Baan to Infor LN Differences Training
Common Data and Multi-site New Concepts
Dan Aldridge, Senior LN Finance Consultant, www.PerformaApps.com
Phone: +1.703.251.4504
e-mail: dan.aldridge@performaapps.com
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Infor LN: Parameters and Multi-Site
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Building a Company in LN
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Audit Trail of All Parameter Settings
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Use Only What You Need….
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And the New Concepts You Want….
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Multi-Company
• Several separate production companies are controlled in separate financial
companies
Factory A
Finance 1
Finance 2
Factory C
Factory B
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Finance 3
Group
Company
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Finance - Multi Site Structure
• Baan 5c
ERP LN
• Limited options for currency systems
and no ability to mix across a multisite
structure.
• Can transfer and invoice across multiple logistics companies
without EDI.
• Transferring across logistic companies
required buy/sell.
• Internal EDI required to automate
SO/PO relationship.
• No “intracompany” relationships.
• Limited invoicing and transfer pricing.
• A financial company can have multiple enterprise units that have the
same or different logistic companies.
• Standard currency system and multiple functional currencies allows
almost unlimited currencies within a multi-site structure. Can mix
currency systems and create cross exchange rates.
• Integration mapping schemes can be worldwide. Each enterprise unit
in a financial company can have a separate mapping scheme and a
divisional balance sheet (dimension accounting).
• Within a multi site environment the enterprise units also allows for
intercompany process to be generated using warehouse transfers
with transfer price for transactions between 2 enterprise units .
Doesn’t have to be different Finance companies.
• Much more flexibility for centralized processing of sales invoicing,
purchase invoice matching, journal entries, financial statements, etc.
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Logistical
structure
Financial
structure
Multi-Site Capabilities – Pulling Together Globally
Group Company
Div 1
Cluster 1
Logistical 1
3 reporting, multiple
functional cur/Fin Co
Automatic
Bi-Lateral Invoice
Inter-company
Whse Trans
Div 2
New Div
New Div
Cluster 2
Cluster 3
Cluster 4
Logistical 1
Logistical 1
Entities:
- Work Center
- Warehouse
- Sales office
- Purchase office
Automatic
Europe
Tri-Angular Invoice
Customer
Adding new company is easy:
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Logistical 1
Create finance company, logistic company based on
template with DEM, shared data & services in place.
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Trend to single instance for lower TCO
Enablers...
Compliance for 40 countries
30 languages
Cash…
Shared IT Services
•Reduce costs of hardware,
facilities and headcount
•Improve service and quality
Multi-byte
Unicode
UTC date format
Bi-Directional
Table Sharing Tool
1 view on your operations
•Increase revenue by
improving customer
service levels
•Save cost by leveraging centres
of excellence
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Responding to Change – GLOBAL DEM – Shared Services
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Currency Systems
Single
External
Dependent
CAD
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Independent
CAD
Reference
Local/
Reporting
* New in FP5: Standard
CAD
EUR
USD
USD
EUR
BRL
USD
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HUGE Change is New Standard Multi-Currency System
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Not tied to Reference Currency
Mixed mode for Dependent or Independent
Multiple functional currencies
Multiple translation methods
Multiple rate determination methods
Cross exchange rates
Eliminate currency rounding problems
User defined translation methods
FSRS compliant (e.g., no revaluing history)
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Finance – Multi Currency with SCS
• Baan 5c
• Limited functionality for Multi Currency
in terms of currency systems.
• No possibility to log additional
functional currencies.
• Forced use of “reference currencies”
limited how many currencies could be
used within a single multisite structure.
• No ability to set direct exchange rates.
Caused currency differences because
of having to convert through reference.
• Many reports such as trial balances,
customer aging, supplier aging could
not be printed in other currencies.
• No financial statements to report from
standard Baan.
• No Multicurrency financial transaction
export sessions for Excel.
ERP LN
• Allows for multiple currencies across financial companies as well as
multiple currencies within each independent company. A company
can have up to 3 currencies (home currency and 2 other reporting
currencies) all transactions are kept in all 3 currencies for reporting.
• Ability to use multiple “functional currencies”.
• Dependant multi currency : which allows to translate a currency
using a reference currency to then do the conversion to the home
currency (ex: ECU, CAD, GBP using USD as reference currency to
then convert to RUP as home currency).
• Independent multi currency: this method does not use a reference
currency converts from other currency to home currency
• Standard: this allows for mix of dependant and independent currency
system within the multi site environment
• Gives ability to report in one currency across all companies as well as
home currency within a financial company. Gives ability to reconcile
or print financial reports in different currencies.
• Financial statements allow Trial Balance to Excel by currency.
• Financial transactions can be exported to Excel by GL, dim, currency.
