to the offer
(1)
You will be paid @ Rs………………………………for teaching……………………………….classes,
Rs……………………………….for teaching…………………….classes and Rs.……………………for
teaching …………………………..Classes on……………………………..
(2)
Apart from teaching, you will also be responsible for home assignment, evaluation of answer
scripts and conduct of examination in the said subject as also such other duties as may be
assigned by the Principal. The payment/remuneration indicated above will be inclusive of all the
services mentioned herein before.
(3)
It is abundantly made clear that the assignment is purely of day to day nature and confers no
right of appointment or your placement in the cadre of teachers. Your services will be utilized on
the day to day basis depending upon the need and payment therefore will be made accordingly.
(4)
It is further abundantly made clear that the offer made in this letter shall automatically come to
an end after the purpose for which the present offer is made is achieved.
Yours faithfully
(Principal)
( Prepared by: H.Rahi)
The Principal,
KendriyaVidyalaya,
……………………………………………………
SUBJECT :-
ACCEPTANCE OF OFFER FOR THE POST OF _______________
Sir/Madam
With reference to your letter no……………………dated………………………regarding utilization of my services
for taking a few periods in………………………………….Classes, I hereby convey my acceptance on the terms and
conditions attached in your letter. I further promise that I shall carry out the offer. I shall not claim any
payment over and above that. I am also aware that my services will be utilized by you on day to day basis
depending upon the need which may vary on day to day basis. In case I am engaged by you to take a few
periods, I shall neither claim regularization in the services nor claim appointment as a teacher in KVS.
Yours faithfully,
(Name of the candidate)
Witnesses
(1) …………………………………….
(2) ……………………………………
( Prepared by: H.Rahi)
CERTIFICATES TO BE GIVEN BY THE EMPLOYEE
1. I have not submitted any other claim so far Leave Travel Concession in respect of myself or my family
or my family members in respect of the block of the year…………………………………and to…………………
2. I have already drawn T.A. for the Leave Travel Concession in respect of a journey performed by
me/my wife with……………………………..Children. This claim is in children none of performed by with the
party on the earlier occasion.
3. I have not already drawn T.A. for the Leave Travel Concession in respect of a journey performed by
me/my wife with …………………………..children/………………………………..children in respect of the block of
two years/4years…………………….and …………………………This claim is in respect of the journey performed
by me wife/myself with………………………….children/……………………children none of whom availed of the
concession relating to that block.
4. I have already drawn T.A . for the Leave Travel Concession in respect of a Journey performed by me in
the years………………and ………………………This claim is in respect of the journey performed by me in the
year………………..This is against the concession admissible once every two years in prescribed block for
visiting home town as all the members of my family are living away from my place of work.
5. The journey has been performed by me/my wife with……………………… children/
…………………….children to the declared home town/declared place viz……………………..
6. That my husband/wife is not employed in Government service.
7. That my husband/wife is employed in Government Service ……………………………………….
And the concession has not been availed of by him/her separately for himself/herself or for any of
the family members for the concerned block of two years/4years.
DATED : ______________
( Prepared by: H.Rahi)
Signature of employee
CERTIFICATE TO BE GIVEN BY THE CONTROLLING OFFICER
Certified………………………………
(i)
That Shri/Shrimati/Kumari (name of the Employee)………………………………..has rendered
continuous service for one year or more on the date of commencing the outward journey.
(ii)
That necessary entries as required under para 3 of the Ministry of Home Affairs
O.M.No.43/1/55-Easts. (A) Part II, dated the 11th October, 1995 have been made in the
Service Book of Shri/Shrimati/Kumari………………………….
( ……………………………………………………………………………..)
Signature and designation of the Controlling Officer
( Prepared by: H.Rahi)
AGREEMENT FOR ENGAGING OF AGENCY FOR PROVIDING SERVICES FOR MESS
/ CANTEEN IN KENDRIYA VIDYALAYA.
This agreement is made the __________ day of __________________of between the Principal ,
Kendriya Vidyalaya , ( Name of the Vidyalaya) ________________________
of the one part and ________________________ ( hereinafter called the contractor) of the other
part.
Whereas the Vidyalaya desires to have certain services as mentioned in this agreement executed
on the basis of specification / Schedule / rates and each of which documents has been kept signed
in duplicate by on behalf of the parties hereto for identification and shall be treated as part or part of
this Agreement.
