Kofax Transformation
David Wright, Sales Engineer
Emerging Markets
Kofax Capture - The Operating System of Capture
Extract
•Key from image
Separate
•OCR
Validate
•ICR
•OMR
Developer
Community
Collect
Deliver
•ECM
Developer
Community
•Workflow
•ERP
50+
Registered
Custom
Modules

•CRM
50+
Registered
Export
Connectors
Kofax Virtual Rescan (VRS)
Original
without Virtual ReScan

with Virtual ReScan

Kofax Capture - The Operating System of Capture
Extract
•Key from image
Separate
•OCR
Validate
•ICR
•OMR
Developer
Community
Deliver
Collect
•ECM
Developer
Community
•Workflow
•ERP
•CRM
50+
Registered
Custom
Modules
Auto-Separate
?
?
Auto-Extract
Auto-Classify
Invoice
Contract
Order

50+
Registered
Export
Connectors
Kofax Transformation is Intelligence
Cognitive Capabilities
Technical Equivalence
• Concept Formation
• Generalization
• Remember
• Identify
• Classification
• Clustering
• Associative Matching
• Extraction
• Comprehending Intelligence
• Automated processes

Document Types
Structured
• We know where everything is on page
• Forms
Semi-structured
• We know what is on page, but not
•
where
Invoices
Unstructured
• We don‘t know what is on page
• Email, letters
Fax

Kofax Transformation Customers
490 customers
264 million documents per year
• 3 customer types
67% growth 2006-2008
• Small <30,000 to 100,000 docs/year
• Medium ~300,000 docs/year
• Enterprise >1,000,000 docs/year
• Our solutions
• Document classification
• Workflow automation
• Mailroom automation
• Forms processing
• Fax processing
• Invoice, orders, accounts payable

Most complete
Scalable
Transformation
Product
on the market
Invoice Capture Process
Document
preparation
Scan
with
VRS
Validation
Transformation
Invoice
Invoice
Online Learning

Export & Release:
DMS, ERP,Workflow
Extract Data
 Invoice number and date
 Master data of supplier
 Name and complete address
of buyer
 VAT number of supplier and
buyer (the latter depending on
country and gross amount)
 Delivery date of goods/services
 PO number
 Line items: description of
goods, quantity, VAT rate, unit
and total price
 Currency, subtotal, VAT rate,
VAT amount, total
 Bank details, terms of payment

Intelligent solution
• 70% invoice header data extraction out-of-the-box
• Invoices knowledge base (pre-trained)
• Uses an template / template-free approach,
using rules powerful enough to work
across all invoices
• Learn by example extraction technology
• Improve real-time extraction
• Table line item extraction for 3 way matching
• Full international support
• 140 recognition languages
• Unicode for European, Cyrillic and Asian countries

Additional Benefits for the Customer
• Reduced AP labor (time saving)
• Significant cost reduction
• Higher supplier satisfaction due to quicker processing of
the invoices
• Higher employee satisfaction

Business Challenges
Do you recognize these business pains?
No automated matching of invoice because of
• Data errors
• Business Logic errors
• Invoice conformity issues
• Extraction related issues
Accounts personnel has to manually fix the problem
• place outbound calls to supplier, purchasing department, internal
buyer,. … (EUR 7+ per call)
Phase 5: Improve Data Quality
Calculating Savings
Approx. Savings per invoice:
Control paper flow: EUR 7+
Reduce Manual Labor: EUR 1+
Enhance process transparancy : EUR 1+
Add Electronic: EUR 1+
Improve Data Quality: EUR 2+
Automatic Feedback & Issue resolution: EUR 3+
=
Approx. savings from
EUR 15 per invoice
Reduction of errors & dispute
costs with each phase

Reasons for Automation - Kofax Solution
Customer needs
Benefits provided by
Invoice Processing Solution
Changing Role of Accounts Focus on core business Payables
Reduced workload due to
automation
Need for Cost Reduction
Reduction of overhead, process
and IT costs
Shareholder
Proper closing of the accounts,
Responsibilities- erratic
correct financial statements
reporting
Transparency
Awareness of the current status
of the invoice
Compliance Regulations
The entire process is stored and
traceable
High ROI and low TCO

High ROI, easy to train system
without any IT intervention
Kofax Enterprise Mailroom Solution
• What is it?
• Who is it from?
Germany
• What information is in it? • 30 million pages
per year
• Who do I send it to?
• mail – fax – email
• 91 document types
• 24 Transformation Servers
• 400 validation stations
• Results
• Credit application approval in 10
100%
75%
•
•
•
•
50%
25%
0%

minutes, other docs in 24h.
100% increase in productivity
ROI in 3 months.
Improved Customer Service
Scalable – business can grow
• 2008 – 300 new document types