ANNEX A
SECTION IV
APPENDICES
STATEMENT OF ONGOING AND COMPLETED
GOVERNMENT AND PRIVATE CONTRACTS
Date: _______________________________
MR. DEAN J. SANTIAGO
Chairperson
Bids and Awards Committee-Consultancy Services
Bases Conversion and Development Authority
2/F, Bonifacio Technology Center, 31st Street, corner 2nd Avenue
Bonifacio Global City, Taguig City
Dear Sir:
In compliance with the requirements of the Bases Conversion and Development
Authority (BCDA) Bids and Awards Committee-Consultancy Services for the bidding
of the Consulting Services for the Research, Concept and Manuscript Development,
Graphic Design and Layout, E-Book Production, Publication and Distribution of the
BCDA Book , we certify that (insert company name) has the ongoing and completed
contracts, also enumerated in the Summary of all ongoing and completed contracts
attached herewith.
Further, attached are copies of supporting documents as proof that the
contract/project has been undertaken by/awarded to our firm.
This is being issued in compliance with the eligibility requirements for the above
Consulting Services.
Sincerely,
___________________________________
Printed name and signature
of authorized representative
1
ANNEX B
SUMMARY OF ALL CONTRACTS ENUMERATED/LISTED IN THE STATEMENT SUBMITTED
Using the format below, provide a summary of the information on each project for which your firm/entity, either individually, as a
corporate entity, or as one of the major companies within an association, was legally contracted within the period of 13 November 2009
to 13 November 2012.
Project
Name /
Name of
Contract
/Book
Title
Name
of client
Location of
the
Contract /
Client
Location
Date of
award of the
contract
Start Date
(Month/
Year)
Completion
Date
(Month/
Year)
Type and Brief
Description of
Actual
Consulting
Services
(State topic/
theme)
Consultant’s Role
(whether main
consultant,
subcontractor, or
partner in JV)
Amount of
Contract (in
Php)
Distribution
(Total # of
Copies)
Venue of
Distribution
(eg. Library,
Bookstore,
etc)
Contract
Duration
Document
presented to
validate
completion or
award to the
proponent
1.
2.
3.
Note:
1.
2.
3.
Provide extra rows/extra sheets if needed.
In order to be shortlisted, Consultant must also indicate the following details in this list:
a) The list shall enumerate your projects, which were awarded and completed within the period of 13 November 2009 to 13 November 2012.
b) The list shall contain at least three (3) book projects produced with a minimum contract value of One Million Pesos (P1,000,000.00) per book project .
c) The list shall show at least one (1) book project which is relevant to the required output of BCDA. Relevant projects are defined as book projects on government, real estate,
public-private partnerships, US-Philippine military relations; economic zones; geopolitics of the social economic background of US-Philippine relations, urban planning or urban
development.
d) The list shall show at least one(1) publication with 1,000 copies distributed locally and internationally.
Attach copies of supporting documents as proof that the contract/ project has been undertaken by/awarded to the proponent. Supporting documents can be Copy of Certificate
of Completion or Proof of Final Payment for completed projects and/or Copy of Notice of Award, Notice to Proceed, or Contract for on-going projects
2
ANNEX C
STATEMENT OF CONSULTANT SPECIFYING ITS NATIONALITY AND
CONFIRMING THAT THOSE WHO WILL ACTUALLY PERFORM THE SERVICES
ARE REGISTERED PROFESSIONALS
Date: _______________________________
MR. DEAN J. SANTIAGO
Chairperson
Bids and Awards Committee-Consultancy Services
Bases Conversion and Development Authority
2/F, Bonifacio Technology Center, 31st Street, corner 2nd Avenue
Bonifacio Global City, Taguig City
Dear Sir:
(Insert company name) is issuing this statement in compliance with the
requirements of the Bases Conversion and Development Authority (BCDA) Bids and
Awards Committee-Consultancy Services, that the members of the book
development team below are all Filipino in nationality and that they can actually
perform the service in accordance with the eligibility requirements.