Now , it is hereby agreed by and between the parties as follows :Terms and Conditions :1. That the tenure of the services agreement shall be initially for a period of one year with the effect
from ______________ and thereafter it shall continue till either side intends to terminate giving
one month’s notice in advance to the other side or paying one month’s dues in lieu of the notice.
2. That the Vidyalaya on its part shall not be liable to pay any charges , dues , compensation under
any of the industrial loss or other loss applicable in this behalf to the contractor / personnel
which shall be the responsibility of the agency / contractor only who shall be the employer of
such personnel.
3. The contractor / agency is bind to pay the rent ( as decided by the two parties / as per quotation
) in advance between Ist to 5th of the every month.
4. The rates for canteen items / mess will be charges as per his / her quotation already given.
5. The contractor will keep the site / items hygienic.
6. No items will be sold that are banned by the Indian govt. or dangerous to the health of the
students / staff members.
7. Water & Electricity bills be paid as per the bill / bills of MES , AFS, 3-BRD , Chandigarh./ on the
basis of consumption shown by the respective meters.
8. Any dispute arising out of or in relation to this agreement shall be referred to a sole arbitrator to
be appointed by the Executive Committee of Kendriya Vidyalaya _______
____________________________ as per the Indian Arbitration Act. The seat of the arbitration
shall be at ______________________ and the proceedings shall be governed by the Indian
Arbitration Act., 1940 as amended from time to time.
Continue to Page-2
Page – 2
9. The premises to be given to the contractor will not be used for any other purpose including residential
accommodation by the contractor or his servant.
10. The timing of canteen will be fixed by the Principal and must be followed by the contractor strictly (
normally during the school time.)
11. The contractor will keep the premises neat and clean and will not allow entry to outside customer . The
sanitary arrangement & hygienic conditions made by the contractor shall be subject to the supervision or
check –up to by the Principal or any other person authorized by him/ her .
12. A room with attached kitchen having water and electricity facilities will be provided by the Vidyalaya.
13. The contractor shall make his own arrangement of preparing the articles for sale , seating arrangement
shall also be made by the contractor at his own cost. He will also furnish the room furnish the room with
furniture etc. at his own.
14. The contractor will be authorized to sell the things as decided in the contract and directed by the
Principal from time to time.
15. The contractor shall deposit Rs. _______________ as security for fulfillment of the contract etc. and will
be fore – fitted in case of breach of any conditions.
16. An agreement will be executed before the start of the contract on a stamped paper of Rs.5/-*
LIST OF ARTICLES / ITEMS TO BE SOLD :-
Sr. No.
1
2
3
4
5
6
7
8
9
11
12.
Name of items
Smosa ( Standard Size)
Bread Pakora Single piece
Bread Pakora two piece stuffed.
Hot Dog
Tea per cup
Tikki ( Aaloo )
Toffee of standard quality
Milk per ltr.
Biscuits standard of reputed company ( Bake
-man, Parle”G” , Gulucon – D etc.)
Any other items with approval of the
Principal or approved committee.
Food for students / teacher as per menu.
Signature of the Ist Party _________________________
Rate to be quoted by the contractor.
Signature of the 2 nd Party __________________________
Name in capital Letters: __________________________ Name in capital Letters: __________________________
Witness : 1. ___________________________ 2. _________________________________________
Dated :-
___________________
( Prepared by : H.Rahi )
Dated :-
___________________
KENDRIYA VIDYALAYA , 3-BRD , AIR FORCE STATION , CHANDIGARH
F.No………… KV-3BRD / CHD / 2013- 14 / ____________
DATED : ____________
To
______________________________
______________________________
______________________________
Sir/Madam
In compliance to the KVS (HQ) New Delhi letter no. F. 110350 / 13 / 2010-KVSHQ(Acad) dt. 04-112011 , it has been decided to utilize your services of doctor for classes 1st to 12th on day to day basis. In case
you are willing to offer your services on the terms and conditions mentioned below you are requested to
give your services and report to the undersigned on…………………………….(date).
Terms & Conditions attached to the offer :( Duties of Doctor & Nurses )
1. They Should have Basic Life Support (BLS) course at least once in two years.
2. To deal with emergencies and provide first aid.
3. To keep proper record of Medical aid and emergencies.
4. To keep Medical record of students having disease like diabetes, Asthma, & Epilepsy & cardiac
Disease & any other existing disease.
5. To carry out awareness programme in assembly and class room on issues related to health like
Obesity, malnutrion , diet , dengue, Malaria, Swine flu, polio , Adolescent related problems,
health & hygiene, water born disease etc.
