Manage Your Time
Manage Your Stress!
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Your Facilitators
Denise Traicoff
Marian Botchway
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Learning Objectives
Identify methods to reduce interruptions and
set priorities at work
 Describe the 4 factors that affect your work
energy
 Determine strategies for renewing energy
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MIPH Community
Where are you?
Poll
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What causes YOU the most time
management challenges?
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Setting Priorities
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Setting Goals
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Managing Interruptions
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Putting off Important Tasks (Procrastination)
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Scheduling your Time
What’s the difference?
ASK YOURSELF
THEN
IMPACT ON MY WEEK
DO
Schedule the task in your
plan for the week
DELEGATE
Schedule time to turn over
the task (may require a
meeting)
•Is a report due after this week?
•Are you designing a public health
campaign to be rolled out in the
near future?
PLAN
Schedule time to prepare a
short project plan
•Is this task not urgent?
•Can I complete this during a less
hectic period?
LIST
Start a list of low-priority
activities
•Does the task have a deadline this
week?
•Are there meetings or classes you
must attend?
•Is someone else qualified to
complete this task?
Is there a
monkey on
your back?


Enables other people to
further improve their skills
and their abilities
Frees up your time to work
on more important tasks
Delegating tasks
When and how to delegate

Is there someone else who has or can be
given the necessary information to
complete the task?

Is there enough time to delegate
effectively?

Define the employee’s responsibility
◦ Establish a time limit
Body
Mind
Sources of Your Energy
Emotions
Spirit
Body
Mind
Replenish Your Energy
Emotions
Spirit
Suggestions
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Tip/ Ideas
Sleep
Exercise
Diet
Moderate alcohol
No smoking
Strategies for maintaining a healthy
body
Become aware of the emotion itself
Deep abdominal breathing—inhale deeply,
then exhale slowly for 5-6 seconds
Change the story you tell yourself: view
the circumstance through another’s
perspective
Express appreciation to others
Express your feelings in a nonconfrontational way
Source: Managing Yourself by Paul Morgan
Control
your
emotions
to improve
your energy
Focus your mind by reducing
interruptions

Seek privacy to work on a task that needs
concentration
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Schedule uninterrupted blocks of time
without email or telephone

Manage drop-in visitors
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Nuture
Your
Spirit!
Do what you do best and
enjoy most at work
Dedicate some meaningful
time to aspects of your life
that mean the most to you
(ex religion, family, friends, health)


Identify and practice your core
values on a daily basis
Was this session an important hour for
you?
Show appreciation to subordinates
Questions

Type your question in the Q&A pane
Additional resources
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Online Temperament Indicator http://www.humanmetrics.com/cgi-win/JTypes2.asp
Online Time management survey: http://www.mindtools.com/pages/article/newHTE_88.htm
Chapter 9, Emotional Management-marshmallows and mental toughness in
“Managing Yourself” by Paul Morgan. Practice any of the activities listed at
the end of the chapter.
http://www.motivationalmagic.com/library/ebooks/coaching/Pearson%20Education%20%20Managing%20Yourself%20%20Coach%20Yourself%20To%20Optimum%20Emotional%20Intelligence.pdf
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Tips for taking control of your life physically, emotionally, mentally and
spiritually: http://www.theenergyproject.com/tips
Management Time: Who’s Got the Monkey? William Oncken, Donald Wass
Harvard Business Review Nov-Dec 1999
What’s next?
Post reflections on the discussion board –
Topic: Tips for managing your time
 Complete your post-webinar evaluation
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Join the community site: www.orau.gov/miph
Get the handouts
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Download the handouts from this session

Handouts also posted on the MIPH
Community site in the Continuing Education
section
Acknowledgements
Manage your energy not your time, Tony Schwarts Catherine McCarthy
Harvard Business Review
How to Stay Focused on What’s Important by Gina Trapani
Centers for Disease Control & Prevention/Family Health
www.cdc.gov/Family/
www.effectivemeetings.com/meetingbasics/6tips.asp