Responsive Website Design
Interactive Media Services
REQUEST FOR PROPOSAL
Proposal #FSU-14-03
March 17, 2016
Framingham State University (hereinafter referred to as University or FSU) is currently accepting competitive
proposals for a responsive redesign of the University’s website, www.framingham.edu, as indicated in the Scope of
Work section of this Request for Proposal (RFP). Our objective is for the University to secure the services of a
qualified vendor(s) in order to, at a minimum, meet the guidelines set forth in this RFP and host the system on a
secure platform.
FSU RESPONSIVE WEBSITE DESIGN RFP
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INTRODUCTION
Framingham State University (FSU) is seeking to refine the design and functionality of its web
presence; streamline navigation and optimize the user experience of Framingham.edu for easy
reading and navigation with a minimum of resizing, panning and scrolling across a wide range of
devices from desktop computers to mobile phones (a.k.a. “Responsive Web Design”). In
support of the project, the university will also consider recommendations for Content
Management Systems (CMS) and technologies required to support the project process and
design methodology. The company selected to aid in this process will utilize industry standards
and work in collaboration with the FSU project team to deliver a fully “Responsive”website in
phases with a project completion date of Fall 2015. All wireframes, designs, templates, and
other deliverables created as part of the project will become the sole property of Framingham
State University.
The Request for Proposal (RFP) document is available at the Business Office Monday – Friday
from 9:00 AM to 4:00 PM by calling 508-626-4560 or electronically by e-mailing a request to
cbradley4@framingham.edu . Responses to this solicitation must be received at the Business
Office, Dwight Hall, Room 201, 100 State Street, Framingham, MA 01701-9101 by 3:00 PM on
Tuesday, June 3rd. If requested, selected vendors are expected to provide an on-site
demonstration of their Responsive Web Design services within 14 days of the request.
Proposals delivered after the deadline will be returned unopened. Late proposals will not be
considered. FSU reserves the right to waive any informality, reject any or all proposals or make
an award as deemed in the best interest of the University and in accordance with
Massachusetts General Law as applicable.
GENERAL INFORMATION
FSU Background
Framingham State University is a vibrant, comprehensive liberal arts public four-year
Massachusetts state institution with enrollment exceeding 6,000 students. Currently, there are
more than, 1,800 students residing in campus housing. The University offers 26 undergraduate
degree programs and 45 minors in arts, humanities, sciences, social sciences, and professional
fields. FSU also offers graduate degrees in 25 fields specifically designed for working adults.
Currently, the University web site provides information and services to prospective and current
students and promotes University programs and events.
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Framngham.edu
On average the University website, Framingham.edu, attracts well over 300,000 page views
monthly (internal and external) from people using an increasingly diverse range of devices with
very different form factors. A significant and growing proportion of the visits to the University
website are from people using mobile devices such as smartphones and tablet computers.
Questions and Answers
Questions related to this RFP are to be submitted to the Business Office at 508-626-4560 or via
e-mail to cbradley4@framingham.edu. All questions must clearly reference the RFP –
Responsive Website Design and shall be submitted by Monday, May 19th, in order to be
considered. Bidders shall not, under any circumstance, contact (directly or indirectly) any other
person within the University in regards to this RFP. All responses will be provided by Friday,
May 23rd.
No oral interpretations of this solicitation shall be material to the procurement process. All
material communications between the Framingham State University Business Office and
potential respondents shall be in writing, as provided for in this RFP. Answers to questions will
be remitted to all entities having requested the proposal as an Addendum to this RFP.
On-Site Demonstrations
Vendors may be required to conduct an on-site demonstration of their proposed Responsive
Web Services solution, at no cost to the University prior to final vendor selection.
Submitting Requirements
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Contractor shall submit one sealed, originally executed proposal with an electronic version
for internal distribution at FSU, separate from the pricing proposal, to Christopher Bradley,
Framingham State University, Business Office, 100 State Street – Box 9101, Framingham,
MA 01701-9101 on or before by 3:00 PM on Tuesday, June 3rd, local time, at which time
they will be opened.