6. To conduct medical check up at least twice a year with necessary follow up.
7. To tie up with nearest hospital preferably Govt. Hospital that can provide swift and quality treatment
, whenever needed.
8. To be available on telephone during entire school timings.
9. To keep instruments / equipment in a working condition.
10. To ensure that every child is vaccinated for preventable diseases.
Cont. to Page No. _ 2
Page – 2
11. Doctor should be properly qualified ( Mention the qualification……………………………………………(and have
registration with Medical Council of India / State Medical Council. ………………………………………
…………………………………………………………………..( Registration No. with India / Name of state & Year )
12. Doctor ( Minimum MBBS & registered with MCI) will be paid Rs. 1000/- per day for Two hours.
13. The timing of doctor should be so adjusted that he / She is available during recess time as most of the
emergencies arise during this period.
14. Nurse ( Diploma holder ) will be paid Rs. 750/- per day and be made available in the Vidyalaya
for
07 hours ( one hour before and one hour after school.)
15. The services of Doctors & Nurses will be made available on all working days for the students except
during vacations / breaks or when the school is closed on other account like extreme weather
conditions , kanwar yatra , session ending exams etc.
16. Appointment of doctors & nurses will be made after following due procedure as for contractual
teachers.
17. Treatment to be provided by Doctors & Nurses will be of first aid nature and in case of emergency,
parents will be informed the child will be referred to Govt. Hospital preferably. The main role of these
medical staff will be of diagnostic / referral in nature.
This agreement signed / made on ………………… the day of ………………… 2012 between the Principal , KV –
3BRD , AFS , Chandigarh of the one part and …………………………………………………………….. resident of
…………………………………………………………………………. ( Full Address ) of the other part. All the information filled
by me on the above is true in the best of my knowledge and belief.
………………………………………………………………….
( Signature of the 2nd. party , with Name )
…………………………………………………….
( Signature of the first party , with Name )
Witness :1. ………………………………………………………..
Dated : -
2. …………………………………………………….
Dated : -
KENDRIYA VIDYALAYA – 3BRD , AIR FORCE STATION , CHANDIGARH
MILITARY
REVIVER ORDER
Please receive from the Principal , KV – 3BRD , Chandigarh for Rs. ………………………….
( Rs. ………………………………………………………………………… only ) on account of water and
electricity charges for the period from ………………………… to …………………………….
Kindly credit the same as a Defence Department receipts .
Forwarded to CDA Western command Chandigarh with reference to bill
no. ……………………………………………………………. Dt. ……………………… . The detail is as under
:( Account No. 10124004035 PCDA , WESTERN COMMAND , CHANDIGARH)
Sr.No.
Name
Amount
Period
Ch.No. /
Remarks
Cash
1.
( PRINCIPAL )
Copy to :1. The Branch Manager , SBI , 3BRD , AFS , Chandigarh for information please.
SBI receipt No…………………………………………. dt. …………………………..
2. The AAO , BSO , 3-BRD , AFS , Chandigarh for information please.
3. The GE , (AFS ) MC for information please.
4. The officer Incharge , MES , AFS ,3-BRD Chandigarh for information please.
( Prepared by : H. Rahi )
dsUnzh; fo|ky; u-2] 3 ch-vkj-Mh-] ok;q lsuk dsUnz]
p.Mhx< - 160003
nwjHkk"k u-%& 2655097 dk;kZy;
2658207 x`g
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph. No.:- 2655097 (O), 2658207 (R)
Web site address :-www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
FORM
OF DECLARATION FOR CHILDREN EDUCATION ALLOWANCE
KV .Employee code………………. Name & Designation …………………………………….
1. Name of the Student
……………………………………….
2. Father’s Name
……………………………………….
3. Whether the school is recognised by the
Deptt. Of Education authorities of the
Jurisdiction in which the school is situated,
If yes, give the affiliation No.
…………………………………………..
4. Name of the school & Address
…………………………………………..
…………………………………………..
5. Class in which the student is studying
…………………………………………..
6. Date from which the student is studying
In the present Class
……………………………………………
7. Date of the birth of the student
…………………………………………….
8. Whether the student is getting any
amount of scholarship
…………………………………………….
9. Date of admission in the School
…………………………………………….
10. Academic year of the school ( statePeriod i.e. date /month&year )
11. Whether the student has been granted
Free boarding & lodging in addition to
Tuition being free.