Proposed book development team for the project are follows:
Put names and position/title of the members
of the book development team
Attached for your reference are the Curriculum Vitae (Annexes E-G) of the above
mentioned personnel.
This statement is being issued in compliance with Clause 2.1a.iv and a.vi of the
Eligibility requirements for the bidding of the Consulting Services for the
Research, Concept and Manuscript Development, Graphic Design and Layout,
E-Book Production, Publication and Distribution of the BCDA Book.
Sincerely,
___________________________________
Printed name and signature
of authorized representative
3
ANNEX D
FORMAT OF CURRICULUM VITAE (CV) FOR FIRM
Name of Firm:
Address
No. of Years of Operation:
Years of Developed Professional Schools: __________________________________
Years of Professional Experience in Book Publication in: _________________________
Others (Pls. Specify) ________________________________________________
Membership in Professional Societies:
Book Projects Handled: List all book projects/journals handled from 13 November 2009
to 13 November 2012—giving the names and address of employing company, date of
completion and value of contract.
Book Projects / Journals Handled: (continue on separate sheet if necessary)
Client Name
Name of
Period Covered Value of
Project/Book
/
Contract
Title
Inclusive Dates
Topic / Theme
Note:
a)
The list shall contain at least three (3) book projects produced with a minimum contract
value of One Million Pesos (P1,000,000.00) per book project .
b)
The list shall show at least one (1) book project which is relevant to the required output
of BCDA. Relevant projects are defined as book projects on government, real estate,
public-private partnerships, US-Philippine military relations; economic zones; geopolitics
of the social economic background of US-Philippine relations, urban planning or urban
development.
c)
The list shall show at least one(1) publication with 1,000 copies distributed locally and
internationally.
Book Projects Currently Being Handled (Ongoing Projects):
(continue on separate sheet if necessary)
Client Name
Name of
Period Covered Value of
Project/Book
/
Contract
Title
Inclusive Dates
Topic / Theme
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly
describe me, my qualifications, and my experience.
Date:
[Signature of authorized representative of the firm]
Day/Month/Year
Full name of authorized representative: ________________________________________________________
Note: The CONSULTANT is advised to provide all pertinent information and data required in this Form. Missing
information or data may cause the CONSULTANT to get a rating of ZERO (0) in some of the criterion which will be
used in the Evaluation of Bids.
4
ANNEX E-1
FORMAT OF CURRICULUM VITAE (CV) FOR THE MEMBERS OF THE BOOK DEVELOPMENT TEAM
TO BE ASSIGNED TO THE PROJECT
Proposed Position: i.e. PROJECT DIRECTOR
Name of Firm:
Name of the Book Development Team Member:
Profession:
Date of Birth:
Years with Firm/Entity:
Membership in Professional Societies:
Nationality:
Detailed Tasks Assigned:
Key Qualifications:
[Give an outline of the Book Development Team Member’s experience and training most pertinent to
tasks on project. Describe degree of responsibility held by the Member on relevant previous projects and
give dates and locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education of Member, giving names of schools,
dates attended, and degrees obtained. Use about one quarter of a page.]
School
Date attended
Degree obtained
*Provide Extra rows if needed
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held by the
Book Development Team Member since graduation, giving dates, names of employing organizations,
titles of positions held, description of projects(to include location and area size (in hectares)). For
experience in last ten years, also give types of activities performed and client references, where
appropriate. Use about two pages. (If applicable to proposed assignment in the BCDA Project, provide
BCDA with a CD containing your portfolio, showing sample photography projects and photos taken. ]
Languages:
[For each language, indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe
me, my qualifications, and my experience.
In the event that (Name of Bidder) is awarded the contract for the (Name of the Project), I firmly
commit to assume the post of (designation/position).
