City of Smithville
City Clerk
DEPARTMENT:
Administration
REPORTS TO:
Board of Aldermen
SALARY RANGE:
$43,038 - $52,601
SUMMARY:
The City Clerk shall be responsible for administrative work in the maintenance of records
documents for the Board of Aldermen and a wide variety of clerical activities pertaining
to the operation of the City government.
DUTIES AND RESPONSIBILITIES:

Attend and keep minutes of all meetings of the Board of Aldermen, supervise the
filing of minutes, records and other official documents.

Sign and certify city ordinances, resolutions, contracts, reports and other
documents and supervise their transmittal and filing in appropriate books.

The City Clerk shall supervise the custody and keeping of all records of the City
and shall devise, develop, and maintain a system that will make ordinances, maps
and other documents and records of the City readily accessible.

Take custody of the corporate seal and official documents; attach seal to bonds,
deeds, contracts, notes and other city documents as required.

Answer a wide variety of personal, telephone and written questions from citizens
regarding operations of City government as necessary.

Administer official oaths.

Perform all duties in association with City elections and interact with the County
election authority as needed.
REQUIREMENTS:

Considerable knowledge of the legal requirements relating to the keeping and
preserving of board meetings and records.

Considerable knowledge of the municipal laws, policies, codes and regulations.

Ability to establish and maintain effective working relationships with work
colleagues and the general public.

Ability to prepare clear and concise reports and to maintain minutes and important
records efficiently and accurately.