12. Home Address
…………………………………………….
…………………………………………….
…………………………………………….
…………………………………………….
( Signature of the Principal with seal)
Dated : ……………………..
Place : …………………….
(Prepared by: H.Rahi)
FORM OF DECLARATION FOR CHILDREN EDUCATION ALLOWANCE
KV .Employee code………………. Name & Designation …………………………………….
1. Name of the Student
……………………………………….
2. Father’s Name
……………………………………….
3. Whether the school is recognised by the
Deptt. Of Education authorities of the
Jurisdiction in which the school is situated,
If yes, give the affiliation No.
…………………………………………..
4. Name of the school & Address
…………………………………………..
…………………………………………..
5. Class in which the student is studying
…………………………………………..
6. Date from which the student is studying
In the present Class
……………………………………………
7. Date of the birth of the student
…………………………………………….
8. Whether the student is getting any
amount of scholarship
…………………………………………….
9. Date of admission in the School
…………………………………………….
10. Academic year of the school ( statePeriod i.e. date /month&year )
11. Whether the student has been granted
Free boarding & lodging in addition to
Tuition being free.
12. Home Address
…………………………………………….
…………………………………………….
…………………………………………….
…………………………………………….
( Signature of the Principal with seal)
Dated : ……………………..
Place : …………………….
(Prepared by: H.Rahi)
KENDRIYA VIDYALAYA – 3BRD , AIR FORCE STATION , CHANDIGARH
MILITARY
REVIVER ORDER
Please receive from the Principal , KV – 3BRD , Chandigarh for Rs. 30,00,000/( Rs. Thiry Lac only ) on account of amount deposit against “ Deposit Work ” of
special M&R work of Vidyalaya’s Building.
Kindly credit the same as a Defence Department receipts .
Forwarded to CDA Western command Chandigarh with reference to
bill no. …NIL……. Dt. ……NIL……… . The detail is as under :( Account No. 10124004035 PCDA , WESTERN COMMAND , CHANDIGARH)
Sr.No.
Name
Amount
Period
Ch.No. /
Remarks
Cash
KV-3BRD , AFS
Rs.30,00,000/- NA
1.
Chandigarh.
( PRINCIPAL )
Copy to :5. The Branch Manager , SBI , 3BRD , AFS , Chandigarh for information please.
SBI receipt No…………………………………………. dt. …………………………..
6. The AAO , BSO , 3-BRD , AFS , Chandigarh for information please.
7. The GE , (AFS ) MC for information please.
8. The officer Incharge , MES , AFS ,3-BRD Chandigarh for information please.
( Prepared by : H. Rahi )
KENDRIYA VIDYALAYA NO.2, 3BRD,AFS, CHANDIGARH-160003
Ph.No.:- 2655097 (O), 2658207 (R)
Web site address :www.kv23brd.com
E-mail :- kv3brd @yahoo.co.in
F………….. KVBRD/AFS/CHD/13-14
Dated:-
To
The Manager ,
Canara Bank ,
Sector : 47-C , Chandigarh.
Subject :- Payment Regarding TA / DA , Medical – Reimbursement / Pay Arrear / DA Arrear / Bonus.
Sir / Madam ,
Please find enclosed herewith CH No. _________________ Dated ____________ for Rs. ____________
( Rs. _______________________________________________________________ Only.) Please credit
the same amount into the saving account of the staff members / employees in the bank accounts mentioned
against their names as under :Sr. No.
NAME OF THE EMPLOYEE
BANK ACCOUNT NO.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Thanking you,
Yours Sincerely,
PRINCIPAL
(Prepared By: H.Rahi)
AMOUNT
KENDRIYA VIDYALAYA , 3-BRD , AIR FORCE STATION , CHANDIGARH
F.No………… KV-3BRD / CHD / 2013- 14 / ____________ DATED : ____________
To
______________________________
______________________________
______________________________
Sir/Madam
In order to supplement the teaching in this Vidyalaya, it has been decided to utilize your services for
taking a few periods in certain classes on day to day basis. In case you are willing to offer your services on
the terms and conditions mentioned below you are requested to start teaching………………class with subject
……………………..(name of the class and subject to be taught) and report to the undersigned
on…………………………….(date).
Terms & Conditions attached to the offer
(1)
You will be paid consolidated payment on monthly basis i.e. Rs….....................
(Rs………………………………………………………………………………….only ) for the duties performed including
invigilation / exam related work . As per KVS (HQ) Letter no. F. 11029 / 39/ 2011/ KVS(HQ) / Acad
dt. 21-3-2013.