Date:
[Signature of Book Development Team Member and authorized representative of the firm]
Day/Month/Year
Full name of Book Development Team Member: _________________________________________________________
Full name of authorized representative: __________________________________________________________________
5
ANNEX E-2
DETAILED QUALIFICATIONS OF THE MEMBERS OF
THE BOOK DEVELOPMENT TEAM TO BE ASSIGNED TO THE PROJECT
Proposed Position: PROJECT DIRECTOR
Name: ____________________________________________
Years of Professional Experience in Book Publication: _________________________
Others (Pls. Specify) ________________________________________________
Highest Educational Attainment in a Field Relevant to His Function in the Book
Development Team: (continue on separate sheet if necessary)
Level Attained
Training Organization or Institution
Specialization/
Course / Topic
Period
Covered
Book Projects Handled: List all book projects/journals handled from 13 November 2009
to 13 November 2012—giving the names and address of employing company, date of
completion and value of contract.
Book Projects / Journals Handled: (continue on separate sheet if necessary)
Client Name
Name of
Period Covered Value of
Topic / Theme
Project/Book
/
Contract
Title
Inclusive Dates
Note:
a)
The list shall contain at least three (3) book projects produced with a minimum contract
value of One Million Pesos (P1,000,000.00) per book project .
b)
The list shall show at least one (1) book project which is relevant to the required output
of BCDA. Relevant projects are defined as book projects on government, real estate,
public-private partnerships, US-Philippine military relations; economic zones; geopolitics
of the social economic background of US-Philippine relations, urban planning or urban
development.
c)
The list shall show at least one(1) publication with 1,000 copies distributed locally and
internationally.
Book Projects Currently Being Handled (Ongoing Projects):
(continue on separate sheet if necessary)
Client Name
Name of
Period Covered Value of
Project/Book
/
Contract
Title
Inclusive Dates
Topic / Theme
6
ANNEX F-1
FORMAT OF CURRICULUM VITAE (CV) FOR THE MEMBERS OF THE BOOK DEVELOPMENT TEAM
TO BE ASSIGNED TO THE PROJECT
Proposed Position: i.e. PROJECT COORDINATOR
Name of Firm:
Name of the Book Development Team Member:
Profession:
Date of Birth:
Years with Firm/Entity:
Membership in Professional Societies:
Nationality:
Detailed Tasks Assigned:
Key Qualifications:
[Give an outline of the Book Development Team Member’s experience and training most pertinent to
tasks on project. Describe degree of responsibility held by the Member on relevant previous projects and
give dates and locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education of Member, giving names of schools,
dates attended, and degrees obtained. Use about one quarter of a page.]
School
Date attended
Degree obtained
*Provide Extra rows if needed
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held by the
Book Development Team Member since graduation, giving dates, names of employing organizations,
titles of positions held, description of projects(to include location and area size (in hectares)). For
experience in last ten years, also give types of activities performed and client references, where
appropriate. Use about two pages. (If applicable to proposed assignment in the BCDA Project, provide
BCDA with a CD containing your portfolio, showing sample photography projects and photos taken. ]
Languages:
[For each language, indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe
me, my qualifications, and my experience.
In the event that (Name of Bidder) is awarded the contract for the (Name of the Project), I firmly
commit to assume the post of (designation/position).
Date:
[Signature of Book Development Team Member and authorized representative of the firm]
Day/Month/Year
Full name of Book Development Team Member: _________________________________________________________
Full name of authorized representative: __________________________________________________________________
7
ANNEX F-2
DETAILED QUALIFICATIONS OF THE MEMBERS OF
THE BOOK DEVELOPMENT TEAM TO BE ASSIGNED TO THE PROJECT
Proposed Position: PROJECT COORDINATOR
Name: ____________________________________________
Years of Professional Experience in Book Publication in: _________________________
Others (Pls. Specify) ________________________________________________
Highest Educational Attainment in a Field Relevant to His Function in the Book
Development Team: (continue on separate sheet if necessary)
Level Attained
Training Organization or Institution
Specialization/
Course / Topic
Period
Covered
Book Projects Handled: List all book projects/journals handled from 13 November
2009 to 13 November 2012—giving the names and address of employing company,
date of completion and value of contract.
