Liberty Band Boosters
General Membership Meeting
Tuesday, May 1st 2012
The mission of the Liberty High School Band
Program is to provide a quality instrumental music
education for all students. Numerous course offerings
(Wind Ensemble, Symphonic Band, Concert Band, Jazz
Band I and II, Marching Band, Small Ensembles, Solo
Experiences, Pit Orchestra, Pep Band, etc.) give every
student a place to be successful when striving to
achieve high-level musical expectations. In addition to
increased musicianship and performance skills, the
band program will serve to develop overall character,
self discipline, a sense of belonging, teamwork, time
management, dedication, individual and group
leadership skills, cooperation and responsibility.
Liberty HS Band Mission
The purpose of the Liberty Band
Boosters is to provide support to the
Liberty High School Band and any such
related auxiliary. The Liberty Band
Boosters (LBB) support shall consist of
providing operating funds, volunteer
services and organizational coordination
as requested by the Band Director.
Liberty Band Boosters: Purpose
• Parents/Guardians of all Band
members
• Grandparents of Band members
• Liberty Band Alumni
• Band Director
• Other Band Staff
• Others interested in the progress and
development of the Band program
Who is a member of the LBB?
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Call to Order / Approval of March Minutes
Band Board General Election (3 seats)
End-of-Year Banquet Update (May 11th)
Treasurer’s Report
Grant Update
Fundraising Activities
Concessions (ASD20 & USAFA)
Spirit Wear
Communications
Calendar (Next 90 Days)
Director’s Remarks
Adjourn / 2012 Marching Band (After Meeting)
Agenda
 President (currently held by Michelle Van Wijk)
Nominee:
Pam Bower
 First Vice President – Administration (currently Pam Bower)
Nominee:
Lee MacKay
 Communications Liaison (currently Shane Deichman)
Nominee:
Shane Deichman
Board General Election
• Friday 11 May – USAFA Falcon Club – $16 per person
• Agenda
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6:30pm-7:00pm: Arrive at the Falcon Club
7:00pm: Welcome / Dinner Served
8:15pm: Slide Show
8:30pm: Remarks by The Matzke
8:45pm: Presentations
9:30pm: Dancing / Parent Games (tentative)
11:30pm: End of Banquet
• Menu – Buffet
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Tossed salad, Rolls & Butter
Roast Beef w/ Gravy & Turkey w/ Dressing
Mashed Potatoes & Vegetables
Chocolate Cake, Coffee, Iced Tea & Water
• Committee
• Karen Barness / Pam Bower / Dean Hullings
Brenda Leftwich / Nico Mason / Amy Ward
Michelle Van Wijk
End of Year Band Banquet
Account
4120.01 Student Accounts
5120.03 Marching Band
5120.05 Band Boosters
5120.08 Band Activities
*** **72 LBB (Integrity Bank)
Total
Balance
746.28
3,218.74
2,864.12
4,198.10
39,202.53 6,294.46 is Students’
50,229.77 43,935.31 Adjusted
Income $225,513.03
Expense $217,011.04
Treasurer: Account Balances
As of April 2012
• Reminder – Student Account Use
• Any band activity (EOY Banquet, States, shoes, etc)
• Senior “leftovers” go to sibling or to general account
• 2012-2013 Band Course Fees
• Band Student Enrichment Fee: $35 for all Band Students
• Marching Band: $450 (details in Marching Band packet)
• All payments via on-line payments using “PayForIt”
Treasurer: Information
• Things we need
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Storage Wing / New Band Room
Marching Band Uniforms
Concert Band Uniforms
Percussion Equipment / Instruments
Truck(s) or Trailer
Portable Lights
• Changing Fundraising Landscape
• Loss of USAFA Concessions -- $10K loss of revenue
• 2013 Golf Tournament -- $15K potential revenue
Treasurer: Future Budget
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Building Expansion
Equipment
Personnel
Sponsorships
Grant Opportunities
• State Funding Sources Available
• Focused on Facilities Expansion and Retrofit
• Yearly Grant Application (Due in March)
• More work to do
• Contacted LKA Architects
• Designed Liberty High School
• Have located original construction plans
• Scoping Meeting Planned May 9th at 2:30
• Needs Identification
• Concept Development
Building Expansion Grants
• Opportunities for Small and Medium Grants
• Small < $5,000
• Medium $10,000 to $25,000
• Potential Sources
• El Pomar
• US Department of Education
• State of Colorado (Not available right now)
• Goal Orientated Funding
• Equipment & Personnel usually separated for Grant
Applications
• Quarterly and Yearly Application Cycles
Equipment & Personnel Grants
• Opportunities focused on Smaller Items
• Usually donation of supplies or materials
• LHS already doing this (Panda Express, etc…)
• Recruiting effort to gain Sponsors
• Potential Sources (those that support the Arts or
Education)
• Stores (Department, Grocery)
• Restaurants
• Other Businesses
• Very Specific Donations
• Business is advertising or committing to community
• Examples (Food & Water)
Sponsorships
• Information
• Story of Band Program Development
• LHS Band Growth
• LHS Band Student Success
• LHS Band Program Success
• Problems
• Specific Issues
• Quantification of Magnitude of Issues
• Risks and Ramifications to Students/Quality of
Education
• Need a Specific List of Funding Targets and Needs!