(2)
Apart from teaching, you will also be responsible for home assignment, evaluation of answer
scripts and conduct of examination in the said subject as also such other duties as may be
assigned by the Principal. The payment/remuneration indicated above will be inclusive of all the
services mentioned herein before.
(3)
It is abundantly made clear that the assignment is purely of day to day nature and confers no
right of appointment or your placement in the cadre of teachers. Your services will be utilized on
the day to day basis depending upon the need and payment therefore will be made accordingly.
(4)
It is further abundantly made clear that the offer made in this letter shall automatically come to
an end after the purpose for which the present offer is made is achieved or joining the regular
employee.
(5)
The teacher appointed for a period of less than a month will be paid on pro rata basis only
Refer Annexure – II).
(6)
The teacher appointed on contractual basis will not be entitled for vacation pay and during
Autumn / Winter break payment should be calculated on the pro rata basis.
P.T.O.
……… 2 ……..
(
(7)
The teacher appointed will give one month notice in case he / she leaves the job , failing which
he / she will not be entitled for pay / emoluments for that period.
Yours Sincerely
(Principal)
This agreement signed / made on ………………… the day of ………………… 2013 between the Principal , KV
– 3BRD , AFS , Chandigarh of the one part and …………………………………………………………….. resident of
…………………………………………………………………………. ( Full Address ) of the other part. All the information filled
by me on the above is true in the best of my knowledge and belief.
………………………………………………………………….
( Signature of the 2nd. party , with Name )
…………………………………………………….
( Signature of the first party , with Name )
Witness :1. ………………………………………………………..
2. …………………………………………………….
Dated : - …………………………………
Dated : - ………………………….
( Prepared by: H.Rahi)
KENDRYA VIDYALAYA 3BRD AFS CHANDIGARH
COMPARATIVE STATEMENT OF QUOTATIONS RECEIVED
PART I
1.Name of the Department/Section for which purchase is to be made: Out Sourcing Services.
2. Advertisement no. and date/Limited Enquiry No. and date: Tender Published in “The Tribune”
3. Last date for receipt of quotations received: - 10-4-2013.
4. Total Number of enquiries issued: It was Open Tender.
5. Total number of quotations received: - 03. 6. Name of firms from which quotations not received:- N.A.
7. Details of quotations received: - As Under.
Quotation
No.
1
2
3
Name of the
firm
M/S.NIPS
Services (P)
Ltd. Cabin
No.3,Basement ,
Sector:47 ,
Chandigarh.
M/S Prabhat
Guarding
Force , # 172 ,
Sector:
21,Punchkula
( Haryana)
M./S Secure
Guard , 151 ,
Industrial Area
, Phase-II ,
Chandigarh –
160002.
Date of
quotation
10.4.2013
09-4-2013
10.4.2013
Quotation
Received
on
Important
terms of
Quotation
Quotation
valid
up to
09-4-2013
As
one year
Mentioned
In the
Tender
10.4.2013
One year
As
Mentioned
In the
Tender
10.4.2013
One year
As
Mentioned
In the
Tender
Earnest
Money
received
Rs.
10000-00
Rs.
10000-00
NIL
Committee Members:1……………………..
4……………………..
2………………………
5…………………….
3………………………
6…………………….
Signature of Principal
Remarks
regarding
Rejection of
quotation
etc.
PART II
PARTICULAR
1
2
FIRM NO
1
RATES
(Rupees)
FIRM NO
2
RATES
(Rupees)
FORM NO
3
RATES
(Rupees)
For Security Guard.
Detail
( As per detail quoted in her / her
9753/-
10612/-
8521/8521/-
9247.60
9247.60
Tender.
For House Keeper /
Sweeper.
For Mali / Gardner
3
Signatures of Members of Purchase Committee
1. ………………………………………….
4…………………………………………….
2. …………………………………………
5……………………………………………..
3. ………………………………………..
6……………………………………………..
7……………………………….
Prepared by:………………………………………….
Checked by:……………………………………………
PART III
Rates quoted by the firm at Sr no……… above encircled by red pen/ Bold letters are found lowest. Therefore, the
work/supply order may be placed with the concerned firm.
SR. Edu. Officer
PRINCIPAL
CHAIRMAN
( Prepared by: H.Rahi)
KENDRYA VIDYALAYA 3BRD AFS CHANDIGARH
COMPARATIVE STATEMENT OF QUOTATIONS RECEIVED
PART I
1.Name of the Department/Section for which purchase is to be made: Dresses on Rent for Annual Function etc .
