Instruction Guide
Searching for a JE
Procedure
In this exercise, we will search for JEs using various search criteria, including
attachments.
1.Click the Main Menu button.
2.Point to the General Ledger menu.
3.Point to the Journals menu.
4.Point to the Journal Entry menu.
5.Click the Create/Update Journal Entries menu.
6.Click the Find an Existing Value tab.
7.The most direct way to locate the desired JE is to include the specific Journal ID in the
Journal ID field, UFLOR in Business Unit and Line Business Units fields; and
leave all other fields blank.
8.Enter the desired information into the Journal ID field. Enter a valid value e.g.
"0001318525".
9.Click the Look up Line Business Unit button.
10.Click the Look Up button.
11.Click the University of Florida link.
12.Click the Journal Header Status list.
13.Click the blank option.
14.Double-click in the Source field.
15.Press [Delete].
Updated March 21, 2016
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© Training and Organizational Development - Office of Human Resource Services
University of Florida, Gainesville, FL 32611
Instruction Guide
16.Double-click in the User ID field.
17.Press [Delete].
18.Click the Search button.
19.The indicated Journal, if in existance, should appear.
Click Return to Search button to return to Search screen.
20.If you don't possess the needed ChartFields to conduct a direct search, enter as much
search criteria as you can to help narrow the search results.
Click in the Journal ID field.
21.Press [Backspace] to remove the last two digits.
22.Click the scrollbar to scroll down, if needed.
23.Notice JE # 0001318525 appears in the list Search Results.
To open a JE, simply click on the desired choice.
24.You will now search for a JE that contains an attachment.
Double-click in the Journal ID field.
25.Press [Delete].
26.Click the Attachment Exist list.
27.Click the Y list item.
28.Click the Search button.
29.Scroll to the right, if needed, to view additional columns.
30.Notice only those JE's where Attachments Exist appear in the Search results.
Updated March 21, 2016
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© Training and Organizational Development - Office of Human Resource Services
University of Florida, Gainesville, FL 32611
Instruction Guide
31.Click the E2E - Office Depot - Paper, Pe link to open.
32.If you need help with…
• Technical issues, contact the UF Help Desk:
- 392-HELP
- helpdesk@ufl.edu
• Policies and Directives, contact the General Accounting Office:
- 392-1326
- http://www.fa.ufl.edu/ga/
© Training and Organizational Development, Office of Human Resource Services,
University of Florida, Gainesville, FL 32611
Updated March 21, 2016
Page 3
© Training and Organizational Development - Office of Human Resource Services
University of Florida, Gainesville, FL 32611