Grant Team Needs
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Obtain Information
Development of Problems List
Creation of Specific Target/Wish List
Building Expansion Scoping Meeting (May 9th at 2:30)
- School Representatives (Matzke & Thimmig)
- LKA Architects
- Grant Team Member
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Grant Writing Team Meeting (May 10th)
Provide Grant Team Information, Problems and Wish List
Develop Grant Pursuit Strategy
If assistance would be helpful to create the information from
the Band Boosters Board or Mrs. Matzke, the Grant Team can
schedule interviews and/or work sessions. Please let us know
tonight.
Grants: Next Steps
• Scrip Program - Put your regular household shopping dollars to
work by using King Soopers and other gift cards for your everyday
expenses...and the Bands get a percent back automatically.
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An order will be placed tonight – fill your form out before you leave!
Or: order online at http://www.shopwithscrip.com/ code 48831D8B2L858
• Save 10-50% on Computers & Electronics at TechForLess - The
band gets 7% percent of each sale.
• Pizza Kits: On sale starting this week!
• Panda Express Flyer (pdf) The first of every month, from 11:00 AM
- 9:30 PM. Panda Express #687 Woodmen Rd. You must present
the flyer for the band to get 20% of your purchase price, even
when you buy gift cards on these days!
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The LBB Board is seeking a volunteer to complete monthly requests
• Five Guys Tuesday, May 15th Fundraising Night! (Academy Bl)
• Noodles & Co. (pdf) Planning for June (Powers & Barnes)
• Petrie's Family Games - 2nd Saturday of ea. month, 10% of your
purchase price will be donated to LHS Band Boosters! Print &
Bring flyer
How you can help raise money for our Bands
1st time shown is Coordinator report time;
2nd time shown is for all others (90 min prior to event):
• Wednesday, May 16th:
• 7:00am/8:30am Pine Creek H.S. (Clune Arena)
• 3:00pm/4:30pm Rampart H.S. (Clune Arena)
• Thursday, May 17th:
• 7:00am/8:30am Air Academy H.S. (Clune Arena)
• 11:00am/12:30pm Liberty H.S. (Clune Arena)
• 3:00pm/4:30pm Discovery Canyon Campus (Clune Arena)
• Wednesday, May 23rd:
• USAFA Graduation with President Obama (Falcon Stadium)
• (Early 6:00am/7:30am report times; need 24 volunteers)
• Thursday, May 24th:
• 12:00 Noon/2:00pm
• 3:30pm/6:00pm
D38 (Part 1)
D38 (Part 2)
Concession Sign-Ups
• USAFA Concessions: Our last hurrah!
• NCAA will not allow high school students
OR any organization representing high
school students to do any sort of
fundraising at a University because it
gives them a “recruiting opportunity”
• Therefore, we will no longer be able to
work USAFA Concessions as the Liberty
Band Boosters Organization, meaning:
• Loss of over $10,000 per year
• One final chance to raise potentially raise
over $4,000 (at USAFA Graduation)
End of USAFA Concessions
• Friday, May 18th:
• 2012 Marching Band “Meet & Greet” (2-7pm)
• June 4th to June 6th:
• Mini-Band Camp (Mornings / Early Afternoons)
• July 30th to August 3rd:
• Band Camp (Early AM to Late PM)
Other Event Sign-Ups
• Short sleeve t shirt/red or blue, $10
• Long sleeve t shirt/ red or blue, $15
• Crew sweatshirt, embroidered design/red or blue, $20
• Hoodie sweatshirt/pullover, red blue or heather grey (new color), $20
• Zip up Hoodie sweatshirt/red or blue, $25
• Polo short sleeve, embroidered (men's cut) / red or blue, $20
• Hat-baseball style-velcro back-embroidered / red or blue, $10
NEW ITEMS
• Sweatpants, relaxed bottom, side pockets, elastic waist with drawstring / red,
blue, or heather grey, $20
• Ladies fit mid scoop neck, cap sleeved t shirt / antique red or blue, $10
• Ladies fit V-neck, short sleeved t shirt / red or blue, $12
• Ladies fit V-neck, 3/4 sleeve t shirt / red, $15
• Jacket, softshell, Teflon wind and water repellent polyester, mid-length, standup collar, open hem with drawcord, embroidered at neck on back and "LL" on
one sleeve. Black with red collar and trim, $90 (Special Order Only)
Spirit Wear
• Seeking Videographers & Photographers
• Provide contact info to shane@deichman.net
• Future Plans (2012-2013):
• Increased content on libertybandboosters.org
• Social networking access
• More local coverage (Fresh Ink, Woodmen
Edition, local news / radio coverage)
Communications
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May 3rd-5th: Musical
May 8th: Concert: Red & Blue Concert Bands (7pm)
May 9th: Wind Ensemble & Symphonic Band (7pm)
May 11th: End-of-Year Band Banquet (6:30pm)
• U.S. Air Force Academy “Falcon Club” – signup deadline May 2nd!
• May 14th: Jazz Bands Concert (7pm)
• May 17th: LHS Graduation! (2pm)
• Symphonic Band & Wind Ensemble to perform
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May 18th: Meet & Greet 2012 Marching Band (3pm)
May 19th: Elitch Gardens Trip (8:30am departure)
June 2nd: Band Boosters Board Retreat / Planning Meeting
June 4th-6th: Mini-Band Camp
July 30th-Aug 3rd: Band Camp
Calendar: Next 90 Days
Director’s Comments