2. Advertisement no. and date/ Limited Enquiry No. and date: By Hand quotations from Open Market.
3. Last date for receipt of quotations received: - 02-5-2013 & 03-5-2013.
4. Total Number of enquiries issued: ( Three ) Collected from Open Market.
5. Total number of quotations received: - 03. 6. Name of firms from which quotations not received:- N.A.
7. Details of quotations received: - As Under.
Quotation
No.
Name of the
firm
1
M/S Sonam
Boutique ,
# 52 /3, Badal
Colony ,
Zirakpur
M/S
Gandharav
Dresses , #
439 ,
Dashmesh
Colony ,
M/S Yuvraj
Fashioner’s ,
# 527 ,
Dashmesh
Colony ,
Zirakpur .
2
3
Date of
quotation
Quotation
Received
on
03-5-2013
03-5-2013
Important
terms of
Quotation
Quotation
valid
up to
Earnest
Money
received
1 year
Nil
Remarks
regarding
Rejection of
quotation
etc.
N.A.
03-5-2013
03-5-2013
1 year
Nil
N.A.
02-5-2013
03-5-2013
1 year
Nil
N.A.
Committee Members:1……………………..
4……………………..
2………………………
5…………………….
3………………………
6…………………….
Signature of Principal
PART II
PARTICULAR
FIRM NO
1
RATES
(Rupees)
FIRM NO
2
RATES
(Rupees)
FORM NO
3
RATES
(Rupees)
1
Annual Day , Per Dress Rs. 300/Without Jwallary
2
Jwallary Charges
Per Set , Extra
Rs.225/(Upto 20
Dresses )
Including
225/-(With
Or without
Jwallary)
Rs. 100/-
Rs.320/-
Detail
( As per detail quoted in her / her
Tender.
Including
320/-(With
Or without
Jwallary)
3
Signatures of Members of Purchase Committee
1. ………………………………………….
4…………………………………………….
2. …………………………………………
5……………………………………………..
3. ………………………………………..
6……………………………………………..
7……………………………….
Prepared by:………………………………………….
Checked by:……………………………………………
PART III
Rates quoted by the firm at Sr no……… above encircled by red pen/ Bold letters are found lowest. Therefore, the
work/supply order may be placed with the concerned firm.
SR. Edu. Officer
PRINCIPAL
CHAIRMAN
( Prepared by: H.Rahi)
PART II
PARTICULAR
FIRM NO
1
RATES
(Rupees)
FIRM NO
2
RATES
(Rupees)
FORM NO
3
RATES
(Rupees)
1
Annual Day , Per Dress Rs. 300/Without Jwallary
2
Jwallary Charges
Per Set , Extra
Rs.225/(Upto 20
Dresses )
Including
225/-(With
Or without
Jwallary)
Rs. 100/-
Rs.320/-
Detail
( As per detail quoted in her / her
Tender.
Including
320/-(With
Or without
Jwallary)
3
Signatures of Members of Purchase Committee
1. ………………………………………….
4…………………………………………….
2. …………………………………………
5……………………………………………..
3. ………………………………………..
6……………………………………………..
7……………………………….
Prepared by:………………………………………….
Checked by:……………………………………………
PART III
Rates quoted by the firm at Sr no……… above encircled by red pen/ Bold letters are found lowest. Therefore, the
work/supply order may be placed with the concerned firm.
SR. Edu. Officer
PRINCIPAL
CHAIRMAN
( Prepared by: H.Rahi)
KENDRIYA VIDYALAYA , 3-BRD , AFS.,CHANDIGARH
PROVISIONAL LAST PAY CERTIFICATE
( To be used in cases of transfers of or leave of deputationists )
Last Pay certificate of Sh/Smt.-------------------------------Designation---------------------proceeding on transfer from Kendriya Vidyalaya-------------------------------------- to Kendriya
Vidyalaya on ------------------------------ vide letter No---------------------------------------------------dated ------------------. He /She is hereby relieved on ______________ .