Book Projects / Journals Handled: (continue on separate sheet if necessary)
Client Name
Name of
Project/Book
Title
Period Covered /
Inclusive Dates
Value of Contract
Topic / Theme
Note:
a) The list shall contain at least three (3) book projects produced with a minimum contract
value of One Million Pesos (P1,000,000.00) per book project .
b)
The list shall show at least one (1) book project which is relevant to the required output
of BCDA. Relevant projects are defined as book projects on government, real estate,
public-private partnerships, US-Philippine military relations; economic zones; geopolitics
of the social economic background of US-Philippine relations, urban planning or urban
development.
c)
The list shall show at least one(1) publication with 1,000 copies distributed locally and
internationally.
Book Projects Currently Being Handled (Ongoing Projects):
(continue on separate sheet if necessary)
Client Name
Name of
Project/Book
Title
Period Covered /
Inclusive Dates
Value of Contract
Topic / Theme
8
ANNEX G-1
FORMAT OF CURRICULUM VITAE (CV) FOR THE MEMBERS OF THE BOOK DEVELOPMENT TEAM
TO BE ASSIGNED TO THE PROJECT
Proposed Position: i.e. EDITOR
Name of Firm:
Name of the Book Development Team Member:
Profession:
Date of Birth:
Years with Firm/Entity:
Membership in Professional Societies:
Nationality:
Detailed Tasks Assigned:
Key Qualifications:
[Give an outline of the Book Development Team Member’s experience and training most pertinent to
tasks on project. Describe degree of responsibility held by the Member on relevant previous projects and
give dates and locations. Use about half a page.]
Education:
[Summarize college/university and other specialized education of Member, giving names of schools,
dates attended, and degrees obtained. Use about one quarter of a page.]
School
Date attended
Degree obtained
*Provide Extra rows if needed
Employment Record:
[Starting with present position, list in reverse order every employment held. List all positions held by the
Book Development Team Member since graduation, giving dates, names of employing organizations,
titles of positions held, description of projects(to include location and area size (in hectares)). For
experience in last ten years, also give types of activities performed and client references, where
appropriate. Use about two pages. (If applicable to proposed assignment in the BCDA Project, provide
BCDA with a CD containing your portfolio, showing sample photography projects and photos taken. ]
Languages:
[For each language, indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe
me, my qualifications, and my experience.
In the event that (Name of Bidder) is awarded the contract for the (Name of the Project), I firmly
commit to assume the post of (designation/position).
Date:
[Signature of Book Development Team Member and authorized representative of the firm]
Day/Month/Year
Full name of Book Development Team Member: _________________________________________________________
Full name of authorized representative: __________________________________________________________________
9
ANNEX G-2
DETAILED QUALIFICATIONS OF THE MEMBERS OF
THE BOOK DEVELOPMENT TEAM TO BE ASSIGNED TO THE PROJECT
Proposed Position: EDITOR
Name: ____________________________________________
Years of Professional Experience in Book Publication in: _________________________
Others (Pls. Specify) ________________________________________________
Highest Educational Attainment in a Field Relevant to His Function in the Book
Development Team: (continue on separate sheet if necessary)
Level Attained
Training Organization or Institution
Specialization/
Period
Course / Topic
Covered
Book Projects Handled: List all book projects/journals handled from 13 November
2009 to 13 November 2012—giving the names and address of employing company,
date of completion and value of contract.
Book Projects / Journals Handled: (continue on separate sheet if necessary)
Client Name
Name of
Project/Book
Title
Period Covered /
Inclusive Dates
Value of Contract
Topic / Theme
Note:
d)
The list shall contain at least three (3) book projects produced with a minimum contract
value of One Million Pesos (P1,000.000.00) per book project .
e)
The list shall show at least one (1) book project which is relevant to the required output
of BCDA. Relevant projects are defined as book projects on government, real estate,
public-private partnerships, US-Philippine military relations; economic zones; geopolitics
of the social economic background of US-Philippine relations, urban planning or urban
development.
f)
The list shall show at least one(1) publication with 1,000 copies distributed locally and
internationally.
