Town Hall
March 6, 2014
 Good Morning and Welcome!
 We will begin the webinar shortly.
 Dial in number is 1-866-764-6750
 Support at: datapipeline.support@cde.state.co.us
 Goal: Provide a weekly forum to answer LEA questions on Data
Pipeline and inform LEA’s on any upcoming news and updates.
Webinar Etiquette
 Mute Your Phone (*# Mutes and Un-mutes Individual Phones) also many
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phones have a mute button on them.
If you receive a call and need to pick up please disconnect from the
webinar. Otherwise, all town hall participants hear your hold music!
Enter your Name and your District when logging into the webinar (no
password will be needed)
For today’s event, we will hold the Q&A session at the end of the
presentation:
 Type it in the Chat Box for a response OR
 Raise Your Hand:
• A presenter will call your name
• After your name is called, un-mute your phone and speak your
question/comment
Please be respectful of others time; we may need to have a separate
conversation later to best help you
Introductions
Agenda
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Data Pipeline Statistics
Student End of Year
Discipline Interchange
Report Card March
11th Grade Alt Assessment
TSDL (Teacher Student Data Link)
Human Resources
READ
Assessment Labels
Special Education End of Year
Special Education Discipline
Special Education December Count
Data Pipeline Statistics
Interchanges
Name
January 16th LEAs with
Respondents
January 16th Number of
Respondents
LEAs submitting Files
STD
Student Interchange
196
446
185
STF
Staff Interchange
222
458
195
TI1
Title I Interchange
143
273
97
SPE
SPED IEP Interchange
78
161
61
TSL
Teacher Student Interchange
105
176
16
DIS
Discipline Interchange
85
136
4
Collection
6
Snapshot
Name
January 16th LEAs with
Respondents
January 16th Number of
Respondents
LEAs submitting Files
OCT
October Count
200
466
185
SEY
Student End of Year
46
68
10
DEC
SPED December Count
78
173
61
SPI
SPED Discipline
64
119
0
EOY
SPED End of Year
70
136
0
HRD
HR December
202
370
133
Collection
7
Year Round Collections
Name
January 8th LEAs with
Respondents
January 8th Number of
Respondents
LEAs submitting Files
DIR
Directory
193
320
-
RTS
RITS Batch File Upload
171
352
-
EDS
EDIS Batch File upload
178
333
-
Collection
8
Periodic Collections
Name
January 16th LEAs with
Respondents
January 16th Number of
Respondents
LEAs submitting Files
ACT
ACT SBD Collection
164
264
0
ACC
Access SBD Collection
157
255
0
TCP
TCAP SBD Collection
165
275
0
RCM
Report Card March
153
233
0
FIN
Finance December
205
337
196
11G
11th Grade Assessment
166
299
70
RED
READ Collection
132
218
0
Collection
9
Non-Pipeline Related Collections
Name
December 16 LEAs with
Respondents
December 16 Number of
Respondents
LEAs submitting Files
RITS
RITS Web
213
968
-
EDIS
EDIS Web
208
553
-
SSCC
Statewide Course Codes
192
630
-
Collection
10
Student End of Year
End of Year is open
 2013-2014 End of Year is open
 Identity Management groups are available.
 Acronym is SEY
 Examples:
 MOFFAT_2 PIPELINE-2800-SEY~LEAVIEWER Read-Only Role
 SILVERTON_1 PIPELINE-2820-SEY~LEAUSER Submit and Modify Role
 CENTER_26_JT PIPELINE-2810-SEY~LEAAPPROVER Approver Role
 Work with your LAM to get the role assigned
 Only assign one role
12
End of Year
 Thank you to people who have created snapshots
 Please create a snapshot.
 All districts must create an End of Year snapshot by
June 5th.