2.He / She has been paid up to _______________at the following rates :-
Particulars
Substantive Pay
Officiating Pay
Grade Pay
Dearness Allowance
HRA
Transport Allowance
Special Pay
Rates
Deducation
Income Tax
GPF/CPF
subscription
GPF/CPF
advance
Lic. Fee
Festival Adv
EWS
Rates
TOTAL
TOTAL
Net Amount
3.(a) His/her General Provident Fund Account No __________ is maintained
by Acountant General________________ to whom redits have to be
passed on ( for deputationists)
(b) His /Her GPF/CPF Account No_____________ is maintained by KVS
Head Office/Regional Office and his rate of subscription for GPF/CPF is
Rs.______ p.m.
c)
His /Her contribution towards KVS employees Welfare Scheme
recovered at the rate of Rs. 30/- p.m is for the month upto __________as
per entries made in Service Book.
4)
He / She made over charge as____________ on____________AN/FN
5)
Recoveries are to be made from the pay of the employee as detailed
on the reverse.
6.
He /She has been paid leave salary as detailed below . Deductions
have been made as noted on the reverse.
PERIOD
Rates
AMOUNT
FROM
TO
DETAIL OF SALARY :Month
B.P.
G.P.
DA
HRA
Transp.
Allow.
NPS /
M.
Share
Gross
I.Tax
CPF/
GPF
PPAN
CPF/
NPS
Share
EWS
Total
Deduction
March
April
May
June
July
Aug.
Sep.
Oct.
Nov.
Dec.
Jan.
Feb.
PRINCIPAL
KENDRIYA VIDYALAYA ,3-BRD, CHANDIGARH
CS-37
LAST PAY CERTIFICATE
(To be used in cases of transfers or leave of deputationists)
Last pay certificate of. Mr /Mrs. ……………………………………………… .(Name) (Designation)…………………………… of the
Kendriya Vidyalaya/.3BRD,AFS, Chandigarh .proceeding on transfer to …………………………………………….. on …………………..
Vide KVS(RO) / (HQ) Letter No. …………………………………………………………………………………. Dt…………………………
2.
He / She has been paid up to…………………………………....at the following rates:-
Particular
Rate
Substantive Pay
………
: Rs. ………………………/-
Officiating Pay
Grade Pay
: Rs. ……………………../-
Dearness Allowance…………
: Rs. ……………………./-
House Rent Allowance……….
: Rs. …………………../-
Transport Allowance……………
: Rs. …………………../-
Spl. Allow.
: Rs. ………………… /-
Total :-
: Rs. …………………../Deductions
Income Tax
3.
……………
: ………………………/-
GPF/C.P.F. Subscription…..
: ………………………/-
GPF/C.P.F. Advance………
: …………………….../-
Group Ins. Scheme………
: ……………………../-
Lic.Fee
: ……………………. /-
(a)
His/
Her
General
provident
Fund
Account
No............................................is
General............................................ to whom credits have to be passed on. (for deputationists)
maintained
by
Accountant
(b) His/Her GPF/CPF/ PPAN Account No. ………………………. .is maintained by KVS Head Office/Regional Office and his rate of
subscription for GPF/C.P.F. /NPSis Rs………………………../-.p.m.
(d) His/ Her contribution towards K.V.S. Employees Welfare Scheme recovered at the rate of Rs.....30/- or 60/-...p.m. is for the month
up to………………… .as per entries made in Service Book.
4.
He made over charge as ………………………
5.
Recoveries are to be made from the pay of the employee as detailed on the reverse.
6.
He / She has been paid leave salary as detailed below. Deductions have been made as noted on the reverse.
Period
Rate
Amount
From
to
at Rs…………………………
7.
on ……………….
F/N or A/N
From
to
at Rs………………………….
From
to
at Rs………………………….
He / She is entitled to draw the following:Period
Pay from.................................to..............--.............................. etc.
8. He / She is entitled to joining time for...........--.................................days/he is not entitled to joining time, vide letter
No............................................
9.
The details of the Income-Tax recovered from him up to the date from the beginning of the current year are noted on the reverse.
10.
He / She has availed.._______.days of causal leave and Earnedl Leave ……………. .Balance Earned leave (…………Days).
Page ---- 2 -------
11.
His/ Her Service Book is being sent separately.
12.
His / Her Provident Fund balance will be transferred by R.O..........--......................to R.O..............--.................... due to a change in
jurisdiction.
PRINCIPAL
Date: ……………………………
Kendriya Vidyalaya
Details of recoveries
Recoveries
Nature of Recovery
Advance of T.A. on transfer Rs………………………………………………..in lumpsum…………………….
Any other Advance Rs…………………………………………………………instalment …………………….
