Prior to DPTI calling tenders for a construction contract, it is a requirement that the lead professional service contractor (PSC) provides advice that the tender documents are coordinated and appropriate for use as the basis of the tender call
The PSC also makes recommendation on the application of the DPTI Building and Construction
Prequalification System to the proposed contract.
This declaration/recommendation and the tender documents provided will accompany the
Tender Call Request form (prepared by DPTI).
Item
General
Documents prepared in accordance with DPTI guide notes ‘Construction
Contract Tender Documents Format (G4)’ and ‘Electronic Document
Requirements (G65)’ available for download from the Building Project
Information Management System (BPIMS).
In accordance with DPTI policy, PC sums have not been included in the documents.
Table of contents updated with services sections and appendices.
Technical specification compiled as one file with trade sections and architectural sections formatted as a continuous and complete document with page numbering consecutive ( not in sections of ‘page x of y’).
Appendices are page numbered (can either be consecutive or in blocks).
Footers have correct project title and contract number is consistent across all tender documents (in title case).
Construction program provided in working weeks or calendar weeks – No of weeks
Estimate of delay cost assessed and provided, taking regard of preliminary activities that do not attract significant costs.
Specification and Drawings provided as electronic and hard copy (specification in .doc format and drawings in .dwg and .pdf format).
Certificate of compliance provided.
Procurement
Procurement plan tabled with Building Management Procurement Panel with comments and recommendations on tender call implemented.
Prequalification category risk assessment assessed and established for general building contractor and applicable subcontractors. (Final selection to
Yes No N/A
Документ1
Updated in August 2012

Pre-tender Call Declaration
Item be confirmed by DPTI – refer attached table)
Non-price tender selection criteria agreed and incorporated into Conditions of
Tendering (value selects only).
Tender period, call and close dates nominated.
Preliminaries
Project information has been completed (description of works and site provided and drawing numbers, revisions and titles are consistent with actual drawings).
Prequalified subcontractor work/trade types and categories have been checked and included in specification preliminaries.
Statutory Requirement schedules section for approval status completed, i.e.
Development Approval and Certification.
Schedules generally completed (if not relevant indicate with ‘not applicable’ in one of the boxes in the table).
Drawing schedule has been coordinated and is consistent with actual drawing numbers and titles and contract number.
Project signboard(s) details included with example provided in appendix
(proforma available from DPTI).
Working hours confirmed (i.e. 5 days, Monday to Friday, 7am to 5pm).
Progress and programming of the works is described and if required, details of timeframes for separable portions are provided.
General Requirements
Corrosion resistance table is included.
Clause on use of rain forest timber is included.
Requirements for operation and maintenance manuals have been assessed and are incorporated (maintenance manuals details should not be repeated in trade sections).
Co-ordination with facilities management service provider is included.
Written Statement proforma letter is included.
Drawings
Drawings are not marked with. ‘Tender Issue’, ‘Construction Issue’, ‘Revision’ or ’Preliminary’ etc.
DPTI Title Blocks are used. Electronic drawings provided in accordance with
‘Electronic Document Requirements (G65)’ available for download from
BPIMS.
Technical Specification
The following tender schedules have been included in the specification and a separate loose copy is provided to accompany the DPTI Tender Form.
Technical data.
Trade rates.
Other as necessary.
Colour/finishes schedules included.
Door and hardware schedules provided.
Furniture and equipment schedules provided.
Yes No N/A
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Pre-tender Call Declaration
Item
Approvals
DPTI documentation review completed and items/issues identified are incorporated in documents for tender call.
Estimates and Budget
Pre-tender estimate provided and compared against approved budget. Over budget/under budget issues addressed in accordance with DPTI guidelines.
Tender comparison estimate will be provided the day before tender close date to include addenda items and changed tender market conditions.
Yes No N/A
DPTI has registered general (and residential) building contractors in categories in the DPTI
Building and Construction Project Prequalification System and has a strong preference for contracting with prequalified contractors.
It is a requirement that the conditions of tendering state on projects over $150,000 that:
 only prequalified general building contractors are invited to tender

Only general building contractors that are registered in the specified Prequalification
System category on the date of tender close are eligible to tender.
The tender documents will nominate the required prequalification category based on an assessment of value, risk and technical requirements.
With reference to the matrix below, assess the value, delivery and technical risks in the construction contract by checking the appropriate boxes and then recommend the general building contractor prequalification category.
