Tri-County Area
APPLICATION FORM
Special Transportation Discretionary (STF)
2016 STF Fund Discretionary Program for Regional Projects and
Projects with Statewide Significance
2016 STF Fund Discretionary Program for Regional Projects
and Projects with Statewide Significance GRANT
APPLICATION
I. Organization’s Information
Name of Organization:
Ride Connection
Contact Person: Joan Heinemann, Chief Financial Officer
Address: 9955 NE Glisan St, Portland, OR 97220
Telephone: (503) 528-1724
E-Mail: jheinemann@rideconnection.org
FAX: (503) 528-1755
Type of Organization (mark one):
Public Entity
Private non-profit
X
Provider’s geographic area of service is (mark one):
Inside the TriMet Service District
Outside the TriMet Service District
Both Inside and Outside of the TriMet Service District
X
Geographic area to be served (please indicate the geographic
features that define y our service area such as streets, rivers or
jurisdictional boundaries):
North Boundary
East Boundary
South Boundary
West Boundary
Other General Geographic Area All of Clackamas, Multnomah and
(ex Canby School District)
Washington Counties
Optional – please provide a map of your service area as a separate,
single page, letter sized attachment.
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Days and Hours of Operation:
Days
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Hours
7:30 AM – 4:30 PM
7:30 AM – 4:30 PM
7:30 AM – 4:30 PM
7:30 AM – 4:30 PM
7:30 AM – 4:30 PM
Varies based on volunteer
preference
Varies based on volunteer
preference
Sunday
Please list any planned periods of
service closure greater than 3
days. (ex. Closed the last week of
December)
II. Funding Proposal
Project Title:
Rate Unification
Ride Connection Mileage Reimbursement
Total STF funds Requested: $309,027
Start Date: July 1, 2016
Underline Proposed Funding Source: 1. Regional Project or 2.
Project with Statewide Significance
Underline Funding Request Type:
1. Continuation of existing service at same level of service
2. Expansion of existing service
3. New service
4. Capital request
5. Other
2
Total Transportation Program Cost by Year:
FY17
$244,170
FY18
$251,495
FY19
$259,041
Total STF Grant fund needs by Year:
(Circle below)
Regional Project
FY17
$99,980
FY18
$102,979
FY19
$106,068
Project of
Statewide
Significance
Scalable STF Grant Request by Year:
You are strongly encouraged to request the full amount of
funding that is needed for each program, including funding for
new programs, but funding is limited. Describe the scalability of
your STF funding request below. Enter your scaled down request.
Then describe how you scaled down your request and what aspects
of the program would not be funded under this funding scenario.
FY17
FY18
FY19
Total
Scaled request
$93,894
$96,710
$99,611
$290,215
Description:
The request funds were calculated at the
recent “high” volunteer mileage rate of .575
cents per mile. We have left this calculation in
place anticipating that fuel prices will likely
rise again and the rate will be adjusted. This
project could be scaled down to a lower rate.
The scaled request above reflects a rate of .54
cents per mile which was the recent rate that
went into effect January 1, 2016.
Amount of other funds leveraged to support the total
transportation program: (list county contributions, STF
Discretionary funds, donations, other):
Contribution/Source Number of Amount
% of
Units/Hours
Program
3
TriMet General
Funds
STF Discretionary
TriMet 5310
Agency Other
Total STF Grant
Request
$192,449
Funding
26%
$101,419
$141,697
$10,114
$309,027
13%
19%
1%
41%
STF Discretionary Project Type Category (mark one):
Direct Service
Mobility Management/Coordination
Both Direct Service and Mobility Management/Coordination
X
Program Description (limit 900 words)
Describe services or capital investment to be provided by STF
funding. Please include a description of the following:
 Who do you serve
 What geographic area do you serve?
 Level of service provided to customers
 Operational activities; how customers request and
receive rides, including scheduling and dispatching
 Describe if volunteers are utilized to provide service
and how this occur (is the volunteer program
supported with STF or other funds? Do you provide
mileage reimbursement to volunteers using their own
vehicles?)
 How the service is marketed.
This project provides additional funding to unify the reimbursement
rate for programs provided by partners in the Ride Connection
Network that provide mileage reimbursement or would like to provide
mileage reimbursement to volunteers who are providing trips to older
adults and people with disabilities in their personally owned vehicles
(POV).
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POV drivers provide door-to-door service and may provide doorthrough-door or escorted service upon request.
Mileage reimbursement it provided through a variety of programs in
the Tri-County area. This includes Senior Companion programs, the
Ride Connection Ride Together Program, Ride Connection Veterans
Transportation Services, Transportation Reaching People and
Hoodland and Molalla Senior/Adult Community Centers. In addition,
we are proposing a small amount of funding to offer mileage
reimbursement for programs like American Cancer Society’s Road to
Recovery and other programs that utilize POV volunteers but
currently are not providing mileage reimbursement. We will also be
removing the reimbursement cap of $50 per month that is currently
being used by the Ride Together program.
Customers request trips through a variety of methods depending on
the program they are using. Most customers will request trips through
the Ride Connection Service Center or through Transportation
Reaching People’s office. Customers participating in the Ride
Together program arrange trips directly with volunteers, and some
customers may work through with their local Senior Companions
program to arrange trips with their Senior Companion volunteer.
Services are marketed through Ride Connection Travel Options
Counseling, at local community meetings and through other outreach
at community centers and events. Unified mileage reimbursement
rates will allow us to simplify our marketing outreach to be more
understandable to volunteers. It will allow volunteers to choose the
program format and location based on their personal convenience
and preferences rather than trying to select the program with the
highest reimbursement rate.
Do your program activities preserve existing service and/or
provide new service? (describe how the project preserves existing
service or provides new or expanded service) (limit 200 words)
These activities help preserve existing service by providing adequate
funding for trips currently occurring in POV based mileage
reimbursement programs. Providing a unified mileage reimbursement
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rate at the established Federal rate will also help with retention of
volunteers. Removing the cap from the Ride Together program will
also help with volunteer retention and help reduce turn-downs by
volunteers who have reached their reimbursement cap.
Do you coordinate between providers to avoid duplication?
(describe what level of coordination between partners is done and
how duplication is avoided) (limit 200 words)
A unified mileage reimbursement rate assists with regional and crossprogram coordination of volunteer placement by allowing volunteers
to select and be directed to the program that best meets their needs
rather than the program that provides the highest reimbursement
rate.
Is your program cost- effective? (describe average cost per ride,
cost per mile and cost per hour) (limit 200 words)
While this project increases the cost for some trips, mileage
reimbursement programs are extremely cost-effective overall. The
cost per mile is set at the Federal mileage reimbursement rate which
is a lower cost per mile than the Ride Connection Network average of
$4.00 (FY2014-15).
Does your program address one or more of the strategy
recommendations in the Tri-County Elderly and Disabled
Transportation Plan (EDTP) or improves service coverage as
recommended in the EDTP? (describe activities) (limit 200 words)
The Ride Together program and mileage reimbursement programs in
general are included on page 2-10 of the EDTP. Extending mileage
reimbursement to cause-based programs like American Cancer
Society’s Road to Recovery is also included in this section of the
EDTP.
III. Budget and Ridership Information
A. Budget Information
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-- Ride Connection Organizations, complete Form A Measurables
and Form B2 Condensed Budget Information below and the detailed
electronic budget worksheet provided by Ride Connection.
Form A. Measurables
Ride Data FY17 (projected)
STF
One way
rides
Total
miles
Miles per
trip
Total paid
driver
hours
Total
volunteer
driver
hours
Cost per
trip*
Number of
individuals
served
FY18 (projected)
FY19 (projected)
Program
Total
38,046
STF
5,713
Program STF
Total
36,938
5,884
6,061
Program
Total
39,187
66,073
424,646
68,019
437,148
70,065
450,258
11.56
11.49
11.56
11.49
11.56
11.49
0
0
0
0
0
0
4,298
29,958
4,424
28,606
4,557
29,463
$17.50
$6.61
$17.50
$6.61
$17.50
$6.61
132
883
134
890
135
897
*this is cost per new trip added and is high because some new funds
are subsidizing trips that are currently being provided at a lower
mileage reimbursement rate and are not considered new trips
Form B2. Condensed Budget Information
ESTIMATED STF DISCRETIONARY
PROJECT COST
1.
Project administration expense
2. Personal services (wages and benefits)
3. Facility (rent, janitorial, utilities, etc.)
4. Professional services*
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Amount % of
total
STF
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Insurance, services and supplies (IT, travel,
office expense, telecommunications, etc.)
Other (list):
Item Item Item Operations expense
Item – Volunteer Mileage Reimbursement
309,027 100%
Item Preventative Maintenance expense
Item Item Grand Total: 309,027
*For amounts over $5000, please provide an explanation of
services rendered. Limit 300 words.
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