(Details of each recoverable Adv. viz. conveyance,
HBA etc. be given separate and distinct)
Overpayment of Rs. …………………………………………………………..in instalments……………………
GPF/C.P.F. advance Rs……………………………………………………….in instalments
Deductions made from leave salary
From……………to…………………………….. on account of ……………………………………..Rs…………………
From……………to………………………………on account of……………………………………...Rs…………………
From……………to……………………………....on account of……………………………………...Rs………………….
Name of
B.Pay
G.P
DA
HRA
Transp.All. NPS M.Share . Gross
I.Tax
NPS own Share NPS M.Sahre EWS
Remarks
months
April
20……………………………………………………………………………………………………………………………………..
May
20……………………………………………………………………………………………………………………………………..
June
20……………………………………………………………………………………………………………………………………..
July
20………………………………………………………………………………………………………………………………………
August
20……………………………………………………………………………………………………………………………………….
September 20………………………………………………………………………………………………………………………………………..
October
20………………………………………………………………………………………………………………………………………..
November 20……………………………………………………………………………………………………………………………………….
December 20……………………………………………………………………………………………………………………………………….
January
20………………………………………………………………………………………………………………………………………..
February 20………………………………………………………………………………………………………………………………………..
March
20………………………………………………………………………………………………………………………………………..
PRINCIPAL
Kendriya Vidyalaya
(Prepared by : H.Rahi)
PROVISIONAL LAST PAY CERTIFICATE
( To be used in cases of transfers of or leave of deputationists )
Last Pay certificate of Mr./ Mrs ……………………………… proceeding on transfer from Kendriya Vidyalaya, 3
BRD, AFS, Chandigarh
to Kendriya Vidyalaya ,…………………………………….
vide letter No
………………………………………………………………………. Dated ………………..He/She is hereby relieved on
……………………….( FORENOON ) /(AFTERNOON )
2.He / She has been paid up to ……………...... ( SALARY UPLOADED ON UBI PORTAL) at the following rates.
Particulars
Substantive Pay
Officiating Pay
Grade Pay
Dearness Allowance
HRA
Transport Allowance
Special Pay
Rates
-
TOTAL
3.(a)
(b)
c)
4)
5
6.
8.
9.
10.
11.
12
Date:
Rates
GPF/CPF advance
Lic. Fee
Festival Adv
EWS
HBA
TOTAL
Net Amount
His / Her General Provident Fund Account No ---------------------------- is maintained by Accountant
General----------------- to whom credits have to be passed on ( for deputationists)
His /Her GPF/CPF/ PPAN Account No _________________ is maintained by KVS Head
Office/Regional Office and her rate of subscription for GPF is Rs _______________ p.m.
His/Her contribution towards KVS employees Welfare Scheme recovery at the rate of Rs. 30/- or
60/- p.m is for the month up to ……………….. as per entries made in Service Book
He / She has been relieved in absentia /( under charge) on ……………………..(F/N ) ,(A/N)
Recoveries are to be made from the pay of the employee as detailed on the reverse.
He / She has been paid leave salary as detailed below . Deductions have been made as noted on
the reverse.
PERIOD
FROM
7
Deduction
Income Tax
GPF/CPF subscription
Rates
AMOUNT
TO
He /She is entitled to draw the following period : Pay from ____________ onwards from KVNO.
………………………………………………………….
He /She is entitled to joining time as per KVS Rules .
The details of the Income Tax recovered from him up to the date from the beginning
He /She has availed ……………. days Casual Leave ( Balance ……... ), E.L………. (Balance…….)
His / Her service book is being sent separately
His /Her Provident Fund will be transferred by Regional Office due to change in jurisdiction .
PRINCIPAL
Details of recoveries
Nature of
recovery
Rs
No of
instalments, if
any
Remarks
Advance on TA
on Transfer
Any other
advance ( Details
of each
recoverable Adv.
Viz conveyance,
Festival Adv. HBA
etc. be given
separately and
distinct
Over payment
GPF/CPF
Advance
Deduction made from Leave Salary
From
Month
Pay in
Pay
Band
Grade
Pay
To
DA
HRA
On account of
TPT
allow
ance
+DA
CPF /
NPS ,
M.Share
Total
Income Tax GPF/
CPF/ NPS
contribution
GPF/
CPF
recover
y
Lic.
Fee/
HBA
March
April
May
June
July
Aug.
Sep.
Oct.
Nov.
Dec.
Jan.
Feb.
PRINCIPAL
(Preapred by: H.Rahi)
EWS