Prequalification System Category Selection Matrix
Delivery Risks
(Select and check appropriate Delivery Risk box)
Cost/quality issues are critical
Program is critical
National political issues
Impact of failure is extreme
Cost/quality issues are very important
Program is very important
State political issues
Impact of failure is very high
Cost/quality issues are important
Program is important
Local member political issues
Impact of failure is high
Cost/quality issues are routine
Program is routine
Site political issues
Extreme Risk: Category 1
High Risk:
Medium Risk: Category 3
Low Risk:
Category 2
Category 4,4M
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Pre-tender Call Declaration
Prequalification System Category Selection Matrix
Impact of failure is routine
Technical Risks
(Select and check appropriate Technical Risk box)
Innovative and highly complex construction
Cutting edge technology
Multiple contractors with detailed interface and/or competing objectives
Complex design discipline interfaces with new/uncommon disciplines in team
Highly complex construction
New technology
Detailed interface with other trades
Detailed design discipline interfaces
Complex construction
Current/proven technology
Limited interface with other trades
Standard design discipline interfaces
Simple construction
Standard technology
Routine or stand alone installation
Limited design discipline interfaces
Extreme Risk: Category 1
High Risk:
Low Risk:
Category 2
Medium Risk: Category 3
Category 4,4M
Value
(based on Cost Manager’s Estimate (excl. GST)) (Select and check relevant box)
$10M and over
Category 1
$4M to <$10M
Category 2
$2M to <$4M
Category 3
$0.15M to <$2M
Category 4
$0.05 to $0.25
Category 4M
After consideration of the delivery risks, technical risks and value the recommended general building contractor prequalification category is:
Category 1 Category 2 Category 3 Category 4 Category 4M
DPTI has registered trade/subcontractors into work/trade types in categories that represent a value range and has a strong preference that these contractors are invited to tender.
DPTI requires that prequalified trade/sub-contractors undertake trade/subcontract work over
$150,000 in value in the work/trade types listed below. The tender documents shall identify as
Selected Subcontractor Work the work/trade types for which prequalified trade/sub-contractors are to be used based on an assessment of value, risk and technical requirements. The selected subcontractors are listed in the Preliminaries trade of the specification.
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Pre-tender Call Declaration
With reference to the matrix below, assess the delivery and technical risks and the value of potential Selected Subcontract Work and recommend the work/trade type category required
(and draft Preliminaries Clause 1.3 accordingly).
The final assessment of required work/trade types and categories will be determined by DPTI and may require the Preliminaries to be adjusted.
Prequalification System Category Assessment Matrix – Sub-contractor
Category Value
(based on the Cost Manager’s estimate)
Delivery
Risk
Technical
1 >$2,500,000 Function is critical to project
Program is critical
Impact of failure is extreme
Very complex
New technology
2 $1,000,000 to $2,500,000
3
4
4 or 4M
$500,000 to $2, 500,000
$250,000 to $500,000
$50,000 to $250,000
<$50,0000
Function is important to project
Program is important
Impact of failure is high
Function is routine
Program is routine
Impact of failure is routine/high
Function is routine
Program is flexible
Impact of failure is routine
Function is routine
Program is flexible
Impact of failure is routine
N/A - mandatory
Complex
Current technology
Detailed interface with other trades
Complex
Proven technology
Limited interface with other trades
Low complexity
Standard technology
Routine or stand alone installation
Low complexity and low value
Standard technology
Routine or stand alone installation
N/A - mandatory 4MA
(Asbestos removal only)
Work/Trade Type Value
(Category 1-4M)
Delivery Risk
(Category 1-4M)
Technical Risk
(Category 1-4M)
Recommended
Category
Aluminium
Framing/Glazing
Asbestos Removal
Bricklaying/Stonemasonry
Carpentry (1 st And 2 nd Fix)
Ceilings/Partitions
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Pre-tender Call Declaration
Work/Trade Type
Civil Work
Concrete Construction/
Reinforcing/Formwork
Demolition
Electrical/Electronic
Fire Protection
Joinery
Lift/Escalators
Mechanical
(General/Mechanical
Services/Air-conditioning)
Plumbing
Roofing
Value
(Category 1-4M)
Delivery Risk
(Category 1-4M)
Technical Risk
(Category 1-4M)
Recommended
Category
Structural Steelwork
I confirm that the tender documents have been fully checked, edited and co-ordinated, audited by the Department of Planning, Transport and Infrastructure (DPTI) and am compliant with the current approved project brief provided by the lead agency.
Confirmed and Recommended:
<#LPSC_TENDER.AWARDED>
Name: ___________________________________________________________________
Signed: _______________________________________ Date: _________________
Noted:
<#PROJECT.PROJECT_RISK_MANAGER>
Name: ___________________________________________________________________
Signed: _______________________________________ Date: _________________
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