Book Projects Currently Being Handled (Ongoing Projects):
(continue on separate sheet if necessary)
Client Name
Name of
Project/Book
Title
Period Covered /
Inclusive Dates
Value of Contract
Topic / Theme
10
ANNEX H
SUMMARY OF PROPOSED BOOK DEVELOPMENT TEAM MEMBERS TO BE ASSIGNED TO THE PROJECT
Using the format below, provide a summary of the information on each of your proposed professional staff.
Name
1.
2.
3.
4.
5.
Date of birth
Educational
Attainment
Profession
Membership in
Professional
Society
No. of
Years
with the
Firm
Proposed Position in the
Project
Task to be
Performed
in the
Project
Relative
Experience in
Proposed
Position/Task
Trainings
Related to
Proposed
Position/Task
Project Director
Project
Coordinator
Editor
Note:
1. The Consultant shall identify the final composition of the Book Development Team based on discussion with and upon final
approval of the BCDA management.
2. The final composition of the Book Development Team shall include but is not limited to the following, subject to the recommendation
of the Consultant:
a. Writers (5-7 Individuals)
b. Researcher
c. Cover Designer
d. Book Designer and Layout Artist
e. Publisher
3. The data provided in this Form should be consistent with those in the Curriculum Vitae of the respective Key Personnel in Annexes
E-G.
11
ANNEX I
ELIGIBILITY DOCUMENTS SUBMISSION FORM
Date: _______________________________
MR. DEAN J. SANTIAGO
Chairperson
Bids and Awards Committee-Consultancy Services
Bases Conversion and Development Authority
2/F, Bonifacio Technology Center, 31st Street, corner 2nd Avenue
Bonifacio Global City, Taguig City
Dear Sir:
In connection with your Request for Expression of Interest dated ________________ for the
Research, Concept and Manuscript Development, Graphic Design and Layout, E-Book
Production, Publication and Distribution of the BCDA Book, (Name of Bidder) hereby
expresses interest in participating in the eligibility and shortlisting for said project and
submits the attached eligibility documents in compliance with the Eligibility Documents
therefore.
“In line with this submission, we certify that:
(1) (Name of Bidder) is not “blacklisted” or barred from bidding by the GOP or any
of its agencies, offices, corporations, or LGUs, foreign government/foreign or
international financing institution whose blacklisting rules have been recognized by
the
Government
Procurement
Policy
Board
(GPPB);
(2) Each of the documents submitted in satisfaction of the bidding requirements is
an authentic copy of the original, complete, and all statements and information
provided
therein
are
true
and
correct;
(3) (Name of Bidder) is authorizing the Head of the Procuring Entity or his duly
authorized representative/s to verify all the documents submitted;
(4) The signatory is the duly authorized and designated representative of the
prospective bidder, and granted full power and authority to do, execute and perform
any and all acts necessary and/or to represent the prospective bidder in the bidding,
with the duly notarized Secretary’s Certificate attesting to such fact, if the
prospective bidder is a corporation, partnership or joint venture;
(5) (Name of Bidder) complies with the disclosure provision under Section 47 of the
Act
in
relation
to
other
provisions
of
R.A.
3019;
12
(6) (Name of Bidder) complies with the responsibilities of a prospective or eligible
bidder provided in the Philippine Biding Documents (PBDs); and,
(7) (Name of Bidder) complies with existing labor laws and standards.”
We acknowledge and accept the Procuring Entity’s right to inspect and audit all records
relating to our submission irrespective of whether we are declared eligible and short listed
or not.
Sincerely,
___________________________________
Printed name and signature
of authorized representative
13