13
End of Year resources
 End of Year (EOY) website
 Data pipeline site -> snapshot -> End of Year
 http://www.cde.state.co.us/datapipeline/snap_eoy
 Schedule posted on EOY snapshot page
 Document on how to assign EOY groups posted
 Document on EOY process posted
 File layout and definitions are posted
 Known issues will be posted
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End of Year trainings
 End of year trainings
 Tuesday, March 4th from 9:00 - 10:00
 Wednesday, March 5th from 12:00-1:00
 Thursday, March 6th from 3:00-4:00
 Tuesday, March 11th from 11:30-12:30
 Connection information
 Website: http://connect.enetcolorado.org/data_services/
 Phone number: 1-866-764-6750
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End of Year trainings
 Trainings cover
 Collection overview
 Why do we collect student start and exit information?
 How is the data used?
 Key terms (AYG, cohort, IPST, Adjustment, etc.)
 Adequate documentation
 Student interchange, adjustment file, and IPST overwrite file
 Snapshot
 Reports
Q & A
16
Common defects
 End of Year reports have been disabled
 Security issue
 Districts could see other district information
 Email will be sent out when reports are available.
17
Common defects
 SE049 – Triggering on all records (Error)
If a student was reported in Student October in
grade K-12 with Attendance Code 01-08 they must
have at least 1 record in EOY. Note: Pre-K students
who did not complete the school year in your district
do not have to be reported on the Student End of
Year.
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Common defects
 SE060 – Triggering on all records (Error)
These students were not included in Student
October for the current year, but the EOY data you
submitted does show an enrollment history through
October 1.
 Performance issues – both reports and snapshot
creation
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Common defects
 SE002 – Triggering on all records (Warning)
WARNING If Gender differs from the current year
Student October collection.
 SE099 – Firing incorrectly
Entry Code must <> 11 where Grade <> lowest grade
for School Code AND where no previous record exists
with the same SASID with Exit Type = 11 in the same
school year
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Common defects
 Multiple (over 50) defects in End of Year collection
 Please assume the system is in error before changing
data
 Developers are currently working on other collections
and End of Year fixes are next
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End of Year trainings
 Please email suggestions for training items
 Questions or concerns we need to discuss
 Specialized training ideas
 Email to: smith_k@cde.state.co.us
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DISCIPLINE
User roles within Data Pipeline
 Interchange User roles: DIS 4 digit District Code
 LEA Viewer: able to view data. Read only access
 LEA User: able to upload, edit, and submit data to Interchange
 Snapshot User roles: SPI 5 digit Admin Unit Code
 LEA Viewer: able to view data. Read only access
 LEA User: can create and update snapshots
 LEA Approver: has same permissions of the LEA User role AND
able to provide final sign-off of data
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User roles continued
 Individuals may have only one role per dataset (interchanges
or snapshots).
 Individuals may have access to multiple datasets.
 Example : An individual needs user access to the Discipline
interchange and Special Education Snapshot.
 User roles:
 PIPELINE-XXXX-DIS-LEAUSER
 PIPELINE-XXXXX-SPI-APPROVER
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DIS CIP L IN E –
DIS TR ICTS S U B M ITTIN G DIS CIP L INE IN TE R CHANGES
 Districts will be submitting the two interchange files which are a
combination of the Safety and Discipline and the Special Education
Discipline Data Collections.
 2013-2014 only data collected on the students with a disability will be
reported in the Data Pipeline. The Safety and Discipline Collection will be
submitted to ADE one more year.
 2014-2015 All discipline incidences for all kids will be reported at the
individual level.
 The Administrative Units will create the Special Education Discipline
Snapshot starting in May with a wrap up end of August. Administrative Units
and Districts will need to work together to resolve errors.
DISCIPLINE INTERCHANGE DOCUMENTATION
http://www.cde.state.co.us/datapipeline/inter_sped-discipline
The discipline interchange is a set of two files which contain discipline data for
the school year – July 1, 2013 – June 30, 2014.
 2 Files
 Discipline Incident
 Discipline Action
The discipline action file contains information related to the actions that
resulted from the discipline incident. This information is used in the following
snapshots : Special Education and Safety and Discipline (beginning with the
2014-2015 school year)
TRAINING
Look for Interchange Training in
March to be added in addition to
Snapshot Training in April
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Report Card March
Report Card March
 2013-2014 Report Card march will open March 5th –
April 2nd
 Identity Management groups are available.