Original proposals must be signed by a person duly authorized to execute the
Commonwealth of Massachusetts standard contract on behalf of the Contractor. It is the
bidder’s responsibility to insure that delivery to the Business Office, Room 201, Dwight Hall,
is made on time. Late proposals will not be considered.
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
Proposals and pricing must be submitted in separate sealed envelopes clearly marked
”#FSU-14-03 Proposal” and “#FSU-14-03 Price Proposal.” If any pricing appears in the
“Proposal” envelope, the proposal may be non-responsive and removed from
consideration.
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The pricing shall be based upon the categories below and submitted in a separate envelope
from the non-price portion of the proposal utilizing the following schedule:
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Explanation for how your pricing is structured for one time cost:
o One time Services Redesign Fee(s)
o Initial Training Costs
Cost of supporting technologies, including but not limited to the recommended Content
Management System.
o Annual or contract term of a minimum of three years with two one year renewal
options
o Annual Maintenance and Support Fees
o Annual Hosting Fees (if applicable)
Itemized list and cost of additional components
MANDATORY DOCUMENTS*
Pricing MUST be submitted with the proposal, in a separate envelope, to be considered
responsive and responsible. Proposals not complying may not be considered.
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Pricing – separate from the proposal – Appendix B*
The following documents shall also be submitted with the RFP
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Commonwealth Standard Contract and Terms and Conditions
Copy of your certificate of insurance*
Certification of good faith – Appendix A
Business Reference List – Appendix A
Signatory Form
Prompt payment discount form
Supplier Diversity Plan (See Appendix B of this document)
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Proposals submitted should be simple and economical. The cost of investigating, preparing,
and submitting a proposal is the sole responsibility of the Bidder. FSU will not reimburse any
Bidder for costs associated with the preparation and submission of proposals or for any
expenses incurred.
Proposals should be as thorough and as detailed as possible so that FSU may properly evaluate
your capabilities to provide the required goods or services. Bidders are required to submit the
information/items/documents as a complete proposal, as noted above.
Response Content
Provide primary contact information including:
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Company Name and address,
Representative
Telephone number and e-mail address
Company experience, clientele, service coverage.
As part of your proposal include the experience and expertise of the firm relative to the
scope of services contained in this RFP.
This section should also contain:
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List three websites your firm has produced that reflects your work. List the role your
firm played for each of these projects and the current URLs for these projects.
Current reference information for three former or current clients (preferably higher
education public institutions).
Number and type of clients within the past five years completed as outlined in the scope
of services
The size of the firm relative to the size of the scope of services
Geographic location of the firm relative to FSU location
Current workload and ability to complete projects in the required time
Company profile, length of time in business and core competencies
Type of team that will be assigned to the FSU project including their role for this project.
Project process and design methodology including (but not limited to): sample
deliverables from similar past projects, how are options presented, how many
iterations, who do they need involved in the process from the University to what extent
and when, and the duration of the process.
Technologies required to support the project process and design methodology, (i.e.
Administrative Tools, Content Management System)
Proposed timeline for project completion. This will be evaluated and will be part of the
contractual agreement.
A comprehensive list of all subcontractors (if any) that will/may be utilized on the
project
Pricing in a separate sealed envelope clearly labeled “#FSU-14-03 - Price Proposal”
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MINIMUM DELIVERABLES
Within your quote, indicate timeframes and specific cost breakdowns for each aspect of the
project. The Financial Proposal must include the cost of meeting initial deliverables outlined
below. Ideas that exceed this list of minimum deliverables may be included in an addendum to
the Financial Proposal. The selected Respondent will be expected to provide the deliverables
according to an agreed-upon timeline.
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Recommendations for “Responsive Design”
Recommendations that conform to Accessibility Standards
Search Optimization and Analytic Strategies
Coding and CMS integration of updated global header, primary navigation and footer
sections.
Incorporation of breadcrumb navigation system on all CMS page templates
Recommendation for Administrative Tools or an alternate to the University’s CMS,
CASCADE, if applicable to the project proposal.
SCOPE OF WORK
Framingham State University is seeking to refine the design and functionality of its web
presence; streamline navigation and optimize the user experience of Framingham.edu for
easy reading and navigation with a minimum of resizing, panning and scrolling across a wide
range of devices from desktop computers to mobile phones (a.k.a. “Responsive Web
Design”).