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Defining organization - Enterprise Units
Finance Company 100
Finance Company 200
EU 1
Plant 1
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EU 2
Logistic company 100
Plant 2
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Much More Flexibility w/ Inter, Intra Company Invoicing
200
Financial
company
Enterprise
Unit
(Location 1)
WH
SO
PO
Logistical
100 company
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PP
300
Financial
company
Enterprise
Unit 2
(Location 2)
SO
PP WH
WH
= Warehouse
PP
= Production plant
PO
= Purchase office
SO
= Sales office
Logistical
400 company
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New Enterprise Relationship Options
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Type of order for Enterprise Planning
Type of internal invoicing
Date driven relationships if change
Internal Trade Details
Direct delivery relationships
EU to EU Relations within Fin Co.
Internal subcontracting
Internal invoice self-billing
Dimension accounting (by
EU/Division/Customer/IG, etc.)
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New Internal Trade Details
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Kind of Trade
Generate Invoice or not
Use Order Currency or Fin. Co.
Subcontracting & Service Repair
Pricing on Commercial or Actual
Surcharge/Discount
Price Labor for Service, Projects
Price “Other Costs” with Surcharge
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New EU to EU Relationships - Intracompany
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Date effectivity
EU Relationship Category (you define)
Date driven relationships if change
Internal Trade Details for different types
Type of order for EP (PO, transfer)
Terms and Conditions (all New) for
ownership, payment, etc.
• Dimension accounting (by
EU/Division/Customer/IG, etc.)
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Enterprise Setup – Departments from 1 Screen
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Enterprise Structure Model / Workbench
Departments
Warehouses
Bus. Partners
Projects
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Infor LN: Common Data, Items, Business Partners
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Structure Common Data
Tables:
Calendars
Item Base Data
Sub-entities
Logistic / Financial/ Taxes
Common
Data
EMM
General Data
Company
Addresses
Employee
B.P.
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New Common Data
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Sales Territories
Installment Schedules
Industry Codes
Credit Ratings (new functionality)
Purchase Types
Purchase Type Exceptions
Sales Types
Sales Type Exceptions
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New Options on Financial Codes
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Collect on Shipments
Payments on Shipments
Print with Customer Item Code
Print by Invoice Delivery Method
Internal Invoicing
Invoicing Method Changes on Fly in
Invoicing 360
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Items Enhancements (Cont.)
• Many more classification
fields plus customer defined
• Standard/custom combined
• Export and import with
Excel
• Insert/modify from Excel
(obeys access rules in
DEM)
• Better drill down from Items
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Items Enhancements (360s, History)
• Better visibility from 360
• Revision control
• Mass Item Change
• Serialization
• Costing data by chart,
date
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Items Enhancements (Costing Data)
• Item Costing Data
much easier to
access
• Costing data by
chart, date to split by
cost component for
Mfg.
• New Valuation
Methods (e.g.,
serials)
• Actual Cost in
Financials (e.g.
COGS)
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Items Enhancements (Inventory Recon.)
• Financial Integrations
by many item class
fields
• Reconciliation Data
reports
• Item valuation group
• New inventory reports
• Finalized transactions
by Item, warehouse,
etc.
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Items Enhancements (Inventory Reporting)
• Inventory Receipt
Transactions to Excel
• Variance analysis
• MAUC tracking
• Inventory
consumptions
(shipments)
• Inventory valuation
correction options
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Business Partner Enhancements
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Lots more options by Business Partner – Ex Preset transaction/payment schedules
Multiple BP roles, currencies, terms, etc. can be defined by department (New in LN)
Much more flexibility for internal BP relationships
Credit control for “parents” Buy
Sold
From
Supplier
Roles
Ship
From
Ship
To
Business
Partner
Invoice
Invoice
From
From
Pay
Pay
To
To
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To
Invoice
Invoice
To
To
Customer
Roles
Pay
Pay
By
By
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Business Partner Enhancements
• Customer, Supplier 360s
• Pictures, drawings, etc.
• Export and import with
Excel
• Insert/modify from Excel
(obeys access rules in
DEM)
• Better drill down to
orders, CRM, projects
• Link to other 360s like
Invoicing and AR
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Business Partner Enhancements
• BP Defaults
• Easy Entry based on
Defaults
• BP Type
• To be Verified and Filters
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Business Partners (Visibility, Access)
• Easy filters
• Export/Import
Excel
• BP Roles
• Many new fields,
like Commercial
ID (Duns
Number)
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Business Partner New Finance
• BP Balances in COA
• Access all BP data from
AP/AR Dashboards
• Track by BP with link to
Dimension
• Change BP groups with
Exceptions
• Dimension Accounting
• BP in Finalized
Transactions
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Independent Tasks: Common Financials Data
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Check the enterprise model
Discuss standard currency system
Review new multi-site functionality
Discuss internal invoicing and self-billing options
Review Items – General, Item 360s
Add business partners (customer/supplier/parent)
Discuss examples for dimensions by BP Group and
purchase / sales type
• Create roles by department (sales office/purchase)
• Discuss tax options
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For more great content, visit http://inforln.com
and www.performaapps.com
For Baan and LN consultants, contact Dan Aldridge, CEO Performa Apps:
Phone: +1.703.251.4504
E-mail: dan.aldridge@performaapps.com
Copyright © 2012. Infor. All Rights Reserved. www.infor.com
Copyright © 2013. Infor. All Rights Reserved. www.infor.com
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