 Acronym is RCM
 Examples:
 MOFFAT_2 PIPELINE-2800-RCM~LEAVIEWER Read-Only Role
 SILVERTON_1 PIPELINE-2820-RCM~LEAUSER Submit and Modify Role
 CENTER_26_JT PIPELINE-2810-RCM~LEAAPPROVER Approver Role
 Work with your LAM to get the role assigned
 Only assign one role
Report Card March
 Two ways of submitting the Report Card March Collection
 File Submission -File can be created though File Extract Download
 For file submission you can upload your file using File Upload
 Form Submission – You may submit using Edit Record to submit via
forms
Report Card March
Edit record=Form
Submission
File Submission
Report Card March
Walk Through of Report
Card March
th
11
Grade Alternate
Assessment for Colorado ACT
11 th Grade Alternate Assessment for
Colorado ACT
Assessing Students with a Disability Webpage - 11th Grade
Alternate
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Steps Completed
 Created Preliminary Snapshot
 Verified Roster against IEP
 Errors corrected
 Submitted test order on Survey Monkey form
 Print order completed
 Shipping in progress
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March 3-14
District Receives Materials
 Receive materials sent to Shipping Address you provided
 Keep test materials secure
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Verify test administrators are trained

Assist test administrators as needed
Components of the
Assessment
 Student Data Collection Sheet
 Directions & Materials
 Levels of Independence
Scoring Rubric
 Score Reporting Sheet
 Test Administrator’s Guide
 Optional Forms
March 6th
Test Administrator Training
District Assessment Coordinator
 Verify Test Administrator Training
 March 6th Live Webinar Training


2:00-3:00 PM
3:30-4:30 PM
ONLY registered participants who register and attend the
Webinar will receive a 1-Clock Hour certificate
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Timeline
 Distribute test packet materials to Test
Administrators by March 24th
 Test Window opens April 1-25
 April 28 - Data Entry Window opens
 May 8th – All districts approve, submit and
fax sign-off form to CDE.
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You are welcome to call or email
with questions!
Linda Lamirande
Accommodations & Assessment Senior Consultant
Exceptional Student Services Unit
Colorado Department of Education
303-866-6863
Lamirande_L@cde.state.co.us
Datapipeline.support@cde.state.co.us
This material was developed under a grant from the Colorado Department of Education. The content does not necessarily represent the policy of the
U.S. Department of Education, and you should not assume endorsement by the Federal Government.
Teacher Student Data Link
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TSDL Documentation
 Documentation has now been posted online
 Teacher Student Data Link Interchange at:
http://www.cde.state.co.us/datapipeline/inter_teacherstudent
 File Layout and Definitions, Business Rules included
 Teacher Student Data Link Snapshot at:
http://www.cde.state.co.us/datapipeline/tsdl
 File Layout and Business Rules listed
43
Upcoming TSDL Training Webinars
 Annette Severson and Chris Vance will be hosting TSDL
Training Webinars in March
 Topics Covered:
 Purpose
 Components
 Pipeline Overview
 Interchange
 Snapshot
 Error Reports
 Data Reports
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Upcoming TSDL Webinars
 Scheduled Dates/Times are:
 Today, Thursday, March 6th from 12:30 to 1:30 pm
 Thursday, March 13th from 2 to 3 pm
 Please register for one of the these TSDL trainings at:
https://www.surveymonkey.com/s/TSDL_Webinar
 This information was also emailed to all roles within STF, STD, & TSL
 All registered participants will receive webinar connection
information
45
Human Resources
46
Corrected HQ Edits as 3/5/14
 HR059 – Deactivated, duplicative of HR066
 HR066 – Elementary HQ error for Title I (HOUSSE, Elem Core Test, or
NBC; endorsement alone is not meeting requirement)
 HR100 – Elementary HQ warning for non-Title I (HOUSSE, Elem Core
Test, or NBC; endorsement alone is not meeting requirement)
 HR058 – No License error for Title I teachers
 HR094 – No License warning for non-Title I teachers
 HR096 – Elementary Specialty Teachers warning for non-Title I
teachers (elementary qualified or subject area qualified)
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Other Issues
 Cognos –
 I will notify HRD contacts on the status if it is down
 Deadline is set for March 14th.