In parallel, the university will evaluate recommendations for a new Content Management
System (CMS), if it is part of the Responsive Design Project Proposal and the recommended
solution is hosted and is scalable across the enterprise. CMS criteria are outlined in section IV of
this document.
Objective
The company selected will work in collaboration with the FSU project team utilizing industry
standards and best practices to deliver a finished “Responsive” website design in phases with
a completion date of Fall 2015. All wireframes, designs, templates, and other deliverables
created as part of the project will become the sole property of Framingham State University
at the end of the project. Markup of the CMS templates and on-going maintenance is the
responsibility of the Web Services Administrator and Web Content Coordinator at
Framingham State University.
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Project Goals
The proposed design, content and functionality must fulfill the following objectives (in no
particular order) in phases over time, with the goal, to convert the high traffic pages by the
start of the fall semester.
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Design a Responsive web presence based on industry standards and User Experience
(UX) best practices
Streamline the navigation and optimize the user experience for easy reading and
navigation with a minimum of resizing, panning and scrolling across a wide range of
devices from desktop computers to mobile phones
Convey the unique combination of Framingham State’s distinguishing characteristics
that differentiate the university from other higher education institutions.
Create consistency across all areas of the website, both functionally and visually, while
allowing each academic department some flexibility to communicate their unique
personalities.
Highlight Framingham State University’s educational programs including Graduate and
Continuing Education Programs as part of a unified site
Promote events and news stories to internal and external audience
Promote connections with the community served, our Alumni and all students
Present a comprehensive overview of academic program offerings, student
development opportunities, support services and campus amenities.
Highlight each academic department’s complementary role in creating value for
students through curricular and co-curricular contributions.
Showcase individual faculty qualifications, accomplishments, and research interests.
Spotlight alumni achievements and keep them informed of ways to stay connected with
each other and involved with the university.
Invite prospective students to visit the campus, apply for admission to degree programs,
enroll in certificate programs, and register for non-credit course.
Provide answers to frequently asked questions (FAQs).
Invite prospective employees to consider career opportunities at the university and
apply for job openings.
Promote the dates, time and location of university events, open forums and
opportunities to get involved with sponsored activities.
Publish academic calendar, residence hall schedules and important dates for planning
purposes.
Publicize notable university-wide achievements, share news of general interest, and
notify the community of weather related closures and other alerts.
Provide directions, campus map, parking information and directory listings with contact
information.
Disclose public information in compliance with regulatory mandates and consistent with
accreditation standards.
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Utilize a CMS platform that is scalable, easy-to-use by a decentralized website support
model and will streamline the posting of Responsive Web Design content.
MINIMUM CRITERIA
The Service Provider selected is expected to build a Responsive Web Design for
Framingham.edu meeting the following goals:
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Utilize industry standards and best practices in building a Responsive Web Design
Complete the project in [Timeframe]
Refine current design and functionality for easy reading and navigation with a minimum
of resizing, panning and scrolling across a wide range of devices from desktop
computers to mobile phones
Streamline navigation for the diverse population visiting Framingham.edu
Deliver original, custom design consistent with University communication and branding
initiatives
Comply with 508 regulations by delivering Intuitive information architecture with a
focus on usability and accessibility.
Design the site for continuous operation 24 hours a day, 7 days a week with exception for
times of scheduled maintenance.
Internet Provider Services are not part of this contract. However, hosting and maintenance
options should be presented to facilitate the design and maintenance of this site.
Strong website security features.
Minimum Design Functionality
At a minimum the proposed design, content and functionality must fulfill the following
objectives (in no particular order):
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Convey the unique combination of Framingham State’s distinguishing characteristics
that differentiate the university from other higher education institutions.
Enhance the University's presence on the Internet and broadening recognition for the
University, especially as it relates to the University's marketing efforts and Mission
Statement
Present a comprehensive overview of academic program offerings, student
development opportunities, support services and campus amenities.
Highlight each academic department’s complementary role in creating value for
students through curricular and co-curricular contributions.
Showcase individual faculty qualifications, accomplishments, and research interests.