 If your district is not able to make this deadline, please notify me
with your status and current issues so that I can review and try to
assist if possible
 Exceptions can be requested –
 some will have to be completed when all other errors are corrected
and district is ready to approve
 Error will still show in cognos report, however it is not counted in
validation errors and districts can still approve
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Contact Info
 Thank you for your patience!
 Annette Severson
 Email: severson_a@cde.state.co.us
 Phone: 303-866-6834
 email is preferred if possible
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READ
READ Collection 2013-14
 Submission opens April 1, 2014 and closes July 1, 2014
 Data Elements, FAQ documents and the recorded webinar
from March 4, 2013 are posted on the READ website under
pipeline. Here is the link to that page:
http://www.cde.state.co.us/coloradoliteracy/readdatapipeline
 Please make sure you have a READ respondent assigned to
this collection. We will be sending out updates, future
trainings, and information through our list serve for READ
respondents in pipeline.
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Cohort Data
 This year will be the first year for the cohort in the READ
collection.
 The cohort will be comprised of current 4th grade students
who were identified as having a significant reading deficiency
last spring as 3rd grade students. Next year, the cohort will
contain 4th and 5th grade students, and so on.
 We are currently working on a way to easily identify those
students in your cohort and will share that information next
week.
52
How Do I report a 4 th grader in the
cohort this year?
Reporting for 4th grade students in the cohort will follow this pattern:
 READ status will be a 1 or 2
 Read status of 1 indicates they have demonstrated grade level proficiency
through a body of evidence (determined locally)
 Read status of 2 indicates they have not demonstrated grade level proficiency
through a body of evidence (determined locally)
 READ test – 00
 READ score 9999
 READ accommodation 0
 Testing date (cannot be zero filled), use the date that you are using for the other
students
 Retention questions will be “2” (Not Applicable)
 READ plan support fields will be “0” (No-because these fields only apply to K-3)
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CONTACT Information
 Dian Prestwich – 303-866-6150 – prestwich_d@cde.state.co.us
 Donna Bright – 303-866-6002 – bright_d@cde.state.co.us
54
ASSESSMENT LABELS
Issues with TCAP Labels
• TCAP labels include current students and
former students.
 Labels for former students should not be used and should be returned
to CTB with the non-scorable materials.
• “Date Most Recently Enrolled in U.S.” data is
not included on the roster report or on the
pre-ID labels.
 For students with pre-ID labels, this data will be in the SBD file.
 For students without pre-ID labels, all data fields on the back of the test
booklets should be completed.
Special Education End of Year
S p e ci al Ed u ca t ion E O Y Tr a n s ition t o D a t a P i p e lin e
March
58
• Pilot 2 (test in QA environment)
• Starting around March 24 for a 2 week timeframe
April
• Mock Sped EOY
• AUs take snapshots to identify edits not functioning
correctly yet
May
• Collection officially opens (first due date June 18)
• Webinar trainings on collection specifics (dates coming
soon)
June
• First due date Sped EOY 13-14
• Wednesday June 18th: Date by which 20% of your final
record count must be passed Interchange validations
Special Education EOY Timeline
 May 1: Collection officially opens
 June 18: Date by which 90% of your total record count must be passed IEP
Interchange (level 1) validations
 August 14: Date by which 50% of your total record count must be passed
Special Education EOY Snapshot validations (level 2 edits)
 August 28: Date by which 75% of your total record count must be passed
Special Education EOY Snapshot validations (level 2 edits)
 September 4: Date by which all Exception requests must be received by CDE
to allow sufficient time for processing.
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Special Education EOY Timeline
 September 11: Date by which you must have generated your complete
Special Education EOY Student Snapshot data set by passing all Interchange
and Snapshot validations in preparation for report review.
 98% of total record count
 September 12-17: Report review
 September 18: Date by which the Administrative Unit must approve their
completed Sped EOY Snapshot and electronically SUBMIT the data to CDE via
the Pipeline, verifying that it’s valid and reliable by emailing or faxing the
signed Data Validity Certification Report to CDE.
 Data Validity Certification Report (1 page)
60
Special Education EOY Timeline
 September 23-24: CDE will notify AUs of their possible duplicates and any
other data validity issues.
 September 24-October 9: AUs research and make file changes to resolve
duplicate and data validity issues. The CDE asks that AUs work together in a
timely fashion to facilitate resolution of duplicates and validity issues
identified by CDE.
 October 14: Date by which ALL Final signed reports must be received by CDE
via email or fax by 3:00 PM
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Identity Management
 Identity Management Roles available:
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAVIEWER Read-Only
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAUSER Submit and Modify
 ADAMS_14_COMMERCE_CITY PIPELINE-01030-EOY~LEAAPPROVER Approver
 Verify with your LAM that you have access to the Sped EOY snapshot (1 of the 3
roles assigned to your account)
 Acronym is EOY
 Need at least 1 APPROVER per AU (able to submit data to CDE)
 Can have as many APPROVERS, USERS, and VIEWERS as needed
 Remember only 1 role per person/account (2 will lock you out )
 Need SPE ~LEAVIEWER role: access to IEP Interchange (should have this role
already if you participated in December Count)
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SPECIAL EDUCATION
DISCIPLINE DATA COLLECTION
S p e ci al Ed u ca t ion D i s c ip lin e 2 0 1 3 -14 Ti me lin e
September 2013
March 2014 April 2014
May 2014
August 2014
• Data Pipeline Opens – Discipline Action and Incident files may be submitted by
districts
• Interchange Trainings In March
• Snapshot Trainings in April
• Special Education Discipline Snapshot available
• Collection Close End of August
S P E CIA L E DU CATION DIS CIP L INE DOCU M E NTATION
 http://www.cde.state.co.us/datapipeline/snap_sped-discipline
Overview:
The Special Education Discipline snapshot contains information on children
with disabilities served under IDEA subject to disciplinary removal. This
information is used for Federal and Indicator reporting to monitor state
performance and to examine issues related to disproportionality and in policy
development decisions.
Deadlines – Snapshot May through August – interchange currently open
File Layout and Definitions
Business Rules
Trainings: Coming Soon
S P E CIA L E DU CATION DIS CIP L INE DOCU M E NTATION
 File Layout and Definitions
 2013-2014 Discipline Incident File Layout and Definitions
 2013-2014 Discipline Action File Layout and Definitions
 Business Rules
 2013-2014 Discipline Interchange Business Rules – Discipline Incident
 2013-2014 Discipline Interchange Business Rules – Discipline Action
 Templates
 2013-2014 Discipline Incident Template (XLS)
 2013-2014 Discipline Action Template (XLS)
 Trainings
 Discipline Interchange Pilot Training
 Configure Internet Explorer to download Excel Files from Cognos
 Additional Links
 Frequently Asked Questions Coming Soon!
SPECIAL EDUCATION
DECEMBER COUNT
FINAL DEADLINE
Wednesday, March 5, 2014 – Thursday, March 6, 2014
Final report review and Submit files to CDE. All duplicates and
data validity issues identified by CDE must be resolved and data
submitted to CDE.
All records are complete and have passed all edits.
100% of the records that will be submitted for this collection must
be included and passed ALL edits
SPECIAL EDUCATION DECEMBER
COUNT COLLECTION CLOSE
Thursday, March 6, 2014
Date by which ALL Final reports are signed and
submitted.
Please be sure to submit files to CDE by 3 pm today.
With Cognos and the Pipeline being periodically
unavailable reports may be submitted up until Monday
at 3pm
Thank you for joining us today!
Next Town Hall
March 13, 2014