Spotlight alumni achievements and keep them informed of ways to stay connected with
each other and involved with the university.
Invite prospective students to visit the campus, apply for admission to degree programs,
enroll in certificate programs, and register for non-credit course.
Provide answers to frequently asked questions (FAQs).
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Invite prospective employees to consider career opportunities at the university and
apply for job openings.
Promote the dates, time and location of university events, open forums and
opportunities to get involved with sponsored activities.
Publish academic calendar, residence hall schedules and important dates for planning
purposes.
Publicize notable university-wide achievements, share news of general interest, and
notify the community of weather related closures and other alerts.
Provide directions, campus map, parking information and directory listings with contact
information.
Disclose public information in compliance with regulatory mandates and consistent with
accreditation standards.
Enhance graphical imagery to reflect the academic and culture of Framingham State
University
MINIMUM CMS REQUIREMENTS
The Responsive Web Design project requires a robust, scalable, hosted Content Management
System (CMS) that is easy to use by multiple users. All CMS proposals are benchmarked against
the university’s current system, CASCADE. Written proposals should include explanations of
the following:
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Demonstration of the features and functionality of the system in comparison with the
university’s current platform.
References of current customers who migrated to this platform to support their
Responsive website.
Demonstrated success providing seamless implementation, data migration, and
integration with supporting systems.
Description of Hosting Services including security measures, disaster recovery plans,
back-up maintenance and service and support practices.
Minimum CMS Functionality
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Provide an easy-to-update Content Management System (CMS) that allows for web
services staff to make changes and add content based on a predefined workflow
structure
Provide a robust, scalable Content Management System (CMS) that is easy to use by
multiple users and adapts to multiple skill sets.
Provide a security model for permission and revision tracking
Provide role based site maintenance and administration options
Support social media widgets and display media feeds?
Support a responsive web design solution
Provide the ability to retain URLs when changes are made
Provide support for accessibility standards and tagging conventions
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Provide integration with calendaring tools and image and video libraries
Provide Content Management System Hosting
Products, Services, Performance
The selection of a firm to assist in the web design, development and implementation of a
responsive web presence for the University will be based on the firm’s qualifications as
presented in its proposal, overall price and cost to the University, the experience and success of
the firm in providing responsive website design and support to similar public sector clients and
the firm’s ability to provide the services outlined in this Request for Proposal.
Respondents recommending an alternative CMS solution will also agree to demonstrate the
proposed software within 14 days of a request, on the Framingham State University campus –
at no cost to the university. Proposals for supporting technologies, including an alternate
Content Management System, are viewed as a separate component from the Responsive Web
Design project proposal. CMS financial details must be submitted in separate sealed envelopes
clearly marked as outlined in Section II of this document.
RFP EVALUATION CRITERIA AND SCHEDULE
A screening committee will review the proposals. The proposals will be evaluated and ranked in
accordance with the evaluation criteria described in the table below.
EVALUATION CRITERIA
Understanding and grasp of the project including the ability to meet the desired
specifications as requested in the RFP
25
Documented approach and work plan for the project presented in the proposal
including supportive documentation for how the CMS is integral to the delivery of a
Responsive Web Design proposal, if an alternative platform to CASCADE is
recommended.
25
Qualifications and experience of the project manager and other key individuals
proposed
15
(Best Value) Cost of the overall solution, both one-time and on-going
10
Financial stability for continued and on-going support (if required)
10
Supplier Diversity Plan
5
Small Business Advantage
10
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RFP Response Schedule
Date
Availability
Monday, May 12, 2014
Questions
Monday, May 19, 2014
Answers Due
Friday, May 23, 2014
Proposal Deadline
3:00 PM, Tuesday, June 3, 2014
Presentations (if requested)
Week of June 9, 2014
Contract Awarded
Week of June 16, 2014
FSU reserves the right to reject any or all proposals, at its sole discretion, and to make an award
that best satisfies the overall needs and interests of the University. In addition, FSU reserves
the right to waive any irregularity or informality within the proposal or procurement process.
The decision of the University will be final.
The contract will be awarded after final evaluation and discussions. The awardee will be
required to sign and execute the Commonwealth of Massachusetts Standard Contract and
Terms and Conditions.
In addition to meeting the evaluation criteria, finalists may be asked to provide demonstrations
of previous projects. Should a demonstration be required, respondents will be required to
provide a demonstration at no cost to the University. The Web Management Team will use the
criteria outlined on the next page to rate each presentation.
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VENDOR RATING SCALE
Vendor Presentation Rating Scale
5- Excellent 4-Very Good 3-Good 2-Fair 1-Poor
Rating
Firm is Responsiveness through RFP Process
Proposal's Adherence to RFP Guidelines
Proximity (availability for on-site presentations and training)
Responsive Website Design Experience
Website references
Company Profile (Length of time in the business)
Project Process and Design methodology
Proposed Project Team and Project Manager
Affinity with Industry Experience and Best Practices
Provision of References
Budgetary Inclusion of Hosting
Experience with Accessibility Standards
CMS Recommendation
Hosting Solution (If included)
Budgetary Inclusion of Staff Training
Ability to Meet Deadline
Cost for project
Intuition / "Gut Feel"
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APPENDIX A - ADDITIONAL FORMS
PRICING SHEET
The pricing shall be based upon the categories below and submitted in a separate envelope from the
non-price portion of the proposal utilizing the following schedule:
PRICING SHEET
I.
Explanation for how pricing is structured for one time cost:
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II.
One time Services Redesign Fee(s)
Initial Training Costs
Cost of supporting technologies, including but limited to the
recommended Content Management System (if applicable).
$
$
$
Annual or contract term of a minimum of three years with two one year renewal options
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Year 1
Year 2
Year 3
Year 4
Year 5
$
$
$
$
$
III.
Annual Maintenance and Support Fees
$
IV.
Annual Hosting Fees (if applicable)
$
V.
Itemized list and cost of additional components
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VI.
Item 1 (please identify)
Item 2 (please identify)
Item 3 (please identify)
$
$
$
Total Price
$
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ADDITIONAL ENVIRONMENTALLY PREFERABLE PRODUCT INFORMATION
In line with the Commonwealth’s efforts to promote products and practices which reduce our impact on the environment,
bidders are encouraged to incorporate environmentally preferable criteria in as wide range of products and business
practices as possible. Bidders who demonstrate significant environmental efforts in any of the categories listed below may
be eligible to receive extra points in the evaluation of this RFR. In order to receive such consideration, bidders must
complete this form and attach any additional documentation necessary to describe the products or process.
1.
Packaging
Do bidders use packaging which incorporates any of the following environmental criteria?
Contains post-consumer recycled content
Promotes waste prevention/source reduction
Is fully recyclable in Massachusetts
Reduces or eliminates materials which have been bleached with chlorine or chlorine derivatives
Yes No
If yes, bidders must attach a description of the packaging used and the specific environmental criteria such
packaging meets.
2. Business Practices / Operations / Manufacturing
Does the bidder engage in practices that serve to reduce or minimize an impact to the environment, including, but not
necessarily limited to, the following:
Recycling of materials in the warehouse or other operations
Use of alternative fuel vehicles
Use of reusable or returnable packaging
Use of energy efficient office equipment or building design products
Use of recycled paper in their marketing and/or resource materials
Yes No
If yes, bidders must attach a description of the practices being followed and the specific environmental criteria such
practices meet.
3. Training and Education
Does the bidder conduct/offer a program to train or inform customers of the environmental benefits of the products to be
offered under this contract, and/or does the bidder conduct environmental training of its own staff?
Yes No
If yes, bidders must attach a description of the training offered and the specific environmental criteria such training targets.
4. Certifications
Has the bidder or any of its subcontractors obtained any of the following product / industry certifications:
ISO 14000 or adopted some other equivalent environmental management system
Other industry environmental standards, such as the CERES principles, Responsible Care Codes of Practice or
other similar standards
Third Party product certifications such as Green Seal, Scientific Certification Systems, Smartwood.
Yes No If yes, bidders must attach a description of any certifications obtained.
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Appendix A
BUSINESS REFERENCE FORM
Bidder: _______________________________________________________________________________
RFR Number_________________________________________________________________________
The bidder must provide all business references for last three years.
Reference
name:_____
______________________________________
Contact:
____________________________ Address: ________________________________________________
Phone:
(
)_________________________
Fax/Internet
___________________________________________________________________________
address:
Description
and date(s) of commodities and services provided: __________________________________________
Reference
name:
________________________________________
Contact:
_______________________________ Address: _______________________________________________
Phone:
(
)_________________________
Fax/Internet
___________________________________________________________________________
address:
Description
and date(s) of commodities and services provided: __________________________________________
Reference
name:
_____________________________________
Contact:
__________________________________ Address: __________________________________________
Phone:
(
)_________________________
Fax/Internet
___________________________________________________________________________
address:
Description
and date(s) of commodities and services provided: __________________________________________
References will be contacted to confirm the bidder’s abilities and qualifications as stated in the bidder’s response.
The department may deem the bidder’s response unresponsive if a reference is not obtainable from a listed reference
after reasonable attempts.
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Appendix A
COMMONWEALTH OF MASSACHUSETTS
Prompt Pay Discount Form
(Invoice discounts for receiving fast payments)
Revised 3/9/07
Bidder Name:
Vendor Code (VCUST):
Contract/RFR Number(s):
.
.
.
Prompt Payment Discounts (PPD). All contractors/vendors doing business with the Commonwealth must provide a Prompt
Payment Discount (PPD) for receiving early payments unless the Contractor/vendor can provide compelling proof that
providing a prompt pay discount would be unduly burdensome. Contractors benefit from PPD by increased, usable cash flow
as a result of fast and efficient payments for commodities or services rendered. Contractors who agree to accept Electronic
Funds Transfer (EFT) increase the prompt pay benefit by ensuring that funds are paid directly to their designated bank
accounts, thus eliminating the delay of check clearance policies and traditional mail lead time. Payments processed through
the state accounting system (MMARS) can be tracked and verified through the Comptroller’s Vendor Web system using the
Vendor/Customer Code assigned to you by a Commonwealth department.
The Commonwealth benefits because contractors reduce the cost of products and services through the applied discount. While
Bidders/Contractors have flexibility in determining the actual % discount(s) offered to the Commonwealth, the discount(s)
must be identified for 10, 15, 20 and/or 30 days for payment issuance in the column entitled “% Discount Off Proposed Price”
below. The Commonwealth may use the prompt pay discounts submitted as a basis for selection and may negotiate discounts
as deemed in the best interest of the Commonwealth. The requirement to offer PPD discounts may be waived by the
Commonwealth on a case-by-case basis if participation in the program would be unduly burdensome, provided the specific
reason for the hardship is outlined below.
All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed below
and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are
received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is
later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of
payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.
If internal Bidder/Contractor systems require an alternate method of measuring payment issue dates, the Bidder/Contractor
must note the issues below or on an attached page if necessary to be considered by the PMT. In cases where the
Bidder/Contractor considers that offering a Prompt Payment Discount would be a hardship, the Bidder must clearly define
the issues and reasons for said hardship. Providing volume discounts or other discounts on prices is not considered a
hardship, since the PPD provides the additional benefit of early cash flow for the Contractor.
Enter the Prompt Payment Discount percentage (%) off the invoice payment, for each of the payment issue dates listed, if
the payment is issued within the specified Payment Issue days. For example:
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5%
4%
3%
2%
-
10
15
20
30
Days
Days
Days
Days
If no discount is offered enter 0%
Prompt Payment Discount %
%
%
Payment Issue Date w/in
10 Days
15 Days
%
%
20 Days
30 Days
The Contractor is unable to provide a prompt payment discount due to the following hardship:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
________________________________________________________________________
Contractor/ Bidder Authorized Signatory Print Name and Title:
_________________________________________________________________
Contractor/Bidder Authorized Signature
Date: ____________
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Appendix A
COMMONWEALTH OF MASSACHUSETTS
CONTRACTOR AUTHORIZED SIGNATURE VERIFICATION FORM
Individuals: Individuals have two options to verify signature authorization:
1
Official Sample of Signature. Signature verification may be accomplished by submitting a copy of a driver's license,
passport, social security card, business ID or other official form or identification containing the authorized signatory's signature,
OR
2
Notarization. In the alternative, the Bidder can have their signature notarized in the space below.
Corporations. Corporations have two options to verify signature authorization.
1
Authorization and Clerk Certification: The Corporate Clerk may certify in the space below that they have witnessed
the authorized signatory's signature (made in the Clerk's presence) AND that the signatory is authorized to execute contracts and
other documents and legally bind the corporation. (NOTE: Clerks may not self-certify if they act as Clerk and as an authorized
signatory. Alternative documentation should be submitted); OR
2
Authorization and Official Sample of Signature or Notarization (Complete both "a." and "b." below)
a.
Authorization. The Bidder may attach a copy of a board of directors vote stating that each signatory is
authorized to execute contracts and other documents and legally bind the corporation, AND:
b.
Official Sample of Signature or Notarization. (Select one option)
Official Sample of Signature. Attach a copy of a driver's license, passport, social security card, business ID or other
official form or identification containing an example of the authorized signatory's signature, OR
Notarization. Have each of the signatory's signature notarized (made in a notary's presence) below.
Partnership or Other Entities
1
Authorization. Attach documentation for each signatory of authorization to execute contracts and other documents and
legally bind the partnership or other entity, AND
2
Official Sample of Signature or Notarization: (Select one option)
a.
Official Sample of Signature. Attach a copy of a driver's license, passport, social security card, business ID
or other official form or identification containing the authorized signatory's signature; OR
b.
Notarization. Have their signature notarized in the space below.
THIS SECTION IS FOR NOTARIZATION OR CORPORATE CLERK CERTIFICATION
PRINT SIGNATORY'S FULL LEGAL NAME: _________________________________________
SIGNATURE: (as it will appear on documents) ________________________________________
(NOTARY) I, _______________________________________ as a notary public certify under the pains and penalties of
perjury that I witnessed the signature of the aforementioned signatory on behalf of the Bidder , and the individual's
identity was verified, on this date: ___________________, 20 _______. My commission expires on:
OR
(CORPORATE CLERK) I, _______________________________________ as corporate clerk of the Bidder/Contractor
certify under the pains and penalties of perjury that I witnessed the signature of the aforementioned signatory and the
signatory is authorized to execute contracts and other instruments and legally bind the Bidder/Contractor. This date:
__________________________, 20 _______.
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AFFIX CORPORATE SEAL OR NOTARY SEAL HERE:
Certification of Good Faith
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification, the word “person” shall mean any natural person, business, partnership, corporation,
union, committee, club, or other organization, entity, or group of individuals.
______________________________________________
Authorized Signature
__________________________
Date
______________________________________________
Company Name
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Supplier Diversity Program (SDP) Plan Commitment
SDP Plan Form #1
(To be submitted with Bid Response)
Contract/RFR Document Number:
Instructions: Completing all parts of this form is mandatory. Please read instructions in the SDP section of the solicitation.
Complete one form and submit with Bid.
Part I Bidder/Contractor Information (Required)
Business Name:
Contact Name:
Phone # (
)
-
Email address:
Part II Financial Commitment (Required)
Provide a specific percentage committed (as a percentage of Bidder/Contractor sales derived from this contract for the life of the contract)
to be spent with all certified SDP Partners that the Bidder will propose if awarded a Contract. Please note that prime bidders who are SDOcertified must also submit an SDP Plan Form.
SDP Percentage Committed in Bid Response for Life of Contract:
%
Supplier Diversity Program (SDP) Resources:



Resources available to assist Prime Bidders in finding potential Minority Business Enterprises (MBE) and
Women Business Enterprises (WBE) partners can be found on the Supplier Diversity Program Webpage
(www.mass.gov/sdp).
Resources available to assist Prime Bidders in finding potential Service-Disabled Veteran-Owned Business
Enterprise (SDVOBE) partners can be found on the Supplier Diversity Office Webpage (www.mass.gov/sdo).
The Supplier Diversity Program offers training on the SDP Plan requirements. The dates of upcoming trainings
can be found on the OSD Training & Outreach Webpage. In addition, the SDP Webinar can be located on the
Supplier Diversity Program Webpage (www.mass.